HomeMy WebLinkAboutCOW 2012-06-25 Item 4B - Agreement - Alive and Free ProgramCOUNCIL AGENDA SYNOPSIS
r1(;I?NDA I'r1 T]'I'],r
Initials
Meeting Date I Prepared by /Mayors review
06/25/12 MV
07/02/12 MV
ITEM INFORMATION
STAFF SPONSOR: MIKE VILLA
Alive and Free Program
CQarcil review
UC.J
ITEM NO.
ORIGINA],AGF,NDA DA'TFI: 6/25/12
CxI'I ;G()In ®Di,rcat.:iozz ®Motion E] Resolution Ordinance ❑BidAzvard .Pubiic .I bearing Other
lltq Date 06125112 tVIIg Date 07/2/12 Mtg Date Altg Date Alt
g Date Mtg Date Mtg Date
SPONSOR Council Mgyor HR DCD .Finance Fire IT P&'R Police
SPONSOR'S The Police Department and City Administration would like to sign a Memorandum of
SU�1M,\Ry Understanding with Valley Cities to plan, fund, and implement the Alive and Free Program.
The MOU authorizes a lead city to sign an agreement on our behalf with the YMCA Alive
and Free Program. Alive and Free recruits, hires, and trains street outreach workers who
engage gang involved youth with the ultimate goal of reducing violence for the youth and
within our region.
COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE 6/19/12 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR /ADnaIN. Police Department
CO� ",T'T' Unanimous Approval; Forward to Committee of the Whole
EXI'I?NDITLJRF RI?OUIRI?D AMOUNT BUDGETED APPROPRIATION REQUIRED
$30,000 $0 $30,000
Fund Source: SEIZURE ACCOUNT
Conn7ents: $30,000 from seizure account in 2012
MTG. DATE I RECORD OF COUNCIL ACTION
06/25/12
I MTG. DATE I ATTACHMENTS
6/25/12 Informational Memorandum dated 05/11/12
Memorandum of Understanding of a Joint Funding Program
City of Auburn Agreement for Services
Minutes from the Finance and Safety Committee meeting of 06/19/12
7/2/12
Im
50
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Mike Villa, Chief of Police
DATE: May 11, 2012
SUBJECT: Alive and Free Program
ISSUE
The Police Department and City Administration is seeking Council approval to sign a
memorandum of understanding with the Valley Cities for implementation of the joint
funding program, Alive and Free.
Tukwila's portion of this program totals $60,000, with half of it funded from A Better
Seattle, and the other half funded from the City's Drug Forfeiture Accounts in 2012.
BACKGROUND
In 2011 Tukwila Police staff, along with other valley police agencies, came together to
explore a gang violence prevention program. A Better Seattle (A community relations
program led by the Seattle Seahawks) and the YMCA of Greater Seattle Alive Free
have partnered with us. The proposed program hires and trains "Street Outreach
Workers" to address youth gangs in south King County. The program is currently active
in Seattle and used effectively in Los Angeles, Baltimore, Chicago, and Washington DC,
among other cities.
DISCUSSION
Street outreach workers are members of the community they serve, have knowledge of
street and gang culture, are vetted and trained, mediate and diffuse violence, prevent
retaliation and intervene in conflicts to prevent escalation of violence. The street
workers will also engage gang involved youth with service providers who can deliver
case management, employment, education, counseling, and mentoring assistance.
The partnership program requires the following in order to implement:
1. Partners signing an MOU agreement
2. Cities funding the program at 50%
3. A Better Seattle funding match of 50%
4. Alive and Free recruiting, hiring, and training street outreach workers
51
INFORMATIONAL MEMO
Page 2
The purpose of the attached proposed MOU is to establish a cooperative arrangement
between the Valley Cities Mayors Coalition that authorizes a lead city (Auburn) to
contract on our behalf with the YMCA of Greater Seattle Alive and Free.
Should Tukwila choose to participate in this program, we would have the benefit of a
direct resource to address gang violence.
