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HomeMy WebLinkAboutReg 2012-10-15 Item 7C - Report - City Administrator / 2012 Work Plan Status for 3rd QuarterCity of Tukwila Jim Haggerton, Mayor CITY ADMINISTRATOR REPORT TO: Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: October 10, 2012 SUBJECT: Report for October 15, 2012 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. The report consists of information provided by the Executive Team, with editing and input by the City Administrator. Please let me know if you have any questions or need additional information about any of the following items, and please feel free to contact any of the department heads for additional information. I. Intergovernmental and Local Issues Update MEETINGS On September 26, Councilmember Hougardy and Economic Development staff attended the joint annual Highline Forum /Southwest King County Economic Development Initiative (SKCEDI) meeting. State Representatives Orwell and Hudgins presented their views on the upcoming legislative session. On September 27, Economic Development staff attended the monthly SKCEDI Steering Committee meeting. On October 1, City Administrator David Cline provided a City update to the Southcenter Rotary Club where he is a member. He provided an overview of the City's budget and Strategic Planning Process. Attached is a handout "5 Fun Facts about Tukwila" which he provided to the Rotarians. On October 3, City Administrator David Cline attended the monthly King County City Administrator /Manager meeting and the following topics were discussed: King County Budget and the 2013 King County Parks Levy. County representatives discussed the King County Budget, which is mainly a status quo budget. They did express their concerns regarding ongoing funding for roads and transit issues. The Parks Levy is being reviewed for a public vote in 2013 to replace the expiring levy. Public Defense Caseloads. Federal Way Mayor Skip Priest discussed his city's approach to implementing the new public defense standards as ordered by the State Supreme Court. He provided an overview of the lengthy process they went through and provided good input to how all cities could implement these standards. Tukwila will be working on this issue early next year for implementation by the fall of 2013. State Legislative and Suburban Cities updates were provided to the group. On October 4, City Administrator David Cline toured the Howard Hanson Dam and Tacoma Public Utilities Water facilities along with staff representatives from the State congressional delegation, city staff from Kent and Renton, as well as King County staff members. This tour provided an up -close look at the significant repairs to the dam as well as the new water filtration plant under construction by Tacoma. 17 City Administrator Report Page 2 On October 4, Mayor Haggerton and Economic Development staff attended a meeting requested by the City of Kent on the King County Flood District's policies and standards on levee repairs. The meeting was attended by the Valley Mayors, Flood District Executive Committee Chair Julia Patterson, King County Deputy Executive Jarrett, State Senators Kaiser and Fain, and State Representatives Sullivan, Upthegrove, and others. There are a number of complex issues that need to be resolved. il. Department Updates MAYORS OFFICE Community Engagement: On October 2, Councilmember Hougardy and staff attended the Chamber of Commerce Government Affairs meeting. The City's Community Emergency Response Team (CERT) Trainer provided a presentation on emergency preparedness. Strategic Plan: On September 26, the Strategic Plan Steering Committee met and focused on drafting vision statements for Tukwila. HUMAN SERVICES Bridge Building: On September 26, staff convened and facilitated a problem solving meeting with Tent City 3 staff, residents, the host church, and fire and police management. The outcome was positive regarding enhanced communication with the Tent City rule enforcement staff. Informing the Community: On October 4, staff met with multiple church pastors and interested faith -based partners for resource updates and to expand awareness. Mary Hobday, Tukwila's CERT Trainer, was also introduced to the group to talk about emergency management issues. Continuing Communication: On October 5, staff provided an orientation to the new Nepali Global to Local Community Health Promoter, who will be sharing resources in his community and providing health education and leadership training. COMMUNITY DEVELOPMENT Tukwila Tree and Environment Advisory Committee: The Tukwila Tree and Environment Advisory Committee met for the first time on Wednesday, September 26, 2012. Members of the public also attended the meeting. The Committee discussed