HomeMy WebLinkAboutCOW 2012-07-09 Item 4B.2 - Bid Award - Removal of Flood Control Measures to Goodfellows Bros for $1,642,228.99COUNCIL AGENDA SYNOPSIS
Initials ITEMNO.
Meeting Date Prepared by I Mayorrezv ,aua:cl review
07/09/12 BG, s A
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07/16/12 BG
ITEM INFORMATION
CAS NUMBER: I STAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 7/09/12
AGENDA ITEM TITLE Howard Hanson Dam Flood Response/ Removal of Temporary Flood Measures
Bid Award to Goodfellows Bros., Inc.
CATEGORY Discussion Motion Resolution Ordinance Bid Award ā¯‘Public Hearing Other
Mt g Date 07/09/12 Mtg Date Mtg Date Mtg Date Mtg Date 07/16/12 Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW
SPONSOR'S The removal of the Howard Hanson Dam Flood Response Temporary Flood Control
SUMMARY Measures was advertised for bid on May 22 and 29, 2012. Six bids were opened on
June 12, 2012 with the low bid of $1,642,228.99 from Goodfellows Bros., Inc. Goodfellows
successfully installed the flood control measures in 2009. Council is being asked to award
the contract to Goodfellows Bros. in the amount of $1,642,228.99.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 06/26/12 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,642,228.99 $1,600,000.00 $42,228.99
Fund Source: 303 FUND (PAGE 77, 2012 CIP) CIP PAGE DOES NOT INCLUDE KING COUNTY FUNDING
Comments: King County will fund 75% of Tukwila 'F costs up to $1,611,152.00, see funding spreadsheet
MTG. DATE
07/09/12
07/16/12
MTG. DATE
07/09/12
07/16/12
RECORD OF COUNCIL ACTION
ATTACHMENTS
Informational Memorandum dated 06/22/12
Funding Spreadsheet
Bid Tabulations
Minutes from the Utilities Committee meeting of 06/26/12
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
UTILITIES COMMITTEE
FROM: Bob Giberson, Public Works Director
BY: Ryan Larson, Senior Engineer
DATE: June 22, 2012
SUBJECT: Howard Hanson Dam Flood Response /Tukwila Levee Repairs Maintenance
Project No. 10901301
BID AWARD Removal of Temporary Flood Control Measures
ISSUE
Award the bid for construction of the Tukwila Levee Repair Maintenance project.
BACKGROUND
The City of Tukwila, King County, Kent, and Auburn installed temporary flood protection measures in 2009 in
response to the damage sustained and subsequent reduced flood protection from the Howard Hanson Dam.
These temporary measures included placement of Supersacks along the Tukwila 205 Levee and Hesco
barriers along West Valley Highway. The Army Corps of Engineers (Corps) has notified the affected
jurisdictions that all repairs have been completed to the Howard Hanson Dam and that the dam is operating at
full protection level.
Staff worked with a consultant, the Corps, and the King County Flood Control Zone District (Flood District) to
develop plans for removal of the temporary flood measures. In addition, the cities of Tukwila, Kent, and
Auburn requested funding for this removal through the Flood District and they have agreed to pay 75% of the
cost to remove temporary flood protection up to $1,611,152.00 for Tukwila's portion. The funding includes
necessary property restoration to the levee trail, private property, and public rights -of -way.
ANALYSIS
The project was advertised for bids on May 22 and 29, 2012. Six bids were received and opened on June 12,
2012. The bids were checked, corrected, and tabulated. Goodfellow Bros., Inc. is the apparent low bidder with
a bid of $1,642,228.99. The engineer's estimate was $1,997,872.40. Goodfellow Bros. successfully completed
the installation of the temporary flood protection measures in 2009.
BUDGET AND BID SUMMARY (All amounts include sales tax.)
RECOMMENDATION
The Council is being asked to award the removal of temporary flood control measures for the Tukwila Levee
Repair and Maintenance project to Goodfellows Bros., Inc. in the amount of $1,642,228.99 and consider this
item at the July 9, 2012 Committee of the Whole meeting and subsequent July 16, 2012 Regular Meeting.
