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HomeMy WebLinkAboutReg 2012-07-16 Item 8C - Report - City Administrator / 2012 Work Plan Status for 2nd QuarterCity of Tukwila Jim Haggerton, Mayor CITY ADMINISTRATOR REPORT TO: Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: July 11, 2012 SUBJECT: Report for July 16, 2012 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. The report consists of information provided by the Executive Team, with editing and input by the City Administrator. Please let me know if you have any questions or need additional information about any of the following items, and please feel free to contact any of the department heads for additional information. I. Intergovernmental and Local Issues Update MEETINGS Solid Waste Interlocal Agreement Update and Upcoming Meetings: King County and suburban cities have been negotiating an extension to their current long -term agreement for solid waste services. After more than a year of discussions, the parties have reached an impasse over liability concerns. City staff participated in a briefing on July 11 by city attorneys in preparation for a County sponsored discussion on July 13 to review options moving forward. This issue will continue to be on everyone's agenda and recently was discussed at the Suburban Cities Public Issues Committee as well as the King County Regional Policy Committee. Southwest King County Economic Development Initiative (SKCEDI): On June 28, staff attended the monthly steering committee meeting. The group continued work on a regional marketing plan. Department Updates MAYOR'S OFFICE Strategic Planning: The Steering Committee is comprised of representatives from the business community and other civic leaders. The Staff Committee includes representatives from various City departments. Both of these committees meet monthly to share and discuss ideas. There was a Strategic Planning booth at Touch -A -Truck and the Family 4th events where attendees could share their thoughts about the City and participate in a straw poll, prioritizing various aspects of City services. The City is seeking input from residents, employees, business owners and other stakeholders to create a vision and plan, based on the needs and desires of the community. There are two easy ways to contribute thoughts and ideas: (1) Fill out the Community Survey, which asks about the strengths and weaknesses of Tukwila, our image and identity, and priorities for City government. (2) Submit pictures to Best Worst of Tukwila, which invites people to take pictures of Tukwila at its best or worse and email them. More information is available on the City's website. 41 City Administrator Report Page 2 2012 Work Plan Status: The 2012 Work Plan was adopted by Resolution 1765 on May 8. City departments have provided the status of each of the items on the work plan as of June 30, 2012. The status update is attached. TUKWILA MUNICIPAL COURT Probation and Jail Alternative Services: The municipal court began providing Probation Jail Alternative Services to the City of SeaTac on April 1, 2012. The SeaTac Municipal Court is very pleased with the service Tukwila Municipal's Probation Department is providing. Staff Achievements: The Tukwila Municipal Court is taking leadership roles in various statewide professional organizations. Judge Kimberly Walden is the 2012 -2013 Education Chairperson for the District and Municipal Court Judges' Association (DMCJA). LaTricia Kinlow, Court Administrator, facilitated statewide Customer Service Training for the courts of limited jurisdiction and is the 2012 -2013 President of the District and Municipal Court Management Association (DMCMA). Mindy Breiner, Probation Officer, is the 2012 -2013 President of the Misdemeanant Corrections Association (MCA). COMMUNITY DEVELOPMENT Southcenter Plan: The Planning Commission held their last worksession prior to the July 19, 2012 public hearing on the Southcenter Plan documents. The City's web site contains copies of all background materials, including the Southcenter Subarea Plan, Comprehensive Plan edits, new Zoning Code Chapter 18.28 and the Southcenter Design Manual. There is also information about the hearing as well as the open house scheduled for July 17, 2012. Southcenter Parkway, Enforcement of Temporary Sign Regulations: On July 6, Community Development staff visited 15 businesses along Southcenter Parkway to afford reminders about the City's temporary sign regulations. Several businesses have already removed their signs or obtained the needed permits. Linking Transit and Development Working Group Meeting: Staff attended a stakeholder meeting held by King County Metro on Friday, June 29, 2012. The purpose of the meeting was to familiarize staff from local jurisdictions on Metro's existing service guidelines in preparation for proposed updates to the guidelines. PARKS RECREATION Duwamish Hill Acquisition: The property is in escrow and should be finalized in the next 30 days. Playground Program: This program is averaging 80 participants each day. This is a free drop -in program that includes a box lunch, games and activities at Cascade View Community Park. Family 4 th at the Fort: The 4 th of July event was a huge success with over 5,000 people in attendance. The new display location at the south end worked very well and allowed for great activities as well as a concert area. This location also reduced staff set -up time and potential damage to the synthetic turf fields. A summary of the event was featured in the July 5th edition of The Tukwila Reporter, to include photographs and personal interest stories. 