HomeMy WebLinkAboutUtilities 2012-10-23 Item 2A - Grant Application - NPDES Program / Lower Duwamish Storm Drain CleaningCity of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Greg Villanueva, NPDES Coordinator
DATE: October 19, 2012
SUBJECT: NPDES PROGRAM
Project No. 93 -DR10
Grant Application for Toxics and Nutrients Storm Drain Cleaning
ISSUE
Approve grant submittal for available storm drain cleaning funding in 2013.
BACKGROUND
In 2011, the State Department of Ecology (DOE) entered into a cooperative agreement
with the Federal Environmental Protection Agency (EPA) to reduce toxics and nutrients
in Puget Sound. This agreement is part of the National Estuary Program (NEP). Funds
from the NEP will be administered by DOE as a series of competitive grant programs for
eligible applicants with projects to reduce toxic or nutrient issues within selected areas
of Puget Sound. Tukwila is eligible for projects located in the Lower Duwamish River.
ANALYSIS
This DOE grant will fund an intensive cleaning program of a municipal storm drain to
remove legacy loads of toxics. Only projects that discharge to a clean -up site are
eligible for the grant funding. The Lower Duwamish River has been identified as a
clean -up site. The maximum funding per project is $550,000.00. City staff intends to
submit for a current cost estimate of $310,000.00 for the Lower Duwamish conveyance,
cleaning, and inspection project. City matching funds are not required.
RECOMMENDATION
Utilities Committee is being asked to approve submittal for a NEP Toxics and Nutrients
Grant in the amount of $310,000.00.
Attachments: Grant Application Information
Draft 2013 CIP, page 147
Grant Nurtients So cleaning
National Estuary Program (NEP)
Toxics and Nutrients
Storm Drain Cleaning
Grant Application
This NEP Toxics and Nutrients Grant Program
Application Form is available at:
www.ecy.wa.gov /puget sound /grants fed toxics.html
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Application Instructions
Application resources
Important requirements and an overview of the grant program can be found in the National
Fstuai); Program Tonics and Nutrients Grant Program Funding Guidelines for 2012 -2013. The
filnding guidelines can be found at: www.ecy.wa.goy/puget sound/grants fed toxics.html
Funding program overview
This grant will fund an intensive cleaning
program of a municipal storm drain to remove
legacy loads of toxics. Only projects that
discharge to one of the following clean -up sites
are eligible: Lower Duwamish, Harbor Island,
Elliott Bay, and Commencement Bay.
To receive the grant, the applicant must have (or
be part of) an effective source control program to
address sources of pollution impacting the
stormwater system, but this work itself is not
eligible for funding under this grant. The source
control program must be targeted at identifying
and eliminating sources of toxic contaminants that
end up in the stormwater system proposed for
cleanout under this program.
Available funding
Total funding amount: $550,000.
Maximum funding per project: $550,000.
Applicants are highly encouraged to apply for the
full funding amount.
ay r Island ower
wamish
terway
Z
M
Commencement Bay
Eligibility
State and federal agencies, institutions of higher learning, tribal governments and technical
consortia, local governments, special purpose districts, conservation districts, watershed planning
units, local management boards, salmon recovery lead entities, regional fisheries enhancement
groups, and non -profit entities are eligible to apply.
Eligible applicants may partner on projects with ineligible entities. The eligible applicant must
be the lead agency on the application and the agreement. It is the lead agency's responsibility to
ensure all project activities are completed and will collaborate and coordinate with their
identified partners.
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Insructions
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To be eligible, the project must:
Be ready to use the funds beginning January 1, 2013.
Complete the work by December 31, 2014.
Take place in a municipal stormwater system that discharges to one of the following
clean -up sites: Lower Duwamish River, Harbor Island, Elliot Bay, and Commencement
Bay.
Clean stormwater lines in areas that have a demonstrated contribution of chemicals of
concern to one of the four clean -up sites:
Lower Duwamish River
Harbor Island
Elliot Bay
Commencement Bay
Identify how sources of chemicals of concern have been assessed and addressed to
prevent recontamination of the stormwater system. The chemicals of concern include the
pollutants of interest for the four clean -up sites or other documented pollution problems.
Sample the materials removed from the storm drain to estimate the amount of each
chemical of concern removed during the storm drain cleaning.
Conduct work outside the requirements of the NPDES Phase 1 and 11 stormwater permits.
An applicant proposing stormwater- related activities in Municipal Separate Storm Sewer
System (MS4) areas must include a statement certifying that the work proposed for
funding is outside the Municipal NPDES permit requirements. If the activities performed
within the project area would have been carried out to satisfy a Municipal NPDES
permit, the applicant must carry out equivalent or greater work in another location to
satisfy the Municipal NPDES permit requirements.
Include a plan for appropriately managing waste materials.
Submit environmental raw data to Ecology's Environmental Information Management
(EIM).
Provide a written report to Ecology summarizing the results of the project.
All monitoring, modeling, and data analysis must be conducted under an Ecology
approved Quality Assurance Project Plan (QAPP). Monitoring, modeling, and data
analysis activities may not begin and will be ineligible for reimbursement unless the
QAPP is approved.
