HomeMy WebLinkAboutCOW 2012-11-13 COMPLETE AGENDA PACKETTukwila City Council Agenda
v COMMITTEE OF THE WHOLE
Jim Haggerton, Mayor Counci /members: Joe Duffie Dennis Robertson
David Cline, City Administrator Allan Ekberg Kathy Hougardy
V Sea l, Cou n c il Pr D e'Sea n Q K ate Kr
EXECUTIVE SESSION 6:00 PM 7:00 PM 4+
Potential Litigation Pursuant to RCW 42.30.110(1)(i)
(60 minutes)
Tuesday, November 13, 2012, 7:00 PM Tukwila City Hall Council Chambers
1. CALL TO ORDER PLEDGE OF ALLEGIANCE
2. SPECIAL
Swearing in of Dean Kolstad, Lateral Police Officer (Badge #207).
PRESENTATION
Mike 14111a, Po /ice Chief.
3. CITIZEN COMMENT
At this time, you are invited to comment on items not included on this agenda
(please limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion.
4. PUBLIC HEARING
An ordinance increasing the regular property tax levy one percent from
Pg.1
the previous year commencing January 1, 2013, on all property, both
real and personal, in compliance with RCW 84.55.120; providing for
severability and establishing an effective date.
5. SPECIAL
a. Tax levy legislation;
Pg.1
ISSUES
(1) An ordinance increasing the regular property tax levy one percent
Pg.5
from the previous year commencing January 1, 2013.
(2) An ordinance levying the general taxes for the fiscal year
Pg.7
commencing January 1, 2013.
b. An update on the self- insured health care plan funding.
Pg.11
c. A supplemental agreement for additional design work for the
Pg.75
Duwamish Gardens project.
d. A supplemental agreement for additional work on the Water and
Pg.105
Sewer Comprehensive Plans.
e. A resolution regarding water, sewer and surface water rates.
Pg.111
f. Purchase of 190 Leotek LED luminaires for the 2012 annual Traffic
Pg.143
Signal Program.
g. Acceptance of a grant for the East Marginal Way South Overlay
Pg.155
Repair Project (South 81st Place to Norfolk Street).
h. An Interlocal Agreement with the Tukwila Metropolitan Park District.
Pg.169
i. A discussion on the 2013 -2014 Budget and 2013 -2018 Capital
Pg.185
Improvement Program.
Please bring your Preliminary Budget and CIP, Q
(continued...)
p
COMMITTEE OF THE WHOLE MEETING
Tuesday, November 13, 2012
Page 2
REPORTS
a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
7. MISCELLANEOUS
S. EXECUTIVE SESSION
9. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at
www.tukwilawa.aov and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic riles of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL AGENDA SYNOPSIS
nitials
Meetin Date
Prepared b
M r r review
Co na"I review
11/13/12
PMC
Resolution
Mtg Date
Ordinance
Mtg Date 11/19/12
11/19/12
PMC
Other
Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PW
SPONSOR'S City Council is being asked to approve an ordinance levying property tax for 2012 and an
SUMMARY ordinance increasing the regular property tax levy one percent from the previous year.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/06/12 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
ITEM INFORMATION
ITEMNO.
4&
5.A.
STAFF SPONSOR: PEGGY MCCARTHY
ORIGINALAGENDADATE: 11/13/12
AGENDA ITEM TITLE An ordinance levying property taxes for 2013 and an ordinance increasing the
regular property tax levy one percent from the previous year.
CATEGORY Discussion
Mt g Date 11/13/12
Motion
Mig Date
Resolution
Mtg Date
Ordinance
Mtg Date 11/19/12
BidAward
Mtg Date
Public Hearing
Mtg Date 11/13/12
Other
Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PW
SPONSOR'S City Council is being asked to approve an ordinance levying property tax for 2012 and an
SUMMARY ordinance increasing the regular property tax levy one percent from the previous year.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/06/12 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
MTG. DATE
ATTACHMENTS
11/13/12
Informational Memorandum dated 11/01/12
Draft Ordinances (2)
Preliminary Levy Limit Worksheet
11/19/12
p
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
DATE: 11/01/12
SUBJECT: 2013 Property Tax Levy
ISSUE
Approval of ordinances adopting general property tax levy and regular tax levy for 2013 by
November 30, 2012.
BACKGROUND
A Public Hearing for adoption of the 2013 property tax levy is required by RCW 84.55.120. The
Hearing is scheduled for November 13, 2012.
The City was notified on October 23, 2012 that the assessed value for Tukwila for 2013 is
projected to be $4,603,990,258. The allowable levy projected by King County and documented
on the Preliminary Levy Limit Worksheet -2013 Tax Roll is $13,839,489, representing the
maximum 1% increase allowed by law.
DISCUSSION
The assessed value and the allowable levy are subject to change until final levy rate
determination. A levy amount of $13,900,000 will be used for the ordinance. If the final
allowable levy is less than the ordinance amount, King County Department of Assessments will
adjust the ordinance amount to the final allowable levy amount and no further action the Council
will be required. If the final allowable levy is more than the ordinance amount, a revised
ordinance will be presented to Council at the Regular Meeting on December 3, 2012 for
approval.
RECOMMENDATION
The Council is being asked to approve the ordinance adopting the General Tax Levy and the
ordinance adopting the Regular Tax Levy at the November 13, 2012 Committee of the Whole
meeting and subsequent November 19, 2012 Regular Meeting. A public hearing has also been
scheduled at the November 13, 2012 Committee of the Whole.
IAa _T31 1 ',I4a&?
Draft Ordinances
Preliminary Levy Limit Worksheet -2013 Tax Roll
3
p
'F K;
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, LEVYING THE GENERAL TAXES
FOR THE CITY OF TUKWILA IN KING COUNTY FOR THE
FISCAL YEAR COMMENCING JANUARY 1, 2013, ON ALL
PROPERTY, BOTH REAL AND PERSONAL, IN SAID CITY,
WHICH IS SUBJECT TO TAXATION FOR THE PURPOSE OF
PAYING SUFFICIENT REVENUE TO CARRY ON THE SERVICES
OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE
ENSUING YEAR, AS REQUIRED BY LAW; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Tukwila has considered the City's
anticipated financial requirements for 2013 and the amounts necessary and available to be
raised by ad valorem taxes on real, personal and utility property, and
WHEREAS, the final assessed valuation calculation has been determined,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Regular Tax Levy.
A. There shall be and hereby is levied on all real, personal and utility property in the
City of Tukwila, in King County, whose estimated assessed valuation is $4,603,990,258,
current taxes for the ensuing year commencing January 2013, in the amount and at the
rates specified below:
Amount
Regular Tax Levy $13,900,000
B. The said taxes herein provided for are levied for the purpose of payment upon the
general bonded indebtedness of the City of Tukwila, the General Fund, and for the
maintenance of the departments of the municipal government of the City of Tukwila for the
fiscal year beginning January 1, 2013.
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5
Section 2. Collection. This ordinance shall be certified to the proper County
officials, as provided by law, and taxes here levied shall be collected to pay to the Finance
Director of the City of Tukwila at the time and in the manner provided by the laws of the
State of Washington for the collection of taxes for non chartered code cities.
Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 4. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 5. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force and effect
January 1, 2013.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 2012.
ATTEST /AUTH ENTICATED:
Christy O'Flaherty, MMC, City Clerk
Jim Haggerton, Mayor
APPROVED AS TO FORM BY:
Shelley M. Kerslake, City Attorney
W: Word Processing \Ordinances \General Tax Levy 10 -26 -12
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Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Page 2 of 2
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AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, INCREASING THE CITY OF
TUKWILA REGULAR LEVY FROM THE PREVIOUS YEAR,
COMMENCING JANUARY 1, 2013, ON ALL PROPERTY,
BOTH REAL AND PERSONAL, IN COMPLIANCE WITH
RCW 84.55.120; PROVIDING FOR SEVERABILITY; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Tukwila has properly given notice of a public hearing held on
November 13, 2012, pursuant to RCW 84.55.120; and
WHEREAS, after hearing and duly considering all relevant evidence and testimony
presented, the City Council has determined that in order to discharge its expected
expenses and obligations the City requires an increase in property tax revenue from the
previous year, in addition to the increase resulting from the addition of new construction
and improvements to property and any increase in the value of State assessed property;
and
WHEREAS, the City Council has determined it is in the City's best interest and
necessary to meet its expenses and obligations for the property tax revenue to be
increased for 2013, and the final assessed valuation calculation has been determined;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. An increase in the regular property tax levy, in addition to any amount
resulting from the addition of new construction and improvements to property and any
increase in the value of State assessed property, is hereby authorized for the 2013 levy in
the amount of $16,271, which is a percentage increase of 1.0% from the previous year.
This increase is exclusive of additional revenue resulting from new construction,
improvements to property, any increase in the value of State assessed property, any
annexations that have occurred and refunds made.
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7
Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force and effect
January 1, 2013.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 2012.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
Jim Haggerton, Mayor
APPROVED AS TO FORM BY:
Shelley M. Kerslake, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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Page 2 of 2
i
LEVY LIMIT WORKSHEET 2013 Tax Roll
TAXING DISTRICT: City of Tukwila
The following determination of your regular levy limit for 2013 property taxes is provided by the King County
Assessor pursuant to RCW 84.55.100.
Annexed to Library District (Note 1) Estimated Library rate: 0.50000
Using Limit Factor Using Implicit
For District Calculation of Limit Factor Levy Price Deflator
13,647,706 Levy basis for calculation: (2012 Limit Factor) (Note 2) 13,647,706
1.0100 x Limit Factor 1.0295
13,784,183 Levy 14,050,313
10,077,387 Local new construction 10,077,387
0 Increase in utility value (Note 3) 0
10,077,387 Total new construction 10,077,387
2.95408 x Last year's regular levy rate 2.95408
29,769 New construction levy 29,769
13,813,952 Total Limit Factor Levy 14,080,082
Annexation Levy
0 Omitted assessment levy (Note 4) 0
13,813,952 Total Limit Factor Levy new lid lifts 14,080,082
4,603,990,258 Regular levy assessed value less annexations 4,603,990,258
3.00043 Annexation rate (cannot exceed statutory maximum rate) 3.05823
0 x Annexation assessed value 0
0 Annexation Levy 0
1 13,839,489 ALLOWABLE LEVY (Note 6) 14,105,619
Lid lifts, Refunds and Total
Regular levy assessed value (Note 8)
0
First year lid lifts
0
13,813,952
Limit Factor Levy
14,080,082
13,813,952
Total RCW 84.55 levy
14,080,082
25,537
Relevy for prior year refunds (Note 5)
25,537
13,839,489
Total RCW 84.55 levy refunds
14,105,619
Levv Correction: Year of Error +or
1 13,839,489 ALLOWABLE LEVY (Note 6) 14,105,619
Calculation of statutory levy
Increase Information (Note 7)
Regular levy assessed value (Note 8)
3.00598
Levy rate based on allowable levy
3.06378
13,767,912
Last year's ACTUAL regular levy
13,767,912
16,271
Dollar increase over last year other than N/C Annex
282,401
0.12%
Percent increase over last year other than N/C Annex
2.05%
Calculation of statutory levy
Regular levy assessed value (Note 8)
4,603,990,258
x Maximum statutory rate
3.10000
Maximum statutory levy
14,272,370
+Omitted assessments levy
0
Maximum statutory levy
14,272,370
Limit factor needed for statutory levy
NOT USABLE
ALL YEARS SHOWN ON THIS FORM ARE THE YEARS IN WHICH THE TAX IS PAYABLE.
Please read carefully the notes on the reverse side.
10/23/12 4:33 PM
LevyLimitW S.doc
irs
COUNCIL AGENDA SYNOPSIS
Meetin Date Prepared b Ma or's review C nczt review
11/13/12 SB
ITEM INFORMATION
ITEM NO.
5.B.
11
STAFF SPONSOR: STEPHANIE BROWN
ORIGINAL AGENDA DATE: 11/13/12
AGENDA ITEM TITLE- Presentation on Self- Insured Healthcare Plan Funding Overview.
CATEGORY Discussion
Mtg Date
Motion
Mtg Date
Resolution
Mtg Date
Ordinance
Mtg Date
❑Bid Award
Mtg Date
Public Hearing
Mtg Date
❑Other
Mtg Date
SPONSOR ®Counczl E] Ma HR DCD .Finance .Fire IT P &R Police PW
SPONSOR'S At their budget work session on October 11, 2012, the City Council requested to receive an
SUMMARY actuarial report on the City's Self- Insured Healthcare Plan.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
11/13/12
Informational Memorandum dated 11/7/12
2013 Healthcare Budget Projections for Active Plan
2013 Healthcare Budget Projections Leoff 1 Retirees
Presentation Materials Health Plan Funding Overview
Minutes from Council Budget Workshop 10/11/12
11
12
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
City Council
FROM: Stephanie Brown, Human Resources Director
DATE: November 7, 2012
SUBJECT: Self- Insured Healthcare Plan Funding Overview
ISSUE
At the October 11, 2012 Budget Work Session, the City Council requested that staff provide an
actuarial report on the City's Self- Insured Healthcare Plan.
RECOMMENDATION
This is information only, and no Council action is required.
ATTACHMENTS
2013 Healthcare Budget Projections for Active Plan
2013 Healthcare Budget Projections for Leoff 1 Retirees
Presentation on Health Plan Funding Overview
Minutes from October 11, 2012 Council Budget Workshop
13
ie
CITY OF TUKWILA
2013 Healthcare
Budget Projections
LEOFF 1 Retirees
October 11, 2012
16519 107th Place NE
Bothell, Washington 98011
t: (425) 939 -7444
f: (425) 939 -0089
www.HealthcareActuaries.com
15
TABLE OF CONTENTS
Introduction 1
Composite Rate Development 2
Composite Rate Funding Projections 8
Incurred but Not Reported (IBNR) Claims Estimates 11
Projected Fund Expenses 13
Monthly Rates 15
INTRODUCTION
Healthcare Actuaries prepared this report for the City of Tukwila. The purpose of this report is to provide 2013 healthcare funding rates based
on the City's goal to maintain reserves equal to 2.5 times IBNR (1 x IBNR to fund the IBNR reserve, plus 1.5 x IBNR for contingencies) in the
City's LEOFF 1 Medical Self - Insurance Fund (Fund 503).
Information Regarding the Data
The basis for this report is information provided by the City, the City's broker (R.L. Evans Company, Inc.), and the City's third -party
administrator (Healthcare Management Administrators, or HMA). The information provided appears to be reasonable; however, we did not
audit it nor verify it for accuracy.
Report Contents Ft Scope
This report includes the following information:
• market trend rates for medical, pharmacy, and dental coverage;
• analysis of plan- specific trend rates separately for medical, pharmacy, dental, and vision benefits;
• projected composite rates, separately for medical, pharmacy, dental, and vision benefits;
• proposed rates for medical /pharmacy, dental, and vision benefits by plan and tier;
• development of annual budgets for the City's Medical Self - Insurance Fund for 2013 through 2015.
-1 City of Tukwila 2013 Renewal Report 1 10/11/2012
COMPOSITE RATE DEVELOPMENT
Introduction
We developed funding rates for the medical /pharmacy, dental, and vision plans using the following general process:
1) Collected, analyzed, and reviewed historical claims experience.
2) Adjusted paid claims for historical plan design changes and for stop -loss recoveries.
3) Reviewed large claims to determine if adjustments are necessary due to an unusually high number of large claims, or for individual cases of
an unusually high dollar amount.
4) Calculated and compared historical trend rates with market trend rates; selected trend assumptions.
5) Using adjusted historical claims and enrollment and assumed trend rates, calculated projected claims for the remainder of the 2012 plan
year and the 2013 plan year.
Historical Experience
The development of projected funding rates depends on historical claims information, including the number of covered employees or members
by month, paid claims by month and large claims information. Historical information is also useful in understanding the performance of the
plans, and how one might expect them to perform in the near future.
Healthcare Reform and Plan Design Changes
After a review of historical experience, we documented historical and future plan design changes and developed adjustment factors. For 2013,
there are no benefit adjustments.
Large Claims Adjustment
In addition to plan design changes, we performed a review of large claims to determine the frequency and magnitude of large claims. If one or
more large claims exist that one would not expect to recur in future years, or if the number of claims is outside expected levels, removing a
portion of the large claims would be appropriate. There were no large claims for retirees in 2011 or year -to -date 2012. We removed stop -loss
recoveries received for the portion of large claims in excess of the specific stop -loss deductible, since the stop -loss carrier covers that portion
of those claims.
Trend Analysis
We developed plan- specific trend rates using adjusted historical claims and enrollment using exponential regression techniques applied to a
rolling twelve -month average of paid claims per employee per month (PEPM). We calculated trend rates for the most recent 12 and 24 months
of rolling- twelve -month claims data for the medical, pharmacy, dental and vision claims. Given the small number of covered employees and
members, one cannot rely entirely on plan- specific trend rates alone. There is too much variability in trend rates for the plan- specific trend
data to be credible on its own. Therefore, we use a weighted average of the plan- specific trend rates and market trend rates to set the trend
rates used in the projections. The results of the analysis follow, including a comparison to market trend rates and the applied trend rates used
in the projections:
City of Tukwila 2013 Renewal Report 2 10/11/2012
11 IIIIIIIIIII boon
111111111111111 11
Medical
Pharmacy
Dental
Vision
24 months
12 months
24 months
12 months
24 months
12 months
24 months
12 months
-25.1%
-14.6%
91.0%
138.2%
- 1.3%
- 4.5%
6.6%
-15.1%
-14.6% 6.6 %2 5.5%
91.0% 6.5 %3 10.7%
-1.3% 6.2 %4 5.5%
6.6% 3.9 %5 4.2%
Exhibits A through D show the development of the trend rates based on 12 -month rolling averages.
1 2012 Segal Health Plan Cost Trend Survey or Arlen Group Trends for 2nd quarter 2012.
