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HomeMy WebLinkAboutReg 2012-06-04 Item 3E - Final Acceptance - Interurban Avenue South Gravity Sewer by RL Alia Construction for $664,401.62COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meeting Date Prepared by Mayor's review Council review 06/04/12 BG 3.E. ITEM INFORMATION CAS NUMBER: STAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 06/04/12 AGENDA ITI ='M TITLE Interurban Ave S Gravity Sewer Project Project Completion and Acceptance CATI41GORY Discussion Motion Resolution Ordinance Bid Award Public Hearin g ā¯‘Other Mt g Date Mtg Date 06/04/12 Mtg Date Mtg Date Mtg Date Mtg Date Mt Date SPONSOR Council Mayor HR DCD Finance .Fire IT P &R Police PW/ SPONSOR'S The contract with R.L. Alia Company of Renton, WA is complete for the Interurban Ave S SUMMARY Gravity Sewer Project. This project replaced a failing sewer lift station with a series of gravity feed sewer lines on Interurban Ave S. Construction began August 19, 2011 and was completed on May 10, 2012. Ten change orders were issued for $28,580.38 and under -runs credited $103,260.91. Council is being asked to accept and finalize the contract with R.L. Alia Company in the amount of $664,401.62. REVIEWED BY COW Mtg. CA &P Crate F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 05/30/12 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMPITEE Unanimous Approval; Forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPI= -NDI'rURI? REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $664,401.62 $828,256.25 $0.00 Fund Source: 402 SEWER (PG 117, 2012 CIP) Comments: MTG.DATEI RECORD OF COUNCIL ACTION 06/04/12 1 J MTG. DATE J ATTACHMENTS 06/04/12 Informational Memorandum dated 05/25/12 State of WA Depart of Revenue Notice of Completion 11 -099 Minutes from the Utilities Committee meeting of 05/30/12 35 36 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Michael Ronda, Construction Project Manager DATE: May 25, 2012 SUBJECT: Interurban Avenue S. Gravitv Sewer Proiect Project No. 90440208, Contract No. 11 -099 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 11 -099 with R.L. Alia Construction of Renton, Washington, was issued on August 19, 2011 for construction of the Interurban Avenue S. Gravity Sewer Project. This project was designed to replace a failing sewer lift station with a series of gravity feed lines on the west side of Interurban Avenue S. between Fort Dent Way and S 144 Street. DISCUSSION Construction was physically completed on May 10, 2012. Ten change orders were issued during construction for a total of $28,580.38. The change orders can generally be summarized as minor revisions that were offset by under -runs in quantities for various bid items. The largest change order in the group ($13,146) was due to an unexpected subgrade condition which caused problems with the trench when installing the new sewer main. The total budget for this contract, with an 11 contingency, was $828,256.25. A retainage bond was used, so no retainage amount was withheld. Contract Award Amount 681,440.00 Change Order Nos. 1 10 28,580.38 Cost Under -runs (103,260.91) Sales Tax 57,642.15 Total Amount 664.401.62 RECOMMENDATION The Council is being asked for formal acceptance and retainage bond release authorization, subject to standard claim and lien release procedures, for the contract with R.L. Alia Construction, in the amount of $664,401.62 and to consider this item on the Consent Agenda at the June 4, 2012 Regular Council Meeting. Attachments: Dept of Revenue Notice of Completion WAPW Eng\PROJECTSW SW Projects \Interurban Gravity Sewer (90440208)\ConstructionW.200 Correspondence\010 -To OlhersW Sewer INFO MEMO Closeout 05 -25 -12 sb.doc 37 m "TA 9 t. NOTICE OF COMPLETION OF PUBLIC WORDS CONTRACT Contractor's UBI Number: 600149378 Date: 05/23/12 .Name;& Address of Public', Agency Degartment.Use Only City of Tukwila Assigned to: 6200 Southcenter Blvd. Tukwila WA 98188 Date Assigned: UBI Number: 179 000 -208 Notice is Hereby given relative to the completion of contract or project described below Project Name Contract Number Job Order Contracting Interurban Avenue South Gravity Sewer 11 -099 Yes No Description of Work Done/include Jobsite Address(es) Install replacement gravity feed sewer system from approximately 14900 to 14400 block, reroute existing sewers to new system and remove the old pump station at approximately 14610 Interurban Avenue. Federally funded road transportation project? Yes No Contractor's Name Telephone Number R L Alia Company 425 226 -8100 Contractor Address 107 William Ave. Renton WA 98055 If Retainage is Bonded, List Surety's Name (or attach a copy) N/A Surety Agent's Address