FINANCIAL IMPACT
Funding of each outreach worker is estimated at $60,000. A Better Seattle and the
Valley Cities would share this cost equally. The objective of the Valley cities is to fund at
minimum four full time positions. The City of Tukwila's annual contribution to fund the
program is $30,000.
There are no funds allocated in the police department or city budget for this initiative in
2012. Given the nexus between gangs and illegal narcotic manufacturing and
distribution we will fund the first year from the drug asset forfeiture account.
Funding for 2013 and 2014 will be determined during the city budget planning process.
RECOMMENDATION
The Finance and Safety Committee is being asked to forward this item for consideration
at the June 25, 2012 Committee of the Whole meeting and subsequent July 2, 2012
Regular Meeting.
ATTACHMENTS
Memorandum of Understanding of a Joint Funding Program
City of Auburn Agreement of Services
WA2012 Info Memos- CouncihAliveFree.doc
52
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITIES OF AUBURN, KENT, RENTON,
TUKWILA, ALGONA, PACIFIC, FIFE, PUYALLUP
AND SUMNER FOR PLANNING, FUNDING, AND
IMPLEMENTATION OF A JOINT FUNDING
PROGRAM.
THIS MEMORANDUM OF UNDERSTANDING "MOU is entered into pursuant
to Chapter 39.34 RCW by the Cities of Auburn, Kent, Renton, Tukwila, Algona, Pacific,
Fife, Puyallup and Sumner, Washington hereinafter referred to as "Cities to provide for
planning, funding, and implementation of a joint funding program.
WHEREAS, the Cities engage in activities which support service providers in King
County; and
WHEREAS, the parties wish to make the most efficient use of their resources by
cooperating to provide funding to support service providers in south King County; and
WHEREAS, through the Interlocal Cooperation Act, the parties have the authority to
engage in cooperative efforts which result in more efficient use of Government resources.
NOW THEREFORE, and in consideration of the terms, conditions and performances
made herein, it is agreed as follows:
1. Purpose of MOU: The purpose of the MOU is to formalize a cooperative arrangement
between the Cities and a coalition of the mayors of the Cities colloquially known as the
"Valley Cities Association" for the purpose of addressing shared community issues,
including, but not limited to gang prevention and intervention.
2. Joint Participation.
a) Lead Citv. One of the party Cities will serve as Lead City and will be
designated by the Cities for contracting, with the Lead City determined as
shown in Exhibit A, a copy of which is attached hereto and incorporated
herein by this reference, to act as the fiscal and administrative agent for the
Cities. The responsibilities of the Lead City are described in Section 4.
b) Participating Citv. A Participating City is a city participating in the
cooperative funding, who is not the Lead City. Participating Cities are
identified in Exhibit A. A Participating City shall review quarterly reports
from the contracted agencies to provide services related to the shared
community issues, such as gang prevention and intervention. If a Participating
City becomes concerned with the Agency's services, it will promptly notify
the Lead City. If a Participating City determines that the Agency is not
performing satisfactorily for their city, the Participating City reserves the right
to request the Lead City to withhold payments to the Agency for their share of
53
Joint Funding MOU
Page 2 of 7
funding. In the event that a claim or lawsuit is initiated by the Agency against
any City for withholding payment, the City requesting the withholding of
payment shall be responsible for settling or defending the claim or lawsuit. In
addition, in the event of any settlement of or judgment on the claim or lawsuit,
the City requesting that payment be withheld shall be fully responsible for the
payment of such settlement of judgment and shall indemnify, defend, and hold
harmless the other Cities for such settlement or lawsuit.
3. FundinL- Arrangement.
a) Allocation. Each Participating City shall provide to the Lead City no later
than March 31 st of each year, the total annual funding allocation approved for
the Agency, as described in Exhibit A. No administrative costs shall be
imposed by the Lead City to the participating Cities. Exhibit A will be
updated each year to show the contracted Agency(ies), Lead City,
participating Cities, and funding amounts for that calendar year.
b) Return of Unspent Funds. Any monies that the Agency(ies) does not spend
during the calendar year shall be proportionately returned to each Participating
City. On or before March 31" of the next calendar year the Lead City will
provide the unspent funds to each participating City.
