HomeMy WebLinkAboutTrans 2012-10-15 Item 2A - Agreement - 2013 Overlay and Repair Program with KPG for $148,959.24TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
TRANSPORTATION COMMITTEE
FROM: Bob Giberson, Public Works Directo
BY: Robin Tischmak, City Engineer
DATE: October 12, 2012
SUBJECT: 2013 Overlay and Repair Program
Project No. 91310401
Consultant Selection and Agreement
ISSUE
Execute a contract with KPG, Inc. to provide design services for the 2013 Overlay and Repair Program.
BACKGROUND
The City uses the Municipal Research and Services Center (MRSC) consultant roster whenever possible to select
engineering firms to provide necessary services. Six (6) engineering firms were evaluated to provide design services for the
City's 2013 Overlay Program (see attached scoring and selection matrix). Each consulting firm provides services with
expertise in multiple engineering disciplines. All of the firms are well qualified, but KPG provides a unique knowledge and
understanding of the City's program that provides efficiency and benefits which cannot be matched at this time by any other
firm. KPG has prepared preliminary plans for several of the project segments as part of the 2012 Overlay Program and has
also performed very well on previous City projects. The selection of a consultant to provide these services will continue to be
evaluated annually as a consultants staffing and expertise changes overtime.
Starting the design process in the fall and advertising for construction bids in the 11 quarter of each year allows the City to
take advantage of the optimal bidding climate. The list of streets was developed using the City's Pavement Management
Program with input from engineering and maintenance staff.
DISCUSSION
KPG, Inc. has provided a contract, scope of work, and fee estimate to complete design of the 2013 Overlay and Repair
Program and advertise for construction bids.
Contract Budget
Remaining 2012 Budget $100,000.00
2013 Final Design Contract & Budget $ 148,959.24 100,000.00
Totals $148.959.24 $ 200.000.00
1) Beacon Ave South: Bangor St to S 107th St
2) South 107th St: 491h Ave S to Beacon Ave S
3) South 114th St: 49" Ave S to 51st Ave S
4) 49th Ave South: S 107th St to S 114th St
5) S 150th St: Tukwila Intl Blvd to 42nd Ave S
6) Andover Park East: Strander Blvd to Tukwila Pkwy
7) Interurban Ave S: S 143rd St to Fort Deny Wy
RECOMMENDATION
Council is being asked to approve the design contract with KPG, Inc. for the 2013 Overlay and Repair Program in the
amount of $148,959.24 and consider this item on the Consent Agenda of the November 5, 2012 Regular Meeting.
Attachments: Consultant Selection Scoring Matrix
Vicinity Map
Page 14, Proposed 2013 CIP
Contract, Scope of Work and Fee Estimate
W.1P W Eng't.PROJECTS1A- RW & RS Projects12012 Overlay 8 Repair Program (91210401) Into Memo Consult Select 2013 0&R 10 -12 -12 gl sb.docx
1
CONSULTANT SELECTION
2013 OVERLAY & REPAIR PROGRAM
For each category, highest score is 1 (with the lowest or worst score at 4)
Consultant with the lowest score is ranked the best.
2
CH2M Hill, Inc.
Gray and
Osborne, Inc.
KPG
Parametrix
Perteet
W & H
Pacific, Inc.
Project Manager
2
2
1
2
2
2
Tukwila Overlay
Program Knowledge
4
4
1
3
4
2
Roadway, Bikeway, & Walkway
Design
1
1
1
1
1
1
Stormwater Drainage &
Detention Design
1
1
1
1
1
1
Signal, Illumination &
Electrical Design
1
1
1
1
1
1
Land Surveying & Mapping
1
1
1
1
1
1
Pedestrian Path / Facilities
Planning and Design
1
1
1
1
1
1
Construction / Project
Administration / Management
1
1
1
1
1
1
Construction Inspection
1
1
1
1
1
1
Transportation / Traffic
1
1
1
1
1
4
Utilities
1
1
1
1
1
1
Landscape Design & Surveying
1
1
1
1
1
4
Plan Review
4
1
1
1
4
1
Illumination
4
1
1
1
4
1
TOTALS
24
18
14
17
24
22
For each category, highest score is 1 (with the lowest or worst score at 4)
Consultant with the lowest score is ranked the best.
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6
2013 Overlay Program
�stie'' Department of Public Works
10/9/2013
Vicinity Map
3
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2013 to 2018
PROJECT: Annual Overlay and Repair Program Project No. 91210401
DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets.
JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure, to
minimize costs. Some individual sites may be coordinated with water, sewer and surface water projects.
STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
MAINT. IMPACT: Reduces annual maintenance.
COMMENT: Ongoing project. Only one year actuals shown in first column.
FINANCIAL Through Estimated
in $000's
2011 2012 2013
2014
2015
2016
2017
2018
BEYOND TOTAL
EXPENSES
Design
55
100
100
100
125
125
150
150
175
1,080
Land (R/W)
0
Const. Mgmt.
123
150
175
175
175
175
200
200
225
1,598
Construction
726
1,100
1,175
1,225
1,250
1,260
1,300
1,320
1,325
10,681
TOTAL EXPENSES
904
1,350
1,450
1,500
1,550
1,560
1,650
1,670
1,725
13,359
FUND SOURCES
REET 2 Second Qtr.
130
130
112
115
123
125
127
862
Motor Vehicle Tax
112
112
127
384
391
393
396
1,915
Parking Tax
151
151
117
120
123
125
127
914
Mitigation
0
City Oper. Revenue
904
1,350
1,057
1,107
1,194
941
1,013
1,027
1,075
9,668
TOTAL SOURCES
904
1,350
1,450
1,500
1,550
1,560
1,650
1,670
1,725
13,359
2013 - 2018 Capital Improvement Program
14
4
CONSULTANT AGREEMENT FOR
ENGINEERING DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City ", and KPG, Inc., hereinafter referred to as "the Consultant ", in consideration of the
mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform engineering design
services in connection with the project titled 2013 Overlay Program
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement within 365 calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $148,959.24 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after final payments. Copies shall be made available upon request.
5
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perform-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages
referenced by this paragraph were caused by or resulted from the concurrent negligence of the
City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid
and enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
2
6
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party.
3
7
16. Notices. Notices to the City of Tukwila shall be sent to the following address:
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
KPG, Inc.
753 - 9th Avenue N.
Seattle, WA 98109
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
DATED this
day of , 2011
CITY OF TUKWILA CONSULTANT
By:
Jim Haggerton, Mayor Nelson Davis, KPG
Principal
Title:
Attest/Authenticated: Approved as to Form:
Christy O'Flaherty, CMC, City Clerk Office of the City Attorney
4
8
EXHIBIT A
City of Tukwila
2013 Overlay Program
Scope of Work
October 8, 2012
The Consultant shall prepare final Plans, Specifications and Estimates for the 2013
Overlay Program. Specific projects will be determined from the following list of
candidate streets:
❑ Beacon Ave Bangor St to S 107th St
❑ 49th Ave S S 107th St to S 114th St
❑ S 114th St 51st Ave S to 49th Ave S
❑ S 107th St S 114th St to Beacon Ave
❑ Andover Park East Strander to Tukwila Parkway
❑ S 150th Street 42nd Avenue S to Tukwila International Boulevard
❑ Interurban Avenue S Fort Dent Way to S 143rd St
The Consultant performed preliminary mapping and design on the first four project sites
to the approximate 30% level of completion for budget estimating purposes in 2012.
Design and specifications for the first four project sites will be completed through the
90% and final bid documents.
The Consultant shall provide all necessary field reviews, base mapping, and utility
notification required to complete final bid documents for the 2013 Overlay Program.
The Consultant shall also prepare the bid tabulation, check low bidder(s) references,
and provide a recommendation for award to the City.
The 2013 Overlay Program will be bid as a single bid package as budget allows to
include the first 4 projects at a minimum. Projects may be re- prioritized, deferred to a
future overlay program, or bid as a separate capital improvement project based on
available budget and other considerations. Detailed estimates will be prepared at the
90% design to verify the final project list to be included in the 2013 Overlay Program.
Andover Park East design will consist of general overlay and repair as well as additional
repairs associated with an upcoming water improvement project being prepared by the
City. The overlay portion may be included in the 2013 Overlay Program or bid
separately as part of the water improvement project at the City's sole discretion.
City of Tukwila
2013 Overlay Program Page 1 of 2
KPG, Inc.
October 8, 2012
9
S 150th Street design will consist of general overlay and repair as well as additional
repairs associated with upcoming small drainage improvements. This project is also a
candidate for sidewalk improvement grant funds to improve pedestrian safety along the
school walking route. The overlay portion may be included in the 2013 Overlay
Program or bid separately as part of the small drainage or sidewalk improvement
project at the City's sole discretion.
Interurban Avenue S was completed to approximately the 90% design level in 2010.