42 ZA CityAdministratorReports2012 ICAReportJuly16- 2012FINAL.docx City Administrator Report Page 3 Metropolitan Park District Tukwila Pool Pool Closures: The ball bearings in the main pool circulation pump broke. The pool was closed from Friday, July 6 in the afternoon until Tuesday, July 10 in the afternoon due to this issue. Ill. Responses to Council /Citizen Inquiries Follow -up from City Council meeting of June 11, 2012 regarding tall grass on the Tukwila Village site. Public Works has reprioritized other work and recently mowed the site. Public Works staff will mow the Newporter site as time permits, and Parks crews will perform the trimming of the site. Z:\CityAdmin istratorReports20l 21CAReportJ uly16 -2012 F INAL.docx 43 M A 2012 City -Wide Work Plan Second Quarter Update The City of Tukwila, in the spirit of partnership with its community, is preserving and enhancing a vibrant and healthy quality of life by providing caring, effective and efficient service. As stewards of our community, we are dedicated to the following core values: Service, Quality, Caring, Respect, Integrity, Excellence The projects will be influenced by the Strategic Planning process and are not in order of priority within each tier. PRIORITY PROJECT Tier 1 High Priority Projects 1. City -Wide Strategic Planning 2. Biennial Budget 2013 -2014 DEPARTMENTS) STATUS AS OF JUNE 30, 2012 Mayor, All At the April 16 Council meeting, the Council approved the contract with Berk and Associates Departments to facilitate this eight -month community process that will help guide the City's future decision making. At the May 7 Council meeting, representatives from BERK gave the Council an overview of the project. Two work groups have been created, discussions and outreach have begun with Councilmembers and the community, and the first phase of input has started in earnest. The Steering Committee, consisting of representatives from businesses, community leaders, and representatives from other groups, has met twice and is also participating in community outreach activities and monthly meetings. A City staff workgroup, representing all City departments, has also been meeting. Both groups have provided extensive input to the project planning team. Several departments across the City have played an integral role in supporting community outreach, technology, financial background, GIS- mapping, and other efforts to help meet various needs in the Strategic Planning efforts. Staff also participated in community outreach events, including Touch -a- Truck, Family 4 th at the Fort, and community groups and meetings. The Strateqic Planninq website and community /employee surveys are up and runninq. Finance, All The Finance Department held a budget workshop on May 8 to outline the budget calendar Departments and discuss key issues. The main theme during this year's budget is sustainability. The Finance department has been working closely with the Finance and Safety Committee to review policies and processes, such as the reserve policy and a review of key financial planning tools, such as Attachment A. In the third quarter, these discussions will include a review of the long -term facility needs, and review of long -term financial trends and assumptions. The Administration is creating a biennial budget throughout the summer. This will include department budget requests, an updated revenue and financial forecast, and a plan for major initiatives. A preliminary budget will be presented at the end of third quarter for review with a final budqet presented and adopted by the end of the fourth quarter. Page 1 2012 City -Wide Work Plan Second Quarter Update The City of Tukwila, in the spirit of partnership with its community, is preserving and enhancing a vibrant and healthy quality of life by providing caring, effective and efficient service. As stewards of our community, we are dedicated to the following core values: Service, Quality, Caring, Respect, Integrity, Excellence The projects will be influenced by the Strategic Planning process and are not in order of priority within each tier. PRIORITY PROJECT Tier 1 High Priority Projects 1. City -Wide Strategic Planning 2. Biennial Budget 2013 -2014 DEPARTMENTS) STATUS AS OF JUNE 30, 2012 Mayor, All At the April 16 Council meeting, the Council approved the contract with Berk and Associates Departments to facilitate this eight -month community process that will help guide the City's future decision making. At the May 7 Council meeting, representatives from BERK gave the Council an overview of the project. Two work groups have been created, discussions and outreach have begun with Councilmembers and the community, and the first phase of input has started in earnest. The Steering Committee, consisting of representatives from businesses, community leaders, and representatives from other groups, has met twice and is also participating in community outreach activities and