HomeMy WebLinkAboutReg 2012-07-02 COMPLETE AGENDA PACKETTukwila City Counci /Agenda
REGULAR MEETING
Jim Haggerton, Mayor Counci /members: Joe Duff ie Dennis Robertson
David Cline, City Administrator Allan Ekberg Kathy Hougardy
Verna Seal, Council President De'Sean Quinn Kate Kruller
Monday, July 2, 2012; 7:00 PM Ord #2379 Res #1771
1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL
2. SPECIAL Community Oriented Policing Citizens Advisory Board (COPCAB) year -end
PRESENTATION report and awards. Chris Padman, Community Po /icing Coordinator.
3. PROCLAMATION A proclamation recognizing July as Parks and Recreation Month.
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4. CITIZEN At this time, you are invited to comment on items not included on this agenda
COMMENT (please limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion.
5. CONSENT a. Approval of Minutes: 6/11/12 (SpeciaiMtg.); 6/18/12 (ReguiarMtg.)
AGENDA b. Approval of Vouchers.
c. Award a bid to ICON Materials for the 2012 Overlay Project in the
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amount of $974,259.00, and authorize the Mayor to sign the contract.
[Reviewed and forwarded to Consent by Transportation Committee on
6/18/12.]
d. Authorize the Mayor to sign an agreement with Parametrix, Inc. for
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construction management services for the 2012 Overlay Project in the
amount of $96,996.32. [Reviewed and forwarded to Consent by
Transportation Committee on 6118112.]
e. Award a bid to Green River Construction, Inc. for the 2012 Annual Small
Pg•29
Drainage Program in the amount of $646,953.09, and authorize the
Mayor to sign the contract. [Reviewed and forwarded to Consent by
Utilities Committee on 6126112. J
f. Authorize the Mayor to sign an agreement with Perteet Engineering, Inc.
Pg•41
for GIS Inventory Area 8 in the amount of $150,000.00. [Reviewed and
forwarded to Consent by Utilities Committee on 6126112.]
6. UNFINISHED a. A resolution authorizing the Mayor to sign the Cascade Water Alliance Pg.59
BUSINESS Joint Municipal Utility Services Agreement, which converts Cascade Water
Alliance into a Joint Municipal Utility Services Authority, and repealing
Resolution No. 1417.
b. Authorize the Mayor to sign the Memorandum of Understanding with Pg.63
valley area cities for implementation of a joint funding program for the
Alive and Free Program in the amount of $120,000.00. (Tukwila's share
is $30,000.00).
Please refer to 6125112 C.O. W. packet. Q
7. NEW BUSINESS
(continued...)
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REGULAR MEETING
Monday, July 2, 2012
Page 2
8. REPORTS a. Mayor
b. City Council
c. Staff City Administrator Report
d. City Attorney
e. Intergovernmental
9. MISCELLANEOUS
10. EXECUTIVE SESSION
11. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at
www.tukwilawa.aov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
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HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your continents to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
continents received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
y Cit of Washingto
-2905 PROCLAMATION
WHEREAS, parks and recreation programs are an integral part of communities
throughout this country, including the City of Tukwila; and
WHEREAS, parks and recreation are vitally important to establishing and
maintaining the quality of life in our community, build a healthy and active community
that aids in the prevention of chronic disease, and improve the mental and emotional
health of all citizens; and
WHEREAS, parks and recreation programs increase a community's economic
prosperity through increased property values, expansion of the local tax base, increased
tourism, attraction and retention of businesses, and crime reduction; and
WHEREAS, parks and recreation areas are fundamental to the environmental well-
being of our community; and
WHEREAS, parks and natural recreation areas improve water quality, protect
groundwater, prevent flooding, improve the quality of the air we breathe, provide
vegetative buffers to development, and produce habitat for wildlife; and
WHEREAS, parks and natural recreation areas ensure the ecological beauty of our
community and provide a place for children, adults, and seniors to connect with nature and
recreate outdoors; and
WHEREAS, the U.S. House of Representatives has designated July as Parks and
Recreation Month; and
WHEREAS, the City of Tukwila recognizes the benefits derived from parks and
recreation resources and is proud of the parks and recreation programs and opportunities of
this community and their contributions toward providing a healthy community and quality
of life; and
NOW THEREFORE, I, Jim Haggerton, Mayor of the City of Tukwila, do hereby
proclaim July 2012:
Parks and Recreation Month in the City of Tukwila
Presented at the City Council meeting this 2nd day of July, 2012.
Jim H e on, Mayor
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COUNCIL AGENDA SYNOPSIS
Initials ITEMNO.
Meeting Date Prepared by Mayors review Council review
07/02/12 BG
5.C.
CAS NUMBER:
AGENDA ITEM TITLE
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 07/02/12
2012 Annual Overlay Repair Program Bid Award
CATEGORY Discussion Motion Resolution Ordinance N Bid Award Public Hearing Other
Mtg Date Mt Date Mt Date Mtg Date Mtg Date 07/02/12 Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police N PW
SPONSOR'S The 2012 Annual Overlay and Repair Program was advertised for bid on May 29 and
SUMMARY June 5, 2012. Three bids were opened June 12, 2012 with the low bid of $974,259.00
from ICON Materials. ICON has successfully worked for the City in the past and their bid is
within budget. Overlay for 2012 includes Tukwila Parkway and Andover Park West. Council
is being asked to award the bid to ICON Materials in the amount of $974,259.00.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte N Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 6/18/12 COMMITTEE CHAIR: ALLAN EKBERG
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$974,259.00 $1,100,000.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGE 14, 2012 CIP)
Comments:
MTG. DATE I RECORD OF COUNCIL ACTION
07/02/12
MTG. DATE I ATTACHMENTS
07/02/12 I Informational Memorandum dated 6/15/12
vicinity Map
Bid Tabulation
Recommendation Letter
Minutes from the Transportation Committee meeting of 06/18/12
I
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO:
Mayor Haggerton
Transportation Committee
FROM:
Bob Giberson, Public Works Director
BY:
Robin Tischmak, City Engineer
DATE:
June 15, 2012
SUBJECT:
2012 Overlav Repair Program
Project No. 91210401
BID AWARD
ISSUE
Award the bid for construction of the 2012 Overlay Repair Program.
BACKGROUND
This project will provide roadway repairs and overlays at 2 locations. The project was advertised
for bids on May 29 and June 5, 2012 and three bids were received and opened on June 12,
2012. The lowest bid of $974,259.00 was from ICON Materials. The Engineer's estimate was
$988,610.00.
ANALYSIS
The bids were reviewed and tabulated. No errors were discovered in any of the three bids
received. ICON Materials has successfully worked for the City on past projects and references
were contacted with positive feedback (see attached bid tabulations recommendation letter).
The 2012 Overlay Repair Program includes overlay for Tukwila Parkway and Andover Park
West (see attached vicinity map).
BUDGET AND BID SUMMARY
Bid Results Estimate Budqet
Construction (Base Bid) 974,259.00 988,610.00 $1,100,000.00
Contingency (10.0 97.425.90 98,861.00 0.00
Total $1.071.684.90 $1.087.471.00 $1.100.000.00
RECOMMENDATION
The Council is being asked to award the construction bid for the 2012 Overlay Repair
Program to ICON Materials in the amount of $974,259.00 and consider this item at the July 2,
2012 Regular Consent Agenda.
Attachments: Vicinity Map
Bid Tabulations
Recommendation Letter
W: \PW Eng \PROJECTS\A- RW RS Projects\2012 Overlay Repair Program (91210401) \Design \Info Memo Bid Award 2012 gl.docx
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KF'G
753 91h Avenue North
Seattle, WA 98109
P: 206.286.1640
F: 206.286.1639
www.kpg.com
June 13, 2012
Mr. Robin Tischmak, P.E.
Senior Transportation Engineer
City of Tukwila, Department of Public Works
6300 Southcenter Blvd
Tukwila, WA 98188
Re: 2012 Overlay Program
Project No. 91210401
Recommendation for Contract Award
Dear Robin,
KPG has reviewed the projects and references submitted by ICON Materials for the Overlay
Program. References including City of Maple Valley and City of Renton indicated that ICON
Materials does a good job with paving, overlay, and repair projects.
We are therefore recommending that the City award Project No. 91210401 entitled 2012 Overlay
Program to ICON Materials. Please call me at (206) 284 -1640 if you should have any questions or
require further information.
Sincerely,
9�1n%ra �iwhnfi-
Olivia Buban, P.E.
