HomeMy WebLinkAboutCOW 2012-06-11 Item 4B - Interlocal Agreement - Kent Regional Fire Authority Training ConsortiumCOUNCIL AGENDA SYNOPSIS
ILzitialr ITEM NO.
Meeting Date Prepared by ��ayor Wrew
w Co review
06/11/12 NJO R
06/18/12 NJO V T u
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ITEM INFORMATION
S'I:- F SPONsnIz: NICK OLIVAS ORI(,INAI.AGI?NI),1 DA'1'l 06/11/12
Ac;ISNDA ITFA4 TITH; An Interlocal Agreement to join the Kent Regional Fire Authority Training
Consortium.
C.\'I'r("OIn' Discussion Motion Resolution Ordinance ❑BidAnrard Public Nearing Otber
t19tg Date 6111112 Ali Date 6 /18/12 Mtg Date Mtg Date l7tq Date Mtg Date Mtg Date
I -SPONSOIZ Council Mayor .HR DCD Finance Fire IT P &R Police PIF
SPONSOR'S We have been working closely with the Kent Regional Fire Authority Training consortium
;Sup- rnr,�R1' since last April or May. The official consortium consists of Kent, SeaTac and Maple Valley.
Since working with the consortium, our training has improved 100 our personnel are
better prepared to deal with emergencies, and their level of confidence in their abilities
has increased significantly. We would like to officially join the consortium by means of an
Interlocal Agreement that has been prepared by the City Attorney.
cow Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 06/05/12 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONS(>R /ADMIN. Fire Department
CO\-I,mll'fla, Unanimous Approva; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
E\PISNDITLIRF RI?(?UIRI?I) AMOUNT BUDGETED APPROPRIATION REQUIRED
$300,000 $300,000 $0
Fund Source: GENERAL FUND (FIRE DEPARTMENT SALARIES AND BENEFITS)
Connnwnts: The two existing training officers would remain City of Tukwila employees,
IMTG.DATEI RECORD OF COUNCIL ACTION
6/11/12
MTG. DATE 1 ATTACHMENTS
6/11/12 Informational Memorandum dated 05/29/12
Memorandum from Captain Johnson
Draft Interlocal Agreement
Minutes from the Finance and Safety Committee meeting of 6/5/12
6/18/12
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Nick Olivas, Fire Chief
DATE: May 29, 2012
SUBJECT: An Interlocal Agreement to join the Kent Regional Fire Authority Training
Consortium
ISSUE
Council review of an Interlocal Agreement between the Tukwila Fire Department and the Kent
Regional Fire Authority (RFA) Training Consortium.
BACKGROUND
In late 2010 -early 2011, The Kent RFA, with the assistance of the City of SeaTac and Maple
Valley (King County Fire Protection District 43) formed a training consortium. The consortium
was formed because it is virtually impossible, under current economic conditions, to adequately
staff a training department let alone deliver, track and document required training. Through the
pooling of resources, the consortium has been able to deliver the training that is required by the
Washington Administrative Code as well as adopted National Fire Protection Standards.
DISCUSSION
With the reorganization of the training department after Chief Grisham moved to be the City's
Emergency Manager, we were approached by Kent in the spring of 2011 to participate with
them in the consortium to determine whether joining the consortium would be in our best
interests. Since that time, we have worked closely with them, both in the development and the
delivery of training. As demonstrated by unsolicited feedback from our department members,
since beginning our association with the consortium, our training has shown improvement and
the crews now look forward to the positive training environment that is part of the philosophy of
the training officers. We have also improved tracking and documentation of our training through
the purchase of training tracker.
FINANCIAL IMPACT
We will dedicate 1 '/4 to 1 '/2 full time employees (FTEs) currently working in training to the
consortium. They will continue to be City employees, will report to duty in Tukwila, and spend
much of their time working in Kent or the other participating jurisdictions either developing or
delivering training. There is no financial impact as we are not increasing or decreasing staff. We
have found no downside to this proposal, and we have already experienced the benefits from
working closely with the other training officers involved. Our personnel are better trained and
better prepared for emergencies than they were last year at this time.