2 Segal Health Plan Cost Trend for Medicare Advantage FFS or PPOs, Projected 2012 w/o Rx.
3 Segal Health Plan Cost Trend for Retirees Age 65+ for Rx.
4 Arlen Group Trend for FFS /Indemnity Dental Plans.
5 Segal Health Plan Cost Trend for Reasonable and Customary (REtC) Vision Plans.
City of Tukwila 2013 Renewal Report 3
10/11/2012
N
0
$900
$800
Exhibit A
CITY OF TUKWILA
Medical Trend: Rolling -12 -Month Exponential Trend (LEOFF 1 Retirees)
Cost $400
PEPM
-$100
A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J
2010 2011 2012
PEPM (lagged 2 months)
City of Tukwila 2013 Renewal Report
Rolling 12 -Month Average Exponential Trend ® -14.6%
4
10/11/2012
Cost
PEPM
$2,500
$2,000
$1,500
$1,000
$500
$0
Exhibit B
CITY OF TUKWILA
Rx Trend: Rolling -12 -Month Exponential Trend (LEOFF 1 Retirees)
A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J
2010 2011 2012
PEPM (lagged 0 months)
City of Tukwila 2013 Renewal Report
Rolling 12 -Month Average Exponential Trend ® 91.0%
5
10/11/2012
Cost
PEPM
$250
$200
$150
$100
$50
$0
Exhibit C
CITY OF TUKWILA
Dental Trend: Rolling-1 2-Month Exponential Trend (All Participants)
A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J
2010 2011 2012
PEPM (lagged 1 month)
Rolling 12 -Month Average Exponential Trend ® -1.3%
City of Tukwila 2013 Renewal Report 6
10/11/2012
$30
$25
$20
Cost
PEPM $15
$10
$0
Exhibit D
CITY OF TUKWILA
Vision Trend: Rolling -12 -Month Exponential Trend (All Particpants)
A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J
2010 2011 2012
PEPM (lagged 1 month)
City of Tukwila 2013 Renewal Report
Rolling 12 -Month Average Exponential Trend ® 6.6%
7
10/11/2012
COMPOSITE RATE FUNDING PROJECTIONS
We developed projected funding rates based on the most recent thirty -six months of adjusted paid claims, net of any specific stop -loss
recoveries. We developed projected funding rates on a "paid" rather than an "incurred" basis, since the City budgets the change in IBNR
separately. Next, we divided paid claims by the number of covered employees, resulting in projected paid claims per employee per month
(PEPM). Then we lagged the number of covered employees utilized by two months for medical, zero months for pharmacy, one month for
dental, and one month for vision, to provide a better match between enrollment and paid claims (this approximates incurred claims). Finally,
we adjusted projected paid claims PEPM for trend from the midpoint of the experience period to the midpoint of the renewal period.
The result is projected paid claims PEPM. To this, we added administration costs and stop -loss premiums. We did not add an explicit margin for
claims fluctuations because the amount of the reserve in the fund balance is sufficient to cover expected claim fluctuations.
Exhibit E illustrates the funding projections for 2012. We based total projected costs for the year on actual results for January through July,
and projected results for August through December.
Exhibit F illustrates the funding projections for 2013.
City of Tukwila 2013 Renewal Report 8 10/11/2012
Exhibit E
CITY OF TUKWILA
Projected Costs for the LEOFF 1 Retiree Plans
for the Period January 1, 2012 - December 31, 2012
Projected Costs for 8/1/2012 through 12/31/2012
Net adjusted paid claims for the 36 months ending 7/31/2012
Covered retirees for the 36 months ending 5/31/2012, 7/31/2012,
6/30/2012, and 6/30/2012, respectively
Claims cost per employee per month
Impact of future plan design changes (if any)
Trend @ 5.5 %, 10.7 %, 5.5 %, and 4.2% for 20.5 months
Trended claims cost per employee per month with margin
Administrative costs per employee per month
Stop -loss premiums per employee per month
Projected composite funding per employee per month, participating
Current number of employees
Number of months in rest of year
Projected total costs for 8/1/2012 through 12/31/2012
Combined total costs for 8/1/2012 through 12/31/2012
Actual Costs Through 7/31/2012
Net paid claims for 2012 year -to -date through July, by plan
Actual administration costs
Actual stop -loss premiums
Total actual costs
Projected total costs for the current plan year
Notes:
Medical Rx Dental Vision
$337,797 $389,490 $105,817 $16,695
1,372
_ $246.21
x 1.0000
x 1.0965
_ $269.97
+ $24.65
+ $35.01
_ $329.63
x 37
x 5
_ $60,982
1,374
$283.47
1.0000
1.1901
$337.36
$4.25
n/a
$341.61
37
5
$63,198
1,373 1,373
$77.07 $12.16
0.8581 1.0000
1.0949 1.0723
$72.41 $13.04
$5.75 $0.75
n/a n/a
$78.16 $13.79
37 37
5 5
$14,460 $2,551
$141,190
$72,166
$77,544
$29,815
$877
$10,709
$9,278
$200, 389
$341,579
• Historical paid claims are net of stop -loss recoveries and Caremark rebates, and adjusted for historical plan design changes.
• Medical administrative costs include the following fees PEPM: medical ASO fees of $15.95, medical management fees of $3.20, PPO access fees of $5.50.
• Prescription drug administrative costs include fees of $4.25 PEPM.
• Dental plan administrative costs include ASO fees of $5.75 PEPM.
• Vision plan administrative costs include ASO fees of $0.75 PEPM.
• Specific stop -loss premiums (PEPM) are $35.01 for employees and $52.52 for dependent units.
City of Tukwila 2013 Renewal Report
9 10/11/2012
CITY OF TUKWILA
Projected Monthly Funding for the LEOFF 1 Retiree Plans
for the Period January 1, 2013 - December 31, 2013
Net adjusted paid claims for the 36 months ending 7/31 /2012
Covered retirees for the 36 months ending 5/31 /2012, 7/31 /2012,
6/30/2012, and 6/30/2012, respectively
Claims cost per employee per month
Impact of future plan design changes (if any)
Trend ® 5.5 %, 10.7 %, 5.5 %, and 4.2% for 29 months
Trended claims cost per employee per month with margin
Administrative costs per employee per month
Stop -loss premiums per employee per month (estimated)
Projected composite funding per employee per month
Total composite funding per employee per month
Current composite funding per employee per month
Required increase
Medical Rx Dental Vision
$337,797 $389,490 $105,817 $16,695
+ 1,372 1,374 1,373 1,373
_ $246.21 $283.47 $77.07 $12.16
x 1.0000 1.0000 0.8581 1.0000
x 1.1392 1.2792 1.1368 1.1038
= $280.48 $362.62 $75.18 $13.42
+ $25.22 $4.50 $4.38 $0.77
+ $45.28 n/a n/a n/a
_ $350.98 $367.12 $79.56 $14.19
$732.30 $79.56
_ $976.79 $59.16
_ -25.0% 34.5%
Recommended increase
= 0.0% 0.0% 0.0%
Notes:
• Historical paid claims are net of stop -loss recoveries and Caremark rebates, adjusted for historical plan design changes.
• Medical administrative costs include the following fees PEPM: medical ASO fees of $16.43, medical management fees of $3.30, PPO access fees of $5.50.
• Prescription drug administrative costs include fees of $4.50 PEPM.
• Dental plan administrative costs include ASO fees of $4.38 PEPM.
• Vision plan administrative costs include ASO fees of $0.77 PEPM.
• Specific stop -loss premiums (PEPM) are estimated to increase by 29.3% to $45.28 for employees and $67.93 for dependent units.
City of Tukwila 2013 Renewal Report
10
Exhibit F
10/11/2012
INCURRED BUT NOT REPORTED CLAIMS ESTIMATES
This section of the report provides IBNR estimates to use in the "Health Self - Insurance Fund: Statement of Revenue Et Expense ".
We estimated the incurred but not reported (IBNR) liability as of July 31, 2012 using actuarial methods. Based on the results, as well as a
review of actual run -out, we selected average lag days of 67.5 days, 23.6 days, 31.2 days, and 58.4 days for medical, pharmacy, dental, and
vision, respectively. These are within expected norms. Using average lag days and net adjusted paid claims, we estimated the IBNR liability as
of July 31, 2012. Next, we developed the estimated IBNR liability as of December 31, 2012 by trending the July 31, 2012 estimates to year -end.
We did not add an explicit margin for claims fluctuations because the amount of the reserve in the fund balance is sufficient to cover expected
claim fluctuations. We then added administrative costs. We estimated IBNR liabilities for future periods by applying trend.
Finally, we allocated the liability to actives and LEOFF 1 retirees based on headcount as of July 31, 2012. Exhibit G shows IBNR estimates for
LEOFF 1 retirees.
N
-1 City of Tukwila 2013 Renewal Report 11 10/11/2012
Exhibit G
City of Tukwila
Estimated IBNR - LEOFF 1 Retirees
Medical, Rx, Dental, and Vision
Medical Rx Dental Vision Total
Average claim lag in days 67.5 23.6 31.2 58.4
Divided by the number of days in the 12 months ending 7/31/2012 - 366.00 366.00 366.00 366.00
Portion of year = 0.1844 0.0645 0.0852 0.1596
Net paid claims in the 12 months ending 7/31/2012* x $3,094,544 $805,327 $573,863 $25,417
Unadjusted IBNR = $570,715 $51,928 $48,919 $4,056
Trend adjustment x 1.0444 1.0404 1.0228 1.0167
Exposure adjustment x 0.9860 1.1004 1.1851 0.7035
Estimated IBNR = $587,701 $59,449 $59,296 $2,901
Estimated administration* x $1,922 $527 $688 $90
Number of actives and retirees as of 7/31/2012 - 343 343 363 195
Number of retirees as of 7/31/2012 x 39 39 39 39
Total estimated IBNR as of 12/31/2012, rounded = $68,700 $7,300 $7,100 $700
Recommended IBNR as of 12/31/2012, rounded $68,700 $7,300 $7,100 $700
Total estimated IBNR as of 12/31/2013, rounded = $72,500 $8,100 $7,500 $700
Total estimated IBNR as of 12/31/2014, rounded = $76,500 $9,000 $7,900 $700
Total estimated IBNR as of 12/31/2015, rounded = $80,700 $10,000 $8,300 $700
Notes:
Paid claims are net of stop -loss recoveries.
** HMA charges 3 months of administrative fees (excluding PPO access fees) to adjudicate 12 months of run -out claims. This is the basis for the
administrative fees included above. Stop -loss premiums are not included.
$83, 800
$83,800
$88,800
$94,100
$99,700
City of Tukwila 2013 Renewal Report 12 10/11/2012
PROJECTED FUND EXPENSES
Exhibit H on the following page provides a statement of revenue and expense for 2012 through 2015. The purpose of this exhibit is to
determine the rate increases necessary to meet the City's financial goal of maintaining reserves at 1 x IBNR for claims fluctuations plus 1.5 x
IBNR for the IBNR liability itself (2.5 x IBNR, in total). The source of each item follows:
• For the first 7 months of 2012, medical /Rx, dental, and vision premiums paid to the fund use actual accruals. For the last 5 months of
2012, premiums paid use enrollment, as shown in Exhibit 1, multiplied by the current rates for 2012. We assumed no change in the HMA
rates for 2013, 2014, and 2015. We also applied no increase to the dental and vision premiums for 2013, 2014, or 2015.
• The City elected not to fund the LEOFF 1 premiums in 2013 and 2014. We added an adjustment to the Fund Income to account for this
reduction in funding. The rate exhibits show the premiums in full, for use in calculating COBRA rates.
• Medical /Rx, dental, and vision claims and related plan costs use the information shown in Exhibits E and F. We based the claims and
related plan costs for 2013 on the assumed increases shown in the exhibit.
• IBNR uses the estimates developed in Exhibit G.
• All other fund expenses use the information provided by the City's Finance Department or use the assumed increases shown in the exhibit
(as provided by Finance).
N
cfl City of Tukwila 2013 Renewal Report 13 10/11/2012
0
CITY OF TUKWILA
Health Self-Insurance Fund 503: Statement of Revenue and Expense - LEOFF 1 Retirees
Funding Rate Changes
Plan
2013
2014
2015
Medioumx
Dental
Vision
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
Accounts
Forecasts
Change
Revenue
1.1
1.2
City Contributions -*wA
Interest
$466,661
$3,552
$459,962
$3,697
$459,962
$3,828
$459,962
$3a99
-1.4%
4.1m
0.0%
3.5m
0.0%
1.9u
Tota/ - Revenue
$470,213
$463,659
$463,790
$463,861
'1.4%
0.0%
0.0%
Expense
Administrative Costs
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
ASO, UR, PPO, HIPAA, COBRA
Stop-Loss Insurance Premiums
Miscellaneous a Broker Fees
City Support Services
GASB
Audit
Patient-Centered Outcome Trust Fees
LTC Insurance
$17,259
$15,755
$2'040
$4,619
$10,00
$700
$m
$8,535
$15,485
$20'10*
$2'040
$9,619
$m'mm
$0
$37
$8,962
$16,259
$23'120
$2'040
$9,909
$10,00
$0
$74
$9,410
$17,072
$2*'588
$2'040
$m'om
$m'mm
$800
$74
$9,881
'10.3m
27.6%
0.0%
,ox.zm|
0.0%
100.0m
,00.om
5.0m
5.0m
15.0m
0.0%
3.0m
0.0%
0.0%
,00.om
5.0m
5.0m
15.0m
0.0%
3.0m
0.0%
100.0m
0.0%
5.0m
Subtotal - Administrative Costs
$58,908
$66'247
$70'812
$7*'661
12.5%
6.9m
8.3m
Claim Payments
3.1
3.2
3.3
wemcoupho,mocv - cla/mpovments
oenml - ommpovment,
Vision - Cjaim Payments
$262,067
$43'211
$3'289
$285,537
$33,380
$5,958
$309,704
$35,199
$6'206
$335'916
$37,117
$6'*65
9.0%
-22.8%
81.1%
8.5m
5.5%
4.2m
8.5m
5.5%
4.2m
Subtotal - Claim Payments
$308,567
$32*'875
$351,109
$379,498
5.3m
8.1%
8.1%
Total -Expense
$367'*75
$391'122
$421,921
$456'159
6.4%
7.9%
8.1%
wetTvtal - punu|novme
$102'739
$72'537
$41,869
$7'702
-29.4%
'*2.3m
'81.6m
Adjustment to Fund Income
$o
($ *mnm)
(S*mnm)
$o
n/a
0.0%
,00.om
Adjusted Fund Income
$102'739
f$,87 -,"s.
(S*mOW.
$7'702
'477.1m
7.9%
'm,.xm
IBNR Funding
4.1
4.2
Beginning /awnReserve
Ending IBNR Reserve
$55,200
$83'800
$83'800
$88,800
$88'800
$94,100
$94'100
$99,700
51.8%
6.0m
6.0m
6.0m
6.0m
6.0m
Change in IBNR
f$,'8 600.
6'0 000.
($60 600.
($60 600.
-82.5%
6.0m
5.7%
Fund Balance (Net of IBNR Reserve)
5.1
5.2
Beginning Fund Baance
Ending Fund Baance1
$1'822'186
$1'896'32*
$1'896'32*
$1,963,861
$1,963,861
$2,000,430
$2,000,430
$2'002'532
4.1%
3.6%
3.6%
1.9%
1.9%
o.,m
r �m l
a,�e� Goal
1
22.63
22.12
21.26
20.09 I
Footnotes:
1. Ending Fund Baance = Beginning Fund Baance + Fund Income + Change In IBNR
2. Target
City of Tukwila 2013 Renewal Report
Exhibit H
14 10/11/2012
MONTHLY RATES
Exhibit 1 provides monthly rates for the health plans for 2012 and 2013. There are no retiree contributions.
Enrollment uses July 2012 enrollment provided by the City of Tukwila and HMA. We assumed no change in total enrollment in 2013.
Exhibit J provides all COBRA rates for 2013.
W
City of Tukwila 2013 Renewal Report 15 10/11/2012
W
N
Exhibit 1
CITY OF TUKWILA
2012 a 2013 Monthly Rates — LEOFF 1 Retirees
TOTAL ANNUAL AMOUNT
2012
2013
Vision
Med /Rx
Dental
Vision
Dental
Vision
Totall
Med /Rx
Dental
Vision
n/a
$433,695
37
n/a
Enrollment
Enrollment
Enrollment
Med / Rx
Dental
Vision
Total
Enrollment*
Enrollment*
Enrollment*
Med / Rx
Dental
Vision
Total
LEOFF 1 Retirees
n/a
n/a
37
$0
n/a
n/a
37
$0
Total
37
37
37
Medicare- ineligible
7
7
7
$976.79
$59.16
$0.00
$1,035.95
7
7
7
$976.79
$59.16
$0.00
$1,035.95
Medicare- eligible
30
30
30
$976.79
$59.16
$0.00
$1,035.95
30
30
30
$976.79
$59.16
$0.00
$1,035.95
TOTAL ANNUAL AMOUNT
Med /Rx
Dental
Vision
Total
Med /Rx
Dental
Vision
Totall
• HMA Medical /Rx
37
n/a
n/a
$433,695
37
n/a
n/a
$433,695
• Dental
n/a
37
n/a
$26,267
n/a
37
n/a
$26,267
• Vision
n/a
n/a
37
$0
n/a
n/a
37
$0
Total
37
37
37
$459,962
37
37
37
$459,962
`Based on a projected increase in headcount of 0 employees.
