HomeMy WebLinkAbout2012-08-13 Community Affairs and Parks MinutesCity of Tukwila
Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
Att -ust 13, ?01? 5 :001mn.
PRESENT
C'ouncilmembers: Kathy Hougardy, Chair; Joe Duffie and Verna Seal (sitting in for Allan Ekberg)
Staff: Nora Gierloff, Minnie Dhaliwal, David Cline and Kimberly Matej
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 4:57 p.m.
1. PRESENTATIONS
No presentations.
11. BUSINESS AGENDA
A. Permit Tracking Svstem Replacement
Staff is seeking Council approval to enter into an interlocal purchasing agreement with eC'ityGov Alliance
in order for the City of Tukwila to receive a guaranteed discount with C'RW Systems for purchase of the
TRAKiT computerized permit tracking system.
Council was informed of this replacement need in 2011 (see Community Affairs Parks Committee
minutes dated October 24, 2011). In summary, an interdepartmental committee has assessed permitting
software options, and unanimously recommends the purchase of TRAKiT by C'RW Systems. Total software
and capital costs are estimated to be S365,500 (discounted eCitygov Alliance price) with an annual
maintenance fee of approximately S40,500.
Staff reviewed the components of the software and recommended modules for purchase. Staff is not
recommending moving forward with the purchase of the Citizen Response or Business Licensing modules
at this time. Committee Members felt that the Council may be interested in the Citizen Response module,
and requested that staff provide additional information regarding this module at the August 27 COW. This
module will add approximately S 10,000 to the purchase price and S2,000 to the annual maintenance fee.
Pending Council approval of this interlocal purchasing agreement, and subsequent negotiations CRW
Systems, staff will return to Committee with a draft purchase contract for review and approval.
Additionally, future discussions will ensue regarding the potential assessment of a technology fee to each
permit application in order to pay for the new system making this purchase revenue neutral after a set
payback period. UNANIMOUS APPROVAL WITH COUNCIL CONSIDERATION OF CITIZEN
RESPONSE MODULE. FORWARD TO AUGUST 27 COW FOR DISCUSSION.
111. MISCELLANEOUS
Meeting adjourned at 5:24 p.m.
Next meeting: Monday, August 27, 2012 5:00 p.m. Conference Room #3
'7' Committee Chair Approval
Minutes by KAM.