RECOMMENDATION
The Committee is being asked to consider this item and forward it to the June 11, 2012
Committee of the Whole Meeting and subsequent June 18, 2012 Regular Meeting.
iIF_[y.l&14►11
Kent consortium memorandum prepared by Training Captain Jeff Johnson
Draft Interlocal Agreement prepared by our City Attorney
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To: Chief Olivas
From: Captain Johnson
Subject: Kent Training Consortium, Benefits and Achievements
Date: May 29, 2012
Fire Department Training is mandated by the Washington Administrative Code (WAC) and the
National Fire Protection Association (NFPA). Meeting the requirements of these agencies can be
challenging, as every fire department has limited resources, budgets, and personnel. Not only that, but
the fire department must also spend time concentrating on Emergency Medical Services (EMS), Special
Teams (Hazardous Materials and Rescue), and Emergency Management. The strain on an individual fire
department to achieve proficiency in these disciplines with only one or two members in their Training
Division can be daunting.
The Kent Fire Training Consortium meets these training requirements by pooling the resources
and the training personnel of three fire departments. In addition, the expense to each individual
department is reduced as costs are shared. Another benefit is consistency of training among the
participating departments. Each participant is taught to address fire and EMS problems in a consistent,
predictable manner.
The Kent Fire Training Consortium currently consists of members of the Kent, SeaTac, and Maple
Valley fire departments. The Consortium is supervised by one Battalion Chief and staffed by four
Captains, two firefighters, and one Administrative Assistant. Together, these members manage and
track training for 266 firefighters. With the addition of the Tukwila Fire Department, this number will
rise to 332 firefighters. Further, Tukwila will contribute one Training Captain to the Consortium full time
and another Training Captain at half time.
Having a pool of Training Officers allows specialization to occur. Currently within the Consortium
two Training officers focus primarily on EMS, one Training officer has developed expertise in engineer
pump operations, another specializes in Truck Company operations, and the others work on suppression
related drills. Such specialization has allowed the quality and quantity of such training to increase.
Appreciation for this has been expressed by firefighters and officers alike.
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The Kent Consortium has a full time administrative assistant. This administrative assistant is
responsible for the computer tracking program, scheduling of events, and other administrative tasks
that would otherwise take up the time of the Training Officers. This allows for more time to design and
deliver classes "in the field
The Consortium uses two primary methods of instruction. The first is done by the establishment
of quarterly training requirements. This training is designed by the Consortium to meet or exceed the
WAC and NFPA mandates. The quarterly requirements are to be done by individual fire companies.
When their training is completed, the data is entered into a computer tracking program. In this way, the
Consortium can be assured that the prescribed instruction is taking place.
The second method is by annual training emphases. The Consortium designs and delivers 2 -3
annual training emphasis drills during the year. These drills are meant to pull together the quarterly
training objectives into a "unified whole During a quarter, the engine and ladder companies will have
focused on hose deployment, ladder operations, and patient removal. During the annual emphasis drill,
the participants will be doing all of these operations during a fire simulation. During 2012, the emphasis
drills include: SCBA competency, Live Fire Training, and MCI (Mass Casualty Incident) drills.
The Consortium takes part in other areas as well. Examples include Blue Card Training (The
Incident Command System), Special Operations (Hazardous materials and Rescue), Boat operations, and
Officer Development.
The Tukwila Training Division has been taking part in the Consortium drills since spring
of last year. Both Tukwila Training officers have benefited as have the members of our department.
The Consortium has been very generous to us, investing in our department with their resources and
mentorship.
The Training Officers are looking forward to the opportunity to work as official members of the
Consortium. It is our desire to participate, enhancing the quality of training within this Training Division
and further benefiting from the expertise of others.