City of Tukwila 2013 Renewal Report 16 10/11/2012
Exhibit J
CITY OF TUKWILA
2012 Et 2013 Monthly COBRA Rates
City of Tukwila 2013 Renewal Report
17
10/11/2012
2012
2013
Med /Rx
Enrollment
Dental
Enrollment
Vision
Enrollment
Med /Rx
Dental
Vision
Total
Med /Rx
Enrollment
Dental
Enrollment
Vision
Enrollment
Med /Rx
Dental
Vision
Total
HMA COBRA REGULAR
Employee Only
$427.72
$80.18
$12.24
$520.14
$427.72
$80.18
$12.24
$520.14
Employee + Spouse
$900.87
$168.40
$12.24
$1,081.51
$900.87
$168.40
$12.24
$1,081.51
Employee + Spouse + Child
O
O
O
$1,122.41
$216.53
$12.24
$1,351.18
O
O
O
$1,122.41
$216.53
$12.24
$1,351.18
Employee + Spouse + Children
$1,303.82
$256.64
$12.24
$1,572.70
$1,303.82
$256.64
$12.24
$1,572.70
Employee + Child
$649.25
$128.31
$12.24
$789.80
$649.25
$128.31
$12.24
$789.80
Employee + Children
$830.66
$168.42
$12.24
$1,011.32
$830.66
$168.42
$12.24
$1,011.32
Spouse Only
2
2
0
$473.15
$88.22
$12.24
$573.61
2
2
0
$473.15
$88.22
$12.24
$573.61
Child Only
1
1
0
$221.53
$48.13
$12.24
$281.90
1
1
0
$221.53
$48.13
$12.24
$281.90
HMA COBRA LEOFF
Employee Only
$583.86
$80.18
$12.24
$676.28
$583.86
$80.18
$12.24
$676.28
Employee + Spouse
$1,057.02
$168.40
$12.24
$1,237.66
$1,057.02
$168.40
$12.24
$1,237.66
Employee + Spouse + Child
O
O
O
$1,278.55
$216.53
$12.24
$1,507.32
O
O
O
$1,278.55
$216.53
$12.24
$1,507.32
Employee + Spouse + Children
$1,459.95
$256.64
$12.24
$1,728.83
$1,459.95
$256.64
$12.24
$1,728.83
Employee + Child
$805.39
$128.31
$12.24
$945.94
$805.39
$128.31
$12.24
$945.94
Employee + Children
$986.80
$168.42
$12.24
$1,167.46
$986.80
$168.42
$12.24
$1,167.46
Spouse Only
0
0
0
$473.16
$88.22
$12.24
$573.62
0
0
0
$473.16
$88.22
$12.24
$573.62
Child Only
0
0
0
$221.53
$48.13
$12.24
$281.90
0
0
0
$221.53
$48.13
$12.24
$281.90
GROUP HEALTH COBRA REGULAR
Employee Only
$522.68
$80.18
$0.00
$602.86
$614.13
$80.18
$0.00
$694.31
Employee + Spouse
$1,052.92
$168.40
$0.00
$1,221.32
$1,237.14
$168.40
$0.00
$1,405.54
Employee + Spouse + Child
O
O
O
$1,322.89
$216.53
$0.00
$1,539.42
O
O
O
$1,554.35
$216.53
$0.00
$1,770.88
Employee + Spouse + Children
$1,592.19
$256.64
$0.00
$1,848.83
$1,870.77
$256.64
$0.00
$2,127.41
Employee + Child
$792.63
$128.31
$0.00
$920.94
$931.32
$128.31
$0.00
$1,059.63
Employee + Children
$1,061.95
$168.42
$0.00
$1,230.37
$1,247.77
$168.42
$0.00
$1,416.19
Spouse Only
0
0
0
$530.24
$88.22
$0.00
$618.46
0
0
0
$623.01
$88.22
$0.00
$711.23
Child Only
0
0
0
$269.95
$48.13
$0.00
$318.08
0
0
0
$317.19
$48.13
$0.00
$365.32
GROUP HEALTH COBRA LEOFF
0 0 0 0 0 0
Employee Only
$673.23
$80.18
$0.00
$753.41
0
$791.05
$80.18
$0.00
$871.23
Employee + Spouse
$1,203.46
$168.40
$0.00
$1,371.86
0
$1,414.06
$168.40
$0.00
$1,582.46
Employee + Spouse + Child
O
O
O
$1,473.44
$216.53
$0.00
$1,689.97
0
O
$1,731.29
$216.53
$0.00
$1,947.82
Employee + Spouse + Children
$1,742.74
$256.64
$0.00
$1,999.38
0
$2,047.72
$256.64
$0.00
$2,304.36
Employee + Child
$943.18
$128.31
$0.00
$1,071.49
0
$1,108.24
$128.31
$0.00
$1,236.55
Employee + Children
$1,212.50
$168.42
$0.00
$1,380.92
0
$1,424.69
$168.42
$0.00
$1,593.11
Spouse Only
0
0
0
$530.24
$88.22
$0.00
$618.46
0
0
0
$623.01
$88.22
$0.00
$711.23
Child Only
0
0
0
$269.95
$48.13
$0.00
$318.08
0
0
0
$317.19
$48.13
$0.00
$365.32
TOTAL ANNUAL AMOUNT
Med /Rx
Dental
Vision
Total
Med /Rx
Dental
Vision
Total
• HMA Medical /Rx
3
n/a
n/a
$14,014
3
n/a
n/a
$14,014
• Dental
n/a
3
0
$2,695
n/a
3
0
$2,695
• Vision
n/a
n/a
0
$0
n/a
n/a
0
$0
• Group Health Medical /Rx
0
n/a
n/a
$0
0
n/a
n/a
$0
Total
3
3
0
$16,709
3
3
0
$16,709
City of Tukwila 2013 Renewal Report
17
10/11/2012
34
CITY OF TUKWILA
2013 Healthcare
Budget Projections —
Active Employees
October 11, 2012
j- lealthcare
FA /actuaries
16519 107th Place NE
Bothell, Washington 98011
t: (425) 939 -7444
f: (425) 939 -0089
www.HealthcareActuaries.com
35
TABLE OF CONTENTS
Introduction 1
Composite Rate Development 2
Composite Rate Funding Projections 10
Incurred but Not Reported (IBNR) Claims Estimates 13
Projected Fund Expenses 15
Monthly Rates Et Employee Contributions 17
INTRODUCTION
Healthcare Actuaries prepared this report for the City of Tukwila. The purpose of this report is to provide 2013 healthcare funding rates based
on the City's goal to maintain reserves equal to 2.5 times IBNR (1 x IBNR to fund the IBNR reserve, plus 1.5 x IBNR for contingencies) in the
City's Medical Self - Insurance Fund (Fund 502).
Information Regarding the Data
The basis for this report is information provided by the City, the City's broker (R.L. Evans Company, Inc.), and the City's third -party
administrator (Healthcare Management Administrators, or HMA). The information provided appears to be reasonable; however, we did not
audit it nor verify it for accuracy.
Report Contents Ft Scope
This report includes the following information:
• market trend rates for medical, pharmacy, and dental coverage;
• analysis of plan- specific trend rates separately for medical, pharmacy, dental, and vision benefits;
• projected composite rates, separately for medical, pharmacy, dental, and vision benefits;
• proposed rates for medical /pharmacy, dental, and vision benefits by plan and tier;
• development of annual budgets for the City's Medical Self - Insurance Fund for 2013 through 2015.
W
-1 City of Tukwila 2013 Renewal Report 1 10/11/2012
COMPOSITE RATE DEVELOPMENT
Introduction
We developed funding rates for the medical /pharmacy, dental, and vision plans using the following general process:
1) Collected, analyzed, and reviewed historical claims experience.
2) Adjusted paid claims for historical plan design changes and for stop -loss recoveries.
3) Reviewed large claims to determine if adjustments are necessary due to an unusually high number of large claims, or for individual cases of
an unusually high dollar amount.
4) Calculated and compared historical trend rates with market trend rates; selected trend assumptions.
5) Using adjusted historical claims and enrollment and assumed trend rates, calculated projected claims for the remainder of the 2012 plan
year and the 2013 plan year.
Historical Experience
The development of projected funding rates depends on historical claims information, including the number of covered employees or members
by month, paid claims by month and large claims information. Historical information is also useful in understanding the performance of the
plans, and how one might expect them to perform in the near future.
Healthcare Reform and Plan Design Changes
After a review of historical experience, we documented historical and future plan design changes and developed adjustment factors. For 2013,
there are no benefit adjustments.
Large Claims Adjustment
In addition to plan design changes, we performed a review of large claims to determine the frequency and magnitude of large claims. If one or
more large claims exist that one would not expect to recur in future years, or if the number of claims is outside expected levels, removing a
portion of the large claims would be appropriate. Large claims for 2012 are higher than they were in 2011. They are 37.2% of medical and
pharmacy claims (through July), whereas in 2011 they were 24.2% (through December). We removed stop -loss recoveries received for the
portion of large claims in excess of the specific stop -loss deductible, since the stop -loss carrier covers that portion of those claims.
Trend Analysis
We developed plan- specific trend rates using adjusted historical claims and enrollment using exponential regression techniques applied to a
rolling twelve -month average of paid claims per employee per month (PEPM). We calculated trend rates for the most recent 12 and 24 months
of rolling- twelve -month claims data for the medical, pharmacy, dental and vision claims. Given the small number of covered employees and
members, one cannot rely entirely on plan- specific trend rates alone. There is too much variability in trend rates for the plan- specific trend
data to be credible on its own. Therefore, we use a weighted average of the plan- specific trend rates and market trend rates to set the trend
rates used in the projections. The results of the analysis follow, including a comparison to market trend rates and the applied trend rates used
in the projections:
City of Tukwila 2013 Renewal Report 2 10/11/2012
24 months
12 months
24 months
12 months
24 months
12 months
24 months
12 months
-4.5%
14.6%
3.3%
8.8%
- 0.1 %
- 4.6%
5.4%
1.9%
Exhibits A and B show market rates used by carriers in projecting renewal rates. Exhibits C through F show the development of the trend rates
based on 12 -month rolling averages.
1 2012 Segal Health Plan Cost Trend Survey or Arlen Group Trends for 2nd quarter 2012.
2 Arlen Group Trend for PPOs w/o Rx.
3 Arlen Group Trend for Rx.
4 Arlen Group Trend for FFS /Indemnity Dental Plans.
ca 5 Segal Health Plan Cost Trend for Reasonable and Customary (REtC) Vision Plans.
CID City of Tukwila 2013 Renewal Report 3
10/11/2012
CITY OF TUKWILA
Medical a Rx Plans
Carrier Medical and Rx Trend Rates — Western U.S.
Category
2nd Quarter 2009 To 2nd Quarter 2012
Low
High
Average
2009 Q2 I Last 13 Quarters 1 2012 Q2
HMO
12.1%
POS 12.2%
PPO 11.9%
HDHP n/a
Indemnity 15.5%
Rx 11.5%
10.1% 10.1%
10.0% 10.0%
10.6% 10.6%
9.9% 9.9%
13.6% 13.2%
10.1% 10.1%
12.9% 11.8%
13.1% 11.9%
12.8% 11.9%
12.6% 11.5%
15.5% 14.5%
12.3% 11.4%
Chart Notes: Red circles are the first and last months shown and correspond to the data points to the immediate left
and right of the chart. Blue squares correspond to the low and high data points. If the low or high point is the same as
an end point, it will only show a blue square. The black chart line shows the trends for each quarter. The dashed green
line is the average trend over the last 13 quarters.
City of Tukwila 2013 Renewal Report
Exhibit A
4 10/11/2012
CITY OF TUKWILA
Dental Plans
Carrier Dental Trend Rates — Western U.S.
Category
2nd Quarter 2009 To 2nd Quarter 2012
Low
High
Average
2009 Q2 I Last 13 Quarters 1 2012 Q2
DMO
4.6%
DPO 7.0%
Indemnity 7.4%
3.6%
3.0%
5.4% 5.2%
6.2% 6.2%
4.8%
4.1
7.6% 6.5%
8.0% 7.1
Chart Notes: Red circles are the first and last months shown and correspond to the data points to the immediate left
and right of the chart. Blue squares correspond to the low and high data points. If the low or high point is the same as
an end point, it will only show a blue square. The black chart line shows the trends for each quarter. The dashed green
line is the average trend over the last 13 quarters.
City of Tukwila 2013 Renewal Report
Exhibit B
5 10/11/2012
$1,600
$1,400
$1,200
$1,000
Cost $800
PEPM
$600
$400
$200
Exhibit C
CITY OF TUKWILA
Medical Trend: Rolling -12 -Month Exponential Trend (Actives)
$0
A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J
2010 2011 2012
PEPM (lagged 2 months)
Rolling 12 -Month Average Exponential Trend ® 14.6%
City of Tukwila 2013 Renewal Report 6
10/11/2012
$300
$250
Exhibit D
CITY OF TUKWILA
Rx Trend: Rolling-1 2-Month Exponential Trend (Actives)
Cost $150
PEPM
$0
A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J
2010 2011 2012
PEPM (lagged 0 months)
City of Tukwila 2013 Renewal Report
Rolling 12 -Month Average Exponential Trend ® 8.8%
7
10/11/2012
Cost
PEPM
$250
$200
$150
$100
$50
$0
Exhibit E
CITY OF TUKWILA
Dental Trend: Rolling -12 -Month Exponential Trend (Actives)
A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J
2010 2011 2012
PEPM (lagged 0 months)
Rolling 12 -Month Average Exponential Trend ® -0.1%
City of Tukwila 2013 Renewal Report 8
10/11/2012
CITY OF TUKWILA
Vision Trend: Rolling -12 -Month Exponential Trend (Actives)
$35
$30
Exhibit F
$20
Cost
PEPM
$15
$5
$0
A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J
2010 2011 2012
PEPM (lagged 0 months)
City of Tukwila 2013 Renewal Report
Rolling 12 -Month Average Exponential Trend ® 5.4%
9
10/11/2012
COMPOSITE RATE FUNDING PROJECTIONS
We developed projected funding rates based on the most recent twelve months of adjusted paid claims, net of any specific stop -loss
recoveries. We developed projected funding rates on a "paid" rather than an "incurred" basis, since the City budgets the change in IBNR
separately. Next, we divided paid claims by the number of covered employees, resulting in projected paid claims per employee per month
(PEPM). Then we lagged the number of covered employees utilized by two months for medical, zero months for pharmacy, one month for
dental, and one month for vision, to provide a better match between enrollment and paid claims (this approximates incurred claims). Finally,
we adjusted projected paid claims PEPM for trend from the midpoint of the experience period to the midpoint of the renewal period.
The result is projected paid claims PEPM. To this, we added administration costs and stop -loss premiums. We did not add an explicit margin for
claims fluctuations because the amount of the reserve in the fund balance is sufficient to cover expected claim fluctuations.
Exhibit G illustrates the funding projections for 2012. We based total projected costs for the year on actual results for January through July,
and projected results for August through December.
Exhibit H illustrates the funding projections for 2013.
City of Tukwila 2013 Renewal Report 10 10/11/2012
Exhibit G
CITY OF TUKWILA
Projected Costs for the Active Plans
for the Period January 1, 2012 - December 31, 2012
Projected Costs for 8/1/2012 through 12/31/2012
Net adjusted paid claims for the 12 months ending 7/31/2012
Covered employees for the 12 months ending 5/31/2012, 7/31/2012,
6/30/2012, and 6/30/2012, respectively
Claims cost per employee per month
Impact of future plan design changes (if any)
Trend @ 11.0 %, 10.0 %, 5.6 %, and 4.1% for 8.5 months
Trended claims cost per employee per month with margin
Administrative costs per employee per month
Stop -loss premiums per employee per month
Projected composite funding per employee per month, participating
Current number of employees
Number of months in rest of year
Projected total costs for 8/1/2012 through 12/31/2012
Combined total costs for 8/1/2012 through 12/31/2012
Actual Costs Through 7/31/2012
Net paid claims for 2012 year -to -date through July, by plan
Actual administration costs
Actual stop -loss premiums
Total actual costs
Projected total costs for the current plan year
Notes:
Medical Rx Dental Vision
$2,993,204 $608,619 $535,675 $21,336
- 3,627 3,633 3,866 1,857
= $825.26 $167.53 $138.56 $11.49
x 1.0000 1.0000 0.8651 1.0000
x 1.0767 1.0696 1.0391 1.0285
= $888.55 $179.19 $124.55 $11.82
+ $24.65 $4.25 $5.75 $0.75
+ $77.86 n/a n/a n/a
= $991.06 $183.44 $130.30 $12.57
x 306 306 343 155
x 5 5 5 5
= $1,516,322 $280,663 $223,465 $9,742
$2,030,191
$2,068,550
$369,739
$319,785
$13,496
$82,822
$166,884
$3,021,276
$5,051,467
• Historical paid claims are net of stop -loss recoveries and Caremark rebates, and adjusted for historical plan design changes.
• Medical administrative costs include the following fees PEPM: medical ASO fees of $15.95, medical management fees of $3.20, PPO access fees of $5.50.
• Prescription drug administrative costs include fees of $4.25 PEPM.
• Dental plan administrative costs include ASO fees of $5.75 PEPM.
• Vision plan administrative costs include ASO fees of $0.75 PEPM.
• Specific stop -loss premiums (PEPM) are $35.01 for employees and $52.52 for dependent units.
City of Tukwila 2013 Renewal Report
11 10/11/2012
CITY OF TUKWILA
Projected Monthly Funding for the Active Plans
for the Period January 1, 2013 - December 31, 2013
Net adjusted paid claims for the 12 months ending 7/31 /2012
Covered employees for the 12 months ending 5/31 /2012,
7/31/2012, 6/30/2012, and 6/30/2012, respectively
Claims cost per employee per month
Impact of future plan design changes (if any)
Trend ® 11.0 %, 10.0 %, 5.6 %, and 4.1% for 17 months
Trended claims cost per employee per month with margin
Administrative costs per employee per month
Stop -loss premiums per employee per month (estimated)
Projected composite funding per employee per month
Total composite funding per employee per month
Current composite funding per employee per month
Required increase
Medical Rx Dental Vision
$2,993,204 $608,619 $535,675 $21,336
+ 3,627 3,633 3,866 1,857
_ $825.26 $167.53 $138.56 $11.49
x 1.0000 1.0000 0.8651 1.0000
x 1.1593 1.1441 1.0798 1.0579
= $956.72 $191.67 $129.43 $12.15
+ $25.22 $4.50 $5.88 $0.77
+ $100.70 n/a n/a n/a
_ $1,082.64 $196.17 $135.31 $12.92
$1,278.81 $135.31 $12.92
_ $1,005.78 $189.04 $12.00
= 27.1% -28.4% 7.7%
Recommended increase
= 0.0% 0.0% 0.0%
Notes:
• Historical paid claims are net of stop -loss recoveries and Caremark rebates, adjusted for historical plan design changes.
• Medical administrative costs include the following fees PEPM: medical ASO fees of $16.43, medical management fees of $3.30, PPO access fees of $5.50.
• Prescription drug administrative costs include fees of $4.50 PEPM.
• Dental plan administrative costs include ASO fees of $5.88 PEPM.
• Vision plan administrative costs include ASO fees of $0.77 PEPM.
• Specific stop -loss premiums (PEPM) are estimated to increase by 29.3% to $45.28 for employees and $67.93 for dependent units.
City of Tukwila 2013 Renewal Report
12
Exhibit H
10/11/2012
INCURRED BUT NOT REPORTED CLAIMS ESTIMATES
This section of the report provides IBNR estimates to use in the "Health Self - Insurance Fund: Statement of Revenue Et Expense ".