Project Manager
9
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TRANSPORTATION COMMITTEE Meeting Minutes
June 18, 2012 5:15 p.m. Conference Room No. 1
Citv of Tukwila
Transportation Committee
PRESENT
Councilmembers: Allan Ekberg, Chair; Kathy Hougardy and De' Sean Quinn
Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Jack Pace, Peter Lau, Moira
Bradshaw, Gail Labanara and Kimberly Matej
Guests: Dave Gering, Manufacturing and Industrial Council
CALL TO ORDER: The meeting was called to order at 5:19 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Bid Award: 2012 Overlav and Repair Proaram
Staff is seeking full Council approval to award a bid in the amount of $974,259 to ICON Materials for the
construction of the 2012 Annual Overlay and Repair Program.
The annual overlay and repair program will overlay Tukwila Parkway and Andover Park West. Due to
budgeting constraints, these two projects were chosen from seven projects which were designed by KPG (see
Transportation Committee minutes dated November 7, 2011). The remaining five projects were held at 60%
design completion once budgeting constraints were identified. ICON's bid is slightly below the engineer's
estimate of $988,610. ICON has provided satisfactory work on past City projects, is currently conducting the
paving on the Southcenter Parkway Extension project, and reference checks were confirmed with positive
feedback. UNANIMOUS APPROVAL. FORWARD TO JULY 2 CONSENT AGENDA.
B. Construction Management Selection Agreement: 2012 Overlav and Repair Program
Staff is seeking full Council approval to enter into a contract with Parametrix, Inc. in the amount of
$96,996.32 for construction management services for the 2012 Overlay Program.
Parametrix, Inc. was identified as the best selection of three firms considered from the Municipal Research
and Services Center (MRSC) consultant roster. The 2012 Program will provide the overlay at the two
locations identified above. The City has $150,000 budgeted for construction management services for the
2012 Overlay Program. UNANIMOUS APPROVAL. FORWARD TO JULY 2 CONSENT AGENDA.
C. Duwamish Transportation Management Association
Dave Gering, Executive Director, from the Manufacturing and Industrial Council, gave a presentation to the
Committee regarding the results of the Street Smart study. The goal of the study is identify opportunities to
reduce single occupant vehicle use in the manufacturing and industrial centers of Tukwila and Seattle. In
summary, Mr. Gering's suggestions include key players, such as Boeing, Port of Seattle (airport), King
County, City of Seattle, and City of Tukwila, working cooperatively to identify positive solutions along East
Marginal Way, West Marginal Way, and Airport Way. INFORMATION ONLY.
III. SCATBd
The meeting minutes from May 2, 2012, and agenda for June 19, 2012 SCATBd meetings were included in the
Committee's agenda packet.
IV. MISCELLANEOUS
Committee Chair Ekberg inquired about the recently placed stop sign at the intersection of 51" Avenue South
(which turns into Klickitat Drive) and the State Route 518 exit ramp, and the possibility of a traffic signal. He
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CAS NUMBER:
AGENDA ITEM TrTT.,E
CO UNcm AGENDA SYNOPSIS
Initials ITEMNO.
Meeting Date Prepared by Mayor's review Council review
07/02/12 I BG
i i 5.D.
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON ORIGINAL. AGENDA DATE: 7/02/12
2012 Annual Overlay Repair Program
Construction Management Agreement with Parametrix, Inc.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mt g Date Mtg Date 07/02/12 Mt Date Mtg Date Mtg Date Mtg Dote Aft Date
SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PV
SPONSOR'S This contract is for construction management services for the 2012 Annual Overlay and
SUMMARY Repair Program. Three consultant firms were short- listed from the MSRC Consultant Works
Roster and Parametrix was chosen as the most qualified. The street improvements
scheduled for 2012 include overlay for two road sections. Council is being asked to approve
the contract with Parametrix in the amount of $96,996.32.
REVII=SWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 06/18/12 COMMITTEE CHAIR: ALLEN EKBERG
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT FUND SOURCE
EXPENDITURE RI= SQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$96,996.32 $150,000.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGE 14, 2012 CIP)
Comments:
MTG.DATEj RECORD OF COUNCIL ACTION
07/02/12 1
MTG. DATE I ATTACHMENTS
07/02/12 Informational Memorandum dated 06/15/12
Parametrix contract with scope of work fee
Minutes from the Transportation Committee meeting of 06/18/12
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO:
FROM
BY:
DATE:
Mayor Haggerton
Transportation Committee
Bob Giberson, Public Works Director
Peter Lau, Senior Engineer
June 15, 2012
SUBJECT: 2012 Annual Overlav and Repair Proqram
Project No. 91210401
Construction Management Consultant Selection and Agreement
ISSUE
Approve consultant agreement with Parametrix, Inc. for construction management (CM) services.
BACKGROUND
As internal CM staff has been devoted to other on -going construction projects, project staff proposes to use
a CM consultant to assist with inspection and construction engineering for the 2012 Overlay and Repair
Program. The construction project bid opening was on June 12, 2012 and is scheduled to be awarded
along with this contract. Construction is anticipated to begin in the late July.
DISCUSSION
City project staff reviewed the Municipal Research and Services Center (MRSC) Consultant Roster, and
short- listed three firms capable of performing the desired CM services. Parametrix, Inc. was determined to
be the most qualified to perform the work for the 2012 Overlay and Repair project. Parametrix offers
services that include CM, construction inspection, transportation, natural resources and planning, water,
wastewater, and environmental engineering and sciences.
FISCAL IMPACT
A cost has been negotiated with Parametrix for $96,996.32, which is reasonable for the size and scope of
this project. A material testing sub consultant is also included in this consultant proposal, mainly for asphalt
compaction, oil content and subgrade evaluation tests. The CM budget is $150,000.00 (see page 14, 2012
CIP). An in -house CM project manager has been assigned to work with the proposed consultant's inspector
and project manager to successfully complete the 2012 Overlay and Repair project.
RECOMMENDATION
Council is being asked to approve the construction management consultant agreement with Parametrix,
Inc. in the amount of $96,996.32 for the 2012 Overlay and Repair Program and consider this item at the
July 2, 2012 Regular Consent Agenda.
Attachment: Consultant Agreement
W1PW Eng1PROJECT&A- RW RS Projects12012 Oveday Repair Program (91210401)1Construction\CM Consultant Selecdonllnfo Memo Parametrix CM Ag 6 -15 -12 gl.docx
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CONSULTANT AGREEMENT FOR
CONSTRUCTION MANAGEMENT SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City and Parametrix, Inc., hereinafter referred to as "the Consultant in consideration of
the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Construction
Management services in connection with the project titled 2012 Annual Overlay and Repair
Program.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement within 180 calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed Ninety -Six Thousand Nine Hundred Ninety -Six Dollars and Thirty -Two Cents
($96,996.32) without express written modification of the Agreement signed by the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after final payments. Copies shall be made available upon request.
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5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any negligent act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perform-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages
referenced by this paragraph were caused by or resulted from the concurrent negligence of the
City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid
and enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000 per occurrence and annual aggregrate.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
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between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that they have not employed
or retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that they have not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party-
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16. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Chuck Schott, PE, PTOE
Parametrix, Inc.
10193 9th Avenue SE Suite 100
Puyallup, WA 98374
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
DATED this
CITY OF TUKWILA
Jim Haggerton, Mayor
Attest /Authenticated:
day of
2012.
CONSULTANT
By:
Printed Name:
Title:
Approved as to Form:
Christy O'Flaherty, CMC, City Clerk
Office of the City Attorney
0
20
EXHIBIT
SCOPE OF WORK
City of Tukwila
2012 Overlay Program
Project Observation and CM Engineering Services
GENERAL
Parametrix, Inc. (PARAMETRIX) will provide Observation and Engineering Services as defined below.
These services are intended to assist the City of Tukwila (CITY) in observation for construction and
verify that the Contractor's work is in substantial compliance with the contract documents, and assist the
CITY in responding to events that occur during the construction.
Period of Performance
The services under this scope of services will commence upon the receipt of a Notice to Proceed, which
will be issued on approximately July of 2012. The period of performance will extend from the Notice to
Proceed date through October of 2012. PARAMETRIX's ability to meet this schedule is contingent upon
the Contractor's activities. Services performed after October of 2012 will be considered Additional
Services and will require written authorization from the CITY.
PARAMETRIX's services are based upon the schedule or duration of construction of 56 calendar days
anticipated at the time that these services are agreed upon. PARAMETRIX will not perform services
beyond the agreed to contract amount without written authorization from the CITY. The level of effort to
perform the work described is based on a 5 -day work week and standard 8 -hour workday.
1.0 PROJECT MANAGEMENT AND COORDINATION
1.1 General Project Management
This task includes overall project management of PARAMETRIX's contract with the City of Tukwila
including the following:
Budget and Schedule Tracking Track the project budget using PARAMETRIX's in -house tools
to verify that progress is keeping pace with spending.
Monthly Progress Reports Prepare one -page- maximum monthly progress reports for
distribution to the CITY. Prepare a monthly invoice for services performed by PARAMETRIX.
Correspondence Prepare written correspondence as needed to document project management
issues and /or concerns.