All NEP grants come with extensive reporting and accountability requirements (see
funding guidelines at www.ecy.wa.gov /puget sound /grants fed toxics.html Potential
applicants should read and understand these requirements before applying for the grant.
The priority outcome is:
Removal of chemicals of concern from stormwater systems to achieve improved water
quality.
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Application submittal information
Applications must include all of the following:
One original application with signature.
One electronic version of the application in Microsoft Word format. The applicant
may submit maps and other attachments in PDF format with the electronic version.
E -mail electronic versions to sarah.ralph(a),ec c� wa.gov and
andrew.kolosseus(o goy
All application material must be received at the Department of Ecology (Lacey headquarters
office) no later than 5:00 p.m. on November 5, 2012. Postmarks are not accepted. Faxed
applications will not be accepted.
U.S. Postal Mailing Address:
Department of Ecology
Water Quality Program
Financial Management Section
P.O. Box 47600
Olympia, WA 98504 -7600
Overnight Mail or Hand Delivery Address:
Department of Ecology
Water Quality Program
Financial Management Section
300 Desmond Drive
Lacey, WA 98503
For more information, contact Sarah Ralph, 360 407 -6703, e-mail sarah.ralph a,eca.goy for
financial questions or Andrew Kolosseus, 360 407 -7543, e-mail andrew.kolosseus(iDec} wa.gov
for technical questions.
Grant funding cycle schedule
Application submittal deadline
November 5, 2012
Rate and rank applications
November 5 -19, 2012
Award notification
November 19, 2012
Funding agreements signed
December 21, 2012
If you need this document in a format for the visually impaired, call the Water Quality Program
at 360 -407 -6502. Persons with hearing loss can call 711 for Washington Relay Service. Persons
with a speech disability can call 877 833 -6341.
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Toxics and Nutrients
fire 1=1 t
PROJECT TITLE: (Please keep the project title to five words or less.)
APPLICANT NAME: (Public body or private not for profit per IRS 501 (C) (3))
APPLICANT DATA:
Federal ID No.:
APPLICANT SIGNATORY: (The person whose name is listed here must sign this application)
Name:
Title: Telephone Number: E -Mail Address:
Fax Number:
Mailing Address
Agency:
Address:
City: State: Zip Code:
APPLICANT PROJECT MANAGER: (The person whose name is listed here is the main contact for the project)
Name
Title:
Telephone Number:
Fax Number:
Ix "IFFT -tr1IM
Mailing Address
Agency:
Address:
City: State:
Zip Code:
GENERAL GRANT CONDITIONS:
All NEP grants include extensive general grant conditions. Have you read the funding guidelines at
www.ecy.wa.gov /puget sound /grants fed toxics.html and will the conditions in Attachment A be acceptable to your
organization?
If you need this document in a format for the visually impaired, call the Water Quality Program at 360- 407 -6502.
Persons with hearing loss can call 711 for Washington Relay Service. Persons with a speech disability can call
877 833 -6341.
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Toxics and Nutrients
Storm Drain Cleaning Grant Application
PROJECT DURATION (Note: Projects must be completed by December 31, 2014)
Estimated Start Date:
Estimated Completion Date:
GEOGRAPHIC AREA:
Where is the project area?
Please attach a map of the project area.
Provide Latitude /Longitude coordinates in Decimal Degrees (e.g., 45.3530/- 120.4510) of your PROJECT location and
the affected water body. The PROJECT location is the approximate center of where you will be working.
Latitude /Longitude coordinates can be located at: http /itouchmap.com /latlong.html
Location
Primary Site
Secondary Site
Tertiary Site
PROJECT Location (Lat/Long):
Water Body Name:
EXECUTIVE SUMMARY
In 250 words or fewer, describe the problem to be addressed, the scope of the project, its
water quality benefits, and how the project addresses the identified problem.
2. Project Purpose (20 points)
Scoring Guide:
Will the project make a meaningful impact on one of the four eligible water bodies?
Does the project address an industrial or commercial area that has high legacy loads of
chemicals of concern?
In two pages or fewer, describe the purpose of project.
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Toxics and Nutrients
Storm Drain Cleaning Grant Application
3. Existing Source Control Work (20 points)
Scoring Guide:
Will the existing source control activities (or the funded future source control activities)
significantly reduce the recontamination of the stormwater system?
Do the source control activities go beyond current permit requirements?
In two pages or fewer, describe the applicant's source control program and how it is effective and
reducing or eliminating new sources of contamination to the separate storm sewer system. This
grant does not fund the actual source control work.
4. Scope of Work (20 points)
Scoring Guide:
Is the project well- structured and clearly described?
Is the schedule reasonable and achievable?
Will the proposed monitoring effectively estimate the amount of each chemical of concern
removed during the storm drain cleaning (as specified in a Quality Assurance Project Plan
(QAPP))?
Will waste materials be properly handled and disposed?
Task 1 is standard for all grant projects. Follow the format provided below for the additional tasks in
your scope of work. Limit answer to four pages or fewer.
