HomeMy WebLinkAboutTrans 2012-08-20 COMPLETE AGENDA PACKETCity of Tukwila
Transportation Committee
Allan Ekberg, Chair
Kathy Hougardy
De'Sean Quinn
AGENDA
Distribution:
A. Ekberg
G. Labanara
K. Hougardy
C. Knighton
D. Quinn
S. Kerslake
D. Robertson
Clerk File Copy
V. Seal
2 Extra
Mayor Haggerton
D. Cline
e -mail pkt pdf to A. Le
K. Matej
e -mail cover to: C.
B. Giberson
O'Flaherty, D. Almberg,
F. Iriarte
B. Saxton, S. Norris,
R. Tischmak
M. Hart, S. Kirby,
D. Robertson
M ONDAY, AUGUST 20, 2012
Time: 5:15 PM Place: Conference Room #1
Item Recommended Action Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a) TUC Pedestrian /Bicycle Bridge a) Committee Approval Only Pg. 1
WSDOT Regional Mobility Grant Application
b) TUC Transit Center b) Forward to 8/27/12 C.O.W. Pg. 3
Supplemental Agreement No. 15 and 9/4/12 Regular
c) Andover Park West Street Widening c) Forward to 8/27/12 C.O.W. Pg. 17
Supplemental Agreement No. 16 and 9/4/12 Regular
3. SCATBd
d) July 17, 2012 Meeting summary Pg. 31
e) August 21, 2012 Meeting Agenda Pg. 36
4. MISCELLANEOUS
5. ANNOUNCEMENTS
Future Agendas:
Transportation Benefit District
42 Ave S Phase III Utility
Undergrounding
SR 518 off ramp Stop Sign
Next Scheduled Meeting Tuesday, September 4, 2012 (due to Holiday)
i& The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206- 433-0179 for assistance.
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SUBJECT: Tukwila Urban Center Pedestrian/Bicvcle Bridoe
Project No. 90510403
WSDOT Regional Mobility Grant Program Application
ISSUE
Submit grant application to the WSDOT Regional Mobility Program for the TUC Pedestrian Bicycle Bridge.
J-39
4 0 no I
.16
DISCIISSIGA
Design is underway for the TUC Pedestrian Bridge and a new cost estimate based on 30% engineering will be available in October. The CIP
currently shows the need for $7,485,000 in construction funding, which is based information from the Type, Size, and Location Report,
finalized in 201 The new 2013 CIP sheet will be updated once the most recent information is received and the final grant request will be
updated to reflect the more current cost estimate prior to submittal,
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the actual needs.
Match is required for these grants, with the minimum of 20%. Unlike most grant sources, previous expenditures and staff salaries can be
used as match. If the two grant requests are successful, the funds cannot be used as match to each other, but other federal grant funds
already awarded for the design can. If successful, funds would be available in June, 2013.
Phase
City
Park Impact
Grants
Responsibility
Fees
Design
102,0 0 0
3
ROW
230,000
$1,100,000
Construction
710,000
775,000
Total
$1,042,000
810,000
Match Percentage
10%
8%
Awarded
Grant
Total Amount
Grants
Request
$1,496,000
0
$1,633,000
870,000
$1,100,000
6,000,000
$7,485,000
$1,496,000
$6,870,000
$10,218,000
100%
RECOMMENDATION
r
Attachment: CIP sheet
wApw eng1projectMa- rw rs projectsWc ped bicycle bridge (90510403)%grantslinfo memo wsdot regional mobility grant app 8-17-12 sb docx
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2013 to 2018
PROJECT: Tukwila Urban Center Pedestrian /Bicycle Bridge Project No. 90510403
DESCRIPTION: Construct a new pedestrian /bicycle bridge over the Green River.
JUSTIFICATION: Pedestrian /bicycle connection between Tukwila's Urban Center and co rail/ r ti
Supports local and regional goals and policies regardin land u rtati ran Center.
Pedestrian System Report identified the optimal locati fo i to be south of the Best
STATUS: Western Hotel. Type, Size, and Location Report was c e in' 11. Council approved a design of
a twin -tied arch bridge with no accommodation for a future bridge crossing over West Valley Highway.
MAINT. IMPACT: To be determined.
State Enhancement design grant for $190k and Transit Oriented Development (TOD) planning grant of $55k.
COMMENT: State Enhancement grant of $500k and Federal CMA® grant of $750,833 for final design. Project is on Park
Impact Fee list with funding of $2 million with an 80 %/20% split.
FINANCIAL Through Estimated
(in $000's) 2011 2012 2013 2014 2015 2016 2017 2018 BEYOND TOTAL
EXPENSES
Design 267
Land (R/W)
Const. Mgmt.
Construction
TOTAL EXPENSES 267
FUND SOURCES
Awarded Grant 245
Proposed Grant
Mitigation Actual
Park Impact Fees Expected
City Oper. Revenue 22
TOTAL SOURCES 267
984 382 1,633
1,100 1,100
1,000 1,000
6,485 6,485
984 382 1,100 7,485 0 0 0 0 10,218
930 321 1,496
870 6,000 6,870
0
35 90 685 810
54 26 140 800 0 0 0 0 1,042
984 382 1,100 7,485 0 0 0 0 10,218
Project t% n
C
E
a
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i
2013 2018 Capital Improvement Program
0
GIS
12
2
City of Tukwila
Jim Haggerton, Mayor
M A
TO:
Mayor Haggerton
Transportation Committee
FROM:
Bob Giberson, Public Works Director.'