We estimated the incurred but not reported (IBNR) liability as of July 31, 2012 using actuarial methods. Based on the results, as well as a
review of actual run -out, we selected average lag days of 67.5 days, 23.6 days, 31.2 days, and 58.4 days for medical, pharmacy, dental, and
vision, respectively. These are within expected norms. Using average lag days and net adjusted paid claims, we estimated the IBNR liability as
of July 31, 2012. Next, we developed the estimated IBNR liability as of December 31, 2012 by trending the July 31, 2012 estimates to year -end.
We did not add an explicit margin for claims fluctuations because the amount of the reserve in the fund balance is sufficient to cover expected
claim fluctuations. We then added administrative costs. We estimated IBNR liabilities for future periods by applying trend.
Finally, we allocated the liability to actives and LEOFF 1 retirees based on headcount as of July 31, 2012. Exhibit 1 shows IBNR estimates for
active participants.
cfl City of Tukwila 2013 Renewal Report 13 10/11/2012
Exhibit!
City of Tukwila
Estimated IBNR - Actives
Medical, Rx, Dental, and Vision
Medical Rx Dental Vision Total
Average claim lag in days 67.5 23.6 31.2 58.4
Divided by the number of days in the 12 months ending 7/31/2012 + 366.00 366.00 366.00 366.00
Portion of year = 0.1844 0.0645 0.0852 0.1596
Net paid claims in the 12 months ending 7/31/2012* x $3,094,544 $805,327 $573,863 $25,417
Unadjusted IBNR = $570,715 $51,928 $48,919 $4,056
Trend adjustment x 1.0444 1.0404 1.0228 1.0167
Exposure adjustment x 0.9860 1.1004 1.1851 0.7035
Estimated IBNR = $587,701 $59,449 $59,296 $2,901
Administrative fees ** + $14,983 $4,631 $6,401 $452
Number of actives and retirees as of 7/31/2012 + 343 343 363 195
Number of actives as of 7/31/2012 x 304 304 324 156
Total estimated IBNR as of 12/31/2012, rounded = $535,900 $57,300 $59,300 $2,800
Recommended IBNR as of 12/31/2012, rounded $535,900 $57,300 $59,300 $2,800
Total estimated IBNR as of 12/31/2013, rounded = $594,800 $63,000 $62,600 $2,900
Total estimated IBNR as of 12/31/2014, rounded = $660,200 $69,300 $66,100 $3,000
Total estimated IBNR as of 12/31/2015, rounded = $732,800 $76,200 $69,800 $3,100
Notes:
* Paid claims are net of stop -loss recoveries.
** HMA charges 3 months of administrative fees (excluding PPO access fees) to adjudicate 12 months of run -out claims. This is the basis for the
administrative fees included above. Stop -loss premiums are not included.
$655,300
$655,300
$723,300
$798,600
$881,900
City of Tukwila 2013 Renewal Report 14 10/11/2012
PROJECTED FUND EXPENSES
Exhibit J on the following page provides a statement of revenue and expense for 2012 through 2015. The purpose of this exhibit is to
determine the rate increases necessary to meet the City's financial goal of maintaining reserves at 1 x IBNR for claims fluctuations plus 1.5 x
IBNR for the IBNR liability itself (2.5 x IBNR, in total). The source of each item follows:
• For the first 7 months of 2012, medical /Rx, dental, and vision premiums paid to the fund use actual accruals. For the last 5 months of
2012, premiums paid use enrollment, as shown in Exhibit K, multiplied by the current rates for 2012. For active medical /Rx, we assumed
no change in the HMA rates for 2013, 2014, and 2015. We used actual Group Health premiums for 2013 (a 17.5% increase for regular
employees and a 17.5% increase for LEOFF 1 employees) and assumed a 10.0% increases for 2014 and 2015. We assumed no change in
medical funding rates for 2013 and 2014, and a 27.5% increase in funding rates for 2015. We also applied no increase to the dental and
vision premiums for 2013, 2014, or 2015.
• Medical /Rx, dental, and vision claims and related plan costs use the information shown in Exhibits G and H. We based the claims and
related plan costs for 2013 on the assumed increases shown in the exhibit.
• Employee contributions use enrollment, as shown in Exhibit K, multiplied by the contributions. As we understand it, there are no full -time
employee contributions. However, part -time employees pay contributions, and this exhibit shows estimates of those amounts.
• IBNR uses the estimates developed in Exhibit I.
• COBRA premiums use current enrollment and rates.
• All other fund expenses use the information provided by the City's Finance Department or use the assumed increases shown in the exhibit
(as provided by Finance).
01
City of Tukwila 2013 Renewal Report 15 10/11/2012
CITY OF TUKWILA
Health Self-Insurance Fund 502: Statement of Revenue and Expense - Actives
Accounts
Plan
2013
2014
2015
Medical/Rx
0.0%
0.0%
27.5%
2012
Group Health
17.5%
10.0%
10.0%
Funding Rate Changes
2015
Revenue
Group Health L1
17.5%
10.0%
10.0%
City Contributions - HMA
Dental
0.0%
0.0%
0.0%
$5,456,297
Vision
0.0%
0.0%
0.0%
Accounts
Forecasts
Change
# Account Name
2012
I 2013
I 2014
I 2015
2013
1 2014 I
2015
Revenue
1.1
City Contributions - HMA
$4,404,631
$4,450,620
$4,450,620
$5,456,297
1.0%
0.0%
22.6%
1.2
City Contributions - Group Health
$214,040
$251,490
$276,639
$304,303
17.5%
10.0%
10.0%
1.3
Employee Contributions
$28,000
$28,000
$28,000
$35,700
0.0%
0.0%
27.5%
1.4
COBRA Premiums
$22,626
$16,709
$16,709
$20,563
-26.2%
0.0%
23.1%
1.4
Interest
$100,000
$86,893
$73,242
$50,748
-13.1%
-15.7%
-30.7%
Total - Revenue
$4,769,298
$4,833,712
$4,845,210
$5,867,611
1.4%
0.2%
21.1%
Expense
Administrative Costs
2.1
ASO, UR, PPO, HIPAA, COBRA
$137,481
$134,777
$141,516
$148,592
-2.0%
5.0%
5.0%
2.2
Stop-Loss Insurance Premiums
$286,010
$369,770
$425,236
$489,021
29.3%
15.0%
15.0%
2.3
Broker and Actuary Fees
$30,400
$30,900
$31,800
$32,800
1.6%
3.0%
3.0%
2.4
City Support Services
$80,305
$73,709
$75,500
$77,765
-8.2%
2.4%
3.0%
2.5
Wellness
$13,421
$18,000
$18,000
$18,000
34.1%
0.0%
0.0%
2.6
Audit
$5,700
$0
$0
$6,700
-100.0%
0.0%
100.0%
2.7
Patient-Centered Outcomes Trust Fees
$0
$888
$1,776
$1,776
100.0%
100.0%
0.0%
Subtotal - Administrative Costs
$553,317
$628,044
$693,828
$774,654
13.5%
10.5%
11.6%
Claim Payments
3.1
Medical/Pharmacy - Claim Payments
$4,071,930
$4,216,889
$4,673,498
$5,179,549
3.6%
10.8%
10.8%
3.2
Dental - Claim Payments
$533,388
$532,734
$562,407
$593,733
-0.1%
5.6%
5.6%
3.3
Vision - Claim Payments
$22,657
$22,599
$23,514
$24,495
-0.3%
4.1%
4.2%
3.4
Group Health Premiums
$214,040
$251,490
$276,639
$304,303
17.5%
10.0%
10.0%
Subtotal - Claim Payments
$4,842,015
$5,023,712
$5,536,058
$6,102,080
3.8%
10.2%
10.2%
Total - Expense
$5,395,332
$5,651,756
$6,229,886
$6,876,734
4.8%
10.2%
10.4%
Net Total - Fund Income
(5020 004=
(0,8-0-.S 0,-,
00.0, 08- 070=
00.0, 000 i271
30.7%
69.3%
-27.1%
IBNR Funding
4.1
Beginning IBNR Reserve
$430,600
$655,300
$723,300
$798,600
52.2%
10.4%
10.4%
4.2
Ending IBNR Reserve
$655,300
$723,300
$798,600
$881,900
10.4%
10.4%
10.4%
Change in IBNR
00220. 700=
00,08 0__ =
00,7s 000=
00,83 000
-69.7%
10.7%
10.6%
Fund Balance
5.1
Beginning Fund Balance
$6,490,580
$5,639,846
$4,753,802
$3,293,826
-13.1%
-15.7%
-30.7%
5.2
Ending Fund Balancel
$5,639,846
$4,753,802
$3,293,826
$2,201,403
-15.7%
-30.7%
-33.2%
Target Goal
1Ending Fund Balance + IBNR Reserve' I
8.61
6.57
4.12
2.50
Footnotes:
1. Ending Fund Balance = Beginning Fund Balance + Fund Income + Change In IBNR
2. Target Goal = 2.5. One times IBNR for IBNR plus 1.5 times IBNR for contingencies = 2.5 x IBNR
City of Tukwila 2013 Renewal Report
Exhibit J
16 10/11/2012
MONTHLY RATES a EMPLOYEE CONTRIBUTIONS
Exhibit K provides monthly rates and employee contributions for the health plans for 2012 and 2013 for all employees. There are no full -time
employee contributions.
Enrollment uses July 2012 enrollment by plan and tier provided by the City of Tukwila and HMA. We assumed no change in total enrollment in
2013.
Exhibit L provides COBRA premiums.
01
W City of Tukwila 2013 Renewal Report 17 10/11/2012
01
Exhibit K
CITY OF TUKWILA
2012 ft 2013 Monthly Rates and Employee Contributions
2012
2013: Based on an 0.0% Medical /Rx Rate Increase, a 0.0% Dental Increase, and a 0.0% Vision Increase
Med /Rx
Enrollment
Dental
Enrollment
Vision
Enrollment
Med / Rx
Dental
Vision
Total
Employee
City
Med /Rx
Enrollment*
Dental
Enrollment*
Vision
Enrollment*
Med / Rx
Dental
Vision
Total
Employee
City
HMA REGULAR
Employee Only
Employee + Spouse
Employee + Spouse + Child
Employee + Spouse + Children
Employee + Child
Employee + Children
46
62
52
126
8
9
54
65
54
128
9
10
24
32
27
63
4
5
$419.33
$883.21
$1,100.40
$1,278.25
$636.52
$814.37
$ 78.61
$165.10
$212.28
$251.61
$125.79
$165.12
$12.00
$12.00
$12.00
$12.00
$12.00
$12.00
$509.94
$1,060.31
$1,324.68
$1,541.86
$ 774.31
$991.49
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$509.94
$1,060.31
$1,324.68
$1,541.86
$ 774.31
$991.49
46
62
52
126
8
9
54
65
54
128
9
10
24
32
27
63
4
5
$419.33
$883.21
$1,100.40
$1,278.25
$636.52
$814.37
$ 78.61
$165.10
$212.28
$251.61
$125.79
$165.12
$12.00
$12.00
$12.00
$12.00
$12.00
$12.00
$509.94
$1,060.31
$1,324.68
$1,541.86
$ 774.31
$991.49
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$509.94
$1,060.31
$1,324.68
$1,541.86
$ 774.31
$991.49
HMA LEOFF
Employee Only
Employee + Spouse
Employee + Spouse + Child
Employee + Spouse + Children
Employee + Child
Employee + Children
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$572.41
$1,036.29
$1,253.48
$1,431.32
$ 789.60
$967.45
$ 78.61
$165.10
$212.28
$251.61
$125.79
$165.12
$12.00
$12.00
$12.00
$12.00
$12.00
$12.00
$663.02
$1,213.39
$1,477.76
$1,694.93
$927.39
$1,144.57
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$663.02
$1,213.39
$1,477.76
$1,694.93
$927.39
$1,144.57
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$572.41
$1,036.29
$1,253.48
$1,431.32
$ 789.60
$967.45
$ 78.61
$165.10
$212.28
$251.61
$125.79
$165.12
$12.00
$12.00
$12.00
$12.00
$12.00
$12.00
$663.02
$1,213.39
$1,477.76
$1,694.93
$927.39
$1,144.57
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$663.02
$1,213.39
$1,477.76
$1,694.93
$927.39
$1,144.57
GROUP HEALTH REGULAR
Employee Only
Employee + Spouse
Employee + Spouse + Child
Employee + Spouse + Children
Employee + Child
Employee + Children
9
3
4
2
9
3
4
2
0
0
0
0
0
0
$512.43
$1,032.27
$1,296.95
$1,560.97
$ 777.09
$1,041.13
578.61
$165.10
$212.28
$251.61
$125.79
$165.12
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$ 591.04
$1,197.37
$1,509.23
$1,812.58
$902.88
$1,206.25
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$ 591.04
$1,197.37
$1,509.23
$1,812.58
$902.88
$1,206.25
9
3
4
2
9
3
4
2
0
0
0
0
0
0
$602.09
$1,212.88
$1,523.87
$1,834.09
$913.06
$1,223.30
$ 78.61
$165.10
$212.28
$251.61
$125.79
$165.12
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$680.70
$1,377.98
$1,736.15
$2,085.70
$1,038.85
$1,388.42
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$680.70
$1,377.98
$1,736.15
$2,085.70
$1,038.85
$1,388.42
GROUP HEALTH LEOFF
Employee Only
Employee + Spouse
Employee + Spouse + Child
Employee + Spouse + Children
Employee + Child
Employee + Children
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$660.03
$1,179.86
$1,444.55
$1,708.57
$924.69
$1,188.73
$ 78.61
$165.10
$212.28
$251.61
$125.79
$165.12
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$ 738.64
$1,344.96
$1,656.83
$1,960.18
$1,050.48
$1,353.85
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$ 738.64
$1,344.96
$1,656.83
$1,960.18
$1,050.48
$1,353.85
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$ 775.54
$1,386.34
$1,697.35
$2,007.57
$1,086.51
$1,396.76
$ 78.61
$165.10
$212.28
$251.61
$125.79
$165.12
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$854.15
$1,551.44
$1,909.63
$2,259.18
$1,212.30
$1,561.88
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$854.15
$1,551.44
$1,909.63
$2,259.18
$1,212.30
$1,561.88
TOTAL ANNUAL AMOUNT
Med /Rx
Dental
Vision
Total
Employee
City
Med /Rx
Dental
Vision
Total
Employee
City
• HMAMedical /Rx
303
n/a
n/a
$3,657,000
$0
$3,657,000
303
n/a
n/a
$3,657,000
$0
$3,657,000
• Dental
n/a
340
n/a
$771,300
50
$771,300
n/a
340
n/a
$771,300
50
$771,300
• Vision
n/a
n/a
155
$22,320
$0
$22,320
n/a
n/a
155
$22,320
$0
$22,320
• Group Health Medical/Rx
20
n/a
n/a
$214,040
SO
5214,040
20
n/a
n/a
5251,490
$0
5251,490
Total
323
340
155
$4,664,660
$0
$4,664,660
323
340
155
54,702,110
$0
54,702,110
*Based on a projected increase in headcount of 0 employees.
City of Tukwila 2013 Renewal Report 18
10/11/2012
Exhibit L
CITY OF TUKWILA
2012 Et 2013 Monthly COBRA Rates
City of Tukwila 2013 Renewal Report
19
10/11/2012
2012
2013
Med /Rx
Enrollment
Dental
Enrollment
Vision
Enrollment
Med /Rx
Dental
Vision
Total
Med /Rx
Enrollment
Dental
Enrollment
Vision
Enrollment
Med /Rx
Dental
Vision
Total
HMA COBRA REGULAR
Employee Only
$427.72
$80.18
$12.24
$520.14
$427.72
$80.18
$12.24
$520.14
Employee + Spouse
$900.87
$168.40
$12.24
$1,081.51
$900.87
$168.40
$12.24
$1,081.51
Employee + Spouse + Child
O
O
O
$1,122.41
$216.53
$12.24
$1,351.18
O
O
O
$1,122.41
$216.53
$12.24
$1,351.18
Employee + Spouse + Children
$1,303.82
$256.64
$12.24
$1,572.70
$1,303.82
$256.64
$12.24
$1,572.70
Employee + Child
$649.25
$128.31
$12.24
$789.80
$649.25
$128.31
$12.24
$789.80
Employee + Children
$830.66
$168.42
$12.24
$1,011.32
$830.66
$168.42
$12.24
$1,011.32
Spouse Only
2
2
0
$473.15
$88.22
$12.24
$573.61
2
2
0
$473.15
$88.22
$12.24
$573.61
Child Only
1
1
0
$221.53
$48.13
$12.24
$281.90
1
1
0
$221.53
$48.13
$12.24
$281.90
HMA COBRA LEOFF
Employee Only
$583.86
$80.18
$12.24
$676.28
$583.86
$80.18
$12.24
$676.28
Employee + Spouse
$1,057.02
$168.40
$12.24
$1,237.66
$1,057.02
$168.40
$12.24
$1,237.66
Employee + Spouse + Child
O
O
O
$1,278.55
$216.53
$12.24
$1,507.32
O
O
O
$1,278.55
$216.53
$12.24
$1,507.32
Employee + Spouse + Children
$1,459.95
$256.64
$12.24
$1,728.83
$1,459.95
$256.64
$12.24
$1,728.83
Employee + Child
$805.39
$128.31
$12.24
$945.94
$805.39
$128.31
$12.24
$945.94
Employee + Children
$986.80
$168.42
$12.24
$1,167.46
$986.80
$168.42
$12.24
$1,167.46
Spouse Only
0
0
0
$473.16
$88.22
$12.24
$573.62
0
0
0
$473.16
$88.22
$12.24
$573.62
Child Only
0
0
0
$221.53
$48.13
$12.24
$281.90
0
0
0
$221.53
$48.13
$12.24
$281.90
GROUP HEALTH COBRA REGULAR
Employee Only
$522.68
$80.18
$0.00
$602.86
$614.13
$80.18
$0.00
$694.31
Employee + Spouse
$1,052.92
$168.40
$0.00
$1,221.32
$1,237.14
$168.40
$0.00
$1,405.54
Employee + Spouse + Child
O
O
O
$1,322.89
$216.53
$0.00
$1,539.42
O
O
O
$1,554.35
$216.53
$0.00
$1,770.88
Employee + Spouse + Children
$1,592.19
$256.64
$0.00
$1,848.83
$1,870.77
$256.64
$0.00
$2,127.41
Employee + Child
$792.63
$128.31
$0.00
$920.94
$931.32
$128.31
$0.00
$1,059.63
Employee + Children
$1,061.95
$168.42
$0.00
$1,230.37
$1,247.77
$168.42
$0.00
$1,416.19
Spouse Only
0
0
0
$530.24
$88.22
$0.00
$618.46
0
0
0
$623.01
$88.22
$0.00
$711.23
Child Only
0
0
0
$269.95
$48.13
$0.00
$318.08
0
0
0
$317.19
$48.13
$0.00
$365.32
GROUP HEALTH COBRA LEOFF
0 0 0 0 0 0
Employee Only
$673.23
$80.18
$0.00
$753.41
0
$791.05
$80.18
$0.00
$871.23
Employee + Spouse
$1,203.46
$168.40
$0.00
$1,371.86
0
$1,414.06
$168.40
$0.00
$1,582.46
Employee + Spouse + Child
O
O
O
$1,473.44
$216.53
$0.00
$1,689.97
0
O
$1,731.29
$216.53
$0.00
$1,947.82
Employee + Spouse + Children
$1,742.74
$256.64
$0.00
$1,999.38
0
$2,047.72
$256.64
$0.00
$2,304.36
Employee + Child
$943.18
$128.31
$0.00
$1,071.49
0
$1,108.24
$128.31
$0.00
$1,236.55
Employee + Children
$1,212.50
$168.42
$0.00
$1,380.92
0
$1,424.69
$168.42
$0.00
$1,593.11
Spouse Only
0
0
0
$530.24
$88.22
$0.00
$618.46
0
0
0
$623.01
$88.22
$0.00
$711.23
Child Only
0
0
0
$269.95
$48.13
$0.00
$318.08
0
0
0
$317.19
$48.13
$0.00
$365.32
TOTAL ANNUAL AMOUNT
Med /Rx
Dental
Vision
Total
Med /Rx
Dental
Vision
Total
• HMA Medical /Rx
3
n/a
n/a
$14,014
3
n/a
n/a
$14,014
• Dental
n/a
3
0
$2,695
n/a
3
0
$2,695
• Vision
n/a
n/a
0
$0
n/a
n/a
0
$0
• Group Health Medical /Rx
0
n/a
n/a
$0
0
n/a
n/a
$0
Total
3
3
0
$16,709
3
3
0
$16,709
City of Tukwila 2013 Renewal Report
19
10/11/2012
01
01
Health Plan Funding Overview -
Presented by:
Douglas Evans
R.L. Evans Company, Inc.