operating procedures and expectations. The next meeting will be November 1, where a presentation will be given by Linden Meade, from the Washington State Department. of Natural Resources on the benefits of trees and Ian Scott, with Davey Resource Group, on the preliminary results of the Tree Canopy Assessment. Growing Transit Communities: The Puget Sound Regional Council (PSRC) received a grant from the U.S. Department of Housing and Urban Development in 2010 to conduct a study of the 74 light rail station areas and other transit nodes associated with regional rapid transit. The goal of the study is to help make the most of public investments in transit infrastructure by working with local jurisdictions and community groups to identify strategies to help locate housing, jobs, and services close to transit. There are 3 corridors included as part of the study: the north corridor, east corridor, and south corridor. Tukwila staff has been attending the south corridor task force meetings. PUBLIC WORKS Levee Maintenance Update: Super Sack removals are complete on the west side of the Green River, and the trail is being inspected for damage. Hesco removal continues at the Nelson property working south; the contractor is having difficulty removing the Hescos intact. Night removal along the West Valley Highway will begin October 7. Once night removal work has been completed, trail restoration will follow. EK City Administrator Report Page 3 Positive Outcomes: Major repairs were completed inside the Station 15 storm water wet well (across the street from Claim Jumper on South 180 Street). The City's 12" sewer main hanging inside the wet well had the bottom of the pipe rot out. Working quickly, Public Works staff installed four 12" full circle repair bands, and this section of pipe will be slip -lined in the near future to resolve the problem permanently. PARKS AND RECREATION Grant Opportunities: On October 8, staff attended a meeting with the King Conservation District Grant subcommittee of the Board of Supervisors to review a grant request for $50,000. The request is for Phase II development at Duwamish Hill Preserve. Cascade View Park Cleanup: Park Maintenance crews have been dedicating Wednesdays to working at Cascade View Park. They have been trimming trees and shrubs along the fence line. Homeless camps have been removed, and a great deal of garbage has also been removed from the park. Community Outreach: Recreation staff has attended several community events to connect with various groups and businesses, to include the RPI Print Employee Health and Wellness Fair, the Home Depot Safety Fair, and the Northwest Event Show. Event Collaboration: Events staff met with staff from the City of SeaTac to discuss collaboration and ideas for the Backyard Wildlife fair. SeaTac will be hosting a Friday evening social and photography display. Staff is also working with local Rotary groups about hosting a photography marathon prior to the event. Duwamish Hill Preserve Walking Guide: A self guided interpretive walking brochure has been placed at Duwamish Hill Preserve. The brochure details the artistic bench -backs that were installed about a year ago, as the benches tell about the unique history of the site. A copy of the brochure is attached. POLICE Training and Networking: Chief Villa attended the International Association of Chiefs of Police (IACP) Conference September 29 through October 3. Representatives of the COPS Office, Department of Justice, Federal Bureau of Investigation, and the US Attorney General Eric Holder joined law enforcement officials from across the globe at the 119th Annual Conference in San Diego. The Chief Executive workshops attended by the Chief included social media benefits and challenges, countering violent extremism, risk management, community policing, reducing gun violence, and public perception and trust. Domestic Violence Awareness: On October 5, a Tukwila Police Department representative attended the Regional Law Enforcement Rally for Domestic Violence Awareness Month in Kent at the Regional Justice Center. Presenters addressed the efforts of law enforcement, legislators and community response to the growing problem of human trafficking and its proliferation through domestic violence. Don Lincoln Retirement Party: On September 27, the Police Department held a retirement ceremony to honor Assistant Police Chief Don Lincoln for his 23 years of service to the City. III. Responses to Council /Citizen Inquiries Follow -up from City Council meeting of April 16, 2012 regarding lighting at Bartell's being poor and creating a safety concern: The issue was investigated by Police staff, and the property owner has been contacted and provided recommendations to improve the lighting. 