4. Responsibilities of Lead Citv. A Lead City has been designated to act as the fiscal and
administrative agent on behalf of the Cities for the Agency, as shown in Exhibit A. The
responsibilities of the Lead City shall include the following:
a) Send an invoice to each Participating City by January 30 of each year for
their annual approved allocation to the Agency.
b) Contract with the Agency each year, for the total funding allocated by the
Participating Cities, detailing performance measures to be performed by the
Agency for each City.
c) Receive, review, and process the quarterly invoices and reports from the
Agency. Quarterly reports shall describe services provided specifically to
each City. Disputes regarding billings will be resolved among the
Participating Cities.
d) Provide copies of quarterly reports to the Participating Cities, if the reports are
not provided directly by the Agency.
e) Provide the Agency with a funding application and technical assistance as
required.
f) Perform an annual monitoring visit of the Agency, to include the participation
of another Participating City.
g) Maintain accounts and records which properly reflect transactions related to
this MOU.
5. Duration. This MOU shall become effective when it is approved by a majority of the
Cities and shall remain in effect through December 31, 2012, with automatic extensions
annually, unless terminated as described in section 6.
54
Joint Funding MOU
Page 3 of 7
6. Termination. Any party may terminate its participation in the MOU without cause by
giving the other Cities a thirty day written notice. The terminating party shall remain
fully responsible for meeting its funding responsibilities and other obligations established
by this MOU through the end of the calendar year in which such notice is given.
7. Notices. Notices to the Cities shall be sent to the following persons:
City Contact
Auburn Michael Hursh, Administration
Kent
Renton
Tukwila
Algona
Pacific
Fife
Puyallup
Sumner
Indemnification.
Each City agrees to indemnify the other Cities from any claims, damages, losses, and
costs, including, but not limited to, attorney's fees and litigation costs, arising out of
claims by third parties for property damage and bodily injury, including death, caused by
the sole negligence or willful misconduct of such City, the City's employees, affiliated
corporations, officers, and lower tier subcontractors in connection with this MOU.
Each City hereby waives its immunity under Title 51 of the Revised Code of Washington
for claims of any type brought by any City agent or employee against the other Cities.
This waiver is specifically negotiated by the parties and a portion of the City's payment
hereunder is expressly made the consideration for this waiver.
9. Insurance. Each City shall procure and maintain in full force throughout the
duration of the Agreement comprehensive general liability insurance with a minimum
coverage of $1,000,000.00 per occurrence /aggregate for personal injury and property
damage. In the event that a City is a member of a pool of self- insured cities, the City
shall provide proof of such membership in lieu of the insurance requirement above. Such
55
Joint Funding MOU
Page 4 of 7
self insurance shall provide coverage equal to or greater that required of non -self
insurance pool member Cities.
10. Oversight Committee. This Agreement shall be managed by an Oversight
Committee made up of one representative of each City. The representative of each City
shall be designated in section 7 of this Agreement. The Oversight Committee shall meet
at least annually to discuss the terms of the Agreement and manage the services provided
pursuant to the Agreement.
11. Applicable Law: Venue. Attornev's Fees. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. In the event any
suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement,
the parties specifically understand and agree that venue shall be exclusively in King
County, Washington. The prevailing party in any such action shall be entitled to its
attorney's fees and costs of suit.
12. Signed Counterparts. This Agreement may be executed by counterparts and be
valid as if each authorized representative had signed the original document.
