HomeMy WebLinkAboutFS 2012-08-21 Item 2E - Update - Evaluation of Positions for Non-Represented EmployeesCity of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Stephanie Brown, Human Resources Director
DATE: August 15, 2012
SUBJECT: Update on Evaluation of Non Represented positions from 2012 Market Study
ISSUE
Resolution No. 1769 adopting the 2012 non represented salary and benefits schedule,
requested the Human Resources Department conduct a review and analysis of non represented
positions which the 2012 Market Study demonstrated fell over or under 5% on the wage
schedule.
BACKGROUND
During review and discussion of the 2012 non represented wage study this year, data presented
by Human Resources, and Compensation Consultant Ross Ardrey showed several positions
were significantly over or under the market. Given this information, the Council incorporated
into Resolution No. 1769 that by the end of 2012 Human Resources will evaluate
reclassification of the positions for which the market study demonstrated fell 5% on the wage
schedule.
The following non represented positions have been identified that are over or under the market
after the 2012 wage adjustment, and fall within the resolution criteria for review: (Attachment A)
Administrative Secretary 1
Building Official
City Administrator
Court Administrator
Deputy City Clerk
Senior Engineer
This memorandum is being presented as informational only. The Human Resources staff will
begin the review and analysis of these positions, and will report back their findings prior to the
end of 2012.
ATTACHMENTS
Attachment A
Resolution No. 1769
W
Attachment A
2012
2011
Average
Variance
2011 Top
Market
49.781
2012 Top
Position Title
Step
Average*
Variance
Step
Administrative Secretary 1
1 32.161
28.67
11%1
34.2
Building Official
1 50.581
49.401
2 %1
52.2
City Administrator
1 71.131
75.451
-6 %1
73.4
Court Administrator
1 41.371
46.311
-12%1
44.0
Deputy City Clerk
1 32.161
30.431
5 %1
34.2
Senior Engineer
1 50.581
47.321
6 %1
52.2
2012
Market
Average
Variance
28.901
16%
49.781
5%
78.42 1
-7%
46.871
-6%
29.991
12%
47.981
8%
2011 Market Average data and variance taken from page #16 of the Ross report
Prepared by HR Staff 7/30/12
87
p
C l e ty Of u la
Washington
Resolution No. I J 6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, UPDATING AND CLARIFYING THE
NON REPRESENTED EMPLOYEES' COMPENSATION AND
ADOPTING THE NON- REPRESENTED SALARY SCHEDULE
AND BENEFITS SUMMARY, EFFECTIVE JANUARY 1, 2012.
WHEREAS, the Tukwila City Council has conducted a review of the non
represented employees' compensation system that was originally implemented in
January 1998; and
WHEREAS, the City Council recognizes that current economic conditions and
forecasts are a consideration in actions that deal with the compensation of employees;
and
WHEREAS, the City Council has made a determination to review the non
represented compensation for even numbered years and provide cost -of- living
allowances (COLAs) in odd numbered years; and
WHEREAS, a compensation study has been conducted and the recommended
non represented wage schedule and benefit information has been prepared for
implementation on January 1, 2012; and
WHEREAS, recent economic conditions have caused the City to make budget cuts
and, in recognition of requested and received concessions in the preceding budget to
the City's normal non represented salary plan process, the City Council has determined
to implement a one -time process for 2012 that includes a 3.33% COLA for all non
represented employee ranges A11 -F102, and a one -time adjustment to equalize ranges
with the average wage of comparable jurisdictions' positions for bands A11 C42 and
D62 E91. This one time adjustment to achieve equalization shall not exceed 3% per
band, irrespective of the comparable average; and
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WHEREAS, these increases have been made based on the understanding that, by
the end of 2012, City Administration will evaluate reclassification of the positions for
which the market study demonstrated they fell 5% outside of the band
compensation; and
WHEREAS, the City Council requests that City Administration conduct a thorough
review of employee compensation and benefit methods used by other employers and
present a recommendation to the Council regarding whether the current compensation
methodology should be changed and the reasons for the recommendation by the end of
2012;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Non Represented Employees Wage Plan. The following statements
have been used for the purpose of adopting the non represented employees' wages for
2012.
A. The following basic plan elements remain the same:
1. Decision Band Methodology (DBM) for creating classifications.
2. Market analysis using comparable jurisdictions'top -step wages.
3. Data was gathered through use of the "Association of Washington Cities
(AWC) Salary and Benefits Survey a publication that garners wide participation of our
comparables.
4. Regression line analysis to establish the Control Point for each DBM rating.
(Regression Line Analysis provided by Fox Lawson Associates, LLC, based on
Human Resources Department acquired market data).
5. Steps below the Control Point (Wage Schedule Top Step) are automatic as
individuals move through the system.
6. Ranges for all bands (A11 -F102) of the Decision Band Methodology have
been established based on the City Council's recommendation for creating the 2012
wage schedule.
7. Positions within Decision Bands A11 -C42 and D62 -E91 will receive a 3%
wage adjustment effective January 1, 2012. Positions within Decision Band C41 will
receive a 2% wage adjustment effective January 1, 2012.
8. A COLA increase will be given to positions within Decision Bands A11—
F102. The COLA increase shall be based on 90% of the Seattle Tacoma Bremerton
Consumer Price Index (CPI -W) Average (June 2010 to June 2011).
B. The Decision Band method of job evaluation will be used to establish
classifications and the relative internal value and relationship of non represented
positions within the City of Tukwila for 2012. The City Council will evaluate City
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Administration's recommendations regarding continued use of the Decision Band
Method in 2013.
C. Merit will continue to be eliminated from the plan at this time and may be
reconsidered as a plan element in subsequent years.
D. Step increases from the minimum to the control point for all positions shall be
given annually on the employee's performance review date. There will be no step
increases for employees at or above the control point.
Section 2. Non represented salary schedule, employee benefits summary and
longevity pay plan.
A. The "Non- Represented Salary Schedule 2012," Attachment A hereto, shall be
approved, effective January 1, 2012.
B. The "Non- Represented Employee Benefits Summary 2012," Attachment B
hereto, shall be approved, effective January 1, 2012.
C. The "Longevity Pay Plan for Non Represented Employees 2012," Attachment
C hereto, shall be approved, effective January 1, 2012.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this ):ZE� day of m CL" 2012.
ATTEST /AUTHENTICATED:
Christy O'Flah9rrty, MMC, City Cf
APPROVED AS TO FORM BY:
;G
Shellky_M_-Ke_rs, City Attorney
Attachments:
Verna Seal, Council President
Filed with the City Clerk: -/J-
Passed by the City Council: i,_j A_
Resolution Number: LqL_�
-Attachment A, Non Represented Salary Schedule— 2012
Attachment B, Non Represented Employee Benefits Summary 2012
Attachment C, Longevity Pay Plan for Non- Represented Employees 2012
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