19 City Administrator Report Page 4 5 FUN FACTS ABOUT TUKWILA We have a long history Over 100 years old (founded in 1908) The land around Boeing field is part of the first settlement of European families Oldest building in King County (old church in Allentown) We're a small town with big business Of the 281 cities in Washington Tukwila has: 0 19,050 residents 51 of 281) o $4.6 Billion Property Values 27 of 281) o $15.9 Million in local revenues from Retail Sales #13 of 281) 42,000 jobs: 1/3 retail, 1/3 manufacturing, 1/3 everything else Second highest daytime population per capita in the State (150,000) Hosts more jobs than 28 of Washington's 39 counties Tukwila generates more sales tax for the State than 34 of Washington's 39 counties We're very diverse Most diverse school district in the nation 1/2 of students speak a language at home rather than English 1/3 of students born outside the U.S. 70 different countries Almost 1/10 of the students are classified as "homeless" Tukwila is home of regional amenities Museum of Flight (Silicon Valley of Space) Home of the Sounders Westfield Southcenter largest mall in the Pacific Northwest Largest wind tunnel for indoor skydiving in the West (I -Fly) Seattle Chocolates Boeing commercial and military BECU Headquarters Group Health Headquarters The largest Private Data Center in the Seattle Area Great things on the horizon Southcenter District (between the mall commuter rail station) can develop into one of the region's new downtowns. Light rail station on Tukwila International Boulevard gives the area a future for a great neighborhood. Tukwila South development, potential as a headquarters office campus (200+ acres) Pedestrian Bridge planned over Green River to link Commuter Rail to Southcenter District Green River Trail opening in spring after sandbags removed and trail rebuilt WC Duwamish Hill Preserve would not be here today if it wasn't for the positive collaborative efforts of many individuals and organizations. With gratitude the following are recognized: Friends of the Hill, Forterra (Cascade Land Conservancy), The City of Tukwila, Holly Taylor of Past Forward Northwest Cultural Services, 4Culture (King County Lodging Tax), Foster High School Drama Club, Interagency Committee for Outdoor Research, Land Conservation Fund (now the Washington State Recreation Conservation Office), King Conservation District, King County Conservation Futures Fund, King County Landmarks Heritage Commission, Muckleshoot Community Charity Fund, SAFECO, Seattle Police Athletic Association, The Boeing Company, Washington State Legislature Capital Budget Fund, 4 Culture (King County Lodging Tax), Alaska Copper, Ex Officio, King County Department of Natural Resources Waterworks Program, National Trust for Historic Preservation, RE[, Sound Transit, Washington State Heritage Capital Projects Fund. Exceptional Thanks to the Duwamish Hill Preserve Management Team: Sean Albert, Brooke Alford, Nate Cormier, Robert Eaton, Rick Still, Hayes Sweeney, Holly Taylor For More information about the contents of this pamphlet please refer to the selected references: Acorn, John and Ian Sheldon. 2oo1. Bugs of Washington and Oregon. Vancouver (BQ: Lone Pine Publishing. Albert, Steve. 2oo8 Sept 8. Costato Romonesca Squash. Harvest to Table. [Internet] http: /www.harvestwizard.com/ zoo8 /og /costata_romanesca— squash.html Daniels, Annie. The story of, North Wind told to Leon Metcalf, June 28, 1951 on the Muckleshoot Reservation. From tape #7. Unpublished document from Holly Taylor. Duwamish River Cleanup Coalition. 2009. The Green Duwamish River Map: Connecting people with a diverse environment. Tukwila (WA): Printing Control Gilmore, Susan. 2002 Aug 11. Historic house in the path of modern rail. Seattle Times. http:// community .seattletimes.nwsource.com /archive date 20020811 &slug= farmhouse3.lm Kozloff, Eugene N. 1976. Plants and Animals of the Pacific Northwest. Seattle: University of Washington Press. Miller, lay and Vi tagSeblu Hilbert, Saving Granny. Unpublished document from Holly Taylor. Nesbitt, Elizabeth A. 1998. Marine fauna of the middle Eocene Tukwila formation, King County. Washington Geology 26:13 -19. http /www.northsoundprairies.org/ Paulson, Dennis. 1999. Dragonflies of Washington. Seattle: Seattle Audubon Society Pyle, Robert Michael. 2002. The Butterflies of Cascadia. Seattle: Seattle Audubon Society Pyle, Robert Michael. 1992. Handbook for butterfly watchers. Boston /New York: Houghton Mifflin Co. Reinartz, Kay.lggl. Tukwila, Community at the Crossroads. Tukwila (WA): The City of Tukwila. Storm, Robert M and William P Leonard ed5.1995. Reptiles of Washington and Oregon. Seattle: Seattle Audubon Society. Wechsler, Stewart. 