HomeMy WebLinkAboutReg 2012-10-01 Item 3C - Resolution - Reject All Bids for George Long Shops Water/Oil SeparatorCOUNCIL AGENDA SYNOPSIS
Initials ITEM NO.
Meeting Date Prepared by Mayf's review Co rgv
10/01/12 I BG' "/5�"Il�i w
3.C.
I I I i
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 10/01/12
AGENDA ITEM TrrI.,F. Resolution Rejecting All Bids for George Long Shops Water /Oil Separator
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
ll2tg Date Mtg Date Mtg Date 10/01/12 Mtg Date Alt Date Mt
g Date Mtg Date
SPONSOR Council Mayor HR DCD .Finance .Fire IT P &R Police PW
SPONSOR'S Council is being asked to approve the Resolution rejecting all bids for the George Long
SUMMARY Shops Water /Oil Separator. This project would have installed a discharge connection for
the vehicle wash pad to the sanitary sewer system. The City is scheduled to replace the
existing George Long Shops with a new facility in the near future and a temporary solution
can be implemented.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 9/25/12 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE I RECORD OF COUNCIL ACTION
10/01/12
i
MTG. DATE J ATTACHMENTS
10/01/12 Informational Memorandum dated September 21, 2012 (revised after UC)
i Draft Resolution
i Bid Tabulation
Minutes from the Utilities Committee meeting of 9/25/12
1
p
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BV: Mike Cusick, Senior Water /Sewer Engineer
DATE: September 21, 2012 (revised 9126112)
SUBJECT: George Lona Shops Water /Oil Separator
Project 90730303
Resolution Rejecting All Bids
ISSUE
Reject all bids for the George Long Shops Water /Oil Separator Project.
BACKGROUND
The City purchased the George Long maintenance facility in 1988 for use as a City shop for the
repair of equipment and vehicles. The George Long facility has a vehicle wash pad which drains
to the storm drainage system and then to the Green River. The discharge of water from the
wash pad to the storm drainage system is not allowed under the City's current NPDES permit
and should be directed to the sanitary sewer system. The George Long Shops Water /Oil
Separator project would have constructed a discharge connection to the sanitary sewer system.
DISCUSSION
The City advertised the project on August 15 and August 22, 2012 and six bids were received
and opened on August 29, 2012. The bids were checked and tabulated and one minor math
error was found in the bids and corrected.
The City is planning to replace the existing George Long City Shops with a new facility within
the next 5 -6 years. It would be better use of City funds to delay the Water /Oil Separator project
and only do minimal improvements to the George Long Shops to bring it into compliance with
the City's NPDES permit. The scaled down plan for improvements to the George Long Shops
will be in the price range of $100,000 to $150,000 and should last 5 to 10 years.
RECOMMENDATION
The Council is being asked to approve the resolution rejecting all bids for the George Long
Water /Oil Separator Project and consider this item on the Consent Agenda at the October 1,
2012 Regular Meeting Consent Agenda.
Attachments: Draft Resolution
Bid Tabulation
(W:PW Eng/ Projects /A -BG /90730303 /lnfoMemo Reject Bids 092612)
3
El
City o f Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REJECTING ALL BIDS SUBMITTED FOR
THE GEORGE LONG SHOPS WATER /OIL SEPARATOR PROJECT.
WHEREAS, sealed bids were solicited for the George Long Shops Water /Oil
Separator Project; and
WHEREAS, bids received from six bidders were publicly opened, examined and
declared by the City Clerk's Office on August 29, 2012; and
WHEREAS, the City reserved the right to reject all bids in its call for bids, and RCW
35.23.352 provides for the rejection of any or all bids by resolution of the City Council;
and
WHEREAS, it has been determined that the George Long Shops Water /Oil
Separator Project be terminated in whole for public convenience;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
All bids for the George Long Shops Water /Oil Separator Project are hereby rejected
for public convenience.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 2012.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
W:\Word Process ing \Resolutions \Reject all bids for Geo Long Water Oil Separator 9 -18 -12
Mc:bjs Page 1 of 1
5
p
george long shops
water oil separator
bid tabulation
p
UTILITIES COMMITTEE
Meeting Minutes
September 25, 2012 5:001).177. C'on fcrence Room I
PRESENT
Citv of Tukwila
Utilities Committee
Councilmembers: Dennis Robertson, Chair; Joe Duffie and Bate Kitiller
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Mike Cusick, Ryan Larsen, Brandon Miles, Mike
Mathia, Gail Labanara and Kimberly Matc�j
CALL TO ORDER: The meeting vvas called to order at 5:01 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Resolution Reiectinu Bids: George Longs Shops Water /Oil Separator
Staff is seeking Council approval of a resolution that rejects all bids that vvere submitted for the Water /Oil
Separator Project at the George Long Shops.
The City vyill soon be looking at a comprehensive Facilities Plan that vyill call for the replacement of the
existing George Long Shops (that sertirices facilities and fleet). In consideration of the Facilities Plan, Public
Works staff believes it is in the best financial interest of the City to delay the Water /Oil Separator Project
and make only minimal improvements to the Shops, as required to meet compliance of the City's NPDES
Permit. Staff will return to Committee late this year or early next year with a temporai fix to this concern
v, -hich is anticipated to cost approximately and is expected to last for 5 -10 years. Project monies
Nyill come from the 303 Fund.
Committee Chair Robertson requested that the informational memo provided to Council include additional
details as discussed above since the item will be going to the Consent Agenda. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER I CONSENT AGENDA.
B. 2012 Annual Small Drainage ProQram: Supplemental Agreement No. 3
Staff is seeking Council approval for Supplemental Agreement No. 3 with KPG, Inc. in the amount of
$45,500.85 for additional construction management sertirices needed during the construction phase of the
Annual Small Drainage Program.
Staff reported that the last amendment had a limited amount of construction management Nyork, and this
nevv amendment includes field inspections of all sites, geo- technical engineering and testing in support of
outfall repairs at Fort Dent Park. The project still remains within budget. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER I CONSENT AGENDA.
C. Review of the Draft 2012 Surface Water Comprehensive Plan
The draft 2012 Surface Water Comprehensive Plan (SWCP) is nosy complete and ready for revievv by the
Utilities Committee.
The purpose of the Surface Water Comprehensive Plan is to revievv surface Nyater and habitat needs, and
develop a list of projects for incorporation into the City's Capital Improvement Program. Once complete,
this SWCP will replace the 2003) Plan, and include regulations as required under the NPDES Permit, GIS
inventor completed CIP Projects, Tukwila South annexation area, and other nevvly identified needs. Staff
intends to review the entire SWCP over several Utilities Committee meetings. INFORMATION ONLY.
ONGOING COMMITTEE REVIEW.
X