vfttzp4owtg?;;amt..4.vmymss,,avwimv,m,;ew:,,vrtwvzy)o,,A,,,,,g:43w4cza;Y-treomw,k,vqtgatVotx.rwo4;.=ov:,tp:x5Kq-zaas'wk,;:;.We;tXtie(4tW:s.*Ff4WSzpgeOr.gppkNPZVAf;;Fr='Agl%iaRryaagt,4;t$WtvW ,41MORs4a,
ACTIVE EMPLOYEE PLAN
Acct 502
- Self-funded medical/Rx, Dental and Vision Program
- HMA (subsidiary of Regence) provides administrative services.
- Stoploss Insurance purchased through Sun Life (Currently $125K Deductible).
- Roger Burton FSA MAAA FCA - Provides annual actuarial review to set funding rates.
Required by WAC.
Expenses - 2012 YTD (Sept)
Stop Loss
$216,478
Vision Claims 6%
$16,133
0%
Dental Claims
$398,818
11%
Admin
$165,618
5%
Rx Claims
$456,815
13%
Medical Clams
$2,373,094
65%
502 - Active Employees' Plan
Medical Claims (PEPM)
$2,500
Medical Claims
24 mo Trend 20.1%
$0
do do ti0 titi titi titi ;�ti titi titi '�, titi titi titi
� � Q er� ;y,' titi titi titi � y�' PQtiti � a�ti �Jyti �ti� � 0 �o •a <<e 4, PQ\V, ' �e �o pesake
�eQ
2012 $257
Feb
$671
$561 $875
[a. lu
$2,056
$357
ui Aug
$685
$747
Oct Nov Dec
502 - Active Employees' Plan
Dental Claims (PEPM)
$300
$250
$200
$150
$100
$50
so
Dental Claims
24 mo Trend 5.6%
y° y°
, p° ' �ti ti Pc ti J ti � ti \ ti P� ti hti titi titi titi titi ti'L titi 'I-
titi titi titi yti ,L
g ti ti so,
0 \a° 4;6 Q�a,� c§..• Q� a� a� 4\a�'
Sep ,.. :Oct Nov.
$114
ec
502 - Active Employees' Plan
Prescription Claims (PEPM)
$350
$300
$250
$200
$150
$100
$50
$0
0 ti ti ,y N '\, yN N ,ytitiN N tititi>, tiN N yL yL yL ti'L
pec 'ate �e‘2 mac PQc �aJ �>c �� Q�aO heQ O° °� pec �a� �e� �a� P. �aJ ��� ��� p°� �e2
Rx Claims
24 mo Trend
14.3%
502 - Active Employees' Plan
Vision Claims (PEPM)
Vision Claims
24 mo Trend
0.7%
N^-
4; qr sC4' C'
0 q c= 4,,zr os, \40 (:)4, St, ke,
yrD 2012
Jan Feb
$6 $7
Mar
$9
Apr
$8
may
$8
Jun
$1
$7
Aug
$6
Sep
$2
Oct
Nov Dec
502 - Active Employees' Plan
$1,600.00
$1,400.00
$1,200.00
$1,000.00
$800.00 -I
$600.00
$400.00
$200.00
$0.00
Premium Fundingvs.
Expense - Historical
(PEPM) - 5 years
Vision Claims
$6.00
$5.83
$5.21
$6.11
$5.82
Dental Claims
$132.82
$133.08
Rx Claims
Medical Claims
$158.46
$616.22
$176.90
$620.24
$140.85
$168.53
$603.71
$142.51
$159.25
$724.15
SL & Admin
Premium
$97.36
$1,205.00
$109.36
$1,332.53
$106.64
$1,486.33
Premium Funding does not include interest earnings on reserves.
$119.61
$1,489.95
$150.81
$158.42
$666.78
$138.24
$1,201.69
2012 YTD
$5.91
$138.53
$167.21
$868.63
$139.86
$1,203.27
Vision Claims
Dental Claims
Rx Claims
Medical Claims
SL & Admin
Premium
502 - Active Employees' Plan
Funding Versus Expenses
Actual
$2,000
$1,800
$1,600
$1,400
$1,200
$1,000
2007 2008
Projected
$2,000
$1,800
$1,600
$1,400
$1,200
$1,000
2009 2010
Funding Actual Expenses
2011 Sep -12
2007 2008 2009 2010 2011 Proj 2012 Proj 2013 Proj 2014 Proj 2015
Funding Expenses
Premium Funding does not include interest earnings on reserves.
502 - Active Employees' Plan
Total Reserves vs. Reserve Goal
Actual
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
Cumulative Reserves
2007 7 2008
Reserves
$1,725,219
City's Reserve Goal (2.5x)
$1,074,532
$2,809,836
$1,190,640
2009
$4,549,442
$1,167,751
2010
$5,708,894
$1,155,647
2011
$6,490,580
$1,076,500
YTD 2012
$6,274,219
$1,638,250
Reserves include interest earnings.
502 - Active Employees' Plan
Total Reserves vs. Reserve Goal
Projected
$7,000,000
$6,000,000
Cumulative Re
$5,000,000
$4,000,000
$3,000,000
$2'000,000 '
$0
Reserves } $1'725,219 } $2,809836
2007
2008 2009
2010 2011
_ �—r
,ro YE | ._.-.`. | ._.`... .--.`.`-
2012 | 'n4u/�� | Proj 2014 | '/v]u,�z
. .
�
,"��
$�54�44l| $5'70\894$6�9O58O$5'639'o�n | $4,7E3,802 $3,293'8261 $2'201/8
$1,167,751 $1,155,647 $1,076,500 $1,638,250 $1,808,250 -City's Reserve Goal (2.5x) $1,074,532 I $1,190,640
}
502 - Active Employees' Plan
Reserves include interest earnin
LEOFF 1 RETIREE PLAN
Acct 503
T:Mdfit;'-',:1,,i,za:-.A.-11t4M331:','AC;477"04>15;.."27Ztiz;;!IZRIs173210a04/;41431*;;;,(:- at4VN.:Ae:*ZrZfAXPM4i,,-;;:
-Self-funded: Administration similar to Active Plan.
-City also has liability for non-insured Long Term Care (LTC) Expenses and qualified
expenses not covered under health insurance contract. As members get older, more
likely to incur LTC expenses.
-As members turn 65 (and enroll on Medicare), City's liability for health plan covered
expenses decreases. Currently 30 out of 37 Medicare eligible.
Funding Versus Expenses (LIR)
Actual
$1,500
$1,000
$500
$0
2007
Projected
$1,500
$1,000
$500
$0
2008
2009
2010
Funding Actual Expenses
2011
Sep -12
2007 2008 2009 2010 2011 Proj 2012 Proj 2013 Proj 2014 Proj 2015
Funding Expenses
Premium Funding does not include interest earnings on reserves.
503- LEOFF 1 Retirees
Plan Reserves - Actual (LIR)
2'
$2,000,000
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
Cumulative Reserves
2007
2008
2009
2010 2011 E YTD 2012
Reserves
$840,700
-Reserve Goal @ 30 %'
$129,147
$1,052,969
$111,024
$1,348,761
$97,401
$1,657,049
$83,117
$1,822,186
$91,005
$1,877,102
$89,440
Reserves include interest earnings.
503- LEOFF 1 Retirees
Plan Reserves - Projected (LIR
$2,000,000
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$ 600,000
$400,000
$200,000
$0
Cumulative Reserves
2007 2008 4 2009
Reserves $840,700 € $1,052,969 $1,348,761
Reserve Goal @ 30% 1 $129,147 ! $111,024 $97,401
Reserves include interest earnings.
$1,657,049
$83,117
2011
$1,822,186
$91,005
Proj YE 2012 j Proj 2013 i Proj 2014
$1,896,324 f $1,503,899
$82,800 $88,800
$1,079,610
$94,100
Proj 2015
$1,079,918
$99,700
503- LEOFF 1 Retirees
72
Budqet Work Session October 11, 2012 Page 3
Disaster/Emergency Preparedness
After a lengthy discussion, the Council determined that the policy surrounding this particular
item is the Council desire to continue providing an active and operational CERT Program. There
may have been some confusion resulting from information provided in a previous Budget Work
Session wherein it appeared that the viability of the CERT Trainer position for the City was in
jeopardy. However, this has been clarified, the position is not in jeopardy, and the Council
confirmed their policy position, that it is important and necessary for the City to provide CERT
training opportunities and an active CERT program to its residential and business communities.
The Council agreed that it is up to the direction of City Administration how this need is achieved
in an operational sense.
In closing, the Council concurred that they are in favor of sending items relating to the discussion, processing
and approval of the 2013 -2014 Biennial Budget directly to Council, rather than proceeding through the
Committee process. Additionally, they noted the importance of the Strategic Plan findings in relation to the
initiatives discussed above.
Request for Information
As a result of this Work Session, the Council requested the following:
An actuarial report on the City's Self- Insured Heathcare Plan with information from the past couple
years, present, and future as appropriate. Information can be presented via the Finance Safety
Committee.
Provide /present an annual report to Council regarding the accomplishments of the Strategic Plan's
Tukwila Neighborhood Outreach Liaison Program.
Provide a schedule for Department 20 that lists all transfers.
Review and consider the Summary of Municipal Revenue Sources (draft handed out at meeting) at the
Finance Safety Committee.
Hand -Outs Distributed at Meeting:
Re- Calculated Attachment A, per Council Request
Summary of Municipal Revenue Sources, Draft
Summary by KAM
73
74
COUNCIL AGENDA SYNOPSIS
Meetin g Date
Prepared by_,,.
Ma s review
Council review
11/13/12
BG-
Resolution
Mtg Date
Ordinance
Mtg Date
11/19/12
BG
Other
Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PW
SPONSOR'S J.A. Brennan Associates is currently the design consultant for Duwamish Gardens. The
SUMn -IARY Army Corps of Engineers is requiring a more thorough analysis of the site's historic
resources. The cost of this additional work is $91,341.80 and will be covered by the King
County Flood Control District grant of $500,000.00. Council is being asked to approve
Supplement No. i with J.A. Brennan in the amount of $91,341.80.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 10/22/12 COMMITTEE CHAIR: KATHY HOUGARDY
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$91,341.80 $410,000.00 $0.00
Fund Source: 301 PARKS (PG 65, PROPOSED 2013 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
ITEM INFORMATION
ITEMNO.
5.C.
75
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 11/13/12
AGENDA ITEM TITLE Duwamish Gardens J.A. Brennan Supplemental Agreement No. 1
CATEGORY Discussion
Mtg Date 11/13/12
Motion
Mtg Date 11/19/12
Resolution
Mtg Date
Ordinance
Mtg Date
Bid Award
Mtg Date
Public Hearing
Mtg Date
Other
Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PW
SPONSOR'S J.A. Brennan Associates is currently the design consultant for Duwamish Gardens. The
SUMn -IARY Army Corps of Engineers is requiring a more thorough analysis of the site's historic
resources. The cost of this additional work is $91,341.80 and will be covered by the King
County Flood Control District grant of $500,000.00. Council is being asked to approve
Supplement No. i with J.A. Brennan in the amount of $91,341.80.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 10/22/12 COMMITTEE CHAIR: KATHY HOUGARDY
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$91,341.80 $410,000.00 $0.00
Fund Source: 301 PARKS (PG 65, PROPOSED 2013 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
11/19/12
MTG. DATE
ATTACHMENTS
11/13/12
Informational Memorandum dated 10/19/12
Page 65, Proposed 2013 CIP
Supplemental Agreement No. 1 to Contract No. 12 -007
Minutes from the Community Parks Committee meeting of 10/22/12
11/19/12
75
76
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Community Affairs and Parks Committee
FROM: Bob Giberson, Public Works Director
By: Ryan Larson, Senior Engineer
DATE: October 19, 2012
SUBJECT: Duwamish Gardens
Project No. 90630102, Contract No. 12 -007
Supplemental Agreement No. 1
ISSUE
Approve Supplemental Agreement No. 1 to Contract No. 12 -007 with J. A. Brennan Associates.
BACKGROUND
In February 2012, the City entered into a consultant agreement with J.A. Brennan Associates for
the design of the Duwamish Gardens project. An early task of this agreement was to review the
site for evidence of cultural and historic resources. The initial investigation excavated a series of
narrow probes throughout the site and the material was sent to a lab for analysis. Several of the
samples revealed the presence of organic material which can be an indication for historic
resources.
DISCUSSION
The Army Corps of Engineers reviewed the analysis as part of a future permit and is requiring a
more detailed site assessment to further investigate potential impacts to cultural resources. The
consultant worked with the Corps and developed a plan to further study the site. This additional
analysis will include excavating 16 trenches 3 feet wide by 6 feet deep and of variable lengths.
Sediments will be excavated in thin lifts and will be laid out for archaeological inspection and
testing.
Fiscal Impact
This excavation and testing is beyond the initial scope of the consultant's contract and is
required prior to developing a final site design and moving the project forward. The cost for this
additional item is $91,341.80. The current agreement with J.A. Brennan is $316,066.00 and with
this supplement, the new total will be $407,407.80. With the Proposed 2013 CIP, there is
$410,000.00 budgeted in design. Additional grant funding is available through King County
Flood Control District for $500,000 (presented separately tonight) and this grant allows funding
for the additional cultural resources work as well as the demolition of structures and project
construction.
RECOMMENDATION
Approve Supplemental Agreement No. 1 with JA Brennan Associates for additional excavation
work in the amount of $91,341.80.00 and consider this item at the November 13, 2012
Committee of the Whole and subsequent November 19, 2012 Regular meetings.
Attachments: Page 65, Proposed 2013 CIP
Supplemental Agreement No. 1
WAPW Eng \PROJECTSW- DR Projects \Duwamish Gardens 06 -DR02 (90630102) \Design \INFO MEMO Design Supplement 1.docx
77
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2013 to 2018
PROJECT:
Duwamish Gardens Project No. 90630102
DESCRIPTION:
Purchase and restore site as a salmon estuary and passive park.
This project is included in the WRIA 9 Salmon Recovery Plans efforts to acquire and restore 20 -acres
JUSTIFICATION:
within the Duwamish estuary.
Property acquired in late 2008. Design phase began in 2012. Construction scheduled for 2015, grant
STATUS:
dependent.
MAINT. IMPACT:
With a new passive park, additional maintenance will be needed.
270
Design funding from State Salmon Recovery Board (SRFB), and King Conservation District (KCD).
COMMENT:
Acquisition grants included SRFB, WRIA 9 King Conservation District, KC Conservation Futures, WA
State Aquatic Lands and WA State Earmark.
FINANCIAL Through Estimated
tin -cnnn 2n11 2n12 2013 2014 2015 2016 2017 2018 BEYOND TOTAL
EXPENSES
F
Design
30
110
270
410
Land (R/W)
2,116
2,116
Const. Mgmt.
10
250
50
310
Construction
7
70
1,750
750
2,577
TOTAL EXPENSES
2,153
110
350
2,000
800
0
1 0
1 0
1 0
5,413
FUND SOURCES
Awarded Grant
2,058
110
350
370
2,888
Proposed Grant
1,500
750
2,250
Mitigation Actual
ME G
0
Mitigation Expected
0
City Oper. Revenue
95
0
0
130
50
0
0
0
0
275
TOTAL SOURCES
2,153
110
350
2,000
800
0
0
0
0
5,413
78 2013 2018 Capital Improvement Program 65
F
ME G
78 2013 2018 Capital Improvement Program 65
SUPPLEMENTAL AGREEMENT NO.1
to
CONSULTANT AGREEMENT NO. 12 -007
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and J.A. Brennan Associates, hereinafter
referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions
hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on
February 3, 2012, and identified as Agreement No. 12 -007: All provisions in the basic
agreement remain in effect except as expressly modified by this Supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include reimbursement for direct expenses and costs
for the development and execution of the Cultural Resources Site Delineation and
Geotechnical and Environmental Support services.