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INTERLOCAL AGREEMENT BY AND BETWEEN
THE CITY OF TUKWILA AND KENT FIRE DEPARTMENT
REGIONAL FIRE AUTHORITY
I. PREAMBLE
This Agreement is entered into as of the day of 2012, by
and between the CITY OF TUKWILA, a municipal corporation "City and the KENT
FIRE DEPARTMENT REGIONAL FIRE AUTHORITY, a municipal corporation
"RFA This Agreement is made pursuant to chapter 39.34 RCW (the Interlocal
Cooperation Act and has been authorized by the governing body of each Party. Each of
the Parties is a "public agency" as defined in the Interlocal Cooperation Act.
II. RECITALS
WHEREAS, the City and the RFA currently each maintain and operate their own
fire departments to provide fire protection, fire suppression and emergency medical
services in their respective jursidictions.
WHEREAS, the purpose of this Agreement is to allow for the joint operation and
administration of each entity's training divisions; and
WHEREAS, this Agreement is not intended to supersede or conflict with the
collective bargaining agreements of either party.
NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:
III. AGREEMENT
Section 1. Effective Date and Termination of Agreement. This agreement
shall be effective on May 1, 2012 and shall terminate on December 31, 2012. The
Agreement may be renewed for additional time periods provided that both parties must
give notice of an intent to renew to the other party 30 days prior to the expiration. Either
party may unilaterally terminate this Agreement with 30 days written notice to the other
party.
Section 2. Definitions. The following terms, when used in this Agreement, shall
be defined. as follows:
A. "Consolidated Operations" shall mean the operations performed under the
direction of the Chief and shall include the training for personnel of both the RFA and
City.
INTERLOCAL AGREEMENT
Page 1 of 6
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B. "FTE" shall mean full time employee.
C. "Days" shall mean calendar days, unless otherwise noted.
Section 3. Services Performed by the RFA for the City.
3.1 Training Services. The RFA agrees to -perform training services for the
City through a training consortium as follows:
(a) See Exhibit A for scope of services to be performed under this Agreement.
(b) Consideration for Training Services. In consideration of the training
services described herein, the City shall provide the following to the RFA:
(i) The City shall assign one and a quarter to one and a half existing
FTE's to the training consortium to assist in providing the training
services pursuant to this Agreement. The level of service provided
by the City pursuant to this Agreement shall be solely determined
by the City, based on its departmental needs.
(ii) In the event the person occupying these positions is on leave or
works a different shift for a period of 30 days or more, the City
shall, at no expense to the RFA, fill the position with another
employee familiar with and adequately trained to provide the
needed services.
Section 4. General Provisions.
4.1 Employees of the RFA are not employees of the City. The RFA
employees who provide the City services pursuant to the Agreement shall be employees
of the RFA and not employees of the City. The RFA shall, at all times, be solely
responsible for the conduct of its employees in performing the services called for in this
Agreement. The RFA shall be solely responsible for all compensation, benefits and
insurance for its employees.
4.2 Employees of the City are not employees of the RFA. All City
employees who provide the RFA services called for in this Agreement shall be employees
of the City and not employees of the RFA. The City shall, at all times, be solely
responsible for the conduct of its employees in performing the services called for in this
Agreement. The City shall be solely responsible for all compensation, benefits and
insurance for its employees.
Section 5. Indemnification and Hold Harmless. Each party agrees to defend,
indemnify, and hold harmless the other party and each of its employees, officials, agents
INTERLOCAL AGREEMENT
Page 2 of 6
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and volunteers from any and all losses, claims, liabilities, lawsuits or legal judgments
arising out of any negligent or willful actions or inactions by the performing party or any
of its employees, officials, agents or volunteers, while acting within the scope of duties
required by this Agreement. Each party shall be responsible for its own legal costs and
attorney's fees. This provision shall survive the expiration of this Agreement as it related
to services performed under the terms of the Agreement. It is further specifically and
expressly understood that the indemnification provided herein constitutes each party's
mutually :negotiated waiver of immunity under Title 51 RCW, solely to carry out the
purposes of this indemnification clause.
