HomeMy WebLinkAboutReg 2012-10-01 Item 3D - Contract Supplement #3 - 2012 Small Drainage Program with KPG for $45,500.85CO UNCIL AGENDA SYNOPSIS
Initials ITE'MNO.
Meeting Date I Prepared by l 'f M .y orIs reviezv Co f it review
10/01/12 B 3 D
ITEM INFORMATION
STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 10/01/12
AGENDA ITI3M TITLE 2012 Annual Small Drainage Program
Construction Management Supplemental Agreement No. 3 with KPG, Inc.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mt g Date Mtg Date 10/01/12 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PWI
SPONSORS KPG, Inc. is currently the design and construction management consultant for the 2012
SUMMARY Annual Small Drainage Program. To properly manage the construction of the Small
Drainage projects, this additional Supplement No. 3 with KPG is needed to provide site
inspections, material reviews and as -built drawings. Council is being asked to approve
Supplement No. 3 with KPG, Inc. in the amount of $45,500.85.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 09/25/12 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONsoR /ADMIN. Public Works Department
COMMITTJ-E Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT FUND SOURCE
EXPENDITURE RI QUIRI�,D AMOUNT BUDGETED APPROPRIATION REQUIRED
$45,500.85 $1,130,000.00 $0.00
Fund Source: 412 SURFACE WATER (PG 138, 2012 CIP)
Comments:
MTG. DATE J
10/01/12
RECORD OF COUNCIL ACTION
MTG. DATE J ATTACHMENTS
10/01/12 Informational Memorandum dated 09/21/12
KPG's Supplement No. 3 to Contract 11 -151
Minutes from the Utilities Committee meeting of 9/25/12
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO:
Mayor Haggerton
Budqet
Utilities Committee
FROM:
Bob Giberson, Public Works Director
By:
Mike Mathia, Project Manager
DATE:
September 21, 2012
SUBJECT:
2012 Annual Small Drainaqe Proaram
Supplement No. 3 Add'I CM
Project No. 91241201, Contract No. 11 -151
Supplemental Agreement No. 3
ISSUE
Approve Supplemental Agreement No. 3 to Contract No. 11 -151 with KPG, Inc.
BACKGROUND
KPG's consultant Contract No. 11 -151, along with Supplement No. 1, provided design engineering services for the
2012 Annual Small Drainage Program. Council awarded the construction contract to Green River Construction on
July 2, 2012. KPG's Supplemental Agreement No. 2 provided construction management (CM) support during the
construction phase, but did not include field construction inspection, geotechnical review, testing, field observation,
and reporting.
DISCUSSION
To properly manage this construction project, the City will need additional CM support during the construction
phase. With Supplement No. 3, KPG staff will provide additional site inspections; reviews for material submittals,
change order requests; and as -built drawing preparation. Also, KPG will provide a subcontractor for geotechnical
site observation and testing in support of the outfall repairs located at the Fort Dent Park levee. Tukwila CM staff
will provide the majority of the CM work and limited field inspections.
BUDGET SUMMARY
Supplement No. 3 with KPG was carefully reviewed and is reasonably priced for the consultant work.
RECOMMENDATION
Council is being asked to approve Supplemental No. 3 to Contract No. 11 -151 with KPG, Inc. in the amount of
$45,500.85 for additional construction management services for the 2012 Annual Small Drainage Program and
consider this item on the Consent Agenda at the October 1, 2012 Regular Meeting.
Attachments: Supplemental Agreement No, 3
WAPW Eng1PROJECTSIA- DR Projects12012 SDP (91241201)1ConstrucllomDuring CoMOG Info Memo for KPG Sup #3 9 -21-12 gl.docx
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Contract
Budqet
Design Contract Original
64,945.76
80,000.00
Supplement No. 1 Add'I design
23,992.79
Supplement No. 2 CM
33,861.74
75,000.00
Supplement No. 3 Add'I CM
45,500.85
Private Storm CM Budget (pg. 139)
25,000.00
Construction Bid Amount
646,858.19
675,000.00
Private Storm Budget (pg. 139)
275,000.00
Construction Contingency (15
97,042.96
Total
912.202.29
1.130.000.00
RECOMMENDATION
Council is being asked to approve Supplemental No. 3 to Contract No. 11 -151 with KPG, Inc. in the amount of
$45,500.85 for additional construction management services for the 2012 Annual Small Drainage Program and
consider this item on the Consent Agenda at the October 1, 2012 Regular Meeting.
Attachments: Supplemental Agreement No, 3
WAPW Eng1PROJECTSIA- DR Projects12012 SDP (91241201)1ConstrucllomDuring CoMOG Info Memo for KPG Sup #3 9 -21-12 gl.docx
13
ME
SUPPLEMENTAL AGREEMENT No. 3
AGREEMENT No. 11 -151
PROJECT No. 91241201
City of Tukwila KPG, Inc.
Public Works Department 753 9th Avenue N.
6300 Southeenter Boulevard #100 Seattle, WA 98109
Tukwila, WA 98188
PROJECT: 2012 Small Drainage Program Construction Observation Services
This SUPPLEMENTAL AGREEMENT NO. 3 is to supplement the agreement entered into with KPG,
Inc. and the City of Tukwila, which was executed on the 6"' day of December, 2011.