Attachments: Bid Tabulations
W:\PW Eng \PROJECTS\A- DR Projects \Tukwila Levee Repair and Maintenance (10901301) \Design \Info Memo Bid Award 6 -22 -12 sb.docx
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Bid Results
Estimate
Budqet
Bid Amount
$1,642,228.99
$1,997,872.40
Levee Repair Budget (pg. 77)
$1,600,000.00
Flood District (ILA) 75% of $1.8m
1,416,422.51
Contingency (15
246.334.35
299.680.86
0.00
Total
$1.888.563.35
$2.297.553.26
$.3.016.422.51
RECOMMENDATION
The Council is being asked to award the removal of temporary flood control measures for the Tukwila Levee
Repair and Maintenance project to Goodfellows Bros., Inc. in the amount of $1,642,228.99 and consider this
item at the July 9, 2012 Committee of the Whole meeting and subsequent July 16, 2012 Regular Meeting.
Attachments: Bid Tabulations
W:\PW Eng \PROJECTS\A- DR Projects \Tukwila Levee Repair and Maintenance (10901301) \Design \Info Memo Bid Award 6 -22 -12 sb.docx
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Howard Hanson Dam Flood Response
Removal of Temporary Flood Control Measures
Project No. 10901301
Expenditures and Funding
Expenditures
Design
Construction Management
In house Staff
Construction Bid
15% Contingency
Estimated
Expenditures
190,351.75
184,927.96
50,000.00
Funding
King County Flood City Funded
Control District 303 Fund
Funding at 75% (page 77, 2012 CIP)
142,763.81 47,587.94
51,965.68 132,962.28
50,000.00
R
1,642,228.99 1,231,671.74
246,334.35 184,750.76
410,557.25
61,583.59
2,313,843.05 1,611,151.99 702,691.06
2,313,843.05
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UTILITIES COMMITTEE
Meeting Minutes
June 26, 2012 5: 00 p.m. Conference Room I
City Of Tukwila
Utilities Committee
PRESENT
Councilmembers: Dennis Robertson, Chair; Joe Duffie and Kate Kruller
Staff: Bob Giberson, Frank Iriarte, Greg Villanueva, Ryan Larson, Peter Lau, Gail Labanara and
Kimberly Matej
CALL TO ORDER: The meeting was called to order at 5:04 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
Items A, B, and C below are in response to the Army Corps of Engineers notification to affected jurisdictions
that all repairs have been completed to the Howard Hanson Dam, and the Dam is operating at full potential.
A. Howard Hanson Dam Flood Response: Cooperative Agreement
Staff is seeking Council approval to enter into a cooperative agreement with King County Flood Control
Zone District for completion of emergency flood control /protection measures from the Howard Hanson
Dam, specifically for funding for the removal of such measures (Supersaks and Hesco barriers).
This agreement sets forth terms and conditions for reimbursement to the City of Tukwila from the Flood
Control District for 75% of costs (not to exceed $1,611,152) related to Tukwila's portion of the removal of
barriers and necessary property restoration. UNANIMOUS APPROVAL. FORWARD TO JULY 9
COW FOR DISCUSSION.
B. Howard Hanson Dam Flood Response: Bid Award
Staff is seeking Council approval to award a bid to Goodfellows Bros., Inc. in the amount of $1,642,228.99
for the removal of temporary flood control /protection measures that were put in place in 2009 in response to
the concerns with the Howard. Hanson Dam. The contract also includes property restoration to the levee
trail, private property and public rights -of -way.
In response to Committee Member inquiries regarding sand disposal, staff explained that all removal
components will be the responsibility of the contractor, including sand disposal. City bid documents
provided two locations where the sand could be disposed of at no cost. However, ultimately it is contractor
choice for disposal. Committee Chair Robertson asked that staff add a table that illustrates the bid award
and construction costs to better explain components of the project. UNANIMOUS APPROVAL.
FORWARD TO JULY 9 COW FOR DISCUSSION.
C. Howard Hanson Dam Flood Response: Construction Management Selection and Agreement
Staff is seeking approval to enter into a consultant agreement with Kennedy /Jenks Consultants in the
amount of $184,927.93 for construction management services related to the removal of flood
control /protection measures. Kennedy /Jenks Consultants were chosen from three short- listed firms off of
the MRSC Roster. The agreement calls for construction management services that include construction
inspection, stormwater management, environmental and civil engineering, etc.
Construction management services were originally included in a dual design /construction management
consultant agreement with another vendor; however, construction management concerns resulted in
termination of that contract. This agreement cost is within the construction management budget of
$200,000. UNANIMOUS APPROVAL. FORWARD TO JULY 9 COW FOR DISUCSSION.
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