BY:
Cyndy Knighton, Senior Engineer
DATE:
August 17, 2012
SUBJECT:
Tukwila Urban Center Transit Center
Project No. 90610402, Contract No. 06 -019
Supplemental Agreement No. 15
ISSUE
Approve Supplement No. 15 to Contract No. 06 -019 with the IBI Group for the combined
Tukwila Urban Center Transit Center and Andover Park W design contract.
BACKGROUND
In November 2011, the City modified the agreement with IBI Group to complete the design of
the Tukwila Urban Center Transit Center project. Earlier, design work for Transit Center was
combined with the design work for the Andover Park W Road Widening and Water Main
Replacement projects. Design on all projects is currently at 75% with 90% design expected by
early September. The supplemental agreements are presented separately to aid in the ease of
billing and tracking expenditures by project.
DISCUSSION
Supplement No. 15 adds new scope and fee associated with final design and PS &E for the
Tukwila Urban Center Transit Center project. As the design of the Transit Center project
progressed and more information was known, it became apparent that more complex utility
conflicts exist than was originally anticipated. Extensive potholing of existing utilities is
necessary to avoid future construction problems, which is followed by some minor re- design to
avoid or mitigate extensive conflicts. Right -of -way acquisition has also become more complex,
which has necessitated additional surveyor and acquisition agent work. This project requires a
mix of R.O.W. acquisition, permanent easement acquisition, temporary construction easement
acquisition, and obtaining rights -of- entry.
Fiscal Impact: Supplement No. 15 includes $48,321.00 for work associated with land acquisition
and R.O.W. is budgeted with $1,259,000.00 in the CIP. The remaining $17,649.00 will come
from the construction budget as pre -award work to avoid more significant construction impacts
in the future.
RECOMMENDATION
Approve Supplement No. 15 to Contract No. 06 -019 with the IBI Group for the TUC Transit
Center in the amount of $65,970.00 and consider this item at the August 27, 2012 Committee of
the Whole and subsequent September 4, 2012 Regular meeting.
Attachments: CIP Sheet
Supplemental Agreement No. 15
W \PW Eng \PROJECTS\A- RW RS Projects \Transit Center (90610402) \Design \INFO MEMO Supp #15 IBI Transit Center Design 8- 17- 12.docx
3
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2013 to 2018
PROJECT: Tukwila Urban Center Transit Center Project No. 90610402
DESCRIPTION: Design and construct a Transit Center for the Tukwila Urban Center (TUC).
High transit ridership and bus operations warrant conversion of the existing bu n d �7 k West
to a Transit Center. The current facilities inadequate in I t
JUSTIFICATION: are equan size an o e �dr,',�iations and
transit riders. City policy encourages the use of transit, and mitigatio and ng supply decisions
have been made based upon the expected improvern t I
STATUS: Design completed in 2012. Construction to begin in n T- Lional by 9/28/13 to coincide with
the new F-Line Rapid Ride.
MAINT. IMPACT: Minimal to moderate, depends on final maintenance agreement with King County Metro.
TOD grant of $468k with mitigation from Westfield S/C Mall of $500k for parking variance. WSDOT Regional
COMMENT: Mobility Grant of $4.7m with $3.9m in 2011-2013 and $835k in 2013-2015 with a required match of 20% that
can include past expenditures, other grants, and ROW value of land dedicated by Westfield.
FINANCIAL Through Estimated
(in $000's) 2011 2012 2013 2014 2015 2016 2017 2018 BEYOND TOTAL
EXPENSES
Design
411
656
Land (R/W)
347
912
Const. Mgmt.
100
450
Construction
482
4,182
TOTAL EXPENSES
758
2,150
4,632
FUND SOURCES
Awarded TOD Grant
127
341
Awarded Mob Grant
600
4,135
Mitigation Actual
500
ROW Donation
343
City Oper. Revenue
(212)
1,209
497
TOTAL SOURCES
758
2,150
4,632
N
Pro ject Location
2013 2018 Capital Improvement Program
0 0 0 0 0 0
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TrIf—d Or
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19
1,067
1,259
550
4,664
7,540
468
4,735
500
343
1,494
7,540
4
SUPPLEMENTAL AGREEMENT NUMBER 15
TO
CONSULTANT AGREEMENT NUMBER 06 -019
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City and IBI Groun, hereinafter referred to as "the
Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23. 2006 and identified as Agreement No. 06 -019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Tukwila Transit Center Project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "C" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $65.970 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $1,600,822.
DATED this day of 20
CITY OF TUKWILA
5
M�
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 ANI:
4 ADDITIONAL SERVICES
8 1, 1,
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IBI
GROUP
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PHASE 3: FINAL DESIGN ADDITIONAL SERVICES 1
SCHEDULEAND FEE 5
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7
IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
1 X11 •1
The ROW Acquisition scope of work has been expanded to provide additional services under the
Phase 3, Task 3: Right of Way Acquisitions work. This additional scope was identified by the City
and consultants during an acquisitions status review and next steps meeting held in June 2012.
ryry
4.
The objective of this task is to assist the City with ROW and easement acquisitions. Work to be
performed includes the preparation of legal documents detailing the ROW acquisition necessary
along Andover Park West to accommodate the new Transit Center, assist with purchase offers, and
negotiate final agreements. The general approach will be as follows:
Obtain a Temporary Construction Easement (TCE). TCEs will be utilized for building the transit
center, and any rework of private utilities and providing an area for temporary sidewalks during
construction. When compensation for TCEs is required, an appraisal of the property and an
appraisal review will be performed. Right of way plans will show the TCEs and legal descriptions
prepared.