This project has been identified as a potential funding candidate on the PSRC
contingency list. The 90% design will be revised to incorporate recent sewer
improvements by the City and ongoing developer frontage improvements. The overlay
portion may be included in the 2013 Overlay Program or bid separately as part of the
larger federally funded capital improvement project at the City's sole discretion.
The City of Tukwila may require other services of the consultant. These services could
include additional design, right of way, environmental documentation, construction
phase services, or other work tasks not included in the scope of work. At the time these
services are required, the Consultant will provide the City with a detailed scope of work
and an hour and fee estimate. The Consultant will not proceed with the work until the
City has authorized the work and issued a Notice to Proceed.
Assumptions for the 2013 Overlay Program Bid Package
• Topographic field survey will not be required for the 2013 Overlay Program.
• Typically, only surface utilities requiring adjustment to grade will be shown.
• Drainage & Water Quality Reports will not be required.
• Geotechnical Engineering services will not be required.
• Environmental Documentation will not be required.
• Grant funding requirements may require additional environmental
documentation on S 150th and /or Interurban Avenue S which are not included
in this scope of work.
Deliverables
• 90% review submittal with Plans, Specifications, and Estimate for 2013
Overlay Program.
• Routing of 90% Plans to utilities for review and comment.
• Bid Documents and Engineer's Estimate for 2013 Overlay Program
• 6 sets of Plans (11" X 17 ") and specifications provided for 90% review
submittal.
• 10 sets of Plans (11" X 17 ") and specifications for the Bid Documents.
• Coordinate upload of Plans and Specifications to Builders Exchange.
City of Tukwila KPG, Inc.
2013 Overlay Program Page 2 of 2 October 8, 2012
10
HOUR AND FEE ESTIMATE
Project: City of Tukwila
2013 Overlay Program
EXHIBIT B
KPG
• Architecture •
Landscape Architecture
♦ Civil Engineering •
Task
Description
Labor Hour Estimate
Total Fee
Project
Manager
$ 165.00
Senior
Engineer
$ 143.58
Project
Engineer
$ 114.85
Design I CAD
Engineer ! Technician
$ 100.49 $ 83.65
Const Survey
Inspector Crew
$ 94.10 $ 139,01
Senior
Admin
$ 100.49
Office
Admin
$ 58.11
Fee
Task 2 - 2013 Overlay Program
A.
Management and administration (estimate 8 months)
8
0
0
0
0
0
0
2
8
'$
1,985.86
B.
QA/QC reviews
8
4
0
0
0
0
0
0
0
$ 1,894.33
C.
Prepare Project Base Maps
4
8
20
60
32
0
40
0
0
$ 18,372.22
Beacon Avenue
0
0
2
2
4
0
0
0'
0
49th Avenue S
0
0
4
4
8
0
0
0
0
S 114th Street
8
0
0
0
0
S 107th Street
0
0
2
2
4
0
0
0
0
Andover Park East
0
0
4
4
4
0
0
0
0
S 150th Street
0
0
4
4
4
0
0
0
0
Interurban Avenue S
4
8
0
40
0
0
40
0
0
D.
Prepare 90% Plans
32
72
160
250
288
0
0
0
12
$ 83,904.04
Beacon Avenue
0
2
8
24
16
0
0
0
1
49th Avenue S
0
2
12
16
32
0
0
0
1
S 114th Street
I
0
6
16
20
40
0
0
0
1
S 107th Street
0
2
12
24
24
0
0
0
1
Andover Park East
0
8
12
16
16
0
0
0
2
S 150th Street
8
12
20
30
40
0
0
0
2
Interurban Avenue S
24
40
80
120
120
0
0
0
4
E.
Project Cost Estimates
4
8
16
16
8
0
0
0
0
$ 5,923.29
F.
Project Specifications
4
16
24
16
8
0
0
0
8
$ 8,455.65
G.
Utiiity Coordination
2
4
8
8
8
0
0
0
4
$ 3,528.67
H.
Finalize 2013 Overlay Program Bid Documents
8
_ 16
24
40
40
0
0
0
8
$ 14,204.07
I.
2013 Overlay Program Ad and Award
4
4
_ 8
8
8
0
0
0
8
$ 4,091.11
Reimbursable - Mileage
$ 400.00
Reimbursable - Reproduction
$ 1,000.00
Reimbursable - Traffic Control
$ 2,000.00
Reimbursable - Title Reports for Interurban (8)
8 3,200.00
Task Total 74
132
260
398
392
0
40
_
2
I 48
$ 148,959.24
Total Estimated Fee: $ 148,959.24
10/9/2012