monthly meetings. A City staff workgroup, representing all City departments, has also been meeting. Both groups have provided extensive input to the project planning team. Several departments across the City have played an integral role in supporting community outreach, technology, financial background, GIS- mapping, and other efforts to help meet various needs in the Strategic Planning efforts. Staff also participated in community outreach events, including Touch -a- Truck, Family 4 th at the Fort, and community groups and meetings. The Strateqic Planninq website and community /employee surveys are up and runninq. Finance, All The Finance Department held a budget workshop on May 8 to outline the budget calendar Departments and discuss key issues. The main theme during this year's budget is sustainability. The Finance department has been working closely with the Finance and Safety Committee to review policies and processes, such as the reserve policy and a review of key financial planning tools, such as Attachment A. In the third quarter, these discussions will include a review of the long -term facility needs, and review of long -term financial trends and assumptions. The Administration is creating a biennial budget throughout the summer. This will include department budget requests, an updated revenue and financial forecast, and a plan for major initiatives. A preliminary budget will be presented at the end of third quarter for review with a final budqet presented and adopted by the end of the fourth quarter. Page 1 2012 City -Wide Work Plan Second Quarter Update PRIORITY PROJECT DEPARTMENTS) STATUS AS OF JUNE 30, 2012 4. Tukwila International Boulevard Police, Economic There have been several activities in this area during the Second Quarter. The Tukwila Focus Development, International Boulevard Action Committee TIBAC) presented their vision for the Boulevard to Community the City Council on May 29. These plans will be considered in the City's overall Development comprehensive planning documents, based on Council approval. 5. Tukwila South Public Works a. Southcenter Parkway Public Works Extension b. Accounting Protocols Finance, Community Development Mayor 6. Major Planninq Efforts a. Department of Community Community Development Development i. Southcenter Plan Community Development On May 21, the City Council approved a lease for reopening the Neighborhood Resource Center on the Boulevard. A ribbon cutting ceremony is tentatively planned for August 7 as part of the Neighborhood Night Out activities. Several departments continue to assist with this new facility, including public works, information technology and economic development. The Police Department is working closely with TIBAC in providing information and discussions with a focus on reducing crime along TIB. Once fully operational, the Police Department focus on crime fighting along Tukwila International Boulevard will increase significantly with the aid of this new operational base. The City will be replacing damaged light fixtures and bus shelter glass enclosures. Twenty -two new trash receptacles will be installed along the Boulevard as part of the newly adopted Solid Waste Agreements with Waste Manaqement. Only minor clearing and grading work is expected this year on the overall project site outside of the roadway. Levee work is anticipated to occur between South 200 Street and South 204 Street. Final paving on this new five lane extension was completed at the end of June. Final pavement markings and striping work will be completed in July and a ribbon cutting ceremony is tentatively planned for early fall. Remaining work includes final electrical and mechanical work on the sanitary sewer lift station which should be completed by the end of the year and is not critical to openinq the roadway. Per the overall development agreement, there are accounting protocols which must be created and agreed to by the parties by October 2012. The Administration will be meeting in the third quarter to begin this process and then meet with the Segale Group for action in the fourth quarter. The revised Southcenter Plan has moved forward on schedule through the second quarter, with a final approval expected by the end of the third quarter or beginning of the fourth quarter. Updates have been provided to Chamber of Commerce, the Council's Community Affairs and Parks Committee, and to the general public. Drafts of the Comprehensive Plan updates, Southcenter Plan background report, new Zoning Code Chapter 18.28 and Southcenter Design Manual are available on the City's web site. An open house and Planning Commission public hearing will be held the 3rd week of July. The Planning Commission will review the public comments at their August meeting and develop recom drafts of the documents this fall for C ouncil review a final approval. Page 3 2012 City -Wide Work Plan Second Quarter Update PRIORITY PROJECT DEPARTMENT(S) STATUS AS OF JUNE 30, 2012 ii. Orillia Road Community The City and King County are working on an interlocal agreement for the annexation. King Annexation Development County is reviewing the City's approved draft. The City Council public hearing is anticipated to be in the fall of 2012. iii. Northwest Community On May 21, the City Council