2007. Poverty Hill species list and restoration recommendations. Unpublished records and personal communication (2o11 April 1) Wing, Warren. 1996. To Tacoma by Trolley: The Puget Sound Electric Railway. Edmunds: Washington Pacific Fast Mail BENCH BACK NOTES Interpretive design and illustration by Mette Hanson, M.S. Metal etching and finishing by Grant Peltekian, Precision Engraving Additional metal work by Ballard Sheet Metal Works AR TUKWILA PARKS &RECREATION DUWAMISH HILL PRESERVE We hope you enjoy this park and ask that you help protect it by removing litter should you encounter it; leave all natural and native objects in their place; and report concerns to the Tukwila Parks and Recreation Department at 2o6- 767 -2342. Please return this pamphlet to the receptacle for others to enjoy if you do not wish to keep it. Thank you! Welcome to Duwamish Hill Preserve! This pamphlet will help guide you through the unique history of this special place. As you walk through the park you will notice locally quarried sandstone benches, the bench backs touch on the history of this site as well as the unique topography beneath your feet! I nterurban: Interurban (a.k.a. Puget Sound Electric Railway) featured on this bench is modeled after car No. 512. It •OC a•G•�` ••••Cyt A .•H••9oW I 512 1902— 1928 Interurban stops at Duwamish I5¢ to ride carries farm produce, commuters Friday night revelers was built by the St Louis Car Company in 1907 and used until the end. The map shows selected stops serviced by the Interurban along with the historic paths of the Duwamish and Black Rivers. G eology: Illustrations depict fossil species found at the Duwamish Hill site. Sorry, no common names, but note that all three of the tapered spiral fossils on the left are the fun -to -say "Turritella uvasano"mentioned in the bench copy. The illustration accurately depicts the relative sizes of the different fossils (yes, the tiny Venericardia and huge one are the same Podyde p species just different Denmdium swrtane xn eymauum wusMngron awm rurraeRa uvasono ue„errcard�o dark, ages). The "O "s are cross- Veaerian<f,a clarki 'n" ""forms sections of Dentalium. i 1 T Representative species O from the Burke Museum were used as models in Q consultation with Dr. Liz Nesbitt. 11 40 million years ag before Mount Rainier tropical climate ancient marine life left its mark Turritella uvasana 11 Agriculture Italian Immigrants This bench features the historic Carosino House, which is slated to be demolished. It was home to many Italian immigrants who labored at Duwamish Gardens, which included part of what is now the Duwamish Hill Preserve. A couple of typical crops are featured including an heirloom Italian squash likely to have been planted at this time (Costata romanesca). The game of bocce (balls featured here) was a relaxing weekend pastime at the farm, as evidenced by a bocce scoreboard still early 1900s benvenutol welcome! Duwamish Gardens soul of the Radian immigrant community farmed these hillsides~ hanging from a tree near the house in 2002. H abitat: Species typical of the rocky bald habitat are depicted from left to right including: red flowering currant (Ribessanguineum); small camas (Camassia quamash); madrone (Arbutus menziesii); Alaska rein orchid (Piperia unalascensis); II; 2r after the glaciers fragile rare rocky bald habitat camas bulbs drew native people madrones alligator lizards prosper taper -tip onion A lum acuminatum; and northern alligator lizard (Elgaria coerulea). R estoration: Habitat restoration is a slow process with hours of human labor. Wind and wildlife are essential to the process too, pollinating flowers and spreading seeds. On the left is serviceberry (Amelanchier alnifolia), about to be pollinated by a bumblebee (Bombus sp). The berries are food for birds, which give wings to the seeds. The winddispersed seeds floating across the bench back are from cutleaf silverpuffs (Microseris laciniata). A silvery blue butterfly (Glaucopsyche lygdamus) alights on a lupine leaf its larval host. The adults sip nectarfrom a variety of flowers including camas. As the habitat recovers, we hope this 1 butterfly, along with others i early 2000s fdends and neighbors working to restore habitat planting mulching and weeding w ll the silvery blue return? I from nearby populations, will return to this site. W atershed: Species featured in this bench include bald hip rose (Rosagymnocarpa), a river otter (Lutra canadensis) N 1 pre 1900s Duwamish meanders and floods now straightened still, salmon return and otters, seals wild roses and young salmon fry, distinguished by the vertical "parr marks" that offer camouflage before they head out to the ocean. Epic of the Winds This bench interprets highlights from South Puget Sound Salish stories, the "Epic of the Winds." Included are the Lushootseed words for North