Obtain a Permanent Easement or Fee Simple (ROW) Take. Permanent easement or Fee Simple
takes will be utilized for the transit stops. The compensation for this type of restrictive easement will
likely cost the same as a fee simple acquisition.. The southbound stop will require a permanent
transit easement, a fee simple take will be pursued for the northbound transit stop.
Obtain a Right of Entry. A Right of Entry will be required at the Firestone sight to complete
restoration of the site after demolition of the canopy, restoration will include paving and striping of
parking spots.
Universal Field Services (UFS) has been engaged as a sub consultant to IBI Group to perform the
acquisition work. Allen Brackett Shedd will perform the appraisals and Granger Company, a
WSDOT approved Review Appraiser will prepare the Appraisal Review reports. IBI will continue to
manage these sub consultants throughout the ROW acquisitions process.
ASSUMPTIONS
The following work will be performed by IBI Group and its sub consultants.
All forms and conveyance documents will be based on WSDOT templates.
UFS will coordinate with Granger Company for both the Southbound stop permanent
easement and the Northbound stop right of way assessments as well as the
Temporary Construction Easements that will be compensable.
There are no relocations for this project.
No sign relocations will be required for this project.
All utilities easements, permits, and clearing will be handled by the City.
Commercial parcels typically have multiple parties in interest. All parties in interest will
be addressed in clearing title.
August 10, 2012
IBI
GROUP
N
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
The City will record all documents and will pay property owners and /or lien
holders /encumbrances for any property or property rights acquired for this project.
UFS will provide certification prep and review.
Right of Entry required for construction work at the Firestone site is covered under the
previous scope of work for the Transit Center Phase 4: Final Design.
The documents for the TCEs at Open Frame and Westfield will assume a parking
impact and will be compensable. No Parking Impact Study is planned at this time.
Additional fees will be negotiated with the City if a Parking Impact Study is required.
WORK ACTIVITIES
State and /or federal funds are involved in this project requiring strict adherence to Federal
Highways Administration policies and procedures as well as all applicable federal, state and local
laws including, but not limited to the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 and its amendments, 49CFR Part 24, and state Revised Statutes. Work will be
in accordance with the WSDOT Local Agencies Guidelines and by reference the WSDOT Right of
Way Manual.
3.4. Temporary Construction Easements and Right of Entry
The following parcels, which are all commercially zoned properties, will require TCEs as follows:
Parcel 0223100010 (Property Owner: Open Frame; Property Tenant: California Pizza
Kitchen) this site will require two TCEs: 1) for the construction of the transit center
stop and will impact parking and 2) for the construction of the improved plaza with
redesigned landscaping elements that include an extension of the Owner's irrigation
system. The TCEs prepared during Phase 4, will be updated to reflect revised
footprints and impacted areas. The appraisal and review appraisal will be updated to
reflect these changes.
Parcel 9202470010 "Parcel A" (Property Owner: Westfield; Property Tenant:
Southcenter Mall) this site will require one TCE for the construction of the transit
center stop and will impact parking. The TCE prepared during Phase 4, will be updated
to reflect revised footprints and impacted areas. The appraisal and review appraisal will
be updated to reflect these changes.
Parcel 9202470010 "Parcel G" (Property Owner: Westfield; Property Tenant:
Firestone) this site will require one TCE for the construction of the transit center stop
and will impact parking. The TCE prepared during Phase 4, will be updated to reflect
revised footprints and impacted areas. The appraisal and review appraisal will be
updated to reflect these changes.
Parcel 9201470010 "Parcel G" (Property Owner: Westfield; Property Tenant:
Firestone) this site will require one ROE for the restoration of the Firestone site after
demolition of the existing canopy. The ROE will include paving and parking stall
striping.
3.5. Permanent Transit Easement
The City has provided additional documentation and agreements that were prepared in 1991 and
2005 that require dedication of easements for the existing southbound transit stop, existing signal
infrastructure and sidewalks. In order to capture the required land to construct the Southbound
August 10, 2012
Page 2
N
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
Transit Center stop, the legal description, ROW plan and appraisal prepared during Phase 4 will be
updated to reflect the property previously required to be dedicated to the City. Some additional
dedication may be required for the new southbound transit stop beyond the current transit
easement. UFS will negotiate this easement with the property owner at Parcel #9202470010
"Parcel A and G" (Property Owner: Westfield; Property Tenant: Southcenter Mall).
3.6. Right of Way Plans and Easement Updates PACE
The right of way plans will be revised to accurately show the previously required easement
dedications and any additional easement requirements for each parcel. Additional survey work will
be required for the appraisals to paint and stake the proposed permanent easements, fee simple
takes and temporary construction easements.
3.7. Acquisitions Oversight
Due to the critical path nature of the acquisitions, IBI will lead the oversight of the acquisition
process to ensure acquisitions move forward at the rate required to meet overall project schedule
requirements. Weekly status calls with UFS will be held with updates forwarded to the City on a
biweekly basis unless a critical path issue is identified, in which case the City would be notified
immediately.