See Exhibit A, attached with additional scope of services.
2. Payment, is hereby changed to include an additional $91,341.80 for this additional scope of
services. The maximum amount payable under this agreement as supplemented inclusive of
all fees and other costs shall not exceed $407,407.80 without express written modification of
the Agreement signed by the City.
See Exhibit B, attached, with additional fees for added scope of work.
3. Time for Performance, is amended to include an additional 120 days for completion of
this additional scope of services. The required completion date for all work under this
agreement as supplemented is now June 6, 2013.
DATED this I I day of 4QC 7t 11—; 2012.
CITY OF TUKWILA CONSULTANT
By:
Jim Haggerton, Mayor J A
Printed Name: N
Title: I'' 1 tlL1��\,
79
:1
T ito
s
brenInaln-1
October 16, 2012 associates rr.i.c;
Landscape Architects Planners
100 S. King Street, Suite 200, Seattle, WA 98104
t. 206.583 -0620 f 206.583.0623
Exhibit A www.jabtennan.com
Scope of Work Additional Services for Cultural Resources Site Delineation and
Geotechnical and Environmental Support
Duwamish Gardens
Prepared For:
Ryan Larson, the City of Tukwila Public Works Department
Project Description
The project involves design and permitting services for the construction of estuarine fish habitat on a 2.16
acre City owed site. A conceptual site plan has been developed by the WDFW and calls for the
excavation of 55,000 cubic yards of material to establish approximately 2 acres of shallow water mudflat
and marsh habitat and approximately 0.8 acres of uplands planted with native vegetation.
This extra services scope of work is to provide an Archaeological Site Delineation as requested by the
U.S. Army Corps of Engineers "the Corps the lead consulting agency for compliance with Section 106
of the National Historic Preservation Act "Section 106 This extra services scope also includes
additional groundwater monitoring.
Task 1 —Administration
Administration tasks include meeting coordination, scheduling, contract administration and subconsultant
administration costs and expenses.
Task 2 Cultural Resources Site Delineation
Initial Cultural and Historical Resource Investigations (Task 2.2 of the Contract) has been completed. At
a meeting on July 12, 2012, it was determined by the Corps that further investigations and delineation of
cultural resources at the site would be required to make a Section 106 determination. Subsequently, ESA
Paragon Associates, in collaboration with the Corps and the Muckleshoot Tribe and other stakeholders,
prepared a site delineation plan, which proposes a series of trenches and test pits throughout the property
to ascertain the extent of cultural resources.
See Attachment A for a detail on this scope of services and products. J.A. Brennan Associates will
provide client agency coordination, attend a site meeting and review ESA Paragon's Technical Report.
Task 3 Geotechnical and Environmental Support
Initial Hydrogeologic Assessments (Task 2.3.7 of the Contract) have been completed. Subconsultant,
Shannon &Wilson installed vibrating wire piezometers at three locations in order to measure fluctuating
groundwater conditions. Data was recorded between June and August, 2012. This additional service
request includes additional groundwater monitoring though the winter and spring 2013, when rainier
conditions are expected that could provide informative groundwater level data.
City of Tukwila Duwamish Gardens Scope of Work
See Attachment B for a detail on this scope of services and products. J.A. Brennan Associates will
provide client coordination and review of groundwater monitoring data reporting.
Assumptions
1. This scope of work does not include data recovery work or work associated with mitigation
requirements that may be determined by the Corps.
2. See Attachment A for further assumptions.
City of Tukwila Duwamish Gardens Scope of Work
FM
EERA 5309 Shilshole Avenue NW www.paragoriresearch.net
j$CBOCI Suite 200
Seattle, WA 98107
206.789.9658 phone
206.789.9684 fax
September 11, 2012
Mike Perfetti
J.A. Brennan Associates
VIA email (mike @jabrennan.com)
Subject: Duwamish Gardens Archaeological Site Delineation
Dear Mike:
Attached is ESA Paragon's scope of work and cost estimate for the Duwamish Gardens Archaeological Site
Delineation for 45 -KI -703. The scope (Attachment A) and cost estimate (Attachment B) have been developed
based on the project approach set forth by USACE and the Delineation Plan prepared for the project.
The scope is phased to include a program of archaeological trenching (Task 2) with a follow -on program of
archaeological test excavations (Task 3). At the completion of Task 2, ESA Paragon will provide an interim
memorandum of results (Task 2. 1), and, if requested, participate in an on -site meeting of stakeholders to
examine trench exposures (Task 2.2). Initiation of Task 3 will be contingent upon a decision by the City to
continue with the project based upon Task 2 results. Please note that if the City determines it is not feasible to
continue with the project, we will still need to conduct tasks to document the site and prepare the artifacts for
curation. Further, even if we conduct test excavations, it is possible that additional investigations not included in
this scope of work may be determined necessary during consultation.
Although the cost estimate does not include the curation fees; current pricing for curation at the Burke Museum
may be found at http:// www .burkemuseum.org/pub /09curation brochure.pdf Based on the assumptions about
collection volume included in the cost proposal curation fees would be expected to be approximately $8,100.
Please contact me with any questions about this scope of work and cost proposal. We appreciate the opportunity
to participate in the creation of Duwamish Gardens.
Sincerely,
Chris Lockwood
Principal Investigator
Northwest Cultural Resources
E Paragon
Attachment A
Scope of Work
Duwamish Gardens
Site Delineation
Project Description: The City of Tukwila is proposing to enhance fish and riparian habitat along the right
(north) bank of the Duwamish River, in Tukwila, King County, Washington. Conceptual designs for the project
will require removal of existing buildings and structures, excavation, and alteration of vegetation. The USACE
has requested site delineation for 45 -KI -703, a precontact archaeological site that extends into the project Permit
Area, as well as other archaeological components that may exist within the Permit Area. ESA Paragon has
developed a Site Delineation Plan which outlines the procedures to be followed during site delineation activities.
Scope of Work: The Scope of Work to be conducted by ESA Paragon includes seven tasks:
Task 1. Client and Agency Coordination. Under this task, ESA Paragon will assist in coordinating
between City of Tukwila, US Army Corps of Engineers, the design team, DAHP, King County Historic
Preservation Program, and the interested tribes. ESA Paragon will also maintain project schedule and
budget.
Task 2. Archaeological Trenching. ESA Paragon will direct archaeological trenching of 17 trenches to be
completed by a City supplied excavator. Trenches will be excavated to a maximum depth of 2 meters (6
feet), and may be internally stepped to provide safe access. ESA Paragon will document trenches using
standard archaeological methods. Opportunistic screening (1/8" mesh) and hand sampling may be
conducted in areas containing artifacts, features, or other cultural evidence.
Task 2.1. Interim Report of Results: ESA Paragon will provide a brief report of Task 2 results within
3 days of completion of Archaeological Trenching.
Task 2.2. Stakeholder Site Visit: ESA Paragon will participate in a site visit by stakeholders to
examine exposed trenches.
Task 3. Test Excavations. If, based on the results of Archaeological Trenching (Task 2), the City of
Tukwila opts to proceed with the project, ESA Paragon will then hand excavate up to 10 test excavation
units. Units will be 1 m wide by 1 m long, and will extend to 1.3 m below ground surface or 30 cm beyond
sterile, whichever is deeper, and may require safety benching. It is expected that test units will be oriented
along trenches. Test unit walls will be inspected, photographed, and stratigraphic profiles drawn. All
material will be screened through 1/8" mesh. Artifacts and samples will be collected for analysis and
curation.
Task 4. Artifact Analysis. Functional, typological, and preliminary chronological analysis will be
conducted for all artifacts. No specialists will be retained and no samples will be dated.
Task 5. Technical Report. ESA Paragon will summarize the findings of our work and recommendations
in a comprehensive Technical Report. If Task 3 is conducted, the Technical Report will include the results
of this work; otherwise, the Technical Report will only synthesize the Interim Report (Task 2.1) with
results of any Artifact Analysis (Task 4). The Technical Report will meet the current SHPO standards for
cultural resources assessment including making recommendations for mitigating or minimizing potential
adverse effects, if warranted by the results of the field work. ESA Paragon will submit a draft report (PDF
format) for review by the Client and selected stakeholders. Once comments are received, ESA Paragon
-1 SA Paragon
Paragon
Attachment A
Scope of Work
Duwamish Gardens
Site Delineation
will submit four (4) bound copies and two (2) electronic copies (in PDF format) as the final deliverable.
Client will be responsible for distributing the technical report to appropriate stakeholders.
Alternatively, if it is determined that data recovery will be conducted as mitigation to enable to project to
proceed, the Technical Report would be prepared and structured as a draft chapter for the anticipated Data
Recovery report, rather than as a stand -alone report. In this case, no hard copies will be distributed.
Task 6. Update Site Form /New Site Form(s). ESA Paragon will complete an archaeological site form
update for 45 -KI -703, as required by DAHP. One new archaeological site forms will be completed if
historic period components that are not temporally associated with precontact occupation at 45 -KI -703 are
encountered during fieldwork.
Task 7. Curation Preparation. ESA Paragon will prepare records, photographs, and data for curation,
meeting the Burke Museum's curation requirements; ESA Paragon assumes that project records,
photographs, and data will not exceed 20 linear inches of curation space. If test excavations are conducted,
and artifacts or samples requiring curation are collected, ESA Paragon will prepare artifacts /samples for
curation, meeting the Burke Museum's curation requirements; ESA Paragon assumes that the collection
will consist of not more 300 unique catalog numbers, and occupy not more than 4 cubic feet. This cost
estimate does not include Burke Museum curation fees.
Deliverables: ESA Paragon will prepare an Interim Report of Results (Task 2. 1), and draft and final Technical
Report (Task 5; see Data Recovery exception above) that meet DAHP standards. ESA Paragon will prepare an
archaeological site form update, and up to one (1) new archaeological site /isolate forms, as necessary. ESA
Paragon will prepare associated records (and artifacts /samples, if collected) to meet Burke Museum curation
standards.
Schedule: ESA Paragon will provide a schedule following receipt of a Notice to Proceed.
Assumptions:
All work will be conducted under the provisions set forth in the Site Delineation Plan.
Per the Site Delineation Plan, the focus of this work will be delineation of prehistoric archaeological site
45 -KI -703; one trench will be excavated to investigate a depression near the historic bunkhouse.
ESA Paragon will not conduct tasks with aboveground resources under this work order.
City will provide excavator and operator (3 days of trenching, plus I day of backfilling at completion of
fieldwork); excavator to have 3 -4 foot wide, smooth "ditch" bucket (no teeth), and be capable of
excavating to minimum of 2 meters (6 feet) below ground surface. The excavator may be tracked or
wheeled, as available. City to furnish all safety posts /markers (e.g., pylons, candlesticks) to mark
trenches /test excavations.
Trenches may be left open for stakeholder inspection until completion of Task 2 or Task 3, whichever
pertains. Archaeological deposits exposed in profiles or floors will be covered with geotextile cloth or
similar protective material prior to backfilling; an archaeologist will be present during backfilling.
Under Task 2, 17 trenches will be excavated, requiring three (3) days of mechanical trenching.
ESA Paragon
Attachment A
Scope of Work
Duwamish Gardens
Site Delineation
Under Task 3, up to 10 archaeological test units will be excavated. Each test unit may take up to two (2)
days to excavate by two (2) archaeologists (4 person days total), including any necessary benching.
Task 3 will only be completed if directed by the City following completion of Task 2.
Actual costs for Tasks 4 -7 will vary based upon results of Task 2 and Task 3 (if conducted).
Under Task 7, cost estimate assumes that project records, photographs, and data will not exceed 20 linear
inches, and artifacts /samples will not exceed 300 unique catalog numbers occupying not more than 4
cubic feet.
One set of consolidated comments on the draft Technical Report will be provided to ESA Paragon by the
Client.
Cost Proposal: ESA Paragon has estimated the cost for the Duwamish Gardens Site Delineation based on the
hours and rate schedule included in Attachment B. ESA Paragon estimates that the sum of $71,846 will be
required to complete Tasks 1 through 7 as described above. Extra services will be initiated by ESA Paragon only
after agreement by both ESA Paragon and the Client concerning revisions to the scope of work and additional
compensation, if necessary. This scope and cost estimate does not include preparation of a Supplemental
Treatment Plan, or conducting data recovery. This scope and cost estimate does not include Burke Museum
curation fees.
I
r At
Paragor
Budget Proposal
Version: 2
Project No.:
Project Title: Duwamish Garden Site De neuuov
Client: J.A. Brennan
Budget Total: $71,846
5309 Shflshote Avenue NW
Suite 200
Seattle, WA 98107
206.789.9658 phon
206.789.9684 fax
Project Manager: Chris Lockwoo
Contract No.:
Location:
Rate:
Principal
pxoovamn
Historian
Archaeologi
st
Field
Technician
//
Field
Technician
/
GIS
Sr. Proj.
Admin
Proj.
Admin.
P. Johnson
137.00
Hours
C. Lockwood
124.00
Hours
K. Wilson
106.00
Hours
B. Hoyt
92.00
Hours
Breidenthal
74.00
Hours
various TBD
63.00
Hours
A. Raymond
87.00
Hours
S. Bjork
90.00
Hours
K. Wade
78.00
Hours
Totals
Hours Cost
Task 1 umm»/Aopncvcnononamon
*on
6.00
4o0
14o0
s1.652
Task 2 Archaeological Trenching
Task 2.1 interim Report nrResults
4.00
30.00
30.00
3L
64.00
V6.488
4.00
20.00
10.00
2o0
36.00
*4.05*
Task 2.2 Site Meeting
4.00
4`00
8.00
*1.044
Task Archaeological Test Units
4.00
20.00
110o0
100o0
200.00
10o0
444.00
$34.018
Task 4 Artifact Analysis
20.00
20.00
40.00
$3,960
Task Technical Report
2o0
10o0
30.00
20.00
10o0
4.00
76u0
$6.716
16o0
Task Site Form Update
1.00
4.00
8.00
29.00
$2.801
60.00
*0.00
100o0
Task cmammFrepan,mon
$8,880
Subtotal Hours
Task
Reimbursable Expenses:
99999
23.00
11*.00
60.00
156.00
150.00
260.00
38.00
4.00
Units
6.00
Rate
811.00
Cost
$69,613
Field consumables bags/tarps/plywood/geotextile
(not to exceed $750)
1.00
$750,00
$750
$300
Curation supplies and printing
1.00
$300.00
Mileage (1,500 assumed)
days
1,500.00
�o,snn
$0.00
$833
eanxxovwmpemm, (provided »yoity):o
+1 day at end muam'nn
3.00
$n
GPS (week �mo rate)
1.00
$350.00
$350
_4
| *2.233
PROJECT TOTAL $71'846
Page 1 of 1
File: EGAPamgon_DuwamishGardene_De|ineodnn.xlsx
Alt
ARCHAEOLOGICAL TESTING PLAN DUWAMISH GARDENS
Prepared by Chris Lockwood, Ph.D., ESA Paragon
At the direction of the US Army Corps of Engineers, ESA Paragon has developed this archaeological
testing plan for the City of Tukwila's Duwamish Gardens project. Archaeological survey and
archaeological monitoring of geotechnical geoprobing suggests that archaeological remains associated
with precontact site 45 -KI -703 extend into the Duwamish Gardens Permit Area. The Permit Area also has
a lengthy history of use as a farmstead and residence since the 1880s.
Archaeological testing is being conducted for the purposes o£ 1) delineating the extent of archaeological
remains associated with archeological site 45 -KI -703, and 2) assessing the potential of these remains to
address research questions relevant to 45 -KI -703 as set forth by Blukis Onat et al. (2010:33 -36). The
testing efforts will also be used to determine if there is a separate historic archaeological site related to the
historic farm.
FIELD METHODOLOGY
Testing will commence with mechanical trenching, followed by excavation of 8 -10 controlled test units;
the exact number and location of test units will be determined based upon the results of trenching.
Trenching
ESA Paragon will direct excavation of 12 -16 backhoe trenches across the Duwamish Gardens Permit
Area (Figure 1). Trenches will be 1.5 in wide x 1.5 m deep, and of variable length. Sediments will be
excavated in thin lifts, and spoils will be laid out for archaeological inspection. Trench walls will be
inspected, photographed, and stratigraphic profiles drawn. Opportunistic screening (1/8" mesh) and hand
sampling may be conducted in areas containing artifacts, features, or other cultural evidence.
Trenches will be oriented to evaluate the stratigraphy that has developed from the river towards the higher
elevation riverbank in order to expose the greatest stratigraphic variability and to provide greater
environmental information. Because natural depositional units would be oriented parallel to the river, the
trenches will be oriented perpendicular to expose these in cross section. Other trenches will be oriented
parallel to the river to test the hypothesis that there is a discernible change in stratigraphy as highlighted
in the organic matter testing.
One trench will be excavated to specifically investigate the depression in front of the bunkhouse building.
Test Units
Based on the results of trenching, ESA Paragon will hand excavate 8 -10 test units in locations estimated
to have the highest potential to address research questions set forth in Blukis Onat et al. (2010:333 -348).
Units will be 1 in wide x 1 m long, and of variable depth. Excavation will be conducted by natural
stratigraphic layer; natural stratigraphic layers thicker than 10 cm will be subdivided into arbitrary 10 cm
levels. Test units will extend to 1.3 in below ground surface or 30 cm beyond sterile, whichever is deeper,
and may require safety benching. Test unit walls will be inspected, photographed, and stratigraphic
profiles drawn. All material will be screened through 1/8" mesh; artifacts and samples will be collected
for analysis and curation.
45 -KI -703 Testing Plan Page 1
July 2012
-I
Figure 1. Proposed Trenching Plan at Duwamish Gardens; note that test unit locations will be determined
based on trenching results.
EXPECTED DATA CATEGORIES
Prehistoric archaeological remains recovered during testing and data recovery at 45 -KI -703 include flaked
stone and ground stone tools, animal and fish bones and shell, botanical remains, pollen, fire modified
rock, fire features, postmold, depressions /pits, and pebble /rock concentrations. The archaeological site is
characterized by organic -rich sand layers.
Historic archaeological materials in archaeological deposits may include: food bone from processing and
consumption of mammal (including domesticates), avifauna (including domesticates), and fish;
manufactured items (e.g., glass, ceramic, metal, wood) associated with domestic life within residences;
tools, equipment and /or materials associated with agriculture; and foundations, post molds, pits, privies,
oxidized matrices, and other soil stains associated with residential and agricultural use.
