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HomeMy WebLinkAbout2012-10-16 Finance and Safety Minutes0 yofTulwlla Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes October 16, 2012 5:1 Sp.m.; Conference Room #3 PRESENT Councilmembers: De'Sean Quinn, Chair; Dennis Robertson and Kate Kruller Staff: Vicky Carlsen, Mike Villa and Kimberly Matej CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:15 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution: Annual Cancellation of Outstanding Claims and Unredeemed Property Upon recent Finance staff review of information provided in the Department of Revenue's Unclaimed Property Section it was determined that City is no longer required to report or remit unredeemed gift cards, and is required to report, but not remit unclaimed property. Further, the City cannot enforce gift card expiration dates if the card was issued after July 1, 2001; and unclaimed property can be transferred to the general fund after five years, but the City's liability, although indefinite, is highly unlikely. In consideration of these changes, staff has made revisions to the annual resolution, removing reference to unused gift cards and the remittance of unclaimed property. Staff is seeking approval of this an annual resolution writing -off unredeemed and outstanding items, with recommended changes, which will be reported to the Washington State Department of Revenue. This includes the cancellation of outstanding General Fund Claims, Payroll Checks, and Municipal Court Checks. The total amount of abandoned or unclaimed property is $759.70. FORWARD TO OCTOBER 22 COW FOR DISCUSSION. B. Police Update: 2012 3rd Quarter Report As information only, staff utilized a PowerPoint presentation to update the Committee on items of significance that occurred in the Police Department during the third quarter. The information included highlights, crime statistics and crime reduction strategies. A copy of the PowerPoint was included in the Committee agenda packet. INFORMATION ONLY. III. MISCELLANEOUS At the October 11, 2012, Budget Work Session, the Council requested an actuarial report on the City's Self Insured Heathcare Plan with information from the past two to three years, present, and future as appropriate. The Council agreed that the information could be presented to the Finance Safety Committee. Staff has been in contact with the actuarial that will be presenting this information, and is requesting that the presentation be given to full Council as a more efficient means of utilizing the actuarial's time and City funds for the presentation. The Committee gave approval for presentation to the full Council in place of the Committee. Meeting adjourned at 6:02 p.m. Next meeting: Tuesday, November 6, 2012 5:15 p.m. Conference Room #3 Committee Chair Approval Minutes by KAM.