DELIVARABLES
Updated Right of Way Acquisition Table (PACE)
Updated Right of Way Plans (PACE)
Legal documents for property acquisition (PACE)
Bi- Weekly status reports (UFS /IBI)
Documents required to clear any liens or encumbrances (UFS)
A complete record including all files will be provided at the close of negotiations (UFS)
During the design process, some issues and conflicts have been identified and affect the ability of
the team to complete a draft 100% package for City review. Additional services to address these
issues /conflicts have been identified and are detailed below.
7.2 100% Design
In order to complete the final 100% bid -ready set of plans and specifications, additional work to
resolve discovered issues or conflicts have been identified. The identified additional work will be
included in the draft 100% set submitted to the City in order to ensure a complete review is made
possible. These issues have impacted the project schedule. A revised schedule will be prepared
and submitted to the City for their review and comment to reflect these additional services.
7.2.1 Civil
7.2.1.1. PSE Vault Rebuild Southbound and Northbound Transit Stops: The
existing PSE vault located at the south end of the southbound transit stop
will be rebuilt to eliminate the conflict with the expansion of the
August 10, 2012
Page 3
10
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
southbound transit stop. The existing PSE vault located north of the
mall's entrance on Andover Park West will also be rebuilt to eliminate the
conflict with the widening of Andover Park West for the Northbound
Transit stop. The design and construction work will be performed by PSE.
The consultant will incorporate into the 100% design documents changes
to the grading and pavement design to reflect this revised vault rebuild by
PSE and the coordination with PSE on the design.
7.2.1.2. PSE Vault Relocation: The existing above ground PSE switches in the
plaza area of the southbound transit stop will be relocated to improve
pedestrian circulation through the plaza and stop. The consultant will
incorporate into the 100% design documents a revised design for the
plaza area that incorporates the clearance requirements for the above
ground switches as well as the PSE design for the layout of the new
underground vaults. This will include coordination with PSE on the design
requirements for the switches and vaults.
7.2.2 Landscape Architecture
7.2.2.1. PSE Vault Rebuild Southbound and Northbound Transit Stops: The
consultant will incorporate into the 100% design documents and updated
landscape design to reflect the impacts of the PSE vault rebuild and
transit extension.
7.2.2.2. PSE Vault Relocation: The consultant will incorporate into the 100%
design documents an updated landscape design that reflects the new
trellis design and the revisions to the plaza elements.
7.2.3 Urban Design /Architectural Design
7.2.3.1. PSE Vault Rebuild Southbound and Northbound Transit Stops: The
consultant will incorporate into the 100% design documents a
reconfigured southbound stop layout for the King County Metro requested
extension. Sidewalk layout and transit stop elements will be updated.
7.2.3.2. PSE Vault Relocation: The consultant will incorporate into the 100%
design documents a reconfigured southbound pedestrian plaza design for
the Southbound Transit Center stop to reflect moving the PSE vaults from
curbside to the back of the plaza adjacent to the Southcenter mall parking
lot. This will require design of a new unique trellis structure to
accommodate the PSE clearance requirements around the switches and
vaults, as well as reconfiguration of the plaza elements.
7.2.5 Structural
PSE Vault Relocation: The consultant will incorporate into the 100% design documents
a reconfigured foundation design to support the new trellis design.
7.2.8 Geotechnical
The consultant will develop up to four specifications sections to include Handling and
Disposal of PCB containing Materials, Handling and Disposal of Lead coated
Materials, Unknown Hazardous and Contaminated Substances, and Health and
Safety. This work effort will also include review of civil drawings to verify that
references to HBMS and /or Phase II ESA are included.
t r
Page 4
11
r
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
7.3 Potholing
Several potential utilities conflicts for the Transit Center design have been identified. In
order to resolve these conflicts, potholing at locations approved by the City, is required
in order to complete the design and mitigate utility impacts during construction. KPFF
will review the potholing results and update the civil plans to reflect the utility location
information received.
PACE will hire a potholing subcontractor to perform the field work and coordinate and
manage the effort. Traffic control plans and any permits required to complete the work
are included. PACE will update the survey plans with the updated utility information
and provide an updated base plan to the design team for incorporation.
DELIVERABLES
Draft 100% Design Plans, Specifications and Bid items submittal for the disciplines
identified above will incorporate these additional scope items
Because of the additional design work identified above, the 100% submittal will be expanded to
include additional cost estimate items not included in the previous scope.
ASSUMPTIONS
Information will be prepared in WSDOT format for Unit Cost bidding
WORK ACTIVITIES
8.2 100% Cost Estimating
8.2.1 The Consultant will update the 100% cost estimate to include geotechnical elements to
support the removal of PCB- and lead- containing materials and the additional design
change identified above..
1 1 1
Phase 3 and Phase 4 Additional Services work will begin upon approval by the City. Phase 5
Bid and Construction Support as defined in the Phase 4 Scope of Work dated November 11,
2011 will be refined during this time and finalized with the City prior to the development of a
fee proposal. In order to meet strict City budgeting requirements, this work will be split into
two discrete budgets. These efforts will be shown clearly on invoicing under the correct City
budget line items.
In addition, this section will identify the completed tasks from Phase 3 for which the budget
will be moved forward to cover some of the cost of additional services. Previous acquisitions
sub consultant CERTIFIED Land Services is no longer under contract for this work, so the
remaining budget previous approved for their work has also been identified.
