HomeMy WebLinkAboutCOW 2012-08-27 Item 3C - Contract Supplement #15 - Tukwila Urban Center Transit Center with IBI Group for $65,970COUNCIL AGENDA SYNOPSIS
CAS NUMBI
AGENDA ITEM TITLE
Initials
Meeting Date Prepared by 1 „l May�cs review
08/27/12 I B Ah'!I 6,/
09/04/12 I BG
ITEM INFORMATION
STAhr SPONSOR: BOB GIBERSON
Council review
ITEM NO.
3.C.
ORIGINAL AGENDA DATE: 08/27/12
Tukwila Urban Center Transit Center
Consultant Supplemental Agreement No. 15 with IBI Group
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
A1tg Date 08127112 Mt g Date 09/04/12 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council ❑Mayor Adm Svcs DCD Finance Fire Legal PAR ❑Police ®1'W
SPONSOR'S This supplemental agreement provides funding for additional design regarding recently
SUMMARY discovered utility conflict complications and additional right -of -way acquisition services
Council is being asked to approve Supplemental Agreement No. 15 in the amount of
$65,970.00.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 08/20/12 COMMITTEE CHAIR: ALLAN EKBERG
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
CoMMrrrrE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDr uRE REQUIRI -D AMOUNT BUDGETED APPROPRIATION REQUIRED
$65,970.00 $65,970.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGE 19, PROPOSED 2013 CIP)
Comments: move $17,649.00 from construction budget to design
MTG. DATE
08/27/12
09/04/12
MTG. DATE
08/27/12
09/04/12
RECORD OF COUNCIL ACTION
ATTACHMENTS
Informational Memorandum dated August 17, 2012
Page 19, Proposed 2013 CIP
Supplemental Agreement No. 15 with IBI Group
Minutes from the Transportation Committee meeting of 08/20/12
43
M
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director.
BY: Cyndy Knighton, Senior Engineer
DATE: August 17, 2012
SUBJECT: Tukwila Urban Center Transit Center
Project No. 90610402, Contract No. 06 -019
Supplemental Agreement No. 15
ISSUE
Approve Supplement No. 15 to Contract No. 06 -019 with the IBI Group for the combined
Tukwila Urban Center Transit Center and Andover Park W design contract.
BACKGROUND
In November 2011, the City modified the agreement with IBI Group to complete the design of
the Tukwila Urban Center Transit Center project. Earlier, design work for Transit Center was
combined with the design work for the Andover Park W Road Widening and Water Main
Replacement projects. Design on all projects is currently at 75% with 90% design expected by
early September. The supplemental agreements are presented separately to aid in the ease of
billing and tracking expenditures by project.
DISCUSSION
Supplement No. 15 adds new scope and fee associated with final design and PS &E for the
Tukwila Urban Center Transit Center project. As the design of the Transit Center project
progressed and more information was known, it became apparent that more complex utility
conflicts exist than was originally anticipated. Extensive potholing of existing utilities is
necessary to avoid future construction problems, which is followed by some minor re- design to
avoid or mitigate extensive conflicts. Right -of -way acquisition has also become more complex,
which has necessitated additional surveyor and acquisition agent work. This project requires a
mix of R.O.W. acquisition, permanent easement acquisition, temporary construction easement
acquisition, and obtaining rights -of- entry.
Fiscal Impact: Supplement No. 15 includes $48,321.00 for work associated with land acquisition
and R.O.W. is budgeted with $1,259,000.00 in the CIP. The remaining $17,649.00 will come
from the construction budget as pre -award work to avoid more significant construction impacts
in the future.
RECOMMENDATION
Approve Supplement No. 15 to Contract No. 06 -019 with the IBI Group for the TUC Transit
Center in the amount of $65,970.00 and consider this item at the August 27, 2012 Committee of
the Whole and subsequent September 4, 2012 Regular meeting.
Attachments: CIP Sheet
Supplemental Agreement No. 15
WAPW Eng \PROJECTS\A- RW RS Projects \Transit Center (90610402) \Design \INFO MEMO Supp #15 181 Transit Center Design 8- 17- 12.docx
45
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2013 to 2018
PROJECT: Tukwila Urban Center Transit Center Project No. 90610402
DESCRIPTION: Design and construct a Transit Center for the Tukwila Urban Center (TUC).