Wind, and South Wind, "along with mountain beaver tracks. The A -1--4 c +1., ti h% b D wamish Tribal Image OT ura no moiners bas KeL was rnoUe ieu di Ler d to udn Ud�ncL vvwvcn tai iu oocuc.. awl 1 r, I fth s fa long ago, before The Changer Salish stories of a battle between North Wind South Wind tales retold in wild spring storms y u Council member, Mary Lou Slaughter. S ky: The dragonflies featured on this bench are variegated meadowhawks (Sympetrum corruptum). Although the larvae develop underwater and breeding adults are typically found in wet areas, at othertimes the adults can be found flying farfrom water. Large numbers of this species may be seen migrating T south in the fall. r /Ji Also featured is an osprey (Pandion haliaetus) catching a thermal along now interweaving sounds or nature and indusUy •busy skes above •young osprey lea n to fish in the Duwamish belcra with a Boeing airplane. 2012 City -Wide Work Plan Third Quarter Update The City of Tukwi la, in the spirit of partnership with its community, is preserving and enhancing a vibrant and healthy quality of life by providing caring, effective and efficient service. As stewards of our community, we are dedicated to the following core values: Service, Quality, Caring, Respect, Integrity, Excellence The. projects will be influenced b ''the Strategic Planning rocess and are not in order of riont ;within each tier. PRIORITY PROJECT DEPARTMENT(S) STATUS AS OF SEPTEMBER 30, 2012 Tier 1 High Priority Projects 1. City -Wide Strategic Planning Mayor, All The Steering Committee and staff Committee meetings were held monthly with excellent Departments participation by all members. Outreach efforts in the City's ethnically diverse neighborhoods continued throughout the summer, including participation at Family Night Out events (Cascade Elementary), Family Fourth (July), Night Out Against Crime (August). Cultural Heritage Event (September), and a community -wide meeting held in mid September. A community -wide survey, and an employee survey were conducted and data analysis will help prioritization of a wide range of issues /concerns. A draft plan will incorporate information and feedback from the community, businesses and staff and will be developed during the 4th q uarter. A public meeting and Council workshop is scheduled for early November. 2. Biennial Budget 2013 -2014 Finance, All The preliminary budget for 2013 -2014 was provided to the City Council on October 1. Departments Budget Work Sessions took place October 9, 10, and 11. The Mayor will present his budget message on October 22, and the public hearing is tentatively scheduled for November 26. a. Facilities Plan Community Public Works and Community Development have taken the lead in reviewing the current Development, Public facility needs across all departments and providing a long -term plan for the City. All past Works studies, including a seismic review of facilities, as well as plans for fire and public works facilities were compiled. A presentation was provided to the Finance and Safety Committee on October 2 and to the City Council on October 8. b. Compensation Benefits Human Resources On September 27, the Human Resources staff provided a presentation to the City Council Review entitled "Methods of Job Evaluation, the Best Way to Match Salaries." Information was provided regarding the Decision Band Methodology (DBM), which is the City's current classification and compensation system for non represented employees. During the fourth quarter 2012, the Human Resources staff will present a review of employee compensation and benefit methods used by other employers, as well as a recommendation for non- represented compensation into the future for consideration by the Council. c. Vehicle Equipment Public Works, Fire, As part of the biennial budget theme of financial sustainability, the City has revised its vehicle Replacement Fund Police, others equipment policies and funding plans. Public Works staff has taken the lead and worked closely with every City department to appropriately budget for the purchase and replacement of City vehicles. N w Page 1 N 2012 City -Wide Work Plan Third Quarter Update PRIORITY PROJECT DEPARTMENT(S) STATUS AS OF SEPTEMBER 30, 2012 3. Tukwila Village Economic On September 10 and 24, the proposed Disposition and Development Agreement (DDA) was Development presented to Council. It is scheduled to return to Council on October 22. In late November or early December, the developer and staff will host a meeting for community input on the overall project and design of the plaza and commons. 