All provisions in the basic agreement remain in effect, except as expressly modified as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide construction support services as requested by the City in accordance
with the scope of work included as Exhibit A.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto,
provided that the total amount of payment to the Consultant for this work not exceed $45,500.85 without
express written modification. of the Agreement signed by the City. The new total contract shall not exceed
$168,301.14 without express written modification of the Agreement signed by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day
of 2012.
o
CITY OF TUKWILA
Jim Haggerton
Mayor
Attested:
Christy O'Flaherty, City Clerk
APPROVED:
KPG, INC.
Nelson Davis, P.E.
Principal
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Exhibit A
City of Tukwila
2012 Small Drainage Program
Supplement No. 3
Construction Observation
Scope of work
August 29, 2012
The Consultant shall provide part time construction observation services including preparation of
daily reports, quantity tracking and general coordination of Contractor activities in accordance with
the project Plans and Specifications. This supplement also provides for specialty geotechnical
inspection and testing for levee reconstruction associated with the improvements near Fort Dent
Park. The scope of services and associated cost of services (Exhibit B) are based upon the
assumptions outlined below.
A. Field Observation: The Consultant shall provide the services of one part -time project
engineer, part -time inspector, and other tasks necessary to monitor the progress of the
work. Inspection staff shall oversee all work to be performed indentified in the Contract
Documents and will observe the technical progress of the construction, including day -to -day
contact with the Contractor and the City. The budget assumes field observation services will
require approximately 75% observation for 90 calendar days.
By providing inspection oversight, the Consultant shall assume no responsibility for
construction means, methods, or job site safety. The presence of the Consultant's
personnel at the construction site is for the purpose of providing to the City a greater degree
of confidence that the completed work will generally conform to the Contract Documents
and that the integrity of the design concept as reflected in the Contract Documents has
been implemented and preserved by the construction Contractor(s). The Consultant's
personnel shall act in accordance with Section 1 -05.1 and 1 -05.2 of the current WSDOT
Standard Specifications. The Consultant will endeavor to protect all parties against defects
and deficiencies in the work of the Contractor(s), but cannot guarantee the Contractors'
performance and shall not be responsible for construction means, methods, techniques,
sequence of procedures, or for safety precautions and programs in connection with the
work performed by the construction Contractor(s) and any subcontractors. Field observation
staff will perform the following duties on a part time basis as a matter of their daily activities:
Prepare daily construction reports for those days on -site, detailing the
Contractors operations performed; measure the quantities of materials
installed; log equipment and staff used; and other associated information.
Respond to questions which may arise as to the quality and acceptability of
material furnished, work performed, and rate of progress of work performed by
the Contractor, including response to related questions from adjacent property
owners and the general public.
Provide periodic photographs during the course of construction. Photographs
will be in digital format and cataloged by date.
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B, Provide geotechnical site observation and testing in support of levee repair on the Fort Dent
Park site. Work will be performed by GeoDesign in accordance with the attached scope of
work.
Deliverables:
Items to be provided by the Consultant:
Inspector's Daily Reports
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UTILITIES COMMITTEE
Meeting Minutes
September 25, 2012 5:001).177. C'on fcrence Room I
PRESENT
Citv of Tukwila
Utilities Committee
Councilmembers: Dennis Robertson, Chair; Joe Duffie and Bate Kitiller
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Mike Cusick, Ryan Larsen, Brandon Miles, Mike
Mathia, Gail Labanara and Kimberly Matc�j
CALL TO ORDER: The meeting vvas called to order at 5:01 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Resolution Reiectinu Bids: George Longs Shops Water /Oil Separator
Staff is seeking Council approval of a resolution that rejects all bids that vvere submitted for the Water /Oil
Separator Project at the George Long Shops.
The Citv Nyill soon be looking at a comprehensive Facilities Plan that Nyill call for the replacement of the
existing George Long Shops (that sertirices facilities and fleet). In consideration of the Facilities Plan, Public
Works staff believes it is in the best financial interest of the City to delay the Water /Oil Separator Project
and make only minimal improvements to the Shops, as required to meet compliance of the City's NPDES
Permit. Staff will return to Committee late this year or early next year with a temporai fix to this concern
v, -hich is anticipated to cost approximately and is expected to last for 5 -10 years. Project monies
Nyill come from the 303 Fund.
Committee Chair Robertson requested that the informational memo provided to Council include additional
details as discussed above since the item will be going to the Consent Agenda. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 1 CONSENT AGENDA.
B. 2012 Annual Small Drainage ProQram: Supplemental Agreement No. 3
Staff is seeking Council approval for Supplemental Agreement No. 3 with KPG, Inc. in the amount of
$45,500.85 for additional construction management sertirices needed during the construction phase of the
Annual Small Drainage Program.
Staff reported that the last amendment had a limited amount of construction management Nyork, and this
nevv amendment includes field inspections of all sites, geo- technical engineering and testing in support of
outfall repairs at Fort Dent Park. The project still remains within budget. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 1 CONSENT AGENDA.
C. Review of the Draft 2012 Surface Water Comprehensive Plan
The draft 2012 Surface Water Comprehensive Plan (SWCP) is nosy complete and ready for revievv by the
Utilities Committee.
The purpose of the Surface Water Comprehensive Plan is to revievv surface Nyater and habitat needs, and
develop a list of projects for incorporation into the City's Capital Improvement Program. Once complete,
this SWCP will replace the 2003) Plan, and include regulations as required under the NPDES Permit, GIS
inventor completed CIP Projects, Tukwila South annexation area, and other nevvly identified needs. Staff
intends to review the entire SWCP over several Utilities Committee meetings. INFORMATION ONLY.
ONGOING COMMITTEE REVIEW.
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