HomeMy WebLinkAboutReg 2012-09-04 Item 6B - Interlocal Joint Purchasing Agreement - CRW TRAKiT Permit Tracking System with eCityGov Alliance for $375,000COUNCIL AGENDA SYNOPSIS
Initials ITEM NO.
Meeting Date Prepared by Mfr's review Council review
11/14/11 NG
08/27/12 NG 6.6.
09/04/12 NG ,pd�/hC-
ITEM INFORMATION
STAFF SPONSOR: NORA GIERLOFF I ORIGINALAGENDA DATE: 1 1/14/11
AGENDA ITEM TITLE Permit Tracking System Replacement
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mt g Date 8127/12 Mtg Date 9/4/12 Mtg Date Mt Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW
SPONSOR'S The software program used to track City permits is being phased out by the vendor. An
SUMMARY interdepartmental committee has made a recommendation for its replacement. This is an
opportunity to significantly improve service to the public. The 2012 budget allows for
starting the contracting and migration process with implementation and additional costs
expected in 2013. A technology fee could cover the capital cost of the system. An interlocal
purchasing agreement with eCityGov Alliance will allow us to take advantage of group
discounts.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 1 0/24/11,8/13/12 COMMITTEE CHAIR: SEAL, HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADMIN. Department of Community Development
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$175,000 2012 $150,000 2013 $0 $150,000 in 2013
Fund Source:
Comments: Costs are approximate, a technology fee could pay back the investment over time
MTG. DATE I RECORD OF COUNCIL ACTION
11/14/11 Approved the budget amendment
8/27/12 Forward to next Regular Meeting
MTG. DATE
11/14/11
8/27/12
9/4/12
ATTACHMENTS
Informational Memorandum dated 10/14/11 with attachments
Minutes from the Community Affairs and Parks Committee meeting of 10/24/11
Informational Memorandum dated 8/7/12 with attachments
Minutes from the Community Affairs and Parks Committee meeting of 8/13/12
Additional module information as requested by Community Affairs and Parks Committee.
No attachments
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