Task 1- Project Administration /Management:
Budget for Task 1:
Completion Date for Task 1:
Description: The RECIPIENT will administer the project. Responsibilities will include, but not be
limited to: maintenance of project records; submittal of payment vouchers, fiscal forms, and progress
reports; compliance with applicable procurement, contracting, and interlocal agreement
requirements; application for, receipt of, and compliance with all required permits, licenses,
easements, or property rights necessary for the project; and submittal of required performance items.
The RECIPIENT will manage the project. Efforts will include conducting, coordinating, and
scheduling project activities and assuring quality control. Every effort will be made to maintain
effective communication with the RECIPIENT's designees; Ecology; all affected local, state, or
federal jurisdictions; and any interested individuals or groups. The RECIPIENT must carry out this
project in accordance with any completion dates outlined in this agreement.
The RECIPIENT will ensure this project is completed according to the details of this agreement. The
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Toxics and Nutrients
Storm Drain Cleaning Grant Application
RECIPIENT may elect to use its own forces or it may contract for professional services necessary to
perform and complete project related work.
Task 2-
Budget for Task 2:
Completion Date for Task 2:
Description:
Task 3-
Budget for Task 3:
Completion Date for Task 3:
Description:
Task 4-
Budget for Task 4:
Completion Date for Task 4:
Description:
Task 5-
Budget for Task 5:
Completion Date for Task 5:
Description:
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Storm Drain Cleaning Grant Application
5. Proposed Budget (10 Points)
Scoring Guide:
Is the budget complete and consistent with the scope?
Does the budget represent a good value for the work and water quality benefits achieved?
Budget examples can be found in Appendix A of Administrative Requirements for Recipients of
Ecology Grants and Loans, "The Yellow Book," found at:
www.ecy.wa.gov /programs /wq /funding /cycles /2013 /index.html Detailed budgets can be
attached and submitted with the application.
Total PROJECT Cost
This amount represents the full cast of the PROJ
Eligible PROJECT Cost
This amount represents the portion of the project casts that are grant eligible.
TOTAL Eligible Cost by Budget O
Salaries:
Benefits:
Indirect costs:
benefits)
Contracts:
Materials, goods, and
services (list major item):
Equipment (list major items):
Travel:
Other (please outline):
Total Eligible Cost:
(May include up to 25 percent of employee salaries and
Describe how costs were estimated. Explain how you calculated each budget item and why it
is necessary for the project. Include the steps taken to ensure the accuracy of cost estimates.
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Toxics and Nutrients
Storm Drain Cleaning Grant Application
6. Programmatic Capability (5 points)
Scoring Guide:
Does the applicant have the capacity, expertise, and demonstrated ability to successfully
complete the project?
In a half page or less, describe the applicant's capability to conduct the project.
7. Project Outputs and Outcomes (25 Points)
Scoring Guide:
Is the project addressing chemicals of concern?
What are the expected load reductions for the project?
In one page or less, provide a description of the project's outputs and outcomes.
Outputs (Outputs are the major products and /or the substantial and completed processes that will be
created to reach outcomes. They are the anticipated accomplishments funded through the grant, and
they are directly under the grantee's control. The outputs occur "in order to achieve" an intended
outcome. Outputs should be numeric whenever possible.)
Outcomes (Outcomes are the desired environmental changes or results that the proposed project will
eventually accomplish. The follow from the outputs and identify the anticipated change that is the goal
of the grant.)
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Storm Drain Cleaning Grant Application
8. Application Certification
I CERTIFY TO THE BEST OF MY KNOWLEDGE THAT THE INFORMATION IN THIS APPLICATION IS TRUE AND
CORRECT AND THAT I AM THE LEGALLY AUTHORIZED SIGNATORY OR DESIGNEE FOR THE SUBMITTAL OF
THIS INFORMATION ON BEHALF OF THE APPLICANT
Printed Name Signature
Title Date
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2013 to 2018
PROJECT: Lower Duwamish Conveyance Cleaning Inspections Project No. 91241204
DESCRIPTION: Clean and inspect existing conveyance systems throughout the Lower Duwamish and East Marginal
Way South corridor.
JUSTIFICATION: Blockage of stormwater system may lead to flooding and water quality degradation.
STATUS: New project for 2013 2018 CIP.
MAINT. IMPACT: No change in maintenance.
COMMENT: Proposed grant for $310,000 with no City match is from the Department of Ecology's National Estuary
Program Toxics and Nutrients for Storm Drain Cleaning.
FINANCIAL Through Estimated
(in 1000's) 2011 2012 2013 2014 2015 2016 2017 2018 BEYOND TOTAL
EXPENSES
Design
30
10
40
Land (R/W)
0
Const. Mgmt.
30
15
45
Construction
250
60
310
TOTALEXPENSES1
01
01
310
1 85
1 01
01
01
01
01
395
FUND SOURCES
Awarded Grant
0
Proposed Grant
310
310
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
0
0
0
85
0
0
0
0
0
85
TOTAL SOURCES
0
0
310
85
0
0
0
0
0
1 395
2013 2018 Capital Improvement Program 147
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