The fee for the project has been prepared for the tasks outlined in this document for Phase 3
and 4 Additional Services. The estimated fee for the work is summarized below:
Phase 3 Tukwila Transit Center: ROW Acquisition Add'I Services $48,321
August 10, 2012
Page 5
12
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
The value for all identified additional services for acquisitions work totals $55,957. The value
remaining under the previous approved acquisitions scope totals $7,636. The value shown above
for additional services has been reduced by the previous approved total value remaining.
Phase 4 Tukwila Transit Center: Additional Services $5,530
Phase 3: Final Design Services Task 2: Design Report Update has been completed, and the budget
remaining for this effort is being moved forward to the current phase. The remaining value for this
task totals $40,538. The value for additional services totals $46,068 and is shown above reduced
by the previously approved budget remaining for completed Task 2.
Phase 4 Tukwila Transit Center: Potholing $12,119
This includes the cost for the potholing sub consultant contracted by PACE and design fees related
to the changes in the updated basemaps.
M.
13
in
R.
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
P F I 11 11 "1 "1 "1
FEESUMMARY
2N
IBI
GROUP
14
Tukwila transit center final design
phases 3 and 4 addtiional services
exhibit b project budget summary
16
City of Tukwila
Jim Haggerton, Mayor
TO:
Mayor Haggerton
Transportation Committee
FROM:
Bob Giberson, Public Works Director
BY:
Cyndy Knighton, Senior Engineer
DATE:
August 17, 2012
SUBJECT:
Andover Park West Street Widening
Project No. 98810404, Contract No. 06 -019
Supplemental Agreement No. 16
ISSUE
Approve Supplement No. 16 to Contract No. 06 -019 with the IBI Group for the combined Tukwila Urban
Center Transit Center and Andover Park West design contract.
BACKGROUND
In November 2011, the City modified the agreement with IBI Group to complete the design of the
Andover Park W roadway widening as well as the water main replacement. Earlier, these projects were
joined with the TUC Transit Center Project for coordinated design efforts. Design on all projects is
currently at 75% with 90% design expected by early September. The supplemental agreements are
presented separately to aid in the ease of billing and tracking expenditures by project.
DISCUSSION
Supplement No. 16 adds new scope and fee associated with final design and PS &E for the Andover
Park W widening and water main replacement projects. Design work associated with the road widening
and water main replacement has been separated for project accounting. As the design of the projects
progressed and more information was known, it became apparent that more complex utility conflicts
exist than was originally anticipated. Extensive potholing of existing utilities is necessary to avoid future
construction problems, which is followed by some minor re- design to avoid or mitigate extensive
conflicts. Additional work is also being added to the scope for assistance with obtaining rights -of -entry
from the adjacent property owners. No actual R.O.W. acquisition is required, but rights -of -entry are
necessary to facilitate the construction and transition between the public roadway and private property.
Fiscal Impact: Supplement No. 16's fee associated with the Andover Park W Widening Project right -of-
way acquisition is $37,353.00 and the fee for the Andover Park W Water Main Replacement project is
$3,170.00. The R.O.W. budget for the APW Widening project has $80,000.00 available and additional
design funds are available for the Water Main project. Supplement No. 16 also includes $45,927.00 for
roadway and potholing and budget will come from the construction budget as pre -award work in order
to avoid more significant construction impacts in the future. The total amount for Supplement No. 16 is
$86,450.00
RECOMMENDATION
Approve Supplement No. 16 to Contract No. 06 -019 with the IBI Group for the Andover Park West and
Water Main Replacement in the amount of $86,450.00 and consider this item at the August 27, 2012
Committee of the Whole and subsequent September 4, 2012 Regular meeting.
Attachments: CIP Sheets
Supplemental Agreement No. 16
WAPW Eng \PROJECTS\A- RW RS Projects \Transit Center (90610402) \Design \INFO MEMO Supp #16 IBI APW Water Design 8- 17- 12.docx
17
2TT 'J-r%1"11-W SIM Ali
2013 to 2018
I MP r
Awarded TIB Grant
100 1,320
Proposed Grant
Mitigation Actual
316
Impact Fees
104 10
City Oper. Revenue
(299) 324 375
TOTAL SOURCES
121 434 1,695
Project Location
2013 2018 Capital Improvement Program
0 0 0 0 0 0
0 0 0 0 0 0
20
GIS
1,420
0
316
114
400
2,250
18
SUPPLEMENTAL AGREEMENT NUMBER 16
TO
CONSULTANT AGREEMENT NUMBER 06 -019
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City and IBI Groun, hereinafter referred to as "the
Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23. 2006 and identified as Agreement No. 06 -019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Exhibit A for
additional design work on the Andover Park West project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit B attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $86.450 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $1.687,272.
D ATED this day of 2
CITY OF TUKWILA
19
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0
9
City of 'Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
SCOPE OF WORK
A ST 10, 2012
1BI
GROUP
20
�91 "M
"ABL.E. OF I.C."ONTENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES... I
Task 11: Construction Documents 1
Task 12: Cost Estimates (60% and 100%) 2
Task 15: ROW Acquisition 3
SCHEDULE FEE, 4
MM
21
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
1 It 1 t i 1
The Andover Park West Improvements scope of work has been expanded to provide additional
services that have been identified during the development of the Phase 2 Final design. During the
development of the civil design, additional design services are required to prepared the final design
documents (100 for Andover Park West improvements in order to finalize design documentation
including utility conflicts, land acquisition and cost information to the City that allows for future
bidding of the project.
