HomeMy WebLinkAbout12-114 - eCityGov Alliance - Interlocal Joint Purchasing Agreement for Permit Tracking System12 -114
Council Approval 9/4/12
INTERLOCAL JOINT PURCHASING AGREEMENT
This agreement is made this day of A" k r�2012, between eCityGov Alliance (the
"Alliance an interlocal government agency, and the City of Tukwila (the "City a municipal
corporation organized under the laws of the State of Washington.
WHEREAS, the Alliance issued a Request for Proposal #09 -003 (the "RFP to assist Alliance
members and subscribers in identifying qualified vendors that can offer permitting software
solution for the City of Tukwila; and
WHEREAS, the Alliance coordinated the Regional Permit System RFP to improve service to
constituents by making services and information available online, to reduce member cost for
providing these services, and to enhance service delivery; and
WHEREAS, the RFP requires the vendors to guarantee discounts to future subscribers who enter
into interlocal joint purchasing agreements with the Alliance per sections 4.2 and 23.1; and
WHEREAS, the City desires to take advantage of the proposals submitted under the RFP as a
future subscriber; and
WHEREAS, the parties enter into this Agreement pursuant to Chapter 39.34 RCW;
NOW THEREFORE, it is agreed as follows:
1. Purpose. The purpose of this Agreement is to allow the City to share in the price
proposals submitted to the Alliance per RFP #09 -003 and incorporated by this reference.
Such proposals guaranteed extension to future subscribers.
2. Financinu. No special budget or funds are anticipated or created. Additionally, there
shall be no acquisition, holding, or disposal of real or personal property other than as
specifically provided within the terms of this Agreement.
3. Administration. No separate legal entity is created to administer this Agreement. This
Agreement shall be administered by the Brenda Holt, Permit Coordinator for the City of
Tukwila.
4. The Citv's Responsibilities. The City of Tukwila shall evaluate on its own (and
based on its own needs) proposals received in response to the Alliance's RFP and
shall, if, in its sole judgment, it deems a proposal acceptable, enter into its own
contract with the vendor(s).
5. The Alliance's Responsibilities. The Alliance shall extend the proposals received
pursuant to the RFP to the City. The Alliance accepts no responsibility or liability for
the performance of any vendor used by the City of Tukwila as a result of this
Agreement. The Alliance and the other participating cities do not accept any
I5� U La, DY��
responsibility for agreements, contracts or purchase orders issued by the City of
Tukwila to a Vendor. Each party accepts responsibility for compliance with any
additional or varying laws and regulations governing purchase by or on behalf of the
party. The Alliance and the participating vendors accept no responsibility for the
performance of the Vendor in providing goods and /or services to the City, nor any
responsibility for the payment price to the Vendor for City purchases.
6. Duration. This Agreement shall be effective as of the date of signature by both
parties and shall remain in effect unless terminated as provided. This Agreement may
be terminated by either party on ten (10) days advance written notice.
7. Filing. Executed copies of this Agreement shall be filed as required by Section
39.34.040 of the Revised Code of Washington prior to this Agreement becoming
effective.
8. Notices. Notices to the City of Tukwila shall be sent to the following address:
City of Tukwila
Attn: Brenda Holt, Permit Coordinator
6300 Southcenter Blvd., Suite 100
Tukwila, WA 98188
Notice to the Alliance shall be sent to the following address:
eCityGov Alliance
Attn: John Backman, Executive Director
PO Box 90012
Bellevue, WA 98009 -9012
9. Indemnification. Each party agrees to hold harmless the other party from all claims,
suits, actions, judgments and /or liens arising from each party's respective negligent
acts or omissions. Each party shall be responsible for claims and/or damages to
persons and/or property resulting from the negligence on the part of itself and its
officers, employees and agents.
If the City purchases items from a vendor pursuant to a proposal received from the
RFP, the City shall have the duty and responsibility to enforce and defend its own
rights and responsibilities against the vendor.
10. Entire Agreement: Amendments. This Agreement contains the entire agreement
between the parties hereto and no other agreements, oral or otherwise, regarding the
subject matter of this Agreement, shall be deemed to exist or bind any of the parties
hereto. Either party may request changes in the Agreement. Proposed changes that
are mutually agreed upon shall be incorporated by written amendments to this
Agreement.
11. Choice of Law; Venue. This agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit,
arbitration or other proceeding is instituted to enforce any term of this agreement, the
parties specifically understand and agree that venue shall be properly laid in King
County, Washington.
12. Severability. The provisions of this agreement are separate and severable. The
invalidity of any clause, sentence, paragraph, subdivision, section, or portion or the
invalidity of the application thereof to any person or circumstance, shall not affect the
validity of the remainder of this agreement, or the validity of its application to other
persons or circumstances.
Accepted for the City of Tukwila
B
Y
Jim Hatr
Mayor
Accepted for the eCityGov Alliance
By
v
John Backman
Executive Director
Date