IN WITNESS WHEREOF, the undersigned have entered into this MOU as of this
day of .2012
CITY OF AUBURN
By: Approved As To Form:
Title:
Date:
Attest:
CITY OF KENT
By:
City Attorney
Approved As To Form:
Title: City Attorney
Date:
Attest:
56
Joint Funding MOU
Page 5 of 7
CITY OF RENTON
By:
Title:
Date:
Attest:
CITY OF TUKWILA
By:
Title:
Date:
Attest:
CITY OF ALGONA
By:
Title:
Date:
Attest:
CITY OF PACIFIC
By:
Title:
Date:
Attest:
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
Approved As To Form:
City Attorney
57
Joint Funding MOU
Page 6 of 7
CITY OF FIFE
By:
Title:
Approved As To Form:
Date: City Attorney
Attest:
CITY OF PUYALLUP
Approved As To Form:
Title:
Date: City Attorney
Attest:
CITY OF SUMNER
By:
Title:
Approved As To Form:
Date: City Attorney
Attest:
Joint Funding MOU
Page 7 of 7
EXHIBIT A
to
Memorandum of Understanding (MOU) between the Valley Cities Association for
planning, funding, and implementation of joint funding program.
CALENDAR YEAR 2012
Name of Agency
YMCA of Greater Seattle
Alive Free Program
Participating Cities
Tentative Funding
Auburn Lead City $30,000
Kent $30,000
Renton $30,000
Tukwila $30,000
TOTAL $120,000
59
ME
DRAFT
CITY OF AUBURN AGREEMENT FOR SERVICES
THIS AGREEMENT made and entered into this day of
2012, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington, hereafter referred to as the "CITY and "YMCA OF GREATER SEATTLE ALIVE
FREE" which is located at 909 Fourth Avenue Seattle, WA 98104, a non profit corporation
organized under the laws of the State of Washington, hereafter referred to as the "AGENCY."
WHEREAS, the AGENCY provides a valuable service to the CITY and its residents
through the provision of services for high risk youth and community safety; and
WHEREAS, the CITY is interested in continuing support of the Alive Free program,
including development of additional resources and service sites;
WHEREAS, the CITY entered into a Joint Funding Memorandum of Understanding with
the cities of Renton, Tukwila, Kent, Algona, Pacific, Fife, Puyallup and Sumner (collectively,
the "Cities that allows the City to jointly fund and monitor a single contract with Alive Free for
gang prevention and intervention services; and
WHEREAS, it is the CITY'S responsibility to enter into an agreement with the YMCA's
Alive Free Program on behalf of the Cities which are party to said Memorandum of
Understanding;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
I. PURPOSE
The purpose of this Agreement is to provide for an appropriation to the AGENCY in
exchange for the Agency's provision of the services set forth in this Agreement to participating
city's residents during the 2012 term.
City of Auburn Agreement: YMCA of Greater Seattle Alive Free program
April 1, 2012
Page 1 of 8
61
II. SCOPE OF SERVICES
The AGENCY agrees to provide services, as described in the Exhibits incorporated
herein by this reference as if fully set forth.
III. TERM
The term of this Agreement shall commence on January 1, 2012 and shall expire on
December 31, 2012.
IV. PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the CITY within 15 days of the close of each
calendar quarter a status report containing program statistics regarding the type
and level of services provided to the participating cities, as well as financial
information pertaining to the contract agreement and expenditures. Format and
contents of these reports are set forth in Exhibits 1 to 5 to this Agreement, which
are incorporated herein by this reference.
B. The AGENCY shall prepare and submit to the CITY two program evaluation
reports in the format commonly referred to as "outcomes reports" which will
show the intended linkages between the activities conducted and the changes
the activities will produce. These reports shall contain information as set forth in
Exhibit 5 to this Agreement, and shall be submitted to the CITY at the end of the
first and last quarters.
C. As full and total payment for the services provided under this Agreement, the
CITY aarees to Dav the AGENCY up to $120.000 per a vear as set forth in
the Exhibits. The CITY will pay an amount equal to one quarter of the total
amount within thirty (30) days following the CITY's receipt of quarterly invoices.
The required format and content of quarterly invoices is set forth in the Exhibits
to this Agreement, and is incorporated herein by this reference.