City of tibi la
2012 Overlay Program
June 2012
21
Assumptions:
Following are the assumptions for this task:
The presence of PARAMETRIX's personnel at a construction site is for the purpose of providing
to the CITY a greater degree of confidence that the completed construction work will conform
generally to the construction documents and that the integrity of the design concept, as reflected
in the construction documents, has been implemented and preserved by the Contractor(s).
PARAMETRIX's project manager and project observer will attend the pre- construction meeting.
Meeting minutes will be taken by PARAMETRIX's project manager.
Deliverables:
Following are the deliverables for this task:
Progress report and Invoice (up to three).
2.0 CONSTRUCTION OBSERVATION
2.1 Construction Observation
PARAMETRIX will conduct daily onsite observations of the Contractor's work for the purposes of
determining if the work generally conforms to the contract for construction and that the integrity of the
design concept as reflected in the contract for construction has been implemented and preserved by the
Contractor. PARAMETRIX will provide a Construction Observer that is assigned to project for the entire
construction. The Construction Observer will be the primary point of contact in the field for the CITY,
property /business owners and the Contractor. The Construction Observer will coordinate the preparation
of the written field reports, diaries, or other records required of the construction observations.
PARAMETRIX's construction observation will arrange for taking daily photographs of the work in
progress by the Contractor, which will be made available to the CITY. Daily photographs will also
document existing conditions that may relate to changed conditions or utility conflicts as they are
exposed.
PARAMETRIX's observation of the work is not an exhaustive observation or inspection of all work
performed by the Contractor. PARAMETRIX does not guarantee the performance of the Contractor.
PARAMETRIX's observations shall not relieve the Contractor from responsibility for performing the
work in accordance with the contract for construction. PARAMETRIX shall, with the assistance of the
CITY, obtain written plans from the Contractor for quality control of its work, and will monitor the
Contractor's compliance with its plan. Copies of all construction observation daily reports will be
provided to the CITY the following day.
Assumptions:
Following are the assumptions for this task:
PARAMETRIX's construction observer will make be on site every day the contractor is working.
Based on the schedule this will be up to 56 trips to the project site.
City of Tukivila
2012 Overlay Program
June 2012
22
Deliverables:
Daily field reports
Daily Photos and photo log
2.2 Deficient and Non conforming Work
Should PARAMETRIX discover or believe that any work by the Contractor is not in accordance with the
contract for construction, or is otherwise defective, or not conforming to requirements of the contract or
applicable rules and regulations, PARAMETRIX will bring this to the attention of the Contractor and the
CITY immediately. PARAMETRIX will thereupon monitor the Contractor's corrective actions and shall
advise the CITY as to the acceptability of the corrective actions.
2.3 Subsurface and Physical Conditions
Whenever the Contractor notifies PARAMETRIX or CITY of subsurface or physical conditions at the site
which differ from the contract documents, PARAMETRIX will advise the CITY and inspect the
conditions at the site. PARAMETRIX will advise the CITY as to the appropriate action(s) and assist the
CITY in responding to the Contractor.
3.0 OFFICE ENGINEERING SERVICES
PARAMETRIX will supplement engineering design support and assist the CITY with review of and
response to the Contractor's submittals and requests for information as requested by the CITY. The level
of effort anticipated for this support shall be limited to the hours and costs indicated in the fee estimate for
this subtask.
3.1 Engineering Design Support
CITY will track and provide written responses to the Contractor's request for interpretation or
clarification of the contract documents. PARAMETRIX will assist CITY with evaluating Contractor's
requests and with preparing written responses.
CITY will coordinate and collaborate with the FOR as appropriate for any design clarifications and /or
interpretations.
3.2 Submittals
The CITY will obtain from the Contractor a proposed shop drawing and submittal schedule, which shall
identify all shop drawings, samples, and submittals required by the contract for construction, along with
the anticipated dates for submission. The CITY will log and track all shop drawings, samples, and
submittals. PARAMETRIX will assist the CITY with reviews of the Contractor's schedule, Traffic
Control Plans, erosion control, gravel materials, and HMA- related materials and other items if requested
by the CITY.
City of Tukwila
2012 Overlay Program 3 June 2012
23
PARAMETRIX's review of submittals shall be for general conformance with the design concept and
general compliance with the requirements of the contract for construction. Such review shall not relieve
the Contractor from its responsibility for performance in accordance with the contract for construction,
nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free
of errors, inconsistencies or omissions.
3.3 Requests for Information
PARAMETRIX will assist the CITY in review of the Contractor's requests for information or
clarification of the contract for construction. PARAMETRIX will coordinate such review with the CITY
and with the FOR if requested by the CITY. The CITY will coordinate and issue responses to the
requests. The CITY will log and track the Contractor's requests.
PARAMETRIX will assist the CITY in reviewing and responding to the Contractor's requests for
substitution of materials and equipment. PARAMETRIX will review such requests and will advise the
CITY as to the acceptability of such substitutions.
4.0 MATERIALS TESTING
PARAMETRIX will employ an independent firm for special inspection and material testing. Results of
the field tests and inspections will be communicated to the CITY as soon as practical. Items that do not
conform to the project specifications will be logged and tracked until corrective action is completed.
Handwritten reports will be prepared by the testing firm and retained by the PARAMETRIX observer.
Typewritten reports will be prepared by the testing firm and distributed to the Contractor, CITY and
PARAMETRIX. PARAMETRIX will review the reports and other information prepared by the
independent firms. PARAMETRIX will coordinate the testing firms' schedules and the transmittal of
their reports, findings, or other information to the Contractor and /or the CITY.
This scope of work assumes up to 30 trips to the site and one rice density and oil content test per day.
City of Tukwila
2012 Overlay Program
June 2012
24
2012 overlay program
subconsultants
direct expenses
26
TRANSPORTATION COMMITTEE Meeting Minutes
June 18, 2012 5:15 p.m. Conference Room No. 1
City of Tukwila
Transportation Committee
PRESENT
Councilmembers: Allan Ekberg, Chair; Kathy Hougardy and De' Sean Quinn
Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Jack Pace, Peter Lau, Moira
Bradshaw, Gail Labanara and Kimberly Matej
Guests: Dave Gering, Manufacturing and Industrial Council
CALL TO ORDER: The meeting was called to order at 5:19 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Bid Award: 2012 Overlav and Repair Program
Staff is seeking full Council approval to award a bid in the amount of $974,259 to ICON Materials for the
construction of the 2012 Annual Overlay and Repair Program.
The annual overlay and repair program will overlay Tukwila Parkway and Andover Park West. Due to
budgeting constraints, these two projects were chosen from seven projects which were designed by KPG (see
Transportation Committee minutes dated November 7, 2011). The remaining five projects were held at 60%
design completion once budgeting constraints were identified. ICON's bid is slightly below the engineer's
estimate of $988,610. ICON has provided satisfactory work on past City projects, is currently conducting the
paving on the Southcenter Parkway Extension project, and reference checks were confirmed with positive
feedback. UNANIMOUS APPROVAL. FORWARD TO JULY 2 CONSENT AGENDA.
B. Construction Management Selection Agreement: 2012 Overlav and Repair Program
Staff is seeking full Council approval to enter into a contract with Parametrix, Inc. in the amount of
$96,996.32 for construction management services for the 2012 Overlay Program.
Parametrix, Inc. was identified as the best selection of three firms considered from the Municipal Research
and Services Center (MRSC) consultant roster. The 2012 Program will provide the overlay at the two
locations identified above. The City has $150,000 budgeted for construction management services for the
2012 Overlay Program. UNANIMOUS APPROVAL. FORWARD TO JULY 2 CONSENT AGENDA.
C. Duwamish Transportation Management Association
Dave Gering, Executive Director, from the Manufacturing and Industrial Council, gave a presentation to the
Committee regarding the results of the Street Smart study. The goal of the study is identify opportunities to
reduce single occupant vehicle use in the manufacturing and industrial centers of Tukwila and Seattle. In
summary, Mr. Gering's suggestions include key players, such as Boeing, Port of Seattle (airport), King
County, City of Seattle, and City of Tukwila, working cooperatively to identify positive solutions along East
Marginal Way, West Marginal Way, and Airport Way. INFORMATION ONLY.
III. SCATBd
The meeting minutes from May 2, 2012, and agenda for June 19, 2012 SCATBd meetings were included in the
Committee's agenda packet.
IV. MISCELLANEOUS
Committee Chair Ekberg inquired about the recently placed stop sign at the intersection of 51" Avenue South
(which turns into Klickitat Drive) and the State Route 518 exit ramp, and the possibility of a traffic signal. He
27
W.*
COUNCIL AGENDA SYNOPSIS
Initials ITEMNO.
Meeting Date Prepared by', I Mayor's review Council review
07/02/12 I BG'
i 5.E.