Section 6. Insurance. Each party shall carry and maintain for the duration of this
Agreement property and liability insurance coverage for all operations, facilities,
equipment and personnel, at not less than the amount as existing on the date of this
Agreement and in a form and with a company acceptable to the other party.
Section 7. Property Ownership. All property acquired by the RFA to enable it
to perform the services required by this Agreement, shall remain the property of the RFA
in the event of the termination of this Agreement. All property acquired by the City to
enable it to perform the services required by this Agreement, shall remain the property of
the City in the event of the termination of this Agreement.
Section 8. No Special Relationship Created. No Third Partv Beneficiarv.
The services provided under this Agreement represent an extension and expansion of
duties owed to the public in general. Neither party intends to create a special relationship
or duty to the other party or to the public served by either party. This Agreement is solely
for the benefit of the Parties hereto and no third party shall be entitled to claim or enforce
any rights hereunder.
Section 9. Dispute Resolution and Governing Law. This Agreement shall be
governed by and construed in accordance with the laws of the State of Washington.
A. If a dispute arises between the Parties concerning the performance of any
provision of this Agreement or the interpretation thereof, the Parties agree to follow the
procedures set forth herein. It is the goal of the parties to resolve differences as early in
this step process as possible.
(1) Step One Informal Discussions. Each Party shall designate a
representative, who shall meet and attempt to resolve the dispute. This may involve more
than one meeting.
(2) Step Two Written Notification and Resolution. If informal
discussions are not successful, then the aggrieved Party shall mail, via certified mail,
written notice of dispute to the other Party's address shown in Section 12 of this
Agreement. The notice shall set forth the nature of the dispute and the desired outcome.
A written response shall be provided by the recipient of the notice within ten (10) days'
INTERLOCAL AGREEMENT
Page 3 of 6
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receipt of the certified, mailed notice. The response to the notice shall include the
respondent's version of the dispute and a proposed resolution. The Parties shall meet
within ten. (10) business days following respondent's answer to determine whether the
dispute can be resolved amicably. If the dispute is amicably resolved, the Parties shall
sign a memorandum of understanding with regards thereto.
(3) Step Three Mediation. If the Parties are unable to resolve their
differences at Step Two, the Parties will endeavor to settle the dispute by mediation under
the mediation rules of the Judicial Arbitration and Mediation Service of Seattle,
Washington. Such mediation will be non binding but a condition precedent to having the
dispute resolved pursuant to Arbitration, below. Mediation shall commence, unless
otherwise agreed, within thirty (30) days of a Party's written request to the other Party for
mediation of a dispute. Any resolution of the dispute at this stage shall be reduced to
writing and, if the resolution involves an interpretation of the Agreement herein, the
Agreement herein shall be amended to include the interpretation.
(4) Step Four Arbitration. If the Parties are unable to resolve their
differences at Step Three, the dispute will be resolved by arbitration. A written notice
requesting, arbitration must be delivered to the other Parties. The Parties will select an
arbitrator by mutual agreement. If the parties cannot agree on an arbitrator within 10
working days after the arbitration request notice has been received, then the dispute will
be referred to Judicial Arbitration and Mediation Services, Inc. of Seattle, Washington,
and an arbitrator will be selected either by mutual agreement of the Parties or, failing that,
by the appointment by each Party of a non interested representative who shall jointly
choose an arbitrator.
Section 10. Modification. This Agreement may be amended or terminated only
upon consent of both Parties hereto. Any amendment or termination shall be in writing
and signed by the parties.
Section 11. Non Waiver. The waiver by any Party of any breach of any term,
covenant, or condition of this Agreement shall not be deemed a waiver of such term,
covenant, or condition or any subsequent breach of the same or any other term, covenant,
or condition of this Agreement.