ARTIFACT AND SAMPLE COLLECTION AND PROCESSING
Artifacts encountered during Duwamish Gardens archaeological testing are planned for curation at the
Burke Museum of Natural History and Culture in Seattle.
Artifacts will be collected and bagged in inert polyethylene 4mil ziptop bags with exact proveniences
recorded. Artifacts will be transported to the ESA Paragon archaeological analysis laboratory for
description, photography, illustration, and analysis, and prepared for curation. Analyses will be
conducted concurrently with fieldwork. All analyses will be completed within 30 days of fieldwork.
45 -KI -703 Testing Plan
July 2012
Page 2
•l
ANALYTICAL TECHNIQUES
Analyses of artifacts and samples collected during archaeological testing at Duwamish Gardens will be
conducted for the purpose of assessing the potential to address research domains relevant to 45 -KI -703 as
set forth by Blukis Onat et al. (2010:33 -36). If investigations continue into data recovery, additional
analyses of materials collected during test excavation may be needed.
Lithic Artifacts
Lithic artifact classification would include assessment of materials used for stone tools, techniques used
to manufacture stone artifacts, and functions of stone tools based on use -wear patterns and traditional
formal typologies. Stylistic analyses of projectile points and other temporally sensitive stone tools provide
chronological information. (If investigations continue into data recovery, trace element or other sourcing
techniques may be used to estimate the source lithic raw materials, and to infer mechanisms that operated
in the economic system to obtain raw materials, such as long distance trade).
Mammal, Fish, and Bird Bone
Bone analysis would include weights and counts (NISP), identification to taxonomic class (e.g., fish, bird,
or mammal), assessment of bone breakage and burning patterns to infer processing techniques and post
depositional changes. (If investigations continue into data recovery, additional analysis may include
identification to lower taxonomic levels and demographic analysis (age /sex) to make inferences regarding
seasonality and diet).
Shellfish
Shellfish analysis would include bulk weights, counts (NISP) and relative abundance of fragments by size
class (1 ",'A" and 1/8 (If investigations continue into data recovery, additional analyses may
include identification of hinges and spines to lowest possible taxonomic level; measurement of hinge size
to estimate variation in sizes of shellfish collected over time; and estimation of hinge /shell weathering).
Botanical Remains
Botanical analyses would include bulk weights of material, and estimation of relative abundance of wood
versus other botanical remains. (If investigations continue into data recovery, additional analyses may
include identification of samples to lowest possible taxonomic level, estimation of seasonality, inferences
of kinds of activities associates with different botanical materials such as use for fuel, food, or
technology, and evidence for post depositional disturbance of archaeological sediments).
Perishable Artifacts
Perishable artifacts such as basketry or matting may occur in archaeological deposits. Field and laboratory
personnel would stabilize, clean, and store perishable materials following standard archaeological
procedures. Analysis would include assessment of artifact function. (If investigations continue into data
recovery, additional analyses may include identification to lowest possible taxonomic level and
estimation of seasonality).
Fire Modified Rock
Fire modified rock would be analyzed, using a classification system including material type,
discoloration, and breakage patterns. Samples of fire modified rock from bulk samples would be
classified, measured, weighted and counted.
45 -KI -703 Testing Plan
July 2012
Page 3
91
Utilized Bone and Shell
A functional classification system will be used to categorize shaped bone and shell artifacts into types that
reflect probable uses, uses such as fishing (e.g., fishhooks and harpoons) and woodworking (e.g., chisels
and wedges).
Sediment Samples
Soils data (e.g., soil pH, organic matter content, grain -size distribution, and other attributes) may be used
to infer past geomorphic conditions and post depositional processes.
Radiocarbon Analysis
Samples of charcoal, wood, and /or shell may be analyzed by a professional radiocarbon dating laboratory
to provide age determinations for samples in radiocarbon years. AMS radiocarbon dating will be
preferred over conventional radiocarbon dating. Samples will not be aggregated as a method for
obtaining sample sizes sufficient for radiocarbon dating. Radiocarbon age determinations will be
calibrated to correct for temporal variation in atmospheric 14C. If shell samples are submitted for
radiocarbon analysis, additional age corrections may be required to account for variation in the carbon
content of marine water.
Thermoluminescence Analysis
Samples of fire modified rock may be analyzed at a specialized archaeological laboratory for
thermoluminescence analysis. Age determinations from thermoluminescence analysis may be used to
provide independent chronological control to corroborate age determinations from radiocarbon analysis.
Historic Ceramics
Analyses of ceramics will include assessment of form and function, analysis of style and manufacturing
technique, and determination of manufacturer and date of manufacture through seriation and analysis of
makers' marks, stamps, or other evidence.
Historic Glass
Analyses of vessel glass and other "non -flat" glass will include assessment of form and function, analysis
of style and manufacturing technique, and determination of manufacturer and date of manufacture
through seriation and analysis of makers' marks, stamps, or other evidence. "Flat" or window glass will
be characterized (modern or historic), recorded, dimensions (area and thickness) recorded with an
estimate of panes, but not further analyzed. If possible we will correlate the flat glass with a specific
building.
Historic Metal
Analyses of metal artifacts will include assessment of form and function, analysis of style and
manufacturing technique, and determination of manufacturer and date of manufacture through seriation
and analysis of makers' marks, stamps, or other evidence.
Other Historic Artifacts
Other types of historic artifacts will be analyzed using generally- accepted methods as appropriate.
CURATION
Artifacts collected during archaeological test excavations at Duwamish Gardens will be curated at the
45 -KI -703 Testing Plan
July 2012
Page 4
92
Burke Museum of Natural History and Culture, in Seattle, WA, which has agreed to act as repository for
collections, records, photographs and data from the Duwamish Gardens project. The collections from
2005 excavations at 45 -KI -703 are curated at the Burke. Collections will be curated to meet the Burke's
Curation Guidelines.
RESEARCH DESIGN
Archaeological testing is being conducted to determine the extent, nature, and age archaeological remains
at Duwamish Gardens for the purpose of assessing whether deposits have the potential to address and
provide new information regarding the following research domains previously developed by Blukis Onat
et al. (2010:33 -36; see scanned attachment) for 45 -KI -703:
Research Domain 1: Site Formation Processes
Research Domain 2: Resource Specialization
Research Domain 3: Environmental Enhancement and Settlement System Development
Research Domain 4: Artifact Types and Distributions, Trade, and Regional Contacts
Research Domain 5: Ethnographic Correspondence
Because the Duwamish Gardens archaeological testing will be conducted in proximity to historic
agricultural and residential areas where there is the potential to encounter historic archaeological remains,
and because no historic research domain was developed previously, it is anticipated that an additional
research domain related to historic landuse will be developed, and archaeological testing results evaluated
against this additional research domain. However, we expect that any historic archaeological remains will
be recorded as a separate site.
REPORTING
Reporting will occur after analysis of fieldwork has been completed. A summary technical report will
present all data from the archaeological testing, evaluate the potential for additional archeological
deposits and their ability to address the various relevant research domains. A site form update for 45 -KI-
703 would be prepared and included as an appendix to the report. If a historic site is identified it will be
recorded as well.
REFERENCES
Blukis Onat, Astrida, Philippe D. LeTourneau, and Timothy L. Cowan
2010 3. Research Design and Data Recovery Investigation Methods. In The Duwamish River Bend Site
Data Recovery at 45 -KI- -703, edited by Astrida Blukis Onat, pp.31 -50. Prepared by BOAS, Inc., Seattle.
Submitted to Sound Transit. On file, ESA Paragon, Seattle.
45 -KI -703 Testing Plan
July 2012
Page 5
93
45KI703 DATA RECOVERY REPORT
Data recovery excavations at 45KI703 addressed research domains outlined in the ARMT
Blukis Onat et al. 2004:53 -55). Research questions were adapted for the Supplemental
Treatment Plan (LeTourneau and Blukis Onat 2004b) (Appendix B). The five prehistoric
research domains considered: (1) environmental adaptation and landform use; (2) resource
specialization; (3) environmental enhancement and settlement system development; (4) artifact
types and distributions, trade and regional contacts; and (5) ethnographic correspondence.
The research questions that were part of the data recovery plan at site 45KI703 are itemized
below in the context of the five research domains. The complete text is provided in LeTourneau
and Blukis Onat 2004b (Appendix B).
Within each research domain, the questions are grouped by topic. Not all questions listed could
be addressed at 45KI703, nor are they exhaustive. They are suggestions of topics that might be
addressed at the site, not predictors of what would be found. Research questions that arose in the
course of investigations are presented and discussed in SECTION 15.
3.2.1. Environmental Adaptation and Landform Use
Site Formation Processes at 45KI703
1. How have geological processes impacted the landform on which site 45KI703 is located?
2. What evidence of flood deposits is present at 45KI703?
3. What is the substrate on which site 45KI703 was established?
4. What evidence is present to indicate that geological processes caused site 45KI703 to be
abandoned?
5. How did geological processes influence site occupation?
Site Formation Processes at Other Sites in the Region
1. How do the cultural changes and environmental circumstances at 45KI703 compare with
those at other sites in the region?
2. What evidence for change in regional prehistoric cultural systems can be derived from
the site?
3. What are the similarities and differences between site 45KI703 and Allentown
(45KI431)?
Impact of Tectonics on site 45KI703
1. What kinds of evidence are present testifying to the impact of earthquakes on peoples and
settlements?
2. What was the impact of the uplift associated with the magnitude 7 earthquake that shook
the region ca. 1000 -1100 BP?
3. If the Duwamish River floodplain was uplifted, what were the resulting changes to local
drainage patterns, erosion and deposition processes, vegetation types, and emergent
terrestrial surfaces?
4. How did these changes impact people and settlements?
5. What evidence is there for other tectonic events at 45KI703? What kinds of events are
represented at the site?
6. How did tectonic events affect site 45KI703?
33
45KI703 DATA RECOVERY REPORT
Resource Specialization
Ethnographic Model for 45KI703 Resources and Features
1. Is the currently used ethnographic model of hunters, gatherers, and fishers appropriate for
interpreting cultures in the site region?
2. What other models can be developed from ethnographic resources that better integrate
archaeological data and the basic elements of Pacific Northwest culture?
3. It appears there may be a structural feature at site 45KI703. Does the feature represent a
house?
4. If a house, is the excavation inside or outside the dwelling?
5. Does the house appear to be permanent or temporary?
6. What is the evidence for duration of occupation? Intensity of occupation?
Ethnographic Modeling at Other Sites in the Region
1. What kinds of archaeological sites are associated directly with the Tukwila Formation
and the floodplain promontories associated with the Duwamish Epic of the Winds?
2. The Allentown site (45KI431) has been defined as a fishing camp. Is site 45KI703 a
fishing camp also?
3. What other interpretations can be derived from materials at site 45KI703?
4. Would these possibly warrant revisions to the interpretations of site 45KI431?
Invertebrates at 45KI703
1. What is the nature of evidence for pre -2000 BP shell midden sites in the region? Are
there shell midden sites in the region along ancient channels of the Duwamish River that
have been covered by alluvial or estuarine deposits?
2. How old is site 45KI703?
3. How much shell is present at site 45KI703?
4. What is the evidence that site 45KI703 is a degraded shell midden?
5. Is shell preservation at 45KI703 a factor of shell abundance or a factor of soil conditions?
6. There is greater abundance of shell at the Duwamish No. 1 site; how else is site 45KI703
different from it?
7. How are these two sites similar?
Vertebrates at 45KI703
1. How did fishing technology at the site change through time?
2. What are the regional differences in access to various fish species?
3. What are the changes through time in species utilized?
4. What is the evidence of differential access to marine, anadromous, and fresh -water
species at sites in various geographic locations?
5. What is the evidence for fishing at site 45KI703?
6. Is there evidence of change in fishing over time?
7. Are different fish species represented at different times?
8. Is there a relationship between fish species represented and evidence for landform
alterations?
M
'1
45KI703 DATA RECOVERY REPORT
3.2.3. Environmental Enhancement and Settlement System Development
Site Chronology and Site Function
1. Is there evidence at the site for the chronological sequence of Duwamish River delta
progradation?
2. Where was the mouth of the Duwamish River at the time of site occupation?
3. Is there a chronological sequence of occupation and sediment deposits at 45KI703, or is
the site the result of a single use event?
4. What is the evidence in the stratigraphic sequence at site 45KI703 for habitat alterations
during the time the site was occupied?
5. Where was site 45KI703 in relation to delta and tidal marsh?
Subsistence and Settlement at 45KI703 and Other Sites in the Region
1. What evidence is present for changing subsistence /settlement patterns?
2. How can such changes be linked to region -wide shifts in subsistence organization and
settlement type? When did the changes occur?
3. What is the degree of bone and shell preservation?
4. How do the bone and shell add to evidence from tools to determine subsistence patters?
5. What is the evidence for changes in subsistence patterns? When did the changes occur?
6. How are these changes reflected in nearby sites (45KI431 and Duwamish No. 1)?
3.2.4. Artifact Types and Distributions, Trade, and Regional Contacts
Lithic Technology
1. What differences are evident from site to site with respect to technological organization?
2. Are there differences in technological organization in the lower Duwamish River valley
based on environments (e.g., littoral or riverine settings)?
3. What is the evidence for technological organization of lithic artifacts at the site?
4. What kind of information on technological organization can be derived from
relationships between artifacts and features?
5. How does the technological organization at 45KI703 compare with that at other nearby
sites (45KI431 and Duwamish No. 1)?
6. Where do the lithic materials present in the site come from?
3.2.5. Ethnographic Correspondence
Site 45KI703 and Epic of the Winds
1. Site 45KI703 is adjacent to one of the Tukwila Formation promontories associated with
the Duwamish Epic of the Winds. What was the nature of Duwamish use of the hills
located at South Boeing Access Road?
2. Were these culturally important places actually occupied?
3. What kinds of activities took place at these locations?
4. Are fragments of the Tukwila Formation present at 45KI703?
5. If so, can these be considered evidence for an association between site 45KI703 and the
Epic of the Winds promontories?
35
M
45KI703 DATA RECOVERY REPORT
Settlement Interdependence
1. Did Duwamish villages participate in an interdependent economic system where each
village's ecological or economic strengths resulted in a surplus that was traded to other
villages?
2. How did downstream villages interact with those upriver?
3. Did the trade networks linking Duwamish River villages also extend to other parts of
Puget Sound or to eastern Washington?
4. What evidence is there that the practices evident at 45KI703 are also described in the
ethnographic record of Duwamish people?
5. Is there oral history evidence that can explain features and artifacts found in the site?
3.3. Data Recovery Management and Methods
Fieldwork safety and security, archaeological excavation strategies, and laboratory processing
methods for data recovery investigations at site 45KI703 are detailed herein. The methods used
were based on those that had been proposed (LeTourneau and Blukis Onat 2004b) (Appendix B).
Divergence from these methods was limited and resulted from field conditions that could not
have been anticipated. They are noted in the following discussion. Procedures for specific
analyses are included in separate SECTIONS that describe the respective analysis results and in
specialist appendices.
Overall staffing for data recovery investigations has been detailed in SECTION 1. The more
specific responsibilities assigned to different persons are indicated in the following.
3.3.1. Fieldwork Safety and Security
During the data recovery field excavations, the archaeological crew followed standard OSHA
safety regulations. Lucy F. Zuccotti acted as BOAS safety officer. All Field Archaeologists and
supervisory staff wore safety vests as a preventive measure due to vehicular traffic on a nearby
driveway. Hard hats were worn when construction took place near the archaeological
excavations.
For site safety and security, the investigation area was surrounded with chain -link fencing
(Figure 15 -d and Figure 17). The fence had a movable gate that was locked at night. Some crew
members lived at the Ray- Carrossino Farmhouse and provided informal site security during non-
working hours. Sound Transit assigned security guards to patrol the area during times when
archaeological work was not taking place.
Access to the investigation area was restricted to BOAS excavation personnel and occasional
visiting professional archaeologists and tribal representatives. Substantial wooden stairs were
built into the north and south walls of the excavation area to provide safe, low- impact access
(Figure 17 and Figure 18). Designated walking routes within the area of investigations
minimized impact by excavation personnel.
36
97
SHANNON 6WIL ON, INC.
GEOTECNNICAL AND ENVIRONMENTAL CONSULTANTS
August 15, 2012
Mr. Mike Perfetti
J.A. Brennan Associates PLLC
100 S. King Street, Suite 200
Seattle, WA 98104
RE: DUWAMISH GARDENS CONTAMINATED MEDIA STUDIES AND
OTHER COST OVERAGES SUMMARY
Dear Mr. Perfetti:
Shannon Wilson (S &W) is submitting this letter to communicate recent cost overages related
to geotechnical borings and contaminated soils testing and laboratory analysis that are being
incurred on the Duwamish Gardens project. In addition, we understand additional work may be
performed on the project for cultural and archaeological studies, for which we recommend
including time for S &W environmental staff to provide observations during testing. We also feel
that extending the groundwater monitoring efforts would provide additional insight to project
design, and benefit the project. I have summarized our cost overages and recommended proposed
additional work below.
TASK 2.3.A GEOTECHNICAL INVESTIGATIONS (ADDITIONAL GROUNDWATER
MONITORING)
The groundwater monitoring period specified in the scope includes a 2 -month monitoring period,
which occurred during mid -June through mid August 2012. Our current plan is to decommission
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Mr. Mike Perfetti
J.A. Brennan Associates PLLC
August 14, 2012
Page 2 of 4
the data loggers next week (August 20, 2012). We recommend extending the groundwater
monitoring through winter and spring 2013. There are numerous reasons for extending the
groundwater monitoring:
Winter flood and high tide maximum groundwater elevations can be documented for
geotechnical and slope stability design.
The variability in daily fluctuations, related to bank stability, can be observed over
the fall /winter flood and spring runoff periods.
Groundwater elevations measured in B -1 are directly linked to the Green River
surface water elevations. Measurement of this information can be used for finalizing
design elevations for winter and spring juvenile Chinook migration periods. Currently,
surface water elevations are being approximated using the Lower Green River HEC-
RAS model.
The estimated cost to continue monitoring through May 2013 is $5,000, including monitoring
equipment rental extensions or purchases, three quarterly data downloads, report updates and
distribution of data, and administration of the work.