CAS NUMBER:
AGENDA ITEM TITLE
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON I ORIGINAL. AGENDA DATE: 07/02/12
2012 Annual Small Drainage Program Bid Award
CATEGORY Discussion Motion
Mtg Date Mtg Date
Resolution Ordinance
Mtg Date
Mtg Date
Bid Award ❑Public Hearing Other
Mtg Date 07102112 Mtg Date Alig Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW
SPONSOR'S The 2012 Annual Small Drainage Program was advertised for bid on June 5 and 12, 2012.
SUMMARY Four bids were opened June 19, 2012 with the low bid of $646,953.09 from Green River
Construction, Inc. Green River has successfully worked for the City in the past and their bid
is within budget. For 2012, eight locations will be improved. Council is being asked to
award the bid to Green River Construction in the amount of $646,953.09.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 6/26/12 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$646,953.09 $950,000.00 $0.00
Fund Source: 412 SURFACE WATER FUND (PAGE 138 139, 2012 CIP)
Comments: King County Flood Contra/ District will fund approximately $45,000.00.
MTG. DATE I RECORD OF COUNCIL ACTION
07/02/12
MTG. DATE I ATTACHMENTS
07/02/12 I Informational Memorandum dated 6/22/12
Vicinity Map
Bid Tabulation
Minutes from the Utilities Committee meeting of 06/26/12
29
30
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
UTILITIES COMMITTEE
FROM: Bob Giberson, Public Works Director 1
By: Ryan Larson, Senior Engineer
DATE: June 22, 2012
SUBJECT: 2012 Annual Small Drainaqe Proqram
Project No. 91041201
BID AWARD
ISSUE
Award the bid for construction of the 2012 Annual Small Drainage Program.
BACKGROUND
The Small Drainage Program constructs drainage projects throughout the City that are too large for
City staff to complete, but are smaller than a typical capital improvement project. The projects
originate from citizen complaints and from maintenance staff and are compiled on the Small
Drainage Project List. Each year the projects are prioritized based on need, expense, permitting
requirements, and length of time on the list. The highest priority projects are then designed and
constructed.
The 2012 Annual Small Drainage Program will provide drainage improvements at eight locations
listed on page 2 of this memo. Project #2 includes lining a pipe within private property as part of the
Private Storm System Adoption Program. Project #5 is for flood protection work at Fort Dent Park
and funding will be reimbursed through the King County Flood Control District Opportunity Fund.
ANALYSIS
The 2012 Annual Small Drainage Program was advertised for bids on June 5 and 12, 2012. Four
bids were received and opened on June 19, 2012. The bids were checked, corrected, and tabulated.
Green River Construction, Inc. is the apparent low bidder with a bid of $646,953.09. The engineer's
estimate was $724,361.00. Green River Construction successfully constructed the 2009 and 2011
Small Drainage Projects.
BUDGET AND BID SUMMARY (All amounts include sales tax.)
RECOMMENDATION
The Council is being asked to award the construction of the 2012 Annual Small Drainage Program to
Green River Construction, Inc. in the amount of $646,953.09 and consider this item at the July 2,
2012 Regular Consent Agenda.
W: \PW Eng \PROJECTSW- DR Projects\2012 SDP (91241201) \Design \Info Memo Bid Award 2012 sb.doc
31
Bid Results
Estimate
2012 Budaet
Bid Amount
$646,953.09
$724,361.00
SDP (2012) Budget (pg. 138)
$675,000.00
Private Storm Budget (pg. 139)
275,000.00
Contingency (15
97.042.96
108.654.15
0.00
Total
$743.996.05
$833.015.15
$950.000.00
RECOMMENDATION
The Council is being asked to award the construction of the 2012 Annual Small Drainage Program to
Green River Construction, Inc. in the amount of $646,953.09 and consider this item at the July 2,
2012 Regular Consent Agenda.
W: \PW Eng \PROJECTSW- DR Projects\2012 SDP (91241201) \Design \Info Memo Bid Award 2012 sb.doc
31
INFORMATIONAL MEMO
Page 2
The 2012 Annual Small Drainaae Proaram includes:
Site 1) Gilliam Creek, Southcenter Blvd Crossing Modify inlet structure and provide pipe liner
rehabilitation of existing pipe crossing of Southcenter Blvd.
Site 2) -S12 81h St 37 Ave S Pipe Repairs Provide replacement and /or pipe liner rehabilitation
on 6 pipe reaches in the vicinity of S 128 St intersection with 37 Ave S.
Site 3) Tukwila Parkway Outfall Provide realignment and replacement of the outfall pipe that
discharges north of the recent TUC Access (Klickitat) project.
Site 4) Ryan Hill Pipe Repairs Provide manhole and pipe replacement and /or liner rehabilitation on
3 pipe reaches in the vicinity of S 109 St intersection with 47 Ave S.
Site 5) *Fort Dent Outfall Improvements Install a new manhole in levee with a flap gate on the 15-
inch outfall pipe to provide backup flood protection and line outfall pipe.
Site 6) S 107 St Drainage Extension Extend drainage from S 107 St to Beacon Ave S and
eliminate ditch on the south side of S 107 St.
Site 7) 52 /53 r Ave S Drainage Extension Extend a 12" storm drain from the existing 53 Ave S
to a ponding area on the north end of 52 Ave S via S 142 St.
Site 8) S114 th St Drainage Crossings Provide drainage crossings at 3 existing catch basin
locations to stop roadway runoff from entering private property.
Private Storm System Adoption Rehabilitation Program Project for pipe along S. 128 St.
Funding will be provided through the opportunity funds from the King County Flood Control District
Attachments: Project Location Map
Bid Tabulations
32 WAPW Eng1PROJECTSW DR Projects12012 SDP (91241201)0esignllnfo Memo Bid Award 2012 sb.doc
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34
2012 small drainage program
bid tabulation
36
2012 small drainage program
bid tabulations
W.*
Li
June 26, 2012 Paae 2
Utilities Committee Minutes s
D. 2012 Annual Small Drainage Program: Bid Award
Staff is seeking Council approval to award a bid in the amount of $646,953.09 to Green River Construction,
Inc. for the 2012 Small Drainage Program.
This annual program constructs drainage projects throughout the City that are too large for completion by
City staff but smaller than the average capital improvement project. This year the Small Drainage Program
will construct eight drainage improvements at eight locations (specific locations outlined in memo included
in Committee agenda packet). Each year, projects considered for this program are reprioritized based on
such things as need, expense, time on the list, etc. Highest priority projects are designed and constructed
within annual budget limitations. 1
The City has worked successfully with Green River Constructio a roj 'ects including the 2010 -11
Program. Funding for this project is drawn from two budge ine i the S all�rainage Program and the
Private Storm System Adoption Rehabilitation, T�NANI O SAP OVA FORWARD TO JULY 2
CONSENT AGENDA.
E. GIS Inventory Area 8: Consult ei cdon Aaree)ne&
Staff is seekin nci pr va to to into c nos nt r e nt with Perteet Engineering, Inc. in the
amount of $1 0, oo he a pin of a tors i d -ainagela survey monuments within the public right -of-
ways for Area o the G -)g ap is In ma' i stems (GIS) Inventory.
As part of the\im lem it ion uirements of the National Pollution Discharge Elimination System
(NPDES), the Chy co cting a multi phased GIS inventory for public drainage systems (catch basins
and manholes). as- builts requirements will be met through the completion of this phase with the
exception of the new south area annexation.
Perteet Engineering, Inc. has conducted all seven previous phases of this inventory. Project funding is
budgeted in the 412 Surface Water Fund. UNANIMOUS APPROVAL. FORWARD TO JULY 2
CONSENT AGENDA.
III. MISCELLANEOUS
Meeting adjourned at 5:32 p.m.
Next meeting: Next meeting: Tuesday, July 10, 2012 5:00 p.m. Conf. Room No. 1.
Committee Chair Approval
Minutes by KAM.
G
.s
COUNCIL AGENDA SYNOPSIS
Initials ITEMNO.
Meeting Date Prepared by, /J Mayor's review Council review
07/02/12 1 B
51.
I
I I
CAS NUMBER:
AGENDA ITEM TITLE
CATEGORY Discussion
Altg Date
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 07/02/12
GIS -Based Public Works Infrastructure Inventory Area 8
Consultant's Agreement with Perteet Engineering, Inc.
Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 07102112 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW
SPONSOR'S This contract is for the GIS inventory and mapping of the eighth phase of the storm
SUMMARY drainage infrastructure for the City. Area 8 will encompass portions of the City in the
Tukwila South area, Allentown, Foster Point, and SC Blvd from TIB to the I -5 off -ramp. As
Perteet Engineering completed the first seven areas with satisfactory results, it is
recommended that they integrate the eighth area. Council is being asked to approve the
consultant agreement with Perteet for $150,000.00.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 6/26/12 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$150,000.00 $150,000.00 $0.00
Fund Source: 412 SURFACE WATER FUND (PAGE 141, 2012 CIP)
Comments: Department of Ecology grant will fund $50,000.00 of the $150,000.
