HomeMy WebLinkAboutReg 2012-08-20 Item 5C - Final Acceptance - 6300 Building Fire Alarm System Upgrade by Alarm Center for $45,821.37COUNCIL AGENDA SYNOPSIS
Initials ITEMNO.
Meetitzg Date Prepared by_ Mayor's revien Council revien
08/20/12 I BG
5.C.
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ITEM INFORMATION
CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 08/20/12
AGENDA ITEM TITLE 6300 Building Fire Alarm System Upgrade
Project Completion and Acceptance
CATEGORY Discussion
Motion Resolution
Ordinance
BidAzvard
Public Hearing Other
Mtg Date
Mt g Date 08120112 Mtg Date
Mtg Date
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SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PW
SPONSOR'S The contract with Alarm Center, dba Custom Security, of Lacey, WA is complete for the
SUMMARY 6300 Building Fire Alarm System Upgrade Project. This upgrade improved the existing
smoke detection system and now features 175 new devices throughout the 6300 Building
including strobes, horns, and smoke detectors. Construction began March 9, 2012 and was
completed on June 6, 2012. No change orders were issued. Council is being asked to accept
and finalize the contract with Alarm Center in the amount of $45,821.37.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 08/14/12 COMMITTEE CHAIR: KATE KRULLER (ACTING)
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
CoMMITTEB Unanimous Approval; Forward to Regular Consent Agenda.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$45,821.37 $52,694.57 $0.00
Fund Source: 303 GENERAL IMPROVEMENTS (PG 76, 2012 CIP)
Comments:
MTG. DATE
08/20/12
MTG. DATE
08/20/12
RECORD OF COUNCIL ACTION
ATTACHMENTS
Informational Memorandum dated 08/10/12
Project photos
State of WA Depart of Revenue Notice of Completion 12 -025
Minutes from the Utilities Committee meeting of 08/14/12
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Roger Running, Facilities Superintendent
DATE: August 10, 2012
SUBJECT: 6300 Buildinq Fire Alarm Svstem Uoqrade
Project No. 91130303, Contract No. 12 -025
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 12 -025 with Alarm Center, DBA Custom Security, of Lacey,
Washington, was issued on March 9, 2012 for design, installation, and hardware to upgrade the fire
alarm system in the 6300 Building. Prior to this project, the 6300 Building did not have an adequate,
audible fire alarm system that left City staff and tenants vulnerable if a fire occurred. This upgrade
improved the existing smoke detection system and now features an addressable panel that added
175 new devices throughout the building including strobes, horns, and smoke detectors.
DISCUSSION
Construction was physically completed on June 6, 2012. The total budget for this contract, plus
a 15% contingency, was $52,694.57. No change orders were issued during construction and no
contingency was needed to complete the project. The total amount of retainage outstanding is
$2,092.30.
Contract Award Amount 41,846.00
Sales Tax 3.975.37
Total Amount 45.821.37
RECOMMENDATION
Council is being asked for formal acceptance and retainage bond release authorization, subject to
standard claim and lien release procedures, for the contract with Alarm Center, DBA Custom
Security, in the amount of $45,821.37 for the 6300 Building Fire Alarm System Upgrade and
consider this item on the Consent Agenda at the August 20, 2012 Regular Council Meeting.
Attachments: Dept of Revenue Notice of Completion
WAPW EngTROJECTSW BG Projects16300 Bldg Fire Alarm Sys Upgrade (91130303)IINFO MEMO Closeout 6300 bldg fire alarm upgrade 91130303 sb.docx
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6300 Building Fire Alarm System Upgrade 1
PA 91130303, Contract 12-025
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6300 Building Fire Alarm System Upgrade 2
PA 91130303, Contract 12 -025
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NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 600464099
Date: 06/21/2012
Name Address of Public Agency Department Use Only
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Assigned to:
Date Assigned:
UBI Number: 179000208
Notice is hereby given relative to the completion of contract or project described below
Project Name Contract Number Job Order Contracting
6300 Buildinq Fire Alarm Upqrade 12 -025 Yes FX_1 No
Description of Work Done /Include Jobsite Address(es)
Design, install and provide hardware for a complete, stand -alone audible fire alarm system in the City's
office building located at 6300 Southcenter Blvd.