4. Tukwila International Boulevard Police, Economic In July, the Police Department began consistent deployment of its community policing bike Focus Development, team on Tukwila International Boulevard (TIB). On August 7, the City opened the Police Community Neighborhood Resource Center (NRC) on the 14800 block of TIB. The three person bike Development team moved into the office and immediately began using the cameras for enforcement and investigations of prostitution and drug activity. The NRC has become a hub for patrol officers to conduct surveillance and complete reports, thereby increasing effectiveness and police visibility in that area. In September the department selected a fourth member for the community policing bike team. Deploying this officer will allow us to continue to provide service to the Central Business District (especially during the holiday season) without pulling resources from TIB. The Police Department began enforcement of the chronic nuisance ordinance against two hotels located on TIB. Staff notified these hotels of the violations, met with property owners regarding methods of compliance, and issued mandated requirements. The department will monitor the properties to ensure compliance or take further enforcement action for non- compliance. Code Enforcement will focus on the Thorndyke neighborhood which includes the TIB corridor. The rental housing inspection program will be continuing in this area. Violations of the property maintenance code will include the exteriors of commercial buildings. Sign code violations will also be a focus for code enforcement. As part of the solid waste contract with Waste Management approved earlier in the year, twenty -one new trash receptacles will be installed along TIB, and additional funding will be p rovided for staff to remove trash. 5. Tukwila South Public Works, Minor grading work in the vicinity of South 2001h Street is ongoing, and levee work between Finance, Community South 200 Street and South 204 Street is essentially complete. Development a. Southcenter Parkway Public Works The final punch list and accounting work is underway with a final payment and closeout Extension expected by the 4th quarter. A ribbon cutting and road opening is tentatively planned for the 4 Th quarter. b. Accounting Protocols Finance, Community In July, representatives from City Administration, the City Attorney's Office, Department of Development, Mayor Community Development and the Finance Department met to discuss issues associated with the accounting protocols. Page 2 2012 City -Wide Work Plan Third Quarter Update PRIORITY PROJECT DEPARTMENT(S) STATUS AS OF SEPTEMBER 30, 2012 6. Major Planning Efforts a. Department of Community Community Development Development i. Southcenter Plan Community On August 23, the Planning Commission conducted a public hearing and is reviewing the Development comments in order to produce a recommended draft of the pPlan and regulations to forward to Council in early 2013. Drafts of the Comprehensive Plan updates, Southcenter Subarea Plan, new Zoning Code Chapter 18.28 and Southcenter Design Manual, to include the comment matrices, are available on the City's website. ii. Orillia Road Community On September 18, staff held an informational open house for residents and property owners Annexation Development on the draft Interlocal Agreement (ILA) between King County and Tukwila regarding the Orillia Road annexation and the proposed LDR zoning. On September 24, the City Council held a public hearing on the ILA and proposed zoning. iii. Northwest Community On August 20, the City Council adopted Resolution #1772 authorizing staff to file a Notice of Potential Development Intent to Annex (NOI) with the Boundary Review Board (BRB). On August 31, the NOI was Annexation Area filed, and the BRB hearing is scheduled for October 22 -23. b. Utilities i. Surface Water, Public Works The Draft Surface Water Comprehensive Plan is moving forward in sections to spread out Water, Sewer the impacts of reviewing and commenting. The Water and Sewer Comprehensive Plans will Plans be brought to the Utilities Committee during the 4 th Quarter. System deficiencies from each Ian have been folded into the draft 2013 Capital Improvement Program. ii. Solid Waste Public Works The new contract implementation planned for November 1, 2012 is progressing well. New Management compressed natural gas (CNG) collection trucks earmarked for the City have arrived and are being outfitted with new state -of- the -art on -board computing systems and routing software. New recycling and garbage containers /carts have arrived and are temporarily secured in a staging area. Staff is working with the Waste Management Team to finalize residential, multi- family and commercial educational and outreach materials. We expect to launch a mass mailing effort during the first two weeks of October. Waste Management is fine tuning route plans and will launch a Tukwila