MTG. DATE I
07/02/12
MTG. DATE
07/02/12
RECORD OF COUNCIL ACTION
ATTACHMENTS
Informational Memorandum dated 6122/12
Area Map
Perteet Consultant Agreement with exhibits
Minutes from the Utilities Committee meeting of 06/26/12
41
42
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO:
Mayor Haggerton
Utilities Committee
FROM:
Bob Giberson, Public Works Director
By:
Greg Villanueva, NPDES Coordinator
DATE:
June 22, 2012
SUBJECT:
GIS Inventory Area 8
Project No. 90241201
Consultant Recommendation and Agreement
ISSUE
Approve a consultant agreement with Perteet Engineering, Inc. to complete GIS Inventory Area 8.
BACKGROUND
The City is performing a multi phased inventory that will map all city -owned storm facilities and survey
monuments throughout the City. To date, the City completed the Northern Quadrant and Areas 2, 3, 4, 5, 6,
and 7. This contract is for Area 8 and will map the following areas within public rights -of -way and
easements:
1. Southcenter Pkwy /Frager Rd, from S 180 St to S 200 St
2. Allentown Foster Point neighborhoods
3. Southcenter Blvd from Tukwila International Blvd to 1 -5 southbound off -ramp
4. Southcenter Pkwy from 900' north of the 1 -5 off -ramp to 700' south of Strander Blvd
5. S 200 204 Sts, from Orillia Rd to the Green River
6. Orillia Road S, from S 188 St to S 204 St
ANALYSIS
The current consultant roster was reviewed and Perteet Engineering was selected as the firm that best met
the requirements for this type of project. Perteet conducted the first seven areas of the GIS Inventory and is
extremely familiar with the City's GIS system and will easily integrate all new data to the data base
compiled to date. A scope of the work was based upon the characteristics of Area 8 in addition to what was
developed and learned during the previous phases.
BUDGET SUMMARY
This project will be funded through the 412 Surface Water Fund.
Cost Bud (20121
Perteet Engineering, Inc. —Area 8 $150,000.00 $150,000.00
RECOMMENDATION
The Council is being asked to approve the consultant agreement with Perteet Engineering, Inc. in the
amount of $150,000.00 for GIS Inventory Area 8 and consider this item at the July 2, 2012 Regular
Consent Agenda.
Attachment: consultant Agreement
W: \PW Eng \PROJECTS\A- DR Projects \GIS Area 8 (02 -DR01) \Info Memo Perteet Area 8 6 -22 -12 gl sb.docx
43
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City of TuKWI a
GIS Inventory Phase Mait
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CONSULTANT AGREEMENT FOR
PROFESSIONAL SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington,
hereinafter referred to as "the City and Perteet, Inc. hereinafter referred to as
"the Consultant", in consideration of the mutual benefits, terms, and conditions
hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform
engineering services in connection with the project designated GIS Inventory
Area 8.
2. Scope of Services. The Consultant agrees to perform the services,
identified on Exhibit "A" attached hereto, including the provision of all labor,
materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the
giving of written notice by the City to the Consultant to proceed. The
Consultant shall perform all services and provide all work product required
pursuant to this Agreement within 365 calendar days from notice to proceed,
unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and
for services rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as
provided on Exhibit "B" attached hereto, provided that the total amount
of payment to the Consultant shall not exceed $150,000.00 without
written authorization.
B. The Consultant may submit vouchers to the City once per month
during the progress of the work for partial payment for that portion of
the project completed to date. Such vouchers will be checked by the
City and, upon approval thereof, payment shall be made to the
Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract
price earned will be made promptly upon its ascertainment and
verification by the City after the completion of the work under this
Agreement and its acceptance by the City.
D. Payment provided in this section shall be full compensation for work
performed, services rendered, and for all materials, supplies,
equipment and incidentals necessary to complete the work.
Consultant Agreement for Professional Services Page I of 9
GIS Inventory Area 8
W IPW F.ngIPROJECMA- DR ProjectsIGIS Area 8 (02- DROI)IArea 8 Contract Perteet 6- 22 -I2.d-
47
E. The Consultant's records and accounts pertaining to this Agreement
are to be kept available for inspection by representatives of the City
and State for a period of three (3) years after final payments. Copies
shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings,
specifications and other materials produced by the Consultant in connection
with the services rendered under this Agreement shall be the property of the
City whether the project for which they are made is executed or not. The
Consultant shall be permitted to retain copies, including reproducible copies,
of drawings and specifications for information, reference and use in
connection with the Consultant's endeavors. The Consultant shall not be
responsible for any use of the said documents, drawings, specifications or
other materials, by the City on any project other than the project specified in
this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services
contemplated by this Agreement, faithfully observe and comply with all
federal, state, and local laws, ordinances and regulations, applicable to the
services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless
the City, its officers, agents and employees, from and against any and all
claims, losses or liability, including attorney's fees, arising from injury or death
to persons or damage to property occasioned by any act, omission or failure
of the Consultant, its officers, agents and employees, in performing the work
required by this Agreement. With respect to the performance of this
Agreement and as to claims against the City, its officers, agents and
employees, the Consultant expressly waives its immunity under Title 51 of the
Revised Code of Washington, the Industrial Insurance Act, for injuries to its
employees, and agrees that the obligation to indemnify, defend and hold
harmless provided for in this paragraph extends to any claim brought by or on
behalf of any employee of the Consultant. This waiver is mutually negotiated
by the parties. This paragraph shall not apply to any damage resulting from
the sole negligence of the City, its agents and employees. To the extent any
of the damages referenced by this paragraph were caused by or resulted
from the concurrent negligence of the City, its agents or employees, this
obligation to indemnify, defend and hold harmless is valid and enforceable
only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the
duration of this contract comprehensive general liability insurance, with a
minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for
personal injury; and $500,000 per occurrence /aggregate for property damage,
and professional liability insurance in the amount of $1,000,000.
Consultant Agreement for Professional Services Page 2 of 9
GIS Inventory Area 8
WWW DugIPR0JW7SIA- DR ProjecfslGJS Area 8 (024)1?01)IArea 8 Conlracr Perim 6- 22- 12.docr
EN
Said general liability policy shall name the City of Tukwila as an additional
named insured and shall include a provision prohibiting cancellation of said
policy except upon thirty (30) days prior written notice to the City. Certificates
of coverage as required by this section shall be delivered to the City within
fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the
Consultant is an independent contractor with respect to the services provided
pursuant to this Agreement. Nothing in this Agreement shall be considered to
create the relationship of employer and employee between the parties hereto.
Neither the Consultant nor any employee of the Consultant shall be entitled to
any benefits accorded City employees by virtue of the services provided
under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to
the state industrial insurance program, otherwise assuming the duties of an
employer with respect to the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has
not employed or retained any company or person, other than a bonafide
employee working solely for the consultant, to solicit or secure this contract,
and that he has not paid or agreed to pay any company or person, other than
a bonafide employee working solely for the Consultant, any fee, commission,
percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation
of this warrant, the City shall have the right to annul this contract without
liability, or in its discretion to deduct from the contract price or consideration,
or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work
performed by it under this Agreement, will not discriminate on the grounds of
race, color, national origin, religion, creed, age, sex or the presence of any
physical or sensory handicap in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services
covered by this Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any
time limitation provided for in this Agreement shall not constitute a waiver of
any other provision.
14.Termination.
A. The City reserves the right to terminate this Agreement at any time by
giving ten (10) days written notice to the Consultant.
Consultant Agreement for Professional Services Page 3 of 9
GIS Inventory Area 8
W. WW FngV'ROJF.C7SW DR ProjeC1.0G1S Area 8 (02 -DROI) (Area 8 Conrad Perleel 6- 22- 11.docx
MPG
B. In the event of the death of a member, partner or officer of the consultant,
or any of its supervisory personnel assigned to the project, the surviving
members of the consultant hereby agree to complete the work under the
terms of the Agreement, if requested to do so by the City. This section
shall not be a bar to renegotiations of this Agreement between surviving
members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against
the other to enforce any provision of this Agreement, the prevailing party in
such suit shall be entitled to recover its costs, including reasonable attorney's
fees, incurred in such suit from the losing party.
16. Notices. Notices to the City of Tukwila shall be sent to the following address:
City of Tukwila
6300 Southcenter Boulevard Ste 100
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Perteet, Inc.
2707 Colby Avenue, Suite 900
Everett, WA 98201
17. Integrated Agreement. This agreement, together with attachments or
addenda, represents the entire and integrated Agreement between the City
and the Consultant and supersedes all prior negotiations, representations, or
agreements written or oral. This Agreement may be amended only by written
instrument signed by both the City and the Consultant.