City of Auburn Agreement: YMCA of Greater Seattle Alive Free program
April 1, 2012
Page 2 of 8
.W
V. INDEMNIFICATION
AGENCY shall defend, indemnify and hold the CITY and the Cities, their officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses
or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of
the AGENCY in performance of this Agreement, except for injuries and damages caused by the
sole negligence of the CITY or Cities. Should a court of competent jurisdiction determine that
this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising
out of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the AGENCY and the CITY or Cities, their officers, officials,
employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the
Agency's negligence. It is further specifically and expressly understood that the indemnification
provided herein constitutes the Agency's waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated
by the parties. The provisions of this section shall survive the expiration or termination of this
Agreement.
INDEPENDENT CONTRACTOR /ASSIGNMENT
The parties agree and understand that the AGENCY is an independent contractor and
not the agent or employee of the CITY or any of the Cities, and that no liability shall attach to
the CITY or any of the Cities by reason of entering into this Agreement except as provided
herein. The services required of the AGENCY under this Agreement may not be assigned or
subcontracted by the AGENCY without the prior written consent of the CITY.
VI. INSURANCE
The AGENCY shall procure and maintain for the duration of this Agreement insurance
against claims for injuries to persons or property which may arise from or in connection with
services provided by the AGENCY, it agents, employees or volunteers under this Agreement.
City of Auburn Agreement: YMCA of Greater Seattle Alive Free program
April 1, 2012
Page 3 of 8
W
The AGENCY agrees to provide comprehensive general liability insurance and shall maintain
liability limits of not less than ONE MILLION DOLLARS ($1,000,000) combined single limit
coverage per occurrence for bodily injury, personal injury and property damage. Where
professional services are provided as part of the services rendered pursuant to this Agreement,
as shown in Exhibit 1, the AGENCY shall also provide and maintain professional liability
coverage including errors and omissions coverage in the minimum liability amount of ONE
MILLION DOLLARS ($1,000,000) combined single limit per occurrence for bodily injury,
personal injury and property damage. Any deductibles or self insured retentions in either policy
must be declared to and approved by the CITY. At the option of the CITY either: The insurer
shall reduce or eliminate such deductibles or self insured retentions as respects the CITY, its
officials and employees; or, the AGENCY shall procure a bond guaranteeing payment of losses
and related investigations, claim administration and defense expenses. The policies are to
contain or be endorsed to contain the following provisions:
1) GENERAL LIABILITY COVERAGE
The CITY, its elected and appointed officials, employees and agents are to be covered
as additional insured as respects: liability arising out of services and activities performed
by or on behalf of AGENCY, its employees, agents and volunteers. The coverage shall
contain no special limitations on the scope of protection afforded to the CITY, its elected
and appointed officials, employees or agents, or its contract partners the Cities.
2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES
(a) The AGENCY's insurance coverage shall be primary insurance as respects the
CITY, its officials, employees and agents. Any insurance or self insurance
maintained by the CITY, its officials, employees or agents shall be in excess of the
AGENCY's insurance and shall not contribute with it.
City of Auburn Agreement: YMCA of Greater Seattle Alive Free program
April 1, 2012
Page 4 of 8
.M
(b) Any failure to comply with reporting provisions of the policy shall not affect coverage
provided to the CITY, its officials, employees or agents.
(c) Coverage shall state that the AGENCY's insurance shall apply separately to each
insured against whom a claim is brought or suit is brought except with respect to the
limits to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled or reduced in coverage, or in
limits unless prior written notice has been given to the CITY by certified mail return
receipt requested at least thirty (30) days in advance of any such suspension
voiding, cancelation or reduction in coverage, or in limits. The AGENCY agrees to
provide copies of the Certificates of Insurance to the CITY at the time that this
Agreement takes effect.
(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with original
endorsements affecting coverage required by this clause. The certificate and
endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The CITY reserves the right to require
complete, certified copies of all required insurance policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its policies or
shall furnish separate certificates and endorsements for each. All coverage for
volunteers shall be subject to all the requirements stated herein.