specific website by the second week of October. On October 10, staff, Waste Management Representatives, and the Tukwila International Boulevard Action Committee (TIBAC) met to identify specific locations for the 21 new trash receptacles along TIB. c. Regional Fire Authority Fire, Mayor The Regional Fire Authority discussions have been placed on hold for 2 -3 years. Review RFA N Ui Page 3 N 07 2012 City -Wide Work Plan Third Quarter Update PRIORITY PROJECT DEPARTMENT(S) STATUS AS OF SEPTEMBER 30, 2012 7. Improve Communication All Departments The City Administrator report has been created as a means for regularly updating the Council and the community of City ongoing activities and significant events, as well as responding to Council questions. We continue to make improvements to the City's website and utilize the Hazelnut and Tukwila Reporter to share information with the broader community. City staff meets regularly with groups throughout the community (Board and Commissions, Chamber of Commerce, Government Affairs, the Tukwila School staff, neighborhood groups and other associations) in an ongoing effort to build stronger relationships and improve communication. The Equity and Diversity Commission supported a grant which provided translation (5 languages) for the Human Services Department's Community Access Guide update. The Strategic Planning efforts included various outreach efforts in the community: booths at Family 4 Touch A Truck, Family Nights at Cascade View Elementary School, and other events. Tukwila Police coordinated the National Night Out Against Crime which included p articipation from staff across most City departments. a. Review Televising Council Public Works On October 1, the Council approved a contract with Puget Sound Access and Council meetings Chamber upgrades to accommodate televising Council meetings. The contract execution and initial installation ands stem testing will occur in the 4 th Quarter. b. Internal and External All Departments As part of the Strategic Planning process, an employee survey was conducted with excellent participation City -wide. The results of the survey will be utilized to help identify opportunities across City departments for improved communication and collaboration. 8. Council Process a. Consent Agenda City Clerk The City Council approved use of an enhanced Consent Agenda process on April 2. Since that time, the Consent Agenda has been consistently used for routine matters, allowing the Council to spend more time on complex issues. b. Continued Records Transparency City Clerk MULTI DEPARTMENT PUBLIC RECORDS REQUESTS FULFILLED 1/1/12 9/30/12 Coordinated by the City Clerk's Office Re uestor Category Number of Requests Responsive Records Tukwila Residents 10 requests from 5 residents 1,089 pages, 3 CDs, 2 links to Digital Records Center DRC Non Tukwila Residents 18 646 pages, 8 links to DRC to 345 different documents Attorneys 11 2,028 pages, 15 CDs Commercial Entities 21 875 pages, 8 CDs Total staff time for the 60 requests 576.75 hours at a cost of $27,339.03* Total time for City Attorney's Office 140.20 hours at a cost of $18,273.00 Information provided from the Public Records Request Project Accounting Code used in timecard reporting. Page 4 2012 City -Wide Work Plan Third Quarter Update Tier 2 Priority Project STATUS AS OF SEPTEMBER 30, 2012 9. Major Capital Projects a. Transit Center Public Works The final design is ongoing and concurrent with right -of -way and easement negotiations. The final design is expected during the 4 1h Quarter. b. Andover Park West Public Works The final design is ongoing and concurrent with right -of -way and easement negotiations. The final design is expected during the 4 th Quarter. c. Design of 42nd Avenue Public Works The final design is underway. Phase 3 i. Undergrounding Public Works Undergrounding options were brought to the Transportation Committee and the Council on Policy Decision October 8, and it was decided not to underground this portion of 42 Avenue, and to have a longer term review of the under grounding olic and options fo future projects. 10. Metropolitan Park District Support Parks and The MPD received a state energy grant for $466,000 which will be used for additional capital (MPD) Recreation investments. Finance has researched and obtained financing options for the capital improvement project. On October 1, the preliminary 2013 budget was provided to the Commissioners. 11. Emergency Management Fire, All Departments There is ongoing work on implementation of CodeRed with the Information Technology Implementation Department and those signed up with the authority to utilize the system. The CERT trainer is currently in the process of conducting a class with 30 members. Outreach continues to the business community. Police management staff attended the CodeRed training. 