accepted the 10 %petition from the property owners and Potential Development authorized circulation of the 60% petition. A public hearing was held on June 25. Staff is Annexation Area currently completing additional research on risks /liabilities and will report back to City Council by August 2012. After the Council makes a final decision to proceed with the annexation, the Notice of Intent to Annex with the Boundary Review Board will be filed. b. Utilities i. Surface Water, Public Works A public workshop was conducted on February 8 to seek input on development of the plan. Water, Sewer The draft final Surface Water Plan is under staff review. The Water and Sewer plans will Plans reach final draft stage in September. System deficiencies from each plan are being folded into the draft 2013 Capital Improvement Program for final review and approval in the fourth quarter. ii. Solid Waste Public Works On February 21, after completing a competitive bidding process, the Council adopted a new Management City -wide Solid Waste Contract with Waste Management which will become effective in November 2012. The Council reviewed the option for mandatory garbage collection in April 2012. After holding a public hearing on April 23, the Council chose to not take action at this time. As part of the new Solid Waste Contract, effective November 1, 2012, Waste Management will host a community BBQ on August 10 at the Tukwila Community Center. Education and outreach staff will be at the event to answer questions about the new service. More information will be published in the Tukwila Reporter, City website, and TV 21. Three significant regional solid waste management matters are being worked through a collaborative effort between the King County Solid Waste Division and members of the Metropolitan Solid Waste Advisory Committee (MWSMAC): (1) A solid waste disposal rate increase from $109 to $125 per ton is being considered. If approved by the King County Council, the new rate will be effective January 1, 2013. (2) Amendment of the current Solid Waste Interlocal Agreement between member cities and King County. More work and time are needed to tackle unresolved issues, with anticipated completion by early 2013. (3) Comprehensive Solid Waste Management Plan Adoption. This is currently on -hold pending completion of the final Interlocal Agreement. Page 4 2012 City -Wide Work Plan Second Quarter Update PRIORITY PROJECT DEPARTMENT(S) STATUS AS OF JUNE 30, 2012 c. Regional Fire Authority Fire, Mayor In June a letter was sent to all members of the Joint Fire Exploratory Committee as well as Review (RFA) Tukwila City Councilmembers announcing the joint decision made to end the exploratory process of a regional fire authority with the Kent RFA at this time. Staff is hopeful discussions will resume after Kent completes a process currently being worked on with the City of SeaTac. 7. Improve Communication a. Review Televising Council meetings b. Internal and External Although the exploratory process has come to a temporary end, the Kent RFA and City of Tukwila have recently entered into an interlocal agreement for a fire training consortium between Kent, SeaTac, Maple Valley and Tukwila. Additionally, other opportunities for consortiums are being discussed and include: fire investigations, public education and emergency management. So far, this process has resulted in opportunities to begin conducting fire related business more regionally, resulting in a greater capacity to serve our communities. All Departments This is an overall goal across the City and with all departments. The City has recently updated its website and launched a new website as part of the Strategic Planning process. The City Administrator report has been created as a means for regularly updating the Council and the community of City ongoing activities and significant events, as well as responding to Council questions. Public Works Public Works has taken the lead on this project with the assistance of Information Technology and the City Clerk's Office. Six vendors are being evaluated and a recommended vendor and plan will be brouqht forward to a Council committee in Auqust. All Departments There have been significant efforts in improving communication around emergency management in the second Quarter. The Fire Department recently completed its first Community Emergency Response Team (CERT) training in May 2012. This newly trained group of volunteers has been present at community events providing information on emergency management. The recently adopted contract with CodeRed will provide a comprehensive method to inform the community of critical information during emergencies. The Police Department is actively conducting outreach with various communities (Bhutanese, Somali) businesses (Central Business District) and community groups (COPCAB, TIBAC etc.) within our city. The Police will be shifting its focus to external collaboration with the businesses along Tukwila International Boulevard as the Neighborhood Resource Center (NRC) becomes operational. 