HomeMy WebLinkAbout2012-09-05 Finance and Safety MinutesCity of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
Selvelnl)erJ, 2012 5:15 hJn.; ConlerenceRooln -,,,ia;
PRESENT
Councilmembers: De'Sean Quinn, Chair; Dennis Robertson and Bate Kitiller
Staff: David Cline, Peggy McCarthy, Nick Olivas and Kimberly Matzj
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:15 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Grant ACCelltance: Washington State Militaiv/Homeland Security
Staff is seeking Council approval to accept funding from the Emergency Management Performance Grant
in the amount of $82,388 from the Washington State Militaiv Department and the U.S. Department of
Homeland Security to support and enhance the City's emergency management program. This grant cycle
runs from October 2012 to June 2013.
This grant requires a 50 /50 match (ever $1 of grant funding needs to be matched by a $1 from the CAN").
This match can be met through current salaries, which means there is no additional unbudgeted cost to the
City. This is an ongoing grant that the City apply for annually_ Funds can be used for a number of
emergency management program needs.
Committee Chair Quinn requested that staff submit a documented list of expenditures that last year's grant
funded. Since this item syill move forward to the Consent Agenda, the list can be included in the packet
that goes to full Council. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17 CONSENT
AGENDA.
III. MISCELLANEOUS
Staff requested clarity on an issue surrounding the Reserve Policy and Committee direction given at the July
17, 2012, Committee meeting. Per Tukwila Municipal Code (TMC) 3.34.010, the City's Reserve Policy is
adopted and incorporated into the TMC by and changes to the policy require approval by the
Finance Safety Committee.
The Committee's desire to have the full Council review and legislative approval the Reserve Policv (as
outlined' in the Finance C'onw7ittee n7inutes cited Juhv 17, 2012) is inconsistent with the direction
set forth by the TMC Therefore, staff inquired as to hose the Committee would like to proceed. The
Committee agreed that there are two items requiring action /direction relative to the Reserve Policv:
1. Council approval of a DRAFT Reserve Policy
2. Council repeal of Ordinance No. 2266 and subsequent replacement clarifying, that changes
to the Reserve Policy require approval by the City Council rather than Finance Safety
Committee approval.
The Committee believes it is imperative to set policy, especially relating to finances, as a full Council. Due
to this item requiring additional time for staff preparation based on tonight's Committee direction, this item
will be pulled from the September 10 COW and moved to the September 24 COW for discussion.
Additionally, Committee Chair Quinn requested a brief overviesy of this DRAFT Reserve Policy at the
September 19 Council Budget Work Session. The Committee was clear that this delay should not impede the
Finance Safety Committee Minutes
September 5, 2012 Paae 2
Finance staff from proceeding Nvith reseiire policy direction, and implementation that 'was previously given
at the July 17 Committee meeting.
Meeting adjourned at 6:00 p.m.
Next n7eeting: Tuesday, September 18, 2(_)12 5:15 p.m. Conference Room 4'
WO Chair Approval
Minutes by KAM.