VII. NONDISCRIMINATION
The AGENCY shall not discriminate in any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on the grounds of
any protected class status as defined by any national, state or local laws or ordinances
City of Auburn Agreement: YMCA of Greater Seattle Alive Free program
April 1, 2012
Page 5 of 8
65
including but not limited to race, color, creed, religion, national origin, sex, sexual orientation,
age, or the presence of any sensory, mental or physical handicap.
VIII. BOOKS AND RECORDS
The AGENCY agrees to maintain separate accounts and records in accordance with
State Auditor's procedures, including personnel, property, financial and programmatic records
which sufficiently reflect direct and indirect costs and services performed under this Agreement.
The AGENCY agrees to maintain all books and records relating to this Agreement for a period
of three (3) years following the date that this Agreement is expired or otherwise terminated.
The parties agree that the CITY may inspect such documents upon good cause at any
reasonable time within the three (3) year period.
IX. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon thirty (30) days written notice
should the other party fail substantially to perform in accordance with its terms through no fault
of the other.
X. SEVERABILITY AND SURVIVAL
If any term, condition or provision of this Agreement is declared void or unenforceable or
limited in its application or effect, such event shall not affect any other provisions hereof and all
other provisions shall remain fully enforceable. The provisions of this Agreement, which by
their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
XI. ENTIRE AGREEMENT; MODIFICATION.
This MOU, together with attachments or addenda, represents the entire and integrated
agreement between the CITY and the AGENCY and supersedes all prior negotiations,
representations, or agreements written or oral. No amendment or modification of this MOU
shall be of any force or effect unless it is in writing and signed by the parties.
City of Auburn Agreement: YMCA of Greater Seattle Alive Free program
April 1, 2012
Page 6 of 8
i•
XII. GENERAL PROVISIONS
A. The AGENCY agrees to submit a report to the CITY no later than the last
quarterly invoice date, describing the progress and activities performed for the
previous year's scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances of
the City of Auburn, the State of Washington and where applicable, Federal laws.
C. The AGENCY agrees to conduct its activity in such a manner as to coincide with
the goals identified in the attached Memorandum of Understanding. The
AGENCY understands that the performance indicators established in the
Memorandum will be used by the City as a measurement tool in determining if
the goals have been achieved.
D. The CITY and the AGENCY respectively bind themselves, their successors,
volunteers, assigns and legal representatives to the other party to this
Agreement and with respect to all covenants to this Agreement.
E. This Agreement represents the entire and integrated Agreement between the
CITY and the AGENCY and supersedes all prior negotiations. This Agreement
may be amended only by written instrument signed by both the CITY and the
AGENCY.
F. Should it become necessary to enforce any term or obligation of this Agreement,
then all costs of enforcement including attorney's fees and expenses and court
costs shall be paid to the substantially prevailing party.
G. The AGENCY agrees to comply with all local, state and federal laws applicable
to its performance under this Agreement.
City of Auburn Agreement: YMCA of Greater Seattle Alive Free program
April 1, 2012
Page 7 of 8
67
DATED this day of
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Daniel B. Heid,
City Attorney
YMCA OF GREATER SEATTLE
MN
TITLE:
STATE OF WASHINGTON
)ss
COUNTY OF KING
2012.
On this day of 2012, before me, the undersigned, a
Notary Public in and for the State of Washington, personally appeared
to me known to be the of the YMCA, the non profit corporation
that executed the within and foregoing instrument, and acknowledged said instrument to be the
free and voluntary act and deed of said non profit corporation for the uses and purposes therein
mentioned, and on oath stated that he /she is authorized to execute said instrument on behalf of
said non profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
date hereinabove set forth.