8. Council Process a. Consent Agenda City Clerk The City Council approved use of an enhanced Consent Agenda process on April 2. Every Regular Meeting since that time has had additional items included on the Consent Agenda, saving time on routine matters and allowing the Council to spend more time on complex issues. Page 5 2012 City -Wide Work Plan Second Quarter Update PRIORITY PROJECT DEPARTMENT(S) STATUS AS OF JUNE 30, 2012 b. Continued Records City Clerk City records are added to the Digital Records Center, accessible through the City's website, Transparency on a daily basis. City ordinances, resolutions, Council minutes and audio are added to the system the morning after the Council meeting, for availability to citizens. Additional records series are integrated as time permits. Tier 2 Priority Project STATUS AS OF JUNE 30, 2012 9. Major Capital Projects a. Transit Center Public Works On May 21, the Council adopted Ordinance 2376 for land acquisition for the project. City Staff is currently coordinating the final design plans and specifications and right -of -way acquisition. b. Andover Park West Public Works On May 21, the Council adopted Ordinance 2377 for land acquisition for the project Staff is currently coordinating the final design plans and specifications and right -of -way acquisition. (Projects will be combined for bidding and construction). c. Design of 42nd Avenue Public Works The Council adopted the contract for the overall design of this project on February 6, which Phase 3 included reviewing undergrounding options. Design of the project is underway. Underground utility options will be brought to Committee and Council in August. i. Undergrounding Public Works Underground utility issues and options are being finalized to bring to Transportation Policy Decision Committee in August. 10. Metropolitan Park District Support Parks and There have been significant efforts in support of the Metropolitan Parks District in the Second Recreation Quarter. The Tukwila Pool Advisory Committee has met on a regular basis to advise the Board of policy options. After an extensive review, including reviewing options for solar heating, a final Capital Improvement Project (CIP) list was prioritized and adopted on June 18. A contract amendment with State Department of Enterprise Services for the first 13 items on the CIP list was executed. The Board has applied for an Energy Assistance Grant to fund several additional projects. In the third quarter, the Board will complete its contract discussion and construction is expected to begin in the fourth quarter. 11. Emergency Management Fire, All Departments The Fire Department conducted the first Community Emergency Response Team (CERT) Implementation class in May. There was a CERT booth at the Touch -a -Truck and Family 4 th events. A list of businesses is being compiled for outreach purposes. The next CERT class is scheduled for September 13, and the classes will continue through October 27 on Thursdays. The Parks and Recreation Department completed Community Point of Distribution (CPOD) training with staff and assembled two portable CPOD kits. Finance staff assisted with the 2012 Emergency Management Program Grant (EMPG) application and gathered data for the 2011 grant reimbursement request. Staff also provided assistance in accumulating financial data for the FEMA claim for the snow event which occurred earlier in the year. The Police Department will assist the Fire department with an instructor to facilitate the Weapons of Mass Destruction (WMD) portion of the CERT training. The Mobile Command Vehicle has been equipped with an A BMS antenna which will provide a significant capability to receive video downlink signals (live video) from airborne aircraft during a critical incident. Page 6 2012 City -Wide Work Plan Second Quarter Update 12. Federal State Agenda 13. Aerospace Alliance 14. Quasi Judicial Activities a. Sounder Station b. Tukwila Village 15. New Permit Software 16. Tukwila Levee Repairs Maintenance 17. Tukwila Urban Center Access L.I. D. #33 Council, Mayor The 2012 State Legislative Agenda is complete. Several City representatives attended the Association of Washington Cities (AWC) Legislative Action Conference in Olympia in January. Staff worked diligently with elected representatives in Olympia during the legislative session to ensure the needs of Tukwila were communicated in a timely and efficient manner. Page 7 The 2012 Federal Briefing book is complete and has been delivered. A small delegation of City representatives traveled to Washington D.C. in May to meet with the City's federal delegation. Communication continues between local officials, federal representatives and the City's DC lobbyist to ensure Tukwila's issues are addressed, and that the City's voice is heard. Mayor, Economic The City participated in development of the Alliance's action plan and continue to attend Development progress review meetings. Community The City received 90% drawings on June 25. Staff is reviewing the revised plans and the Development public hearing before the City Council is scheduled for September 4. A public open house was held on March 28 at the station. Community Community Development staff members have been working with Economic Development Development regarding the overall plan for this project. The Board of Architectural Review approval will be scheduled within 2 -3 months of receiving the design review and other land use applications. Community The Permit