High transit ridership and bus operations warrant conversion of the existing bu n d r West
JUSTIFICATION: to a Transit Center. The current facilities are inadequate in size and I to e cations and
transit riders. City policy encourages the use of transit, and mitigatio and Ong supply decisions
have been made based upon the expected improvem to i
STATUS: Design completed in 2012. Construction to begin in n ai onal by 9/28/13 to coincide with
the new F -Line Rapid Ride.
MAINT. IMPACT: Minimal to moderate, depends on final maintenance agreement with King County Metro.
TOD grant of $468k with mitigation from Westfield S/C Mall of $500k for parking variance. WSDOT Regional
COMMENT: Mobility Grant of $4.7m with $3.9m in 2011 -2013 and $835k in 2013 -2015 with a required match of 20% that
can include past expenditures, other grants, and ROW value of land dedicated by Westfield.
FINANCIAL Through Estimated
(in $000's) 2011 2012 2013 2014 2015 2016 2017 2018 BEYOND TOTAL
EXPENSES
Design
411
656
Land (R/W)
347
912
Const. Mgmt.
100
450
Construction
482
4,182
TOTAL EXPENSES
758
2,150
4,632
FUND SOURCES
Awarded TOD Grant
127
341
Awarded Mob Grant
600
4,135
Mitigation Actual
500
ROW Donation
343
City Oper. Revenue
(212)
1,209
497
TOTAL SOURCES
758
2,150
4,632
Project Location
2013 2018 Capital Improvement Program
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
19
0
0
0
GIS
1,067
1,259
550
4,664
7,540
468
4,735
500
343
1,494
7,540
47
p0
SUPPLEMENTAL AGREEMENT NUMBER 15
TO
CONSULTANT AGREEMENT NUMBER 06 -019
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City and IBI Groun, hereinafter referred to as "the
Consultant', in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23. 2006 and identified as Agreement No. 06 -019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Tukwila Transit Center Project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "C" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $65,970 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $1,600,822.
DATED this day of 20
CITY OF TUKWILA
Jim Haggerton, Mayor
CONSULTANT
By:
Printed Name:
Title:
50
1LA, �•�,9
1908
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND
4 ADDITIONAL SERVICES
mmm�
IBI
GROUP
51
|o| GROUP SCOPE opWORK
(AB.-E OF CONTEN S
PHASE 3: FINAL DESIGN —ADDITIONAL SERVICES 1
TASK 3. ROW 1
TASK 7. Constm~dnnD0cumontp 3
TASK 8:: Co-4 Estimates (6V)6 and 1OVY. 5
SCHEDULEAND FEE S
August 10, 2012
Page i.
IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
PHASE 3: FINAL DESIGN ADDITIONAL SERVICES
The ROW Acquisition scope of work has been expanded to provide additional services under the
Phase 3, Task 3: Right of Way Acquisitions work. This additional scope was identified by the City
and consultants during an acquisitions status review and next steps meeting held in June 2012.
TASK 3. ROW Acquisition
The objective of this task is to assist the City with ROW and easement acquisitions. Work to be
performed includes the preparation of legal documents detailing the ROW acquisition necessary
along Andover Park West to accommodate the new Transit Center, assist with purchase offers, and
negotiate final agreements. The general approach will be as follows:
Obtain a Temporary Construction Easement (TCE). TCEs will be utilized for building the transit
center, and any rework of private utilities and providing an area for temporary sidewalks during
construction. When compensation for TCEs is required, an appraisal of the property and an
appraisal review will be performed. Right of way plans will show the TCEs and legal descriptions
prepared.
Obtain a Permanent Easement or Fee Simple (ROW) Take. Permanent easement or Fee Simple
takes will be utilized for the transit stops. The compensation for this type of restrictive easement will
likely cost the same as a fee simple acquisition.. The southbound stop will require a permanent
transit easement, a fee simple take will be pursued for the northbound transit stop.
Obtain a Right of Entry. A Right of Entry will be required at the Firestone sight to complete
restoration of the site after demolition of the canopy, restoration will include paving and striping of
parking spots.
Universal Field Services (UFS) has been engaged as a sub consultant to IBI Group to perform the
acquisition work. Allen Brackett Shedd will perform the appraisals and Granger Company, a
WSDOT approved Review Appraiser will prepare the Appraisal Review reports. IBI will continue to
manage these sub consultants throughout the ROW acquisitions process.
ASSUMPTIONS
The following work will be performed by IBI Group and its sub consultants.
All forms and conveyance documents will be based on WSDOT templates.