Section 12. Impairment of Rights. Nothing in this agreement shall impair a
Party's right to seek injunctive relief from the Court if immediate and irreparable injury,
loss or damage to any rights arising from this Agreement will occur before Arbitration
can be conducted.
Section 13. Record Keeping. The records and documents with respect to all
matters covered by this Agreement shall be subject to audit by the Parties during the term
of this Agreement and three (3) years after termination or such other longer period as may
be required by applicable law.
INTERLOCAL AGREEMENT
Page 4 of 6
Section 14. Severabilitv. If any provision of this Agreement or application
thereof to any Party or circumstance, is held invalid by a court of competent jurisdiction,
such invalidity shall not affect the other provisions of this Agreement which can be given
effect without the invalid provision or application, and to this end the provisions of this
Agreement are declared to be severable.
Section 15. Counterparts. This Agreement shall be effective whether signed by
the Parties on the same document or in counterparts.
Section 16. Entire Agreement. The written terms and provisions of this
Agreement, together with any Exhibits attached hereto, shall supersede all prior
communications, negotiations, representations or agreements, either verbal or written of
any officer or other representative of each party and such statements shall not be effective
or be construed as entering into or forming part of or altering in any manner this
Agreement.
Section 17. Notices All notices or other communications shall be deemed
sufficient hereunder if made in writing and delivered by facsimile, e -mail, or by first -class
mail, postage prepaid, to each Party at its respective address set forth below, or such other
address as such Party may hereafter designate to the others in writing:
CITY OF TUKWILA KENT FIRE DEPARTMENT
City Administrator REGIONAL FIRE AUTHORITY
6200 South Center Blvd. Fire Chief
Tukwila, WA 98188 24611 116 Ave. S.E.
Kent, WA 98030
Notices sent by mail shall be deemed given when properly mailed, and the postmark
affixed by the United States Post Office shall be conclusive evidence.
Section 18. Filina/Posting. This Agreement shall be filed with the County
Auditor or posted on the websites of the Parties as authorized by law.
IN WITNESS WHEREOF, this Agreement has been executed by each Parry as set
forth below:
CITY OF TUKWILA KENT FIRE DEPARTMENT /REGIONAL
FIRE AUTHORITY
M
INTERLOCAL AGREEMENT
Page 5 of 6
By: ,J. o%.. d40
Tin SC64A/0' 10 s.e
jq.44; eN1s&4
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APPROVED AS TO FORM:
Office of the City Attorney
By: Q
City Attorn
INTERLOCAL AGREEMENT
Page 6 of 6
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EXHIBIT A
Training Services
1. Services Provided to Citv. The RFA, as part of the Training Consortium with SeaTac, Maple
Valley Fire and Life Safety and Tukwila shall provide the following Training Services to the
City:
1.1.Trainin2 services provided:
(a) Officer training to comply with WAC 296- 305- 05501, to include "Blue Card"
Command Training. Training to include certification of officers and training of
acting officers.
(b) Quarterly Tactical Scenarios
(c) Conduct quarterly Chief's Training
(d) Emergency Vehicle Accident Prevention (EVIP) training.
(e) Recertification of Emergency Medical Technicians (EMT's).
(f) Competency Based Training (CBT) modules delivered.
(g) Competency Based Training (CBT) manipulative skill evaluations.
(h) Conduct annual live fire training.
(i) Conduct Mod and Step Tests
0) Conduct Firefighter II Certification Exam
(k) Conduct annual SCBA practicals
(1) Deliver make -up training for missed lessons.
(m) Plan, monitor and conduct Return to Work refresher training.
(n) Semi annual apparatus pump academy.
(o) Apparatus operator evaluation /refresher training
(p) Provide Aid Car training
(q) Provide Competency Based Training (CBT) Instructor training
(r) Collect and review CPR outcomes with crews
A -1
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(s) Conduct semi- annual company evaluations.