The following additional services have been identified, covering in general:
Right of Way (ROW) Acquisition primarily focused on Right of Entry for no
compensation.
Potholing of the corridor and updated survey plans.
Civil and Landscape updates related to gas line conflicts, line of sight conflicts, and
extension of project limits.
IBI Group management and oversight for all activities are included in the tasks under which the
work will be completed.
The following scope describes the work to be conducted, assumptions and deliverables to be
provided.
asi, i Construction Documents
As identified in the previous scope of work submitted for Phase 2, this task includes design
development (60 and final (100 design plans and specifications for civil, urban design,
landscape architecture, ITS /communications, and electrical systems.
During the 60% design process, new issues and conflicts have been identified.
ASSUMPTIONS
Updates to Civil plans to resolve driveway line of sight and gas line conflicts are
covered in existing Civil design scope for the roadway and waterline replacement
design.
PACE will hire and manage a potholing sub consultant.
WORK ACTIVITIES
11.6. Potholing
Several potential utilities conflicts for the roadway and waterline design have been identified.
In order to resolve these conflicts, potholing at locations approved by the City is required in
order to complete the roadway and waterline design and mitigate utility impacts during
construction. KPFF will review the potholing results and update the civil plans to reflect the
utility location information received.
PACE will hire a potholing subcontractor to perform the field work and coordinate and
manage the effort. Traffic control plans and any permits required to complete the work are
I
M
22
IBI GROUPSCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
included. PACE will update the survey plans with the updated utility information and provide
an updated base plan to the design team for incorporation.
11.7. Utility Conflicts
Plans will be updated to reflect the results of the potholing utility conflicts. An existing PSE
gas line is located along the east side of Andover Park West from Baker Blvd to Strander
Blvd in the vicinity of the new sidewalk and landscape design with curbside trees.
An existing telephone line is also located along the east side of Andover Park West between
Baker Blvd and Strander Blvd. A decision will be made by the City as to which, if any utility
relocates will be done or if modifications to the street tree plans is needed depending on the
results of the potholing.
11.8. Existing Detection
The City has existing traffic loops and video detection at the intersection of Baker Blvd. and
Andover Park West and at the north and south limits of the project at Strander Blvd and
Tukwila Parkway. The existing loops and the conduit and j -boxes will be impacted by
Andover Park West improvements and the new pavement overlay. IBI will work with the City
to prepare plans for the installation of new loops and infrastructure using City standard details
and prepare specifications and bid items for the work. The existing video detection will be
replaced. IBI will work with the City to identify the equipment and include the new system
components in the specifications and bid items. The City will be responsible for installation,
testing and integration of the new video detection equipment as well as signal timing updates
to accommodate the lane reconfigurations along Andover Park West.
DELIVERABLE(S)
Draft 100% Design package will include updates to design with the incorporation of
the tasks identified above.
Updated Survey plans (PACE)
Task Cost Estimates (60 and
Cost estimates will need to be updated to reflect the new design that resolves the issues outlined
above. Per City direction, cost estimates have also been updated from the original scoped CSI
format to WSDOT format for all disciplines.
ASSUMPTIONS
Information will be prepared in WSDOT format for Unit Price bidding.
WORK ACTIVITIES
12.2. 100% Cost Estimating
The Consultant will update the current cost estimate will be updated to reflect based on the civil and
landscape design updates.
DELIVERABLE(S)
Unit price construction cost estimates for 100% documentation
"tom
23
IBI GROUPSCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
August 10, 2012
The ROW Acquisition scope of work has been added to provide assistance to the City under the
Phase 2 Andover Park West Improvement project, for ROW acquisition services. The objective of
this task is to assist the City with ROW acquisitions. Work to be performed includes the preparation
of legal documents detailing the ROW acquisition necessary along Andover Park West for
construction of a new sidewalk, landscape improvements, and fire hydrant replacement. The
general approach will be as follows:
Obtain a Right of Entry for no compensation. A Right of Entry agreement will be utilized to allow
for access to the private properties for landscaping improvements and for repair to existing
commercial driveways to accommodate the new roadway grading and sidewalk improvements. In
addition, upgrades to existing and new fire hydrants will be required and a right of entry will be used
to perform the work.
ASSUMPTIONS)
All forms and conveyance documents will be based on WSDOT templates.
There are no relocations for this project.
No sign relocations will be required for this project.
All utilities easements, permits, and clearing will be handled by the City.
No compensation is anticipated for these ROES; however, should property owners
refuse the ROE and the area is deemed necessary for the completion of the project,
additional scope to cover Temporary Construction Easement negotiations is
included.
Commercial parcels typically have multiple parties in interest. All parties in interest
will be addressed in clearing title.
IBI Group will be responsible for oversight and any coordination required with the City
for acquisitions.
Assumed ROE to TCE transition for three sites.
WORK ACTIVITIES
State and /or federal funds are involved in this project requiring strict adherence to Federal
Highways Administration policies and procedures as well as all applicable federal, state and local
laws including, but not limited to the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 and its amendments, 49CFR Part 24, and state Revised Statutes. Work will be
in accordance with the WSDOT Local Agencies Guidelines and by reference the WSDOT Right of
Way Manual.
15.1. Right of Entries
The project involves two (2) parcels, which are all commercially zoned properties, as follows:
Parcel #0223100070 (Property Owner: Garfield Southcenter; Property Tenant(s):
RE[, Bed Bath Beyond, etc.)