System Committee, comprised of staff from different departments, has completed Development, Fire, review of the top two permit software vendors (EnerGov and CRW Trakit) and has chosen Finance CRW to be the software vendor based on the functionality of the system. The staff committee is also reviewing current permit processes to ensure the new system is streamlined and efficient. Public Works The King County Flood Control District has agreed to reimburse the South County cities up to 75% of the costs of removing the sandbags and containers on the Duwamish River Trail. The bid award and King County Flood Control District interlocal agreement are scheduled for Council approval on July 16. Construction is expected to begin in August with completion and trail restoration expected by the end of 2012. Public Works A contract for Final Assessment Roll Special Benefit Study is being negotiated and will be brought to Committee and Council for approval in July. A meeting with bond counsel, Foster Pepper, Public Works and Finance was held to discuss next steps in the process. Research has been done on establishing an internal interest rate than will be used to capitalize interest into the project once the total project costs are determined. LID accounting and billing options have been researched and are under consideration. Page 7 2012 City -Wide Work Plan Second Quarter Update Tier 3 Future Projects I I STA AS OF JUNE 30, 2012 18. Design of Pedestrian Bridge Public Works A preliminary design was presented and discussed at the Transportation Committee on (2013) return to Finance and Safety in the third quarter with additional information in coordination May 21. This preliminary model was shown to the full Council on July 9. Final design is on wi the Cit of SeaTac efforts. Historic Preservation /Landmarks ILA and DCD, Parks schedule for a December 2013 completion. 19. Parks, Recreation Open Space Parks and The Parks and Recreation Department plans to complete a Request for Proposals (RFP) (2013) Recreation during the 3 rd Quarter. 20. Comprehensive Plan Update Community The Shoreline and Manufacturing Industrial Center (MIC) chapters have been completed. (2015) Development, The edits to the Urban Center chapter are before the Planning Commission (PC). The Others Transportation Chapter is under review by Public Works and will go to the PC this fall. Work The City has been advocating for a more cooperative and transparent process with BNSF, is beginning with the Tree and Environment Advisory Committee who will make policy BNSF staff early in the third quarter to discuss appropriate and meaningful mitigation. recommendations for the Community Image and Natural Environment chapters. The The City Administration has participated in the County's aerospace alliance efforts with a East Marginal Way Economic remaining chapters: Economic Development, Capital Facilities, Housing, Residential Development, DCD could include an additional light rail station near this manufacturing center as well as other Neighborhoods, Tukwila South, Annexation, Utilities, Roles, Responsibilities, and appropriate development. The City has applied for a grant to help fund necessary Maintenance of the Plan, will be reviewed in 2013 and 2014. PROJECTS NOT ON THE WORK PLAN Tourism Promotion Area (TPA) Economic City staff members provided an overview of a Tourism Promotion Area (TPA) at Finance and Development Safety Committee on June 5. Economic Development, Tourism, and City Attorney staff members are performing additional due diligence as time permits. City staff is preparing to return to Finance and Safety in the third quarter with additional information in coordination wi the Cit of SeaTac efforts. Historic Preservation /Landmarks ILA and DCD, Parks The Community Affairs and Parks (CAP) Committee discussed this item on June 25, and the Ordinance committee decided to pursue a landmarking program in Tukwila confined to City properties and archaeological sites, similar to the City of Des Moines. Community Development staff will work with King County and the City Attorney to draft an interlocal agreement and imolementinq or dinance and return to CAP in September. Protection of Residential Neighborhoods Mayor's Office, DCD The City Administration is interested in protecting residential neighborhoods from intrusion from other than LDR zoning. This includes the Allentown area near the Burlington Northern Santa Fe (BNSF) intermodal yard, as well as other areas near our manufacturing zoning. The City has been advocating for a more cooperative and transparent process with BNSF, and this is part of the City's federal agenda. The City currently is planning meetings with BNSF staff early in the third quarter to discuss appropriate and meaningful mitigation. Aerospace Alliance and improvements on Mayor's Office, The City Administration has participated in the County's aerospace alliance efforts with a East Marginal Way Economic focus on improving and developing East Marginal Way and the Boeing Access Road. This Development, DCD could include an additional light rail station near this manufacturing center as well as other appropriate development. The City has applied for a grant to help fund necessary improvements to the Boeing Access Road bridge. Page 8