12. Federal State Agenda Council, Mayor Elected officials and City staff continue to remain active in State and Federal relations that are directly in support of the City's Legislative Agenda. Although there were no trips to Olympia or Washington D.C., telephone calls and email are exchanged on a regular basis to keep legislative communications open. 13. Aerospace Alliance Mayor, Economic The City participated in development of the Alliance's action plan and continues to attend Development progress review meetings. 14. Quasi Judicial Activities a. Sounder Station Community On September 4, the City Council approved the Unclassified Use Permit and the building Development permit is under review. b. Tukwila Village Community Staff has provided comments on the development agreement deal terms that address design Development and construction of the proposed buildings. The Board of Architectural Review approval will be scheduled within 2 -3 months of receiving the design review and other land use applications. 15. New Permit Software Community The Council approved the final contract for the new Permit System in the third quarter. The Development, Fire, Permit System Committee, comprised of staff from various departments, has begun contract Finance, PW, IT negotiations with CRW and is preparing our data for conversion into the new program. Staff is or anizin a Traklt user group to share information w ith oth er local governments. 16. Tukwila Levee Repairs Public Works Super Sack removal has been completed along the entire Green River Trail from 1-405 down Maintenance to South 180 Street and down to the South 196 Street cutoff levee. The Hesco barrier removal is underway on the east side of the river and will be completed in the 4 th quarter. Trail restoration and re- opening is anticipated by the 1 St Quarter 2013, depending on weather and temperatures for pavement patching. 17. Tukwila Urban Center Access Public Works, Final Assessment Roll appraisals and valuations are underway by Macaulay and Associates, L.I.D. #33 Finance and the Finance Department executed worked with bond counsel on the financing. N Page 5 2012 City -Wide Work Plan Third Quarter Update Page 6 Tier 3 Future Projects STATUS AS OF SEPTEMBER 30, 2012 18. Design of Pedestrian Bridge Public Works The final design is on schedule for completion by the end of 2012. The Transportation (2013) Committee forwarded the request for approval to submit for construction grant funding to Council for approval in the 4th quarter. On October 8, the Council approved submitting the rant. 19. Parks, Recreation Open Space Parks and Staff is currently preparing a Request for Proposals that is expected to be complete during 2013 Recreation the 4 quarter. 20. Comprehensive Plan Update Community The Shoreline and Manufacturing Industrial Center (MIC) chapters have been completed. (2015) Development, The edits to the Urban Center chapter are before the Planning Commission (PC). The Others Transportation Chapter is under review by Public Works and will go to the PC during the 1St quarter of 2013. On September 26, work began on the Tree and Environment Advisory Committee which will make policy recommendations for the Community Image and Natural Environment chapters. The remaining chapters: Economic Development, Capital Facilities, Housing, Residential Neighborhoods, Tukwila South, Annexation, Utilities, Roles, Responsibilities, and Maintenance of the Plan will be reviewed in 2013 and 2014. PROJECTS NOT ON THE WORK PLAN Tourism Promotion Area (TPA) Economic The staff presented an overview of a Tourism Promotion Area (TPA) to the Finance and Development Safety Committee on June 5. Staff will perform additional due diligence as time permits and plans to return to Finance and Safety in the fourth quarter of 2012, once the Tukwila Village Disposition and Development Agreement has moved forward. Historic Preservation /Landmarks ILA and DCD, Parks Community Development staff has worked with other departments, King County and the City Ordinance Attorney to prepare a draft interlocal agreement and implementing ordinance that will only apply to city-owned properties. These will be brought to the Council in the 4th q uarter. Protection of Residential Neighborhoods Mayor's Office, DCD The City is interested in protecting residential neighborhoods from intrusion from other than LDR zoning. This includes the Allentown area near the Burlington Northern Santa Fe (BNSF) intermodal yard, as well as other areas near our manufacturing zoning. The City has been advocating for a more cooperative and transparent process with BNSF. Staff will meet with BNSF during the fourth quarter to improve this communication. Page 6