Parcel #0223100075 (Property Owner: O'Brien Autogroup; Property Tenant(s):
ACURA)
Page 3
24
IBI GROUPSCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
Parcel #0223100020 (Property Owner: OpenFrame; Property Tenant(s): ACME
Bowl)
Due to the critical path nature of the acquisitions, IBI will lead the oversight of the acquisition
process to ensure acquisitions move forward at the rate required to meet overall project
schedule requirements. Weekly status calls with UFS will be held with updates forwarded to
the City on a biweekly basis unless a critical path issue is identified, in which case the City
would be notified immediately.
15.2. Right of Entry to Temporary Construction Easement
During the negotiation process, one or more of the above parcels' owners may refuse to
grant a ROE. A TCE would be the next step. If a TCE becomes necessary, additional scope
and fee is included and work would be authorized by the City. This task includes work to
transition Right of Entries to Temporary Construction Easements and will require additional
negotiations, additional survey to stake the appraisal sites, appraisals, and review appraisals.
IBI will lead the oversight of the process to ensure this task moves forward at the rate
required.
15.3. Shared Driveways Design
As a part of the negotiations for acquisitions as identified by property owners, a shared
driveway may be designed linking Parcels 0223000020 and 0223100010 to provide for better
access to these properties.
15.3.1. Civil
Updated design will also include reconfiguration of west access to Southcenter
Annex (Parcel 0223000020) and northwest access to the Open Frame property
(Parcel 0223100010). Work also includes coordination with Landscape Design
team.
15.3.2. Landscape
Additional updates to landscape design will be required for the driveway
reconfigurations to allow for adequate line of sight and driveway access.
DELIVERABLES
Bi- Weekly status reports (IBI /UFS)
Detailed written diary for the parcel (UFS)
Documents required to clear any liens or encumbrances (UFS)
A complete record including all files will be provided at the close of negotiations
(UFS)
*111:14111144 1117
Phase 2 Additional Services work will begin upon approval by the City. Phase 3 as defined in
the Phase 2 Scope of Work dated November 11, 2011 will be refined during this time and
finalized with the City prior to the development of a fee proposal. In order to meet strict City
budgeting requirements, this work will be split into two discrete budgets for the roadway
August 10, 2012
Page 4
25
IBI GROUPSCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
improvements and waterline replacement. These efforts will be shown clearly on invoicing
under the correct City budget line items.
The fee for the project has been prepared for the tasks outlined in this document for Phase 2
Additional Services.
The estimated fee for the work is summarized below:
Phase 2 APW Improvements Additional Services: Roadway $32,109
Task 6: Technical Memorandum for Phases 1 a and 1 b of this project has been completed and
shows an amount remaining of $10,544 that is being carried forward to this task and will be applied
to the additional services fee request reducing the total design budget for this effort from $42,653 to
the amount shown above.
Phase 2 APW Improvements Additional Services: ROW Acquisitions $37,353
Phase 2 APW Improvements Additional Services: Potholing $13,818
Phase 2 Waterline Improvements Additional Services: Potholing $3,170
26
F
FEE SUMMARY
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
IBI
GROUP
27
andover park west final design
phase 2 final design documents roadway improvements additional services
exhibit b project budget phase 2
andover park west final design
30
qOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBd)
July 17, 2012
Mayor Dave Hill
Mayor Pete Lewis
Councilmember Marcie Palmer
Stacy Trussler
Councilmember Stacia Jenkins
Councilmember Jeanette Burrage
Councilmember Wayne Snoey
Councilmember Jeanne Burbidge
Emiko Atherton
Commissioner Don Meyer
Councilmember Noel Gerken
Charlie Howard
Chris Arkills
Councilmember Rose Clark
Terry Davis
Tom Gut
mm�l
City of Algona (Chair)
City of Auburn (Vice Chair)
City of Renton
WSDOT
City of Normandy Park
City of Des Moines
City of Covington
City of Federal Way
King County Council (Alternate)
Port of Tacoma
City of Maple Valley
PSRC
King County Executive (Alternate)
City of Burien
South Sound Chambers of Commerce
City of SeaTac (Alternate)
The sub-committee also recommended revising the SCATBd Agreement to say that, each
participating member shall appoint an alternate, but only elected designated alternates may
vote in place of designated voting representatives in the absence of the designated
representative. The current Agreement makes no distinction between elected and non-
31
SCATBd Meeting Minutes
July 17, 2012
Page 2
elected alternates. Mayor Lewis noted that SCATBd's strength was having elected officials
at the table.
Mayor Lewis reported that as result of the failure of Auburn's TBD transportation bond
measure, his city was lowering the speed limits on several key arterials to keep drivers safe
from the impacts of deteriorating street arterials. Mayor Lewis said that speed limit
reductions include the reduction to 30 mph in the East Valley Highway corridor, and 35
mph reduction in the Lake Tapps Parkway corridor.
II I 1
The Board discussed possible ways to use SCATBd's dues; suggestions included updating
the SCATBd legislative message brochure, and a legislative lunch dinner to engage with
local legislators. The Board agreed to maintain the current dues structure.
N
32
SCATBd Meeting Minutes
July 17, 2012
Page 3
The Board also discussed the need to get an early November start in engaging with local
legislators. SCATBd members said that the Board should update their priority projects so
that a there is a common list of priority projects that can be used in discussions with
legislators, that a message of transportation priorities is critical and there should be a plan
to educate the leadership of the legislative caucuses on transportation issues because they
set the agendas.