DATED this
CITY OF TUKWILA
Jim Haggerton, Mayor
Attest/Authenticated'.
Christy O'Flaherty, City Clerk
day of
CONSULTANT
IN
1 2012
Michael G. Yeoman
Executive Vice President
Approved as to Form:
Office of the City Attorney
Consultant Agreement for Professional Services
GIS Inventory Area 8
W. EngWROJEC7YA- DR Projecl -OGIS Area 8 (01- DROI)Wrea 8 Conlracv Perteel 6- 22-12.docx
Page 4 of 9
50
Exhibit "A"
Scope of Services
City of Tukwila
GIS Public Works Infrastructure Inventory
Area 8
INTRODUCTION
The overall objective of this Scope of Services is to provide an inventory and
mapping of the City of Tukwila's Public Works infrastructure. The inventory and
mapping for the infrastructure will be performed within public rights -of -way and
public easements within the following areas:
Southcenter Pkwy/ Fragar Road, from So. 180 to So. 200 St.
Allentown Foster Point
Southcenter Blvd. from International Blvd to 1 -5 Southbound Off -Ramp.
Southcenter Pkwy from 900' north of the 1 -5 off -ramp to 700' south of
Strander Blvd.
So. 200 204 from Orillia Rd to Green River
Orillia Road South, So 188 St to So. 204
The inventory collection will begin with the newly constructed area of Southcenter
Parkway south of 180 before the roadway opens to the public, then move to the
Allentown area and proceed from north to south through the remainder of the
project areas. The data will be collected and processed using the inventory
program developed for the previous areas. This area of the inventory will locate
storm drainage structures and facilities and the center point of street monument
cases. In the Allentown and Foster Point areas, Perteet will locate all drainage
facilities and rely on City data for measure -down and pipe data within structures
to populate the database. In the Southcenter Blvd. area immediately beneath the
ST Light Rail line and the Southcenter Parkway within the newly constructed
"cut" section, as -built drawings provided by the City will be utilized to populate the
database for the structures within the driving lanes that are inaccessible without
detouring traffic. In the remaining areas Perteet will provide measure down to
apparent inverts; photograph the inside of each structure and attempt to
determine the size and material of the connecting storm pipes. Perteet Inc. field
crews will make all measurements and observations from the ground surface.
Perteet field personnel are not equipped for, nor permitted to attempt, a confined
space entry. In addition if budget allows we will resolve conflicts discovered by
City Staff and connect storm drain lines across boundaries of previous areas of
the project.
Consultant Agreement for Professional Services Page 5 of 9
GIS Inventory Area 8
W: IPW FngP1?0JFCTSM- DR ProjectslGIS Area 8 (01- DROI)Urea 8 Contract Perteet 6- 11 1I.d-
51
The work under this agreement will be accomplished under the following
elements of work:
SCOPE OF SERVICES
1. Management Coordination /Administration
1. 1. Provide continuous project management administration (billing invoices,
monthly progress reports) throughout the project's field data acquisition
and GIS development.
1.2. Develop project schedule. Schedule to be updated by the Consultant at
the City's direction as needed.
1.3. Attend coordination meetings with City staff and prepare meeting minutes.
It is assumed that a total of 3 meetings will be required and additional
meetings, at the City's direction, will be considered additional work.
1.4. Prepare independent QA/QC reviews at the 75% and final project review.
1.5. Coordination of Sub consultants.
Project Planning
1.6. The Consultant will schedule and lead the Project Kickoff and planning
meeting prior to the start of field data collection. This session will focus on
the final identification of features and feature attributes to be collected by
field survey crews. In addition, planning for future uses of the utility and
street inventory will be discussed.
1.7. The Consultant will prepare a Traffic Control Plan for the work within;
Southcenter Parkway, Southcenter Blvd and Orilla Rd. and submit to the
City for approval prior to performing work under traffic in these areas.
2.0Field Data Acquisition
2.1. Assumptions:
2.1.1. Elevations will be referenced to NAVD "88" datum.
2.1.2. We estimate that two thirds of inventory data will be acquired by
GPS, the remainder will be by traditional optical equipment based
upon GPS control points.
2.1.3. "Confined Space" entry will not be required by the consultant to
complete the project.
2.1.4. Only visible or easily recovered features will be surveyed.
2.1.5. City of Tukwila will ensure access to all private properties required
for the survey.
2.2. Storm System Survey:
2.2.1. The following visible Storm Sewer system appurtenances will be
located by GPS or optical survey: manhole and catch basins,
Consultant Agreement for Professional Services Page 6 of 9
GIS Inventory Area 8
W.- PW EngT120JEC7YA- DR ProjeasIG1S Area 8 (02- DRO1)Wea 8 ContraG Perim 6- 22- 12.docx
52
including invert elevations, pipe sizes, material and direction of
flow, culvert outfalls and drainage swales.
2.3. Monument Survey:
2.3.1. Perform Global Position System (GPS) Real -time Kinematic (RTK)
survey locating the center of case of visible monuments adjacent to
stormwater inventory locations. No exhaustive investigation,
reconnaissance or research will be performed to recover all of the
street monuments.
IOGIS Data Development
3.1. Support Field Data Acquisition
3.1.1. Prepare supporting field map documents as necessary to
successfully complete inventory.
3.1.2. Ensure data transfers are complete and conform to data template
design as prescribed in previous project areas.
3.2. Data Development and Drainage Network Construction
3.2.1. Stormwater sewer systems will be developed into comprehensive
networks.
3.2.2. TetraTech assumes approximately 7 -800 catch basins and 200+
culverts, plus connecting ditches and swales for conversion to GIS.
3.2.3. TetraTech will ensure the digital conversion of streams and
integrate them into the stormwater network within the final
Geodatabase product.
3.2.4. To digitally represent the meander bends of both streams and large
ditches, TetraTech will rely primarily on flow points collected by
Perteet field staff at the major turns in these features. TetraTech
will "smooth" the bends in the stream and ditch centerlines using
supporting vectors in the City's existing hydro layer and /or aerial
photographs.
3.2.5. QA/QC procedures developed and implemented in Areas 1 through
6 to detect flow anomalies, missing features, and other potential
errors will be used in Area 8. This includes the use of ArcReader
and the creation of PMF files within problem areas for visual
inspection by Perteet field staff. These errors will be fixed in GIS
where possible or will be returned to the survey team for further
research.
3.2.6. Data will be provided to City staff on a regular basis to allow for a
final tier of QA/QC. Data will be made available for download off a
secure web -site or provided to the City in an alternate fashion. We
expect to use the City's ArcReader system developed in Areas 1
through 6 to accomplish this tier of quality assurance.
Consultant Agreement for Professional Services Page 7 of 9
GIS Inventory Area 8
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53
3.3. Geodatabase Enhancements
3.3.1. The Drainage Network will be integrated into the Personal
Geodatabase created in Area 1. The Geodatabase format created
in Areas 1 through 6 will be kept as is. Data resulting from the field
inventory and network construction in Task 3.2. will be added to the
existing Geodatabase
3.4. Map Production
3.4.1. Hard copy maps of the completed inventory will be developed in
ArcMap. This will include a basemap image of the project study
area using GIS data provided by the City. The map will depict the
drainage network with as many physical attributes that can be
displayed without blurring the map image, and will be similar in
quality to the hard copy submittals for Area 1. The map will be
compiled in a poster -size (E). One (1) draft and one (1) final
submission of each hardcopy map will be provided to both the
Client and Perteet. Duplicate copies will be provided at an
additional cost.
3.5. Documentation and Delivery
3.5.1. FGDC Compliant metadata will be developed for all feature classes
within the Stormwater feature dataset. The metadata will outline
the creation process as well as the spatial and feature attribute
definitions. The form will be seamlessly linked to the layers in
ArcGIS using the metadata kit provided with the software.
3.5.2. The Geodatabase, including all GIS data layers created by
TetraTech, and ArcGIS project file, and digital metafiles of the map
graphics, will be placed on CD -ROM. A single copy of the CD will
be sent to both the City and Perteet as a final product.
Deliverables
Infrastructure Geodatabase including all GIS data layers created by
TetraTech from Area 1 through 8, an ArcGIS project file, and digital
metafiles of the map graphics.
One set of hardcopy maps in Poster format.
A "PMF" version of each hardcopy map for general use by City Staff that
use the free ArcReader software OR an ArcView project file.
Consultant Agreement for Professional Services
GIS Inventory Area 8
W. IPW EngPROJEC7SW DR ProjeclsiG7S Area 8 (02- DROI)Wea 8 Contract Perim 6- 12- 12.docx
Page 8 of 9
54
Exhibit "B"
Current hourly rates and expenses to a maximum of $150,000.