Federally funded road transportation project? Yes
Contractor's Name
Alarm Center, Inc. DBA Custom Security Systems
Contractor Address
4500 Third Ave SE, Lacey, WA 98503
If Retainage is Bonded, List Surety's Name (or attach a copy)
Surety Agent's Address
Date Contract Awarded
03/05/2012
Contract Amount
Additions
Reductions
Date Work Commenced
03/13/2012
Sub -Total
Amount of Sales Tax Paid at 9.5%
(If varwus rates apply, please send a breakdown)
TOTAL
Please List all Subcontractors Below:
Subcontractor's Name:
1215- 033 -000 08 -2011
REV 31 0020e (08/25/11
V No
Date Work Completed
06/06/2012
Telephone Number
(800) 227 -0945
Date Work Accepted
41,846.00
Liquidated Damages
0.00
Amount Disbursed
43,729.07
41,846.00 Amount Retained
2,092.30
3,975.37
45,821.37 TOTAL
45,821.37
NOTE: These two totals must be equal
UBI Number: JAffidavit ID (if known)
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Continued on page 2
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I:
Citv of Tukwila
Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
August 1-1, 2012 .5:001).177. C'onference ROOr72 1
PRESENT
Councilmembers: Bate Kitiller, Acting Chair; Joe Duffie and Verna Seal (filling in for Dennis Robertson)
Staff: Bob Giberson, Frank Iriarte, Robin Tischmalc, Mike Cusick, Pat Brodin and KimberIN- Matzj
CALL TO ORDER: The meeting "as called to order at 5:05 p.m
L PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. Public Works Trust Fund Loan: Rehabilitation of CBD Sanitaiv Seer
Staff is seeking Council approval to formally accept a Public Works Trust Fund (PWTF) loan in the amount
of $750,000 with an annual interest rate of 0.50% over a 20 -wear period for the Commercial Business
District (CBD) Sanitaiv Sewer Rehabilitation Project.
This is a budgeted Capital Improvement Project 'which is expected to be complete in 2013. This item carne
before Committee and "as approved in July 2011 (see Utilities C'oniniittee minutes clatecl Jrh.^ 12, 2011). At
the time of the loan application, the interest rate "as expected to be 2 ho"ever, the current rate is nosy
0.50 Public Works staff has recently submitted 2014 PWTF loan applications for four projects (see
Tran,yortation C'onw7ittee n7inutes ckttecl Ala.v 7, 2012). UNANIMOUS APPROVAL. FORWARD TO
AUGUST 20 CONSENT AGENDA.
B. Proiect Completion and ACCelltance: 6300 Building Fire Alarm System Uuarade
Staff is seeking Council approval for project completion, closeout and release of retainage to Alarm Center,
DBA Custom Security, in the amount of $45,x21.37 for the 6300 Building Fire Alarm System Upgrade.
No change orders -ere issued during this project, and the project 'was completed 'within budget. One of the
major benefits of the nest' system includes an addressable alarm panel ("-hick specifically identifies "-here
the alarm is originating). Photos from the project 'were presented to the Committee, and Acting Chair
Kitiller requested the pictures be included in the information that is provided to full Council.
UNANIMOUS APPROVAL. FORWARD TO AUGUST 20 CONSENT AGENDA.
III. MISCELLANEOUS
Meeting adjoumed at 5:14 p.m.
Next meeting lent meeting: Tuesday, August 28, 2012 5:00 p.m. Conf. Room No. 1.
Committee Chair Approval
Minutes by KAM, Reviewed by GL.
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