UFS will coordinate with Granger Company for both the Southbound stop permanent
easement and the Northbound stop right of way assessments as well as the
Temporary Construction Easements that will be compensable.
There are no relocations for this project.
No sign relocations will be required for this project.
All utilities easements, permits, and clearing will be handled by the City.
Commercial parcels typically have multiple parties in interest. All parties in interest will
be addressed in clearing title.
August 10, 2012
IBI
GROUP
53
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
The City will record all documents and will pay property owners and /or lien
holders /encumbrances for any property or property rights acquired for this project.
UFS will provide certification prep and review.
Right of Entry required for construction work at the Firestone site is covered under the
previous scope of work for the Transit Center Phase 4: Final Design.
The documents for the TCEs at Open Frame and Westfield will assume a parking
impact and will be compensable. No Parking Impact Study is planned at this time.
Additional fees will be negotiated with the City if a Parking Impact Study is required.
WORK ACTIVITIES
State and /or federal funds are involved in this project requiring strict adherence to Federal
Highways Administration policies and procedures as well as all applicable federal, state and local
laws including, but not limited to the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 and its amendments, 49CFR Part 24, and state Revised Statutes. Work will be
in accordance with the WSDOT Local Agencies Guidelines and by reference the WSDOT Right of
Way Manual.
3.4. Temporary Construction Easements and Right of Entry
The following parcels, which are all commercially zoned properties, will require TCEs as follows:
Parcel 0223100010 (Property Owner: Open Frame; Property Tenant: California Pizza
Kitchen) this site will require two TCEs: 1) for the construction of the transit center
stop and will impact parking and 2) for the construction of the improved plaza with
redesigned landscaping elements that include an extension of the Owner's irrigation
system. The TCEs prepared during Phase 4, will be updated to reflect revised
footprints and impacted areas. The appraisal and review appraisal will be updated to
reflect these changes.
Parcel 9202470010 "Parcel A" (Property Owner: Westfield; Property Tenant:
Southcenter Mall) this site will require one TCE for the construction of the transit
center stop and will impact parking. The TCE prepared during Phase 4, will be updated
to reflect revised footprints and impacted areas. The appraisal and review appraisal will
be updated to reflect these changes.
Parcel 9202470010 "Parcel G" (Property Owner: Westfield; Property Tenant:
Firestone) this site will require one TCE for the construction of the transit center stop
and will impact parking. The TCE prepared during Phase 4, will be updated to reflect
revised footprints and impacted areas. The appraisal and review appraisal will be
updated to reflect these changes.
Parcel 9201470010 "Parcel G" (Property Owner: Westfield; Property Tenant:
Firestone) this site will require one ROE for the restoration of the Firestone site after
demolition of the existing canopy. The ROE will include paving and parking stall
striping.
3.5. Permanent Transit Easement
The City has provided additional documentation and agreements that were prepared in 1991 and
2005 that require dedication of easements for the existing southbound transit stop, existing signal
infrastructure and sidewalks. In order to capture the required land to construct the Southbound
M A
August 10, 2012
Page 2
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
Transit Center stop, the legal description, ROW plan and appraisal prepared during Phase 4 will be
updated to reflect the property previously required to be dedicated to the City. Some additional
dedication may be required for the new southbound transit stop beyond the current transit
easement. UFS will negotiate this easement with the property owner at Parcel #9202470010
"Parcel A and G" (Property Owner: Westfield; Property Tenant: Southcenter Mall).
3.6. Right of Way Plans and Easement Updates PACE
The right of way plans will be revised to accurately show the previously required easement
dedications and any additional easement requirements for each parcel. Additional survey work will
be required for the appraisals to paint and stake the proposed permanent easements, fee simple
takes and temporary construction easements.
3.7. Acquisitions Oversight
Due to the critical path nature of the acquisitions, IBI will lead the oversight of the acquisition
process to ensure acquisitions move forward at the rate required to meet overall project schedule
requirements. Weekly status calls with UFS will be held with updates forwarded to the City on a
biweekly basis unless a critical path issue is identified, in which case the City would be notified
immediately.
DELIVARABLES
Updated Right of Way Acquisition Table (PACE)
Updated Right of Way Plans (PACE)
Legal documents for property acquisition (PACE)
Bi- Weekly status reports (UFS /IBI)
Documents required to clear any liens or encumbrances (UFS)
A complete record including all files will be provided at the close of negotiations (UFS)
rASK 7. Construction Documents
During the design process, some issues and conflicts have been identified and affect the ability of
the team to complete a draft 100% package for City review. Additional services to address these
issues /conflicts have been identified and are detailed below.