Consultant Agreement for Professional Services Page 9 of 9
GIS Inventory Area 8
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55
56
J
Utilities Committee Minutes s� ED n I L] June 26, 2012 Paae 2
D. 2012 Annual Small Drainage Program: Bid Award
Staff is seeking Council approval to award a bid in the amount of $646,953.09 to Green River Construction,
Inc. for the 2012 Small Drainage Program.
This annual program constructs drainage projects throughout the City that are too large for completion by
City staff but smaller than the average capital improvement project. This year the Small Drainage Program
will construct eight drainage improvements at eight locations (specific locations outlined in memo included
in Committee agenda packet). Each year, projects considered for this program are reprioritized based on
such things as need, expense, time on the list, etc. Highest priority projects are designed and constructed
within annual budget limitations.
The City has worked successfully with Green River Constructio a all ro cts including the 2010 -11
Program. Funding for this project is drawn from two budge 'ne i the S rainage Program and the
Private Storm System Adoption Rehabilitation_1ANI O S AP OVA ORWARD TO JULY 2
CONSENT AGENDA.
E. GIS Inventory Area 8: Co ult ctlon Aaree)nent
Staff is seekin nci pr va to to into c nos t Unt with Perteet Engineering, Inc. in the
amount of $1 0,Tot fo`t�the ping torr. i d ainage survey monuments within the public right -of-
ways for Area he G og Nick In a stems (GIS) Inventory.
As part of the i lem it on r4uirements of the National Pollution Discharge Elimination System
(NPDES), the C y co cting a multi phased GIS inventory for public drainage systems (catch basins
and manholes). as- builts requirements will be met through the completion of this phase with the
exception of the new south area annexation.
Perteet Engineering, Inc. has conducted all seven previous phases of this inventory. Project funding is
budgeted in the 412 Surface Water Fund. UNANIMOUS APPROVAL. FORWARD TO JULY 2
CONSENT AGENDA.
III. MISCELLANEOUS
Meeting adjourned at 5:32 p.m.
Next meeting: Next meeting: Tuesday, July 10, 2012 5:00 p.m. Conf. Room No. 1.
Committee Chair Approval
Minutes by KAM.
57
PW61
MW
COUNCIL AGENDA SYNOPSIS
Initials ITEMNO.
Meeting Date Prepared by N�ilyor' review Co IV/'
06/25/12 BG
07/02/12 BG 6.A.
ITEM INFORMATION
CAS NUMBER: I STAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 6/25/12
AGENDA ITEM TITLE Resolution approving Cascade Water Alliance's
Joint Municipal Utility Services Authority and a new Interlocal Agreement
CATEGORY N Discussion Motion N Resolution Ordinance Bid Award Public Hearing ❑Other
Mtg Date 06125112 Mtg Date Mtg Date 07102112 Mig Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police N PW
SPONSOR'S Cascade Water Alliance (CWA) has requested to change from a Watershed Management
SUMMARY Partnership to a municipal corporation and become a Joint Municipal Utility Service
Authority (JMUSA). Approval by Resolution is needed from each of CWA's 8 members.
Council is being asked to approve the Resolution which converts CWA into an authority
under JMUSA and also converts our current interlocal into a Cascade Water Alliance Joint
Municipal Utility Services Agreement.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
N Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 5/15/12&6/12/12 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE
6/25/12
7/02/12
MTG. DATE
6/25/12
7/02/12
RECORD OF COUNCIL ACTION
Forward to next Regular Meeting
ATTACHMENTS
Informational Memorandum dated 06/08/12
Draft Resolution
CWA Interlocal Agreement Table of Proposed Policy Changes
CWA Joint Municipal Utility Service Agreement
Minutes from the Utilities Committee meeting of 05/15/12 and 6/12/12
Resolution in final form
59
AN
City of TUkwila
Washington
Resolution loo.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, AUTHORIZING THE
MAYOR TO SIGN THE CASCADE WATER ALLIANCE
JOINT MUNICIPAL UTILITY SERVICES AGREEMENT,
WHICH CONVERTS CASCADE WATER ALLIANCE INTO
A JOINT MUNICIPAL UTILITY SERVICES AUTHORITY;
AND REPEALING RESOLUTION NO. 1417.
WHEREAS, the City of Tukwila and members of the Cascade Water Alliance
"Cascade entered into an Interlocal Contract effective June 1, 1999 (Resolution No.
1417), which was amended and restated on December 15, 2004 and on October 26,
2011; and
WHEREAS, Section 3.3 of the Interlocal Contract provides that Cascade may be
converted into a separate municipal corporation if and as permitted by law, and that
upon the creation of such separate municipal corporation, all Cascade rights and
obligations and all Member rights and obligations shall transfer to that new municipal
corporation; and
WHEREAS, in 2011 the Washington State Legislature enacted the Joint Municipal
Utilities Services Act codified as Chapter 39.106 RCW "the Act which provides in
RCW 39.106.080 for the conversion of an existing governmental entity formed under
the Interlocal Cooperation Act (Chapter 39.34 RCW) into a Joint Municipal Utility
Services Authority under the Act; and
WHEREAS, in accordance with Sections 3.3 and 10.4 of the Cascade Water
Alliance Interlocal Contract, Cascade's members (who are all public agencies that are
parties to an existing interlocal contract) are otherwise eligible to form a Joint Municipal
Utility Services Authority under the Act to provide the relevant utility services; and
WHEREAS, the City of Tukwila intends to ratify the new Contract —which shall be
known as the Cascade Water Alliance Joint Municipal Utility Services Agreement upon
a 65% dual majority vote of the members' legislative authorities —in compliance with the
Act to support the conversion of Cascade into a Joint Municipal Utility Services
Authority;
W: \Word Process ing- City \Resolutions \Joint Municipal Utility Svc Authority contract 5- 14 -12 -RT
GL:bjs Page 1 of 2
61
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Mayor of the City of Tukwila is authorized on behalf of the City to
sign the Cascade Water Alliance Joint Municipal Utility Services Agreement, which (1)
converts Cascade Water Alliance into a Joint Municipal Utility Services Authority, and
(2) converts the current Cascade Water Alliance Interlocal Contract into the Cascade
Water Alliance Joint Municipal Utility Services Agreement.
Section 2. Repealer. Resolution No. 1417 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2012.
ATTEST /AUTH E NTI CATE D:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Shelley M. Kerslake, City Attorney
Verna Seal, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
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62 GL:bjs Page 2 of 2
COUNCIL AGENDA SYNOPSIS
Meeting Date
06/25/12
07/02/12
Initials
Prepared by I Xayor's review
MV
MV
Cqu cil review
ITEM NO.
11-4 i
ITEM INFORMATION
STAFF SPONSOR: MIKE VILLA ORIG INA], AGL :NDA DA'I'S: 6/25/12
AGI�NDA I'ri ;Am Ti'n,r' Alive and Free Program
Discivssion Motion Resolution Ordinance Bid Award PublicHearino Other
1'Itg Dote 06125112 112tg Date 07/2/12 Mtg Date Ali Date Mtg Date Mtg Date tl7tg Date
SPONSOR Council Mayor HR DCD .Finance Fire IT P&'R Police PIF
SPONSoWS The Police Department and City Administration would like to sign a Memorandum of
SUIMNIARY Understanding with Valley Cities to plan, fund, and implement the Alive and Free Program.
The MOU authorizes a lead city to sign an agreement on our behalf with the YMCA Alive
and Free Program. Alive and Free recruits, hires, and trains street outreach workers who
engage gang involved youth with the ultimate goal of reducing violence for the youth and
within our region.
R1: I I "AvI; 1w COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 6/19/12 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR /ADMIN. Police Department
Cc >nCrnlrr rt ;E Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
E \PI?ND1'1'URI? RI?c)UIRI?D AMOUNT BUDGETED APPROPRIATION REQUIRED
$30,000 $0 $30,000
Fund Source: SEIZURE ACCOUNT
Con7ments: $30,000 from seizure account in 2012
MTG. DATE I RECORD OF COUNCIL ACTION
06/25/12 (Forward to next Regular Meeting
MTG.DATEI ATTACHMENTS
6/25/12 Informational Memorandum dated 05/11/12
Memorandum of Understanding of a Joint Funding Program
City of Auburn Agreement for Services
Minutes from the Finance and Safety Committee meeting of 06/19/12
7/2/12 No attachments
M
M
City of Tukwila
Jim Haggerton, Mayor
CITY ADMINISTRATOR REPORT
TO: Mayor Haggerton
Councilmembers
FROM: David Cline, City Administrator
DATE: June 27, 2012
SUBJECT: Report for July 2, 2012 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. The report consists of
information provided by the Executive Team, with editing and input by the City Administrator.
Please let me know if you have any questions or need additional information about any of the
following items, and please feel free to contact any of the department heads for additional
information.