NOTARY PUBLIC in and for the State of
Washington, residing in
MY COMMISSION expires:
City of Auburn Agreement: YMCA of Greater Seattle Alive Free program
April 1, 2012
Page 8 of 8
MY OO F R �.J
WASHINGTON
SERVICE AGREEMENT
2012 INVOICE FOR CONTRACTED SERVICES
To: CITY OF AUBURN, ATTN: Michael Hursh
25 WEST MAIN STREET, AUBURN WA 98001
Agency: YMCA of Greater Seattle
909 Fourth Avenue
Seattle, WA 98104
EXHIBIT COVER PAGE
Program: YMCA Alive Free Contact, Title: Eleuthera Lisch, Director
Phone: 206 382 -5245
Email: elisch@seattleymca.org
Amount Requested:
Invoice for: N/A
2nd Quarter, April to June Due: July 15, 2012
3` Quarter, July to September Due: October 17, 2012
4' Quarter, October to December Due: January 31, 2012
Attachments: Quarterly Service Report Exhibit 1
Quarterly Financial Report Exhibit 2
Demographic Report (2 and 4th Quarters only) Exhibit 3
Service Unit Report Exhibit 4
Outcomes Report (1 Qtr. identified and 4' Qtr. data due) Exhibit 5
Proof of Insurance (1 Quarter or if expired)
I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to
Auburn residents.
Signature of Authorized Representative
Date
The City of Auburn will issue payment upon this invoice within forty -five (45) business days of receipt. To
ensure prompt payment, please submit this form and all required attachments by the date listed above.
FOR CITY OF AUBURN USE ONLY:
Contract Amount:
Payments Year to Date:
Payment this invoice:
Authorized to Pay:
Signature
CITY OF AUBURN
Contract Balance:
Date
COVER PAGE MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST
2012 Exhibit 2
Agency: YMCA of Greater Seattle
Program: Alive Free
Report for 1" Qtr /Jan -Mar
Cost Categories
1 Personnel /Agency Services,
Crisis Line and 2 -1 -1
2 Office /Operating Supplies
3 Consultant or Purchased
Services
CITY OF AUBURN
2012 Quarterly Financial Report
Date:
2nd Qtr /Apr -Jun —3 rd Qtr /Jul -Sep
Budget This Cumulative
Award Request to date
4 Direct Client Assistance
5 Communications
6 ITravel Training
7 1 Intra- Agency Support
8 10ther per Detail
Grand Totall $I
Requested
Reimbursement:
South King County YMCA Alive Free Program Funding
Funding Source Outreach Workers South King
County
Coordinator
City of Auburn
$30,000
City of Kent
$30,000
City of Renton
I $30,000
City of Tukwila
I $30,000
King County Superior Court
.1 1 $40,000
—4 1h Qtr /Oct -Dec
Award
Balance
A Better Seattle/
Seahawks Match
$30,000
$30,000
$30,000
$30,000
70
Agency:
YMCA of Greater Seattle
Program:
Alive Free
Category
I
Client
Auburn
Residence"
Kent
Client
Renton
"List all clients
Tukwila
served in this
Unincorporated. King County
category.
18 -34
In all other
Other:
categories list
Unknown
participating
TOTAL
cities' clients
Unknown
only.
TOTAL
Client
30% of median or below
Income
50% of median or below
Level
80% of median or below
CITY OF AUBURN
2012 Demographic Report
Date:
1. 1 2 1 3`
2012 Exhibit 3
4` 1 Total YTD II
71
Above 80% of median
Unknown
TOTAL
Client
Female
Gender
Male
Client
0 -4
Age
5 -12
13 -17
18 -34
35 -54
55 -74
75+
Unknown
TOTAL
Ethnicity/
Asian/Pacific Islander
Cultural
Black/African American
Background
Hispanic /Latino
Native American/ Alaskan Native
White /Caucasian
Other
Unknown
TOTAL
Condition
Disabling Condition
ESL
Limited English Speaking
Household
Female- Headed Household
Male- Headed Household
2012 Exhibit 3
4` 1 Total YTD II
71
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Nei
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
.Lune 19, 2012 ISp.nz, Conference Room 93
PRESENT
City of Tukwila
Finance and Safety Committee
Councilmembers: De'Sean Quinn, Chair; Dennis Robertson and Kate Kruller
Staff: Peggy McCarthy, David Cline, Dennis McOmber, Bob Giberson, Gail Labanara and
Kimberly Matej
CALL TO ORDER: Committee Member Kruller called the meeting to order at 5:18 p.m.