7.2 100% Design
In order to complete the final 100% bid -ready set of plans and specifications, additional work to
resolve discovered issues or conflicts have been identified. The identified additional work will be
included in the draft 100% set submitted to the City in order to ensure a complete review is made
possible. These issues have impacted the project schedule. A revised schedule will be prepared
and submitted to the City for their review and comment to reflect these additional services.
7.2.1 Civil
7.2.1.1. PSE Vault Rebuild Southbound and Northbound Transit Stops: The
existing PSE vault located at the south end of the southbound transit stop
will be rebuilt to eliminate the conflict with the expansion of the
August 10, 2012
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IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
southbound transit stop. The existing PSE vault located north of the
mall's entrance on Andover Park West will also be rebuilt to eliminate the
conflict with the widening of Andover Park West for the Northbound
Transit stop. The design and construction work will be performed by PSE.
The consultant will incorporate into the 100% design documents changes
to the grading and pavement design to reflect this revised vault rebuild by
PSE and the coordination with PSE on the design.
7.2.1.2. PSE Vault Relocation: The existing above ground PSE switches in the
plaza area of the southbound transit stop will be relocated to improve
pedestrian circulation through the plaza and stop. The consultant will
incorporate into the 100% design documents a revised design for the
plaza area that incorporates the clearance requirements for the above
ground switches as well as the PSE design for the layout of the new
underground vaults. This will include coordination with PSE on the design
requirements for the switches and vaults.
7.2.2 Landscape Architecture
7.2.2.1. PSE Vault Rebuild Southbound and Northbound Transit Stops: The
consultant will incorporate into the 100% design documents and updated
landscape design to reflect the impacts of the PSE vault rebuild and
transit extension.
7.2.2.2. PSE Vault Relocation: The consultant will incorporate into the 100%
design documents an updated landscape design that reflects the new
trellis design and the revisions to the plaza elements.
7.2.3 Urban Design /Architectural Design
7.2.3.1. PSE Vault Rebuild Southbound and Northbound Transit Stops: The
consultant will incorporate into the 100% design documents a
reconfigured southbound stop layout for the King County Metro requested
extension. Sidewalk layout and transit stop elements will be updated.
7.2.3.2. PSE Vault Relocation: The consultant will incorporate into the 100%
design documents a reconfigured southbound pedestrian plaza design for
the Southbound Transit Center stop to reflect moving the PSE vaults from
curbside to the back of the plaza adjacent to the Southcenter mall parking
lot. This will require design of a new unique trellis structure to
accommodate the PSE clearance requirements around the switches and
vaults, as well as reconfiguration of the plaza elements.
7.2.5 Structural
PSE Vault Relocation: The consultant will incorporate into the 100% design documents
a reconfigured foundation design to support the new trellis design.
7.2.8 Geotechnical
The consultant will develop up to four specifications sections to include Handling and
Disposal of PCB containing Materials, Handling and Disposal of Lead coated
Materials, Unknown Hazardous and Contaminated Substances, and Health and
Safety. This work effort will also include review of civil drawings to verify that
references to HBMS and /or Phase II ESA are included.
W
August 10, 2012
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IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
7.3 Potholing
Several potential utilities conflicts for the Transit Center design have been identified. In
order to resolve these conflicts, potholing at locations approved by the City, is required
in order to complete the design and mitigate utility impacts during construction. KPFF.
will review the potholing results and update the civil plans to reflect the utility location
information received.
PACE will hire a potholing subcontractor to perform the field work and coordinate and
manage the effort. Traffic control plans and any permits required to complete the work
are included. PACE will update the survey plans with the updated utility information
and provide an updated base plan to the design team for incorporation.
DELIVERABLES
Draft 100% Design Plans, Specifications and Bid items submittal for the disciplines
identified above will incorporate these additional scope items
TASK b Cost ate
Because of the additional design work identified above, the 100% submittal will be expanded to
include additional cost estimate items not included in the previous scope.
ASSUMPTIONS
Information will be prepared in WSDOT format for Unit Cost bidding
WORK ACTIVITIES
8.2 100% Cost Estimating
8.2.1 The Consultant will update the 100% cost estimate to include geotechnical elements to
support the removal of PCB- and lead- containing materials and the additional design
change identified above..