Intergovernmental and Local Issues Update
MEETINGS
Regional Collaboration: On June 12, Tukwila staff participated with jurisdiction
representatives from Kent, Renton, Bellevue, Federal Way, Kirkland and King County to
discuss the challenges and successes with the newly implemented Coordinated Entry
System for homeless families with children.
Regional Animal Control Services of King County: On June 26, staff from the City
Clerk's Office hosted the Marketing Sub Committee meeting at City Hall. Staff from King
County and area cities meet quarterly to collaborate on strategies to enhance and promote
pet licensing. A reminder about the benefits of licensing pets will be included in the
upcoming Surface Water bill mailing that reaches 5300+ Tukwila residents.
Department Updates
HUMAN SERVICES DIVISION
Information and Referral: In the months of January through May 2012, Human Services
assisted with 904 requests for various services. Of those, there were 310 requests for
financial assistance, with 51 being filled. The remaining 259 requests were unable to be
filled due to lack of resources.
Prevalence of Homelessness: During the week of June 18, staff worked with 5 homeless
households including 2 single adults, 2 couples and one adult with an older son with
disabilities. Several households had been in Tukwila from 1- 10 years. Health and
economic issues contribute to the barriers.
Community Connection: On June 18, staff met with Representatives from the Tukwila
based Somali American Autism Support non profit group. Staff provided technical
assistance on fund development, meeting space, and community collaboration.
Non profit Coordination and Collaboration: On June 15, staff cohosted the quarterly
meeting of contracted service providers at the City of SeaTac. Representatives from Berk
Consulting and the 4 Culture group attended and appreciated the sharing of information.
65
City Administrator Report
Page 2
ECONOMIC DEVELOPMENT
King County Aerospace Alliance: On June 19, staff participated in the King County
Aerospace Alliance bi- monthly staff conference call. The attendees provided updates on the
status of their portion of the action plan, which is available on the King County website.
Tourism Promotion Area (TPA): Staff attended the SeaTac City Council study session on
June 12 for the discussion of tourism promotion areas and the SeaTac Hotel /Motel Advisory
Committee on June 13 for the same topic. On June 26, the SeaTac City Council approved a
contract for legal services to prepare the paperwork necessary to create a TPA and public
development authority (PDA).
Southcenter Marketing Partnership: On June 14, staff and the Chamber of Commerce
co- sponsored a meeting of the Southcenter Marketing Partnership retailers to discuss their
interest in using the opening of the Southcenter Parkway extension as an event for reaching
their customers. The opening date and event will be determined at a later date.
PARKS AND RECREATION
Touch A Truck Event: On June 23, staff sponsored the second annual Touch A Truck and
Emergency Preparedness event. The event includes a vast presentation of public and
private vehicles for kids and families to touch and climb upon. About 450 people
participated during the first two hours of the event, which closed early due to the weather.
All Nations Cup Orchestral Performance: Staff have been working closely with the All
Nations Cup event producer to bring a performance led by three -time Latin Grammy
nominee, Jovino Santos Neto, a master pianist and composer, who is among the top
Brazilian musicians in the industry. The performance will be at Cascade View Park on
Saturday, July 28 at 12 Noon. 4Culture is primary sponsor of the event, and Tukwila Parks
and Recreation Staff will be coordinating marketing and outreach efforts for the performance
Summer Camp Programs: Summer camp activities started on June 25, with registration
and attendance about 15% higher than last year.
Ill. Responses to Council /Citizen Inquiries
Follow -up from City Council meeting of April 16, 2012 regarding process for
overpayment of business licenses. Business license fees are non refundable.
Overpayments received on business license and RGRL fees are refunded in May, after
most renewal notices have been processed. This allows staff the time to apply
overpayments and /or credits to the customer's annual renewal. While we do not typically
receive requests for refunds, those requests occurring after the month of May are handled
on a case by case basis.
Follow -up from City Council meeting of June 11, 2012 regarding tall grass on the
Tukwila Village site. In the past few years, the Public Works Department would use their
heavy equipment to mow the site, and the Parks Department would use hand held
equipment to trim. Public Works has not had sufficient staff available to mow the site, and
options are being evaluated. Home Depot has offered to perform some voluntary
community service work and is considering taking on this project. Public Works is
positioning the ecology blocks to keep private vehicles from parking on the property.
Follow -up from City Council meeting of June 11, 2012 regarding room rental at
Tukwila Community Center as it relates to non -use of the oven. The Tukwila
Community Center Rental Packet (page 5) lists those items that are not included when the
kitchen is rented, to include: the white, household stove /oven, deli slicer, utensils, dishes,
pots /pans, and trays. The white, household stove /oven was purchased by the now defunct
Duwamish Improvement Club and was donated strictly for use in the Senior Program. It is a
household stove and is not intended, nor capable of handling the heavy use that would
come with rentals. This information is also provided during the tours given to potential
renters.
2nd (Monday)
c ommission,
(Rescheduled to
7116/12)
Tran sportation
Gtnte,
(Cancelled)
City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
Upcoming Meetings Events
July 2012
3rd (Tuesday) 4th (Wednesday) 5th (Thursday) 6th (Friday)
Chamber of Independence Day Equity
Commerce
City offices closed !t)
Gov't.
Ga mr_issisn,
Community
(Rescheduled
Affairs Cmte,
I j�} to 7112112))
12:00 NOON
(Chamber
Ofce)
Finance
Safety Cmte,
5:15 PM
(CR 43)
Family 4th at
Fort Dent Park
Arts
4:00 to 10:00 PM
Commission,
(Fireworks start at
5:30 PM
10 PM)
(Community
Activities,
Center)
entertainment, food
vendors and fun!
For more
information call
206 768 -2822
t>
7th (Saturday)
9th (Monday) 10th (Tuesday) I I th (Wednesday) 12th (Thursday) 13th (Friday)
Community
Affairs Parks
Cmte,
5: 00 PM
(CR #3)
City Council
Committee of
the Whole Mtg.,
7:00 PM
(Council
Chambers)
Utilities Cmte,
5:00 PM
(CR #1)
Tukwila
International
Boulevard
Action Cmte,
7:00 PM
(Community
Center)
Equity
Diversity
Commission,
5:15 PM
(CR #3)
Rescheduled
from 715112
Deadline for mail
in registration and
address changes
with King County
Elections for
Election on August
7, 2012.
14th (Saturday)
Council Coffee Chat
10:00 AM to
12:00 NOON
Stop by and informally
talk with a Tukwila
City Councilmember
about anything on your
mind regarding
Tukwila.
Foster Golf Links
Clubhouse
(13500 Interurban Ave S)
Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 767 -2342.
Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices.
Contact Lynn Wallace at 206 -575 -1633.
COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf Rm #5. Phi Huynh (206- 433 7175).
City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall.
➢City Council Regular Meeting: Ist 3rd Mon., 7:00 PM, Council Chambers at City Hall.
Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room #3
➢COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm #5. Phi Huynh (206- 433 7175).
Equity Diversity Commission: 1st Thurs., 5:15 PM, Conf. Room #3. Contact Joyce Trantina at 206 433 -1850.
Finance Safety Committee: 1st 3rd Tues., 5:15 PM, Conf. Room #3 (A) A contract for Seattle Express Shuttle Services.
➢Human Services Advisory Brd: 2nd Fri. of even months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206 433 -7180.
Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206 767 -2342.
➢Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Dave Johnson at 206 -767 -2308.
➢Planning Commission /Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec., 6:30 PM,
Council Chambers at City Hall. Contact Wynetta Bivens at 206- 431 -3670.
➢Transportation Committee: 1 st 3rd Mon., 5:00 PM, Conf. Room Meeting Cancelled.
➢Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206- 433 -1815.
Utilities Committee: 2nd 4th Tues_ 5 00 PM. Conf Room #1
67
Tentative Agenda Schedule
MONTH
July
August
MEETING 1-
MEETING 2
MEETING 3 MEETING 4
REGULAR
C.O.W.
REGULAR C.O.W.
2
9
16 23
See agenda packet
tiuecial f`retientation:
Auuointmerik.
cover Sheet for this
2011 Police Amoral
Equity and Dig- ersity
week's agenda
Report
l'onmtission
(lul ��?1�
Stlecid1Is ues:
Reappointments.
Pc;; ul�ir b'L« iri; i.
Howard Hmtson Dam:
Agreement with King
Bid Award:
Comih Bid Award for
Bid Award for Howard
remON -a1 of Flood
Hanson I mi.
Control measures;
l'onstruction
Unhnitilhed Butiinetiti
Management Contract.
Howard Hmtson Dam:
Al,2eement with Ring
Comet- and
Cojjn true tion
Management Contract.
it
13 20
27
tiuecial f`retientotion:
Fifth Grade Poster
l'ontest Wiiumers.
New Business:
An ordinance for the
North Highline
Aiuleation.