SCATBd Action: A Motion was made and seconded directing the SCATBd Technical
Advisory Committee to update the SCATBd's list of priority projects from its
member jurisdictions. SCATBd passed the Motion.
IV. Metro's 2011-2021 Strategic Plan for Public Transportation and Service
Guidelines, Chris O'Claire King County Metro.
Chris O'Claire briefed the Board on the update of Metro's Strategic Plan and the
accompanying Service Guidelines which were adopted last year. She explained the plan
and guidelines were developed in the context of a significant funding shortfall and regional
growth, and influenced by recommendations from the Regional Transit Task Force. She
said the service guidelines are intended to guide investments through objective, quantifiable
measures focusing on factors that seek to achieve a balance of productivity, social equity
and geographic value. The ordinance approving the plan and guidelines required future
refinements to the guideline's methodology for service additions in existing and new
corridors. The refinements will include:
Incorporating input from local jurisdictions
Addressing factors, methodology and prioritization of transit service additions
More closely align factors used in the development of the All-Day and Peak
hour transit service with jurisdictions' growth decisions and land use actions
Create a category of additional service priority to reflect transit-supportive
actions and development
Ms. O'Claire said a preliminary report on the process is due to the King County
Council at the end of October and a Strategic Plan and Service Guidelines Update will
be completed in April of 2013. She explained that her group was heading up a staff-
level working group that is currently working on a process to address these issues. The
initial working group meetings have focused on identifying issues and areas of
concern, such as coordination, predictability and relationship with Sound Transit
service. She said they are currently meeting with local city land use and transportation
planners and holding meetings to consider potential changes to the guidelines,
including:
Higher or lower target service levels
33
SCATBd Meeting Minutes
July 17, 2012
Page 4
More identified needs
Impacts to prioritization of investments
Potential for new coordination or partnerships
The staff-level working group will continue to meet with city planners over the
summer to help provide input to a preliminary report outlining concepts, which is due
by October 31.
Boardmembers noted that Covington, Maple Valley and the Black Diamond areas have
grown and Route 168 was able to increase its service frequency because of a state grant.
The state grant funding will soon end and there is a concern about how Metro will maintain
the Route 168 frequency. Boardmembers also asked for information on staff level
participation from local cities in the working groups, Ms. O'Claire noted that the South
King County area had strong representation but asked Boardmembers to let her know how
Metro can reach out to involve local jurisdictions. She said they were collecting feed back
on transit corridors within jurisdictions and whether or not they were characterizing these
corridors for transit service.
V. Metro's Alternative Service Delivery Plan, Matt Hansen, King County Metro.
Matt Hansen briefed SCATBd on Metro's Alternative Service Delivery Plan and said
that it was a five-year plan that is intended to guide Metro's decision-making about the
provision of alternatives to fixed-route service in King County between 2012 and 2017.
It outlines how and where Metro will pursue alternative service delivery options and
the process we will follow when working with communities to choose alternative
products. It also recommends candidate areas for the first demonstration projects.
Mr. Hansen said the proposed plan was sent to the King County Council on June 15 for
their review and adoption. The proposed plan includes a two year demonstration process for
providing alternatives to fixed-route bus service in less-populated areas in the Snoqualmie
Valley area, Southeast King County, and Vashon Island. The two year process will involve
going out into the community to learn what types of transit trips being taken, and what kind
of transit options to apply to address those types of trips. He also reminded the Board that
Metro's congestion reduction charge will expire in two years, and the resources to develop
alternative service will come from savings from those services that will be eliminated.
Mr. Hansen explained, in the short term, given Metro's limited revenues, alternative
services will play a key role in addressing transit needs in areas where fixed-route bus
service may be reduced or eliminated. In the longer term, alternative transit services
could be used to complement existing bus service if additional revenues became
available. Metro will begin reaching out to community organizations and the public to
explore service partnerships. Metro will also make adjustments to the Plan, during the
next five years, based on information learned from the demonstration projects. Mr.
Hansen said the array of possible alternative products is continuously changing, and
M
34
SCATBd Meeting Minutes
July 17, 2012
Page 5
Metro should explore new technologies and delivery methods as they emerge if they
show potential for use in King County.
faul'YARFine, oun y
Monica Whitman, SCA
Cathy Mooney, City of Kent
Jim Seitz, City of Renton
Matt Hansen, King County Metro
35
MEETING
Tuesday, August 21, 2012
9:00 —11:00 a.m.
SeaTac City Hall
4800 South 188' Street
SeaTac
F.-Mmol
Open Meeting
Introductions
Approve summary of July 17 SCATBd Meeting*
Action
9:00 a.m.
2. Reports, Communications and Citizen Requests to
Comment
Participant Updates from, RTC and Other Regional
Committees
Chair or Vice Chair
o Report on Sub-Committee Discussions
on the SCATBd Agreement
Citizen Comment
3. Port of Tacoma Briefing on Port of Tacoma 10-Year
Strategic Plan, Don Meyer and John Wolf
4. MAP 21 Update PSRC Charlie Howard
5. South County Project Update
1-5/SR 18/SR 161 Triangle Project Update
WSDOT, Aleta Borschowa
M St./A-13 Corridor Project Update City of
Auburn
*Attachment to agenda
Reports,
Discussion,
Action
wt
Reports and
Discussion
9:10 a.m.
9:30 a.m.
10:30 a.m.
36