SCHEDULE AND FEE
Phase 3 and Phase 4 Additional Services work will begin upon approval by the City. Phase 5
Bid and Construction Support as defined in the Phase 4 Scope of Work dated November 11,
2011 will be refined during this time and finalized with the City prior to the development of a
fee proposal. In order to meet strict City budgeting requirements, this work will be split into
two discrete budgets. These efforts will be shown clearly on invoicing under the correct City
budget line items.
In addition, this section will identify the completed tasks from Phase 3 for which the budget
will be moved forward to cover some of the cost of additional services. Previous acquisitions
sub consultant CERTIFIED Land Services is no longer under contract for this work, so the
remaining budget previous approved for their work has also been identified.
The fee for the project has been prepared for the tasks outlined in this document for Phase 3
and 4 Additional Services. The estimated fee for the work is summarized below:
Phase 3 Tukwila Transit Center: ROW Acquisition Add'I Services $48,321
August 10, 2012
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IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
The value for all identified additional services for acquisitions work totals $55,957. The value
remaining under the previous approved acquisitions scope totals $7,636. The value shown above
for additional services has been reduced by the previous approved total value remaining.
Phase 4 Tukwila Transit Center: Additional Services $5,530
Phase 3: Final Design Services Task 2: Design Report Update has been completed, and the budget
remaining for this effort is being moved forward to the current phase. The remaining value for this
task totals $40,538. The value for additional services totals $46,068 and is shown above reduced
by the previously approved budget remaining for completed Task 2.
Phase 4 Tukwila Transit Center: Potholing $12,119
This includes the cost for the potholing sub consultant contracted by PACE and design fees related
to the changes in the updated basemaps.
4.
August 10, 2012
Page 6
IBI GROUPSCOPE OF WORK
FEE SUMMARY
August 10, 2012
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
IBI
GROUP
W,
tukwila transit center final design
phases 3 and 4 street improvement budget
ibi group
TRANSPORTATION COMMITTEE
Meeting Minutes
August 20, 2012 5:15 p.m. Conference Room 41
Citv of Tukwila
Transportation Committee
PRESENT
Councilmembers: Allan Ekberg, Chair; Kathy Hougardy and De'Sean Quinn
Staff: David Cline, Bob Giberson, Frank Iriarte and Robin Tischmak
Guest: Chuck Parrish
CALL TO ORDER: The meeting was called to order at 5:15 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. WSDOT Regional Mobilitv Grant: TUC Pedestrian/Bicvcle Bridge
Staff is seeking Committee approval to apply for the Washington State Department of Transportation
WSDOT) Regional Mobility Grant for right -of -way and construction phases of the Tukwila Urban
Center Pedestrian/Bicycle Bridge project.
The total grant request would be in the amount of $6,870,000, and requires a minimum 20% City match.
The Committee discussed concerns regarding the amount of City matching funds for the grant, and the
amount of effort required to calculate the Vehicel Mile Travel (VMT) and Vehicel Time (VT) reduction
calculations. Without concerns this application would usually be approved for submission by the
Committee; however, the Committee would like to move this forward to full Council for discussion due
to the concerns above. FORWARD TO AUGUST 27 COW FOR DISCUSSION.
B. TUC Transit Center SUnplemental Agreement No. 15
Staff is seeking Council approval for the Supplemental Agreement No. 15 with IBI Group for a new
scope and fee that addresses additional utility conflict resolution potholing, minor re- design for conflict
resolution, additional right -of -way acquisition services and additional survey work for the Transit Center
in the amount of $65,970. UNANIMOUS APPROVAL. FORWARD TO AUGUST 27 COW FOR
DISCUSSION.
C. Andover Park West Street Widening Supnlemental Agreement No. 16
Staff is seeking Council approval for the Supplemental Agreement No. 16 with IBI Group for a new
scope and fee that addresses additional utility conflict resolution potholing, minor re- design for conflict
resolution, additional right -of -way acquisition services and additional survey work for the Andover Park
West Street Widening in the amount of $86,450. UNANIMOUS APPROVAL. FORWARD TO
AUGUST 27 COW FOR DISCUSSION.
III. SCATBd
No discussion held. INFORMATION ONLY.
IV. MISCELLANEOUS
Committee Chair Ekberg mentioned that the brush in the median on northbound SR -599 just north of the
bridge over I -5 appears to be a hindrance to the sight distance for northbound vehicles. Bob Giberson will
forward this on to the WSDOT maintenance office for review and response.
61