(t) Vehicle extrication rodeo and training session
(u) Conduct Commercial Ventilation Training
(v) Participation in Zone 3 training activities
(w) Training and Continuing Education in specialty areas. (e.g. confined space)
1.2.Mana2erial Tasks Provided:
(a) Planning, Budget and Program Management
(b) Facilities Scheduling, Quarterly, Annual Training Calendar Development
(c) Develop emergency response tactical scenarios.
(d) Develop training DVDs /films
(e) Training Tracker Records Management
(f) Complete transfer of paper records into data base.
(g) Class Registration, Disbursement, Purchase Orders
(h) JATC program document review /revision
(i) Review and revise drill manuals, classes, Mod and Step tests,
0) Schedule and support multi company drills
(k) Attend Zone 3 meetings
(1) Training facilities maintenance.
A -2
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FINANCE AND SAFETY COMMITTEE
Meeting Minutes
.Lune 5, 2012 5:1519.727.,' Conference Room 93
City of Tukwila
Finance and Safety Committee
PRESENT
Councilmembers: De'Sean Quinn, Chair; Dennis Robertson and Kate Kruller
Staff: Nick Olivas, Chris Flores, Ben Haymen, Jeff Johnson, Tracy Gallaway, Katherine Kertzrnan,
Peggy McCarthy, Derek Speck, David Cline, Mike Villa, Kristina Thorne, Ashley Comar,
Meilee Anderson, and Kimberly Matej
Guests: Deanna Gregory, Pacifica Law Group; Lynn Wallace, SWKCC; Jeff Robinson, City of SeaTac;
Mike Schabbing, Courtyard Seattle Southcenter; Hyon Sak Lee, Comfort Suites; Allison Jeong,
Comfort Suites; Maureen Huffinan, Embassy Suites: and Charles Lee, Comfort Suites
CALL TO ORDER: Chair Quinn called the meeting to order at 5:17 p.m.
*Items changed order from that outlined on the agenda front sheet in order to accommodate schedules and room size.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Event Update: Family 4` at the Fort
Per the request of the Committee, staff prepared an informational memo, included in the agenda packet,
wl provided additional details about the Family 4,h at the Fort event as a result of the Fireworks Permit
Application which recently came to Committee.
The memo covered specifics which include: new pyrotechnic vendor, signage and public information
regarding event changes, financial impacts, parking and restroom concerns. The information memo covered
the majority of questions and therefore discussion was minimal. Committee Members thanked staff for the
follow -up. INFORMATION ONLY.
B. Interlocal Agreement: Fire Trainine Consortium
Staff is seeking Council approval to enter into an interlocal agreement with the Kent Regional Fire
Authority (RFA) to participate in a fire training consortium.
Staff provided a brief history of formation of the fire training consortium and shared Tukwila's experience
with joint training opportunities as well as the benefits of such a consortium. Those benefits include but are
not limited to: pooling of resources, documentation of training, availability of training, degree of specialties,
and teaching of service delivery in a consistent and predictable manner. This interlocal agreement will
allow Fire Department Training Division personnel to work directly with the training consortium which is
comprised of the following entities: Kent Regional Fire Authority, Maple Valley, SeaTac and Tukwila.
The effective date on the agreement will be changed to reflect an appropriate date that reflects Council
approval. Currently, the draft agreement states that it will take effect on May 1, 2012; this was due to staff
anticipating this item coming forward through Committee sooner. After discussion, Committee Members
expressed an interest in making this agreement valid for more than 6 months in order to increase efficiency
and reduce the number of tirnes this item needs to be reviewed for renewal. Staff does not foresee an issue
With such an extension and will discuss this with representatives from the Kent RFA. Additionally,
Committee Chair Quinn requested the Fire Department report back to the Committee on the benefits and /or
concerns as well as program outcomes that have resulted from the training consortium. There is no financial
impact of this interlocal agreement to the City. UNANIMOUS APPROVAL. FORWARD TO JUNE 11
COW FOR DISCUSSION.
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