North American Specialty Insurance Company, Parker Smith and Feek Inc., 2233 112th Ave NE, Bellevue WA 98004 Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted 7/14/11 8/19/11 05/10/12 XX/XX /XX Contract Amount 681,440.00 Additions 28,580.38 Liquidated Damages 0.00 Reductions 103,260.91 Amount Disbursed 664,401.62 Sub -Total 606,759.47 Amount Retained 0.00 Amount of Sales Tax Paid at .095 (If various rates apply, please send a breakdown) TOTAL 57,642.15 664,401.62 NOTE: These two totals must be equal Please List all Subcontractors Below: Subcontractor's Name: National Concrete Cutting Del -Mar Concrete Cutting Coring ASPI Surveying Krazan Testing Ground Up Road Construction Hot Mix Pavers Apply -a -Line NWCW LLC UBI Number: 600 195 813 602 260 574 601 778199 601 498 409 602 790 246 600 310 693 600 553 941 602 813 492 TOTAL 664,401.62 Affidavit ID (if known) No Work Performed WARI. 350994 N/A No Work Performed 373269 F215 -038 -000 08 -2011 REV 31 0020e (08/25/11) Continued on page 2 w Please List all Subcontractors Below: p Subcontractor's Nalne: I I J i I comments: UBI Number Affidavit ID (if known) Contact Name: Diane Jaber Title: Fiscal Specialist Email Address: Diane Jaber @TukwilaWA.gov Phone Number: (206) 433 -1871 x1871 Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form to all three agencies below. For a faster response, please submit by e -mail. Washington State Washington State Washington State Department of Revenue Department of Labor and Industries Employment Security Department Public Works Section Contract Release Specialized Collections Unit PO Box 47474 PO Box 44274 PO Box 9046 Olympia WA 98504 -7474 Olympia, WA 98504 -4272 Olympia WA 98507 -9046 (360)725 -7588 (360)902 -4754 (360) 902 -9780 FAX (360) 664 -4159 FAX (360) 902 -6897 Fax (360) 902 -9287 PWC @dor_wra.gov ContractReiease @lni.wa.gov publicworks @esd.wa gov For tax assistance or to request this document in an alternate format, visit http: /doi or call 1-800-647-7706. Teletype (TTY) users may call (360) 705 -6718. F215- 038 -000 08 -2011 REV 31 0020e (08/25/11) 40 UTILITIES COMMITTEE Meeting Minutes Mczl^ 30, 2012 5:001).n7. C'onlerenee Roon7 I Citv of Tukwila Utilities Committee "Wecrnesckol Dare to Holickol PRESENT Councilmembers: Dennis Robertson, Chair; Joe Duffle and Bate Kitiller Staff: Bob Giberson, Frank Iriarte, Robin Tisclmiak, Mike Cusick, Mike Ronda, and Gail Labanara CALL TO ORDER: The meeting was called to order at 5:04 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Proiect Completion and Acceptance: Interurban Avenue South Gravity Sever Staff is seeking Council approval for project completion, closeout and release of retainage to R. L. Alia Construction of Renton in the amount of $664,401.62 for the construction of the Interurban Avenue South Gravity Serer Project. This project replaced a failing serer lift station with a gravity feed serer line. Ten (10) change orders in the amount of $28,58038 were issued during this project, but were offset by under rums. The project was completed under budget by approximately $17,000 without using the contingency. Photos from the project syere presented to the Committee in order to understand the need for the changes orders. UNANIMOUS APPROVAL. FORWARD TO JUNE 4 CONSENT AGENDA. B. Water and Sesser Comprehensive Plans: Consultant SUDDlement No. 2 with Carolla Engineers Staff is seeking Council approval for Supplement No. 2 with Carollo Engineers in the amount of $21,721.50 for updates relative to the 2010 Water and Sewer Comprehensive Plans, specifically 30u0, 70a0, Stu) and 060 of the Water Comprehensive Plan. The consultant's scope of work needs to be increased due to multiple discrepancies in existing sewer pipe maps; over estimation of the multi family population results in the Commercial Business District, and changes to the fire flow requirements. Also part of the Water Comprehensive Plan is that the Department of Health has notified us of their concern with the size of our water storage capacity UNANIMOUS APPROVAL. FORWARD TO JUNE 11 COW FOR DISCUSSION. C. Educational Ouuortunity: CIP 102 Per the request of Committee Chair Robertson (see Utilities Committee minutes dated 02 /28/12), staff utilized extra time at the Committee meeting to review the Capital Improvement Program (CIP) and accompanying Attachments D, E and F, including the rate matrix. Committee Members will find this information useful when utility rate increases are brought to Committee later this year. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 6:20 p.m. Next meeting: A "ext meeting: Tuesday, June 12, 2012 5:00 p.m. Conf. Room No. 1. 1 Committee Chair Approval Minutes by ,GL. Reviewed by KAM.