U77Ymitto'a> Chan Chrinn requested that Commiltee Alember Knil?er chair the nteetina cross training pur poses.
1. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Update: Financial Plannine Model and Capital Improvement Plan (CIP)
As information only, staff reviewed draft versions of Attachments A and B of the Financial Planning
Model. Changes have been made to the attachments in order to add consistency to the categorization of
certain accounts and funds including, but not limited to: sales tax mitigation revenue, reserves, transfers
and advancement loans. Peggy McCarthy, Finance Director, explained the current layout of the
attachments, line by line so that everyone understands and agrees on format. The discussion resulted in
minor changes that will be made to documents for accuracy and ease of use. Staff will populate the
attachment fields with preliminary numbers and will look at them in relation to the budget and CIP at a
Committee meeting during the first part of August. INFORMATION ONLY.
B. 2012 1 S Ouarter Sales Tax Miscellaneous Revenue Report
At the February 7, 2012, Finance Safety Committee meeting, it was determined that staff would present
the Sales Tax Miscellaneous Revenue Report on a quarterly basis instead of a monthly basis in order to
improve efficiency and provide the Committee with an opportunity to see trends and respective analysis.
As information only, staff presented the 2012 1' Quarter Report. Overall, revenues came under the
prorated budget, and were below sales tax revenues for the same period last year. After 1" Quarter, the
City is currently 7% below projections, and 25% of the sales tax mitigation payments have been included
in the totals ($301,763). Although one casino still remains delinquent on previous tax payments, the City is
collecting payments as part of an arrears agreement. Additionally, admissions tax is down as compared to
budget, but has increased in comparison to the same time last year.
Staff will be making some revisions to the sales tax presentation as compared to that presented in the
Committee agenda packet. The Committee requested that copies of the quarterly reports be distributed to
all Councilmembers via hard copy. INFORMATION ONLY.
C. Memorandum of Understanding: Alive and Free Program
Staff is seeking Council approval to enter into a Memorandum of Understanding (MOU) between the cities
of Auburn, Kent, Renton, Tukwila, Algona, Pacific, Fife, Puyallup and Sumner that will formalize a
cooperative agreement /joint funding program to address gang prevention and intervention through a
program entitled Alive and Free which is administered by the YMCA.
This MOU will implement a partnership for the Alive and Free Program which will recruit, hire, and train
street outreach workers who will engage, mediate, and address concerns with youth gangs in south King
91
Finance Safety Committee Minutes
June 19, 2012 Pane 2
County. The City of Auburn will take the lead on this joint funding program. It is anticipated that a total of
four part -time street outreach workers would be hired. Tukwila's financial responsibility for this program
totals $60,000 annually; $30,000 (or 50 which will be funded via grant through A Better Seattle, and the
remaining amount will be funded by the City. Since no funds have been allocated for this program in 2012,
the Police Department is suggesting the use of the Drug Asset Forfeiture Account for this year, and
determining funds for future years through the upcoming budget planning process.
The Committee requested that the Police Department return to Committee within a year to provide an
evaluation and /or overview of program outcomes. Additionally, Committee Chair Quinn inquired as to
who from the City would be the representative to sit on the Oversight Committee as outlined on page 18 of
the Committee agenda packet. UNANIMOUS APPROVAL. FORWARD TO JUNE 25 COW FOR
DISCUSSION.
III. MISCELLANEOUS
Meeting adjourned at 6:26 p.m.
Next meeting: Tuesday, July 3, 2012 5:15 p.m. Conference Room #3
A
40 Committee Chair Approval
Minutes by KAM.
92