HomeMy WebLinkAboutReg 2012-07-02 Item 5C - Bid Award - 2012 Overlay and Repair to ICON Materials for $974,259COUNCIL AGENDA SYNOPSIS
Initials ITEMNO.
Meeting Date Prepared by Mayors review Council review
07/02/12 BG
5.C.
CAS NUMBER:
AGENDA ITEM TITLE
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 07/02/12
2012 Annual Overlay Repair Program Bid Award
CATEGORY Discussion Motion Resolution Ordinance N Bid Award Public Hearing Other
Mtg Date Mt Date Mt Date Mtg Date Mtg Date 07/02/12 Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police N PW
SPONSOR'S The 2012 Annual Overlay and Repair Program was advertised for bid on May 29 and
SUMMARY June 5, 2012. Three bids were opened June 12, 2012 with the low bid of $974,259.00
from ICON Materials. ICON has successfully worked for the City in the past and their bid is
within budget. Overlay for 2012 includes Tukwila Parkway and Andover Park West. Council
is being asked to award the bid to ICON Materials in the amount of $974,259.00.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte N Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 6/18/12 COMMITTEE CHAIR: ALLAN EKBERG
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$974,259.00 $1,100,000.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGE 14, 2012 CIP)
Comments:
MTG. DATE I RECORD OF COUNCIL ACTION
07/02/12
MTG. DATE I ATTACHMENTS
07/02/12 I Informational Memorandum dated 6/15/12
vicinity Map
Bid Tabulation
Recommendation Letter
Minutes from the Transportation Committee meeting of 06/18/12
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO:
Mayor Haggerton
Transportation Committee
FROM:
Bob Giberson, Public Works Director
BY:
Robin Tischmak, City Engineer
DATE:
June 15, 2012
SUBJECT:
2012 Overlav Repair Program
Project No. 91210401
BID AWARD
ISSUE
Award the bid for construction of the 2012 Overlay Repair Program.
BACKGROUND
This project will provide roadway repairs and overlays at 2 locations. The project was advertised
for bids on May 29 and June 5, 2012 and three bids were received and opened on June 12,
2012. The lowest bid of $974,259.00 was from ICON Materials. The Engineer's estimate was
$988,610.00.
ANALYSIS
The bids were reviewed and tabulated. No errors were discovered in any of the three bids
received. ICON Materials has successfully worked for the City on past projects and references
were contacted with positive feedback (see attached bid tabulations recommendation letter).
The 2012 Overlay Repair Program includes overlay for Tukwila Parkway and Andover Park
West (see attached vicinity map).
BUDGET AND BID SUMMARY
Bid Results Estimate Budqet
Construction (Base Bid) 974,259.00 988,610.00 $1,100,000.00
Contingency (10.0 97.425.90 98,861.00 0.00
Total $1.071.684.90 $1.087.471.00 $1.100.000.00
RECOMMENDATION
The Council is being asked to award the construction bid for the 2012 Overlay Repair
Program to ICON Materials in the amount of $974,259.00 and consider this item at the July 2,
2012 Regular Consent Agenda.
Attachments: Vicinity Map
Bid Tabulations
Recommendation Letter
W: \PW Eng \PROJECTS\A- RW RS Projects\2012 Overlay Repair Program (91210401) \Design \Info Memo Bid Award 2012 gl.docx
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KF'G
753 91h Avenue North
Seattle, WA 98109
P: 206.286.1640
F: 206.286.1639
www.kpg.com
June 13, 2012
Mr. Robin Tischmak, P.E.
Senior Transportation Engineer
City of Tukwila, Department of Public Works
6300 Southcenter Blvd
Tukwila, WA 98188
Re: 2012 Overlay Program
Project No. 91210401
Recommendation for Contract Award
Dear Robin,
KPG has reviewed the projects and references submitted by ICON Materials for the Overlay
Program. References including City of Maple Valley and City of Renton indicated that ICON
Materials does a good job with paving, overlay, and repair projects.
We are therefore recommending that the City award Project No. 91210401 entitled 2012 Overlay
Program to ICON Materials. Please call me at (206) 284 -1640 if you should have any questions or
require further information.
Sincerely,
9�1n%ra �iwhnfi-
Olivia Buban, P.E.
Project Manager
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TRANSPORTATION COMMITTEE Meeting Minutes
June 18, 2012 5:15 p.m. Conference Room No. 1
Citv of Tukwila
Transportation Committee
PRESENT
Councilmembers: Allan Ekberg, Chair; Kathy Hougardy and De' Sean Quinn
Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Jack Pace, Peter Lau, Moira
Bradshaw, Gail Labanara and Kimberly Matej
Guests: Dave Gering, Manufacturing and Industrial Council
CALL TO ORDER: The meeting was called to order at 5:19 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Bid Award: 2012 Overlav and Repair Proaram
Staff is seeking full Council approval to award a bid in the amount of $974,259 to ICON Materials for the
construction of the 2012 Annual Overlay and Repair Program.
The annual overlay and repair program will overlay Tukwila Parkway and Andover Park West. Due to
budgeting constraints, these two projects were chosen from seven projects which were designed by KPG (see
Transportation Committee minutes dated November 7, 2011). The remaining five projects were held at 60%
design completion once budgeting constraints were identified. ICON's bid is slightly below the engineer's
estimate of $988,610. ICON has provided satisfactory work on past City projects, is currently conducting the
paving on the Southcenter Parkway Extension project, and reference checks were confirmed with positive
feedback. UNANIMOUS APPROVAL. FORWARD TO JULY 2 CONSENT AGENDA.
B. Construction Management Selection Agreement: 2012 Overlav and Repair Program
Staff is seeking full Council approval to enter into a contract with Parametrix, Inc. in the amount of
$96,996.32 for construction management services for the 2012 Overlay Program.
Parametrix, Inc. was identified as the best selection of three firms considered from the Municipal Research
and Services Center (MRSC) consultant roster. The 2012 Program will provide the overlay at the two
locations identified above. The City has $150,000 budgeted for construction management services for the
2012 Overlay Program. UNANIMOUS APPROVAL. FORWARD TO JULY 2 CONSENT AGENDA.
C. Duwamish Transportation Management Association
Dave Gering, Executive Director, from the Manufacturing and Industrial Council, gave a presentation to the
Committee regarding the results of the Street Smart study. The goal of the study is identify opportunities to
reduce single occupant vehicle use in the manufacturing and industrial centers of Tukwila and Seattle. In
summary, Mr. Gering's suggestions include key players, such as Boeing, Port of Seattle (airport), King
County, City of Seattle, and City of Tukwila, working cooperatively to identify positive solutions along East
Marginal Way, West Marginal Way, and Airport Way. INFORMATION ONLY.
III. SCATBd
The meeting minutes from May 2, 2012, and agenda for June 19, 2012 SCATBd meetings were included in the
Committee's agenda packet.
IV. MISCELLANEOUS
Committee Chair Ekberg inquired about the recently placed stop sign at the intersection of 51" Avenue South
(which turns into Klickitat Drive) and the State Route 518 exit ramp, and the possibility of a traffic signal. He
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