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J.A. Brennan Associates PLLC
August 14, 2012
Page 3 of 4
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TASK 2.2 CULTURAL AND HISTORICAL RESOURCE INVESTIGATIONS
We have been diligently coordinating with J.A. Brennan and Paragon (ESA Adolfson) on
cultural and archaeological resource investigations. The expansion of the cultural resource
investigations has required additional time on behalf of S &W staff in support of the studies. We
have provided review of the proposed testing program; are recommending site visits during
testing; and have provided comment on potential geologic, sedimentation, and anthropomorphic
history that may provide insight to the site characterization. We would like to request additional
funding to continue supporting J.A. Brennan, Paragon, and the City of Tukwila on this matter.
Our proposed budget is as follows:
Coordination and review time 2 hours Principal -in- Charge /Vice President, 2 hours
Associate, and 2 hours Principal Engineer $1,000.
On -site assistance 16 hours Principal Engineer for on -site assistance and 2 days of
travel and 2 hours Associate for administration and contract management for $2,177.
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Mr. Mike Perfetti
J.A. Brennan Associates PLLC
August 14, 2012
Page 4 of 4
CLOSING
In summary, S &W is requesting proposing a project cost modification to our contract as
follows:
Task 2.2 Cultural and Historical Resources Investigations $3,177
e ves
Tel; .3 teel�niea 1- -r�,g:-t: everag
Task 2.3.A Geotechnical Investigations (extend GW monitoring) 5,000
efa o
Total Request $15,463
We understand that the project is limited to funding by the City and grant limits and timelines.
However, we do feel that changes in the project schedule, cultural resources conditions,
additional costs to complete soils testing, and the opportunity for extending groundwater
monitoring are justifiable requests to the City.
Please let me know if you have any questions regarding this letter.
Sincerely,
SHANNON WILSON, INC.
if a
David R. Cline, P.E.
Associate
DRC /dre
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101
exhibit b
ja brennan associates
duwamish gardens design additional services
administration coordination
cultural resources site delineation
geotechnical and environmental support
1 �y\
City of Tukwila
Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
October 22, 2012 5: 00 p.m.
PRESENT
Councilmembers: Kathy Hougardy, Chair; Joe Duffle and Verna Seal (sitting in for Allan Ekberg)
Staff Rick Still, Bob Giberson, Gail Labanara, Ryan Larson and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:05 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Parks Recreation Events Calendar
As an information only item, Committee Members reviewed the Parks Recreation calendar through the
end of the year. INFORMATION ONLY.
B. Duwamish Gardens: Grant Agreement
Staff is seeking Council approval to enter into a grant agreement with King County Flood Control District
to be awarded $500,000 in grant funding for possible structure demolition, site construction, and a
Culture/Historic Investigation Plan related to the Duwamish Gardens site.
Application for this grant funding was originally made through King Conservation District (KCD) and the
Recreation and Conservation Office; however, KCD funding was put on hold due to an ongoing court case
regarding their property assessment. KCD in turn, asked the King County Flood Control District if they
would be able to provide grant funding for programs related to habitat and water quality. KCD agreed and
the grant funds will now be administered through the Flood Control District. There is no required City
match. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 5 CONSENT AGENDA.
C. Duwamish Gardens: Supplemental Agreement No. 1
Staff is seeking Council approval of Supplemental Agreement No. 1 with J.A. Brennan Associates for an
additional detailed site assessment of impacts to cultural resources (additional excavation) at the Duwamish
Gardens site in the amount of $91,341.80.
The Army Corps of Engineers is requiring this additional assessment for the area based on preliminary
cultural work which suggested the presence of organic material. Specifically, the supplemental agreement
will include excavation of 16 trenches that are three feet wide by six feet deep and variable lengths. The
grant funding from Item B above can be utilized to fund this additional work. UNANIMOUS
APPROVAL. FORWARD TO NOVEMBER 13 COW.
III. MISCELLANEOUS
Meeting adjourned at 5:17 p.m.
Next meeting: Tuesday, November 13, 2012 5:00 p.m. Conference Room 43
Committee Chair Approval
Minu by A54M.
"Tuesday Meeting due to Holiday
103
1A
COUNCIL AGENDA SYNOPSIS
Initial
Meetin Date
Prepared by
Ma r'r rev' w
Co nJI review
11/13/12
BG
Resolution
Mtg Date
Ordinance
Mtg Date
11/19/12
B
❑Other
Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW
SPONSOR'S Carollo Engineers were hired as the consultant for the Water and Sewer Comprehensive
SUMMARY Plans in 2010. Due to additional requirements on the Water Comprehensive Plan,
Supplement No. 3 with Carollo is required to add to the scope of work. Additional water
funds will come from the Interurban Water Reuse and Andover Park E Water Line. Council
is being asked to approve Supplement No. 3 with Carollo Engineers in the amount of
$16,250.00.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 10/23/12 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMITTEE Majority Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$16,250.00 $344,000.00 $0.00
Fund Source: 401 WATER FUND
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
ITEM INFORMATION
ITEMNO.
5.D.
105
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 11/13/12
AGENDA ITEM TITLE Water and Sewer Comprehensive Plans
Consultant Supplemental Agreement No. 3 with Carollo Engineers
CATEGORY Discussion
Mtg Date 11/13/12
Motion
Mt g Date 11/19/12
Resolution
Mtg Date
Ordinance
Mtg Date
Bid Award
Mtg Date
Public Hearing
Mtg Date
❑Other
Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW
SPONSOR'S Carollo Engineers were hired as the consultant for the Water and Sewer Comprehensive
SUMMARY Plans in 2010. Due to additional requirements on the Water Comprehensive Plan,
Supplement No. 3 with Carollo is required to add to the scope of work. Additional water
funds will come from the Interurban Water Reuse and Andover Park E Water Line. Council
is being asked to approve Supplement No. 3 with Carollo Engineers in the amount of
$16,250.00.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 10/23/12 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMITTEE Majority Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$16,250.00 $344,000.00 $0.00
Fund Source: 401 WATER FUND
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
11/19/12
MTG. DATE
ATTACHMENTS
11/13/12
Informational Memorandum dated 10/19/12
Supplement No. 3 to Contract No. 10 -055
Minutes from the Utilities Committee meeting of 10/23/12
11/19/12
105
1.
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee Q�
FROM: Bob Giberson Public Works Directorl
BY: Mike Cusick, PE, Senior Engineer
DATE: October 19, 2012
SUBJECT: Water and Sewer Comprehensive Plans
Project No. 91040101, Contract No. 10 -055
Supplemental Agreement No. 3
ISSUE
Approve Supplemental Agreement No. 3 with Carollo Engineers to revise the Comprehensive
Water Plan.
BACKGROUND
In 2010 the City contracted with Carollo Engineers to update the Water Comprehensive Plan.
DISCUSSION
For the 2005 Comprehensive Water Plan, the Washington State Department of Health (DOH)
required no additional storage of water in lieu of the existing 2 million gallon reservoir and
multiple taps off Seattle pipelines. In 2009, DOH guidelines were revised to require standby
storage of water at 200 gallons per equivalent residential unit (ERU). With the 2009 DOH
storage guidelines, the existing Tukwila 2 million gallon reservoir is now undersized for the
current population of the city. With the projected 2030 population growth model provided by
the Tukwila Department of Community Development (DCD), the condition worsens.
Initially, Carollo Engineers used the 2010 -2030 population data study from Puget Sound
Regional Council (PSRC), as provided by DCD, to determine the required reservoir size to
meet the revised requirements from DOH. Using the PSRC 2030 population model, the City
of Tukwila would be required to construct a new reservoir to bring the City's total water
storage to 7.1 million gallons with a design and construction cost for the proposed reservoir at
over $5.5 million dollars. This cost estimate does not include the cost of land acquisition for
the reservoir and a necessary pump station. The total cost of the project could be over $10
million dollars for the reservoir, pump station, and land.
With the high cost of the required water reservoir and other water CIP improvements, Public
Works questioned DCD on the projected 2030 population growth model for the City. It was
agreed that the 2030 PSRC model used for population forecasting overstates projected
growth within the City. For the Comprehensive Water Plan, DCD agreed to cut the projected
growth in half by changing the time period from 2010 -2030 to 2010 -2040. With a reduced
population growth, the total reservoir requirement of 7.1 million gallons can be reduced to 4 to
5 million gallons of total storage. The reduction in reservoir size results in savings to the City
of several million dollars in costs to the Water Fund.
Carollo Engineers additional work will modify the Water Comprehensive Plan. The
supplement will focus on updating the revised growth projections with the new 2012 data
107
Info Memo Page 2
Carollo Engineers Supplement No. 3
developed by DCD. The reduced growth projections will be used to calculate new average
and maximum day water demand for future planning scenarios. The new demand will be
updated in the supply analysis, hydraulic modeling analysis, and storage analysis. The
system will be evaluated to determine the deficiencies and proposed improvements needed
with the new demand in each service area. It is anticipated that this will also modify the
proposed improvements in the CIP and this new data will modify most sections of the Water
Comp Plan.
FINANCIAL IMPACT
Supplemental Agreement No. 3 will increase the consultant's scope of work for Task 300
Planning Considerations for $16,250.00. Funding for the additional work will come from the
Interurban Water Reuse Project, page 86 of the 2012 CIP at $25,000.00 and Andover Park
West Water Line Project for $16,000.00, which will now be constructed in 2013.
EXPENDITURES
Funding Budget
Original contract
$291,000.00
Water Comp Plan
$160,000.00
Supplement No. 1
12,662.00
Sewer Comp Plan
143,000.00
Supplement No. 2
21,721.50
Interurban Water Reuse
25,000.00
Supplement No. 3
16.250.00
APE Water Line
16.000.00
Total
$341,633.50
$344,000.00
RECOMMENDATION
Approve Supplemental Agreement No. 3 to Contract No. 10 -055 with Carollo Engineers for
$16,250.00 to update population growth projects for the Comprehensive Water Plan and
consider this item at the November 13, 2012 Committee of the Whole and subsequent
November 19, 2012 Regular Meeting.
Attachment: Supplemental Agreement No. 3
108 W: \PW Eng \PROJECTS\A- WT Projects \Water Comprehensive Plan -Water (91040101) \Info Memo Carrollo Sup #3 10- 16- 12.docx
SUPPLEMENTAL AGREEMENT NUMBER 3
to
CONSULTANT AGREEMENT NUMBER 10 -055 C G�
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila, Washington,
herein -after referred to as "the City," and Carollo Engineers hereinafter referred to as "the Consultant in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on, May 19,
2010, and identified as Agreement No. 10 -055. All provisions in the basic agreement remain in effect
except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, for Supplemental Agreement #3 to the Comprehensive Sewer and Water Plans
(Plans) for the City of Tukwila. The purpose of this supplement is to add:
The following work effort is a modification to the Comprehensive Plan (Plan) for the City of
Tukwila. The update will be focused on updating the revised growth projections with the new
2012 data developed by the Planning Department. The growth projections will be used to
calculate new average and maximum day water demand for the future planning scenarios. The
new demand will be updated in the supply analysis, hydraulic modeling analysis and the storage
analysis. The system will be evaluated to determine the deficiencies and proposed improvements
needed with the new demand in each service area. It is anticipated that this will also modify the
proposed improvements in the CIP. This new data will modify most sections of the Plan.
2. Deliverables, Carollo will prepare a revised Executive Summary and Chapters 2, 3, 5, 6, 7 that
summarizes the new future demand, analysis and recommended improvements.
3. Time for Performance, is amended to change the number of calendar days for completion of the
work to read an additional 90 days for a total of 1,070 days.
4. Payment, shall be amended as follows:
Payment for the work provided by the Consultant as part of this supplement shall be made for an
additional $16,250.00. The total amount for the Consultant for this contact shall not exceed
$341,633.50 without express written modification of the Agreement signed by the City.
DATED this
CITY OF TUKWILA
day of 1 2012.
Jim Haggerton, Mayor
CONSULT�ANT
Lara Kammereck, Associate Vice President
5, CIA2 /c�,U� L S
pw: \Carollo\Documents\ Client \WA \Tukwila \8472A00\Project Management \Contracts \Carollo Supplemental Agrmnt 3.docx
109
Utilities Committee Minutes October 23, 2012 Page 2
C. Supplemental Agreement No. 3: Water Comprehensiv Plan
Staff is seeking Council approval for Supplemental Agreement No. 3 with Carollo Engineers for the
updating of revised growth projections from 2012 data for the Water Comprehensive Plan in the amount of
$16,250. The updated projections will be utilized to calculate future water demand and planning scenarios.
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 13 COW FOR DISUCSSION.
D. Surface Water Comprehensive Plan
Due to time constraints, continued discussion and review of the Surface Water Comprehensive Plan will be
delayed to a future Utilities Committee meeting. RESCHEDULE FOR FUTURE COMMITTEE
MEETING.
III. MISCELLANEOUS
Meeting adjourned at 6:25 p.m.
Next meeting: Next meeting: Wednesday, November 14, 2012 5:00 p.m. Conf. Room No. 1.
*11'ecbnesday clue to holiday.
OK I Committee Chair Approval
Minutes by KOM. Reviewed by GL.
G
COUNCIL AGENDA SYNOPSIS
Initials
Meetin Date
Prepared b
Ma or's review
Coul4cil review
11/13/12
BG
E Resolution
Mtg Date 11/19/12
Ordinance
Mtg Date
11/19/12
BG
Other
Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police E PW
SPONSOR'S The City's water, sewer, and surface water rates need to be increased to meet operational
SUMMARY and capital expenditures. The single and multi family minimum water meter charge will
increase from $12.00 to $14.00 and multi family consumption charges will increase to
$2.92/$4.08. The sewer fund's monthly residential flat rate will increase from $19.26 to
$23.10 and King County will increase their sewer fees in 2013 from $36.10 to $39.79. The
surface water fees will increase from $102.00 to $107.00 for residential parcels.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
E Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 10/23/12 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
Commi=E Majority Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 401 WATER, 402 SEWER, AND 412 SURFACE WATER
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
ITEM INFORMATION
ITEM NO.
5.E.
111
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 11/13/12
AGENDA ITEM TITLE Resolution updating the Public Works Fee Schedule for the
2013 Water, Sewer, and Surface Water Rates
CATEGORY E Discussion
Mt Date 11/13/12
Motion
Mtg Date
E Resolution
Mtg Date 11/19/12
Ordinance
Mtg Date
Bid Award
Mtg Date
Public Hearing
Mtg Date
Other
Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police E PW
SPONSOR'S The City's water, sewer, and surface water rates need to be increased to meet operational
SUMMARY and capital expenditures. The single and multi family minimum water meter charge will
increase from $12.00 to $14.00 and multi family consumption charges will increase to
$2.92/$4.08. The sewer fund's monthly residential flat rate will increase from $19.26 to
$23.10 and King County will increase their sewer fees in 2013 from $36.10 to $39.79. The
surface water fees will increase from $102.00 to $107.00 for residential parcels.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
E Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 10/23/12 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
Commi=E Majority Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 401 WATER, 402 SEWER, AND 412 SURFACE WATER
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
11/19/12
MTG. DATE
ATTACHMENTS
11/13/12
Informational Memorandum dated 10/19/12
Exhibits A, B and C
Draft Resolution Public Works Fee Schedule
Attachments D, E and F
Seattle Times Water Rate article dated 10/12/12
Minutes from the Utilities Committee meeting of 10/23/12
11/19/12
111
MVA
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
To: Mayor Haggerton
UTILITIES COMMITTEE
From: Bob Giberson, Public Works Director fA
By: Gail Labanara, Public Works Analyst
Date: October 19, 2012
Subject: Water, Sewer. and Surface Water Rates for 2013
ISSUE
Adopt 2013 water, sewer, and surface water rate increases.
WATER
Public Works has analyzed the needs of the water enterprise fund. Cascade Water
Alliance's (CWA) wholesale water rates are projected to increase 6.2% for 2013. A rate
increase on the minimum water meter charge (see Table 1) is being proposed for residential
and multi family customers to maintain the current level of service and lessen the impact of
future increases for purchased water. Increases are also proposed for consumption charges
for multi family and commercial /industrial rates.
Exhibit A is a rate matrix of all of the proposed utility rate increases for residential
customers. Exhibit C -1 shows a comparison of adjoining cities and their water rates. Exhibit
D is the Resolution which updates the Public Works Fee Schedule.
SEWER
King County Ordinance No. 17343 has a 10.22% sewer rate increase for King County
sewage disposal fees in 2013. The sewer rate will increase from $36.10 to $39.79 per
residential customer equivalent per month. The King County sewage treatment capacity
charge (for any new sewer connections) will increase from the current $51.95 to $53.50 per
month for fifteen years for any sewer connection occurring between January 1, 2013 and
December 31, 2013. Exhibit B is King County Ordinance No. 17343.
Tukwila's sewer base rate is scheduled for an increase (see Table 2) in accordance with the
rate model which analyzes the City's operational and capital needs. The City's sewer rate
will increase from $19.26 to $23.10 per residential connection and from $33.74 to $40.48 for
up to 750 cubic feet or fraction thereof for commercial /industrial customers. Exhibit C -1
shows a comparison of adjoining cities and their sewer rates.
SURFACE WATER
Tukwila's surface water base rate is scheduled for an increase in 2013. The City's surface
water rate will increase from $102.00 to $107.00 per residential parcel, per year and will
range from $12.92 to $108.04 per 4,356 square foot for all other parcels. Exhibit C -2 shows
a comparison with other cities and their surface water rates.
113
INFORMATIONAL MEMO
Page 2
TABLE 1 WATER RATES PROPOSED FOR 2013
CATEGORY
Current 2012
Charges
Proposed for 2013
Single Family
$12.00 7F
$14.00
Multi Family (each condo, apt, or dwelling unit)
$12.00
$14.00
Multi Family Consumption Charges per 1 CCF
$2.79 $3.89
$2.92 $4.08
Commercial /Industrial Consumption per 1 CCF
$3.62 $4.98
$3.98 $5.46
TABLE 2 SEWER RATES PROPOSED FOR 2013
CATEGORY
Current 2012 Rates
Proposed for 2013
Residential Sewer Service
Flat rate of $19.26
Flat rate of $23.10
(single dwelling unit)
per month
per month
Residential Sewer Service
Flat rate of $19.26 per
Flat rate of $23.10 per
(multiple dwelling unit, permanent type)
month for each dwelling unit
month for each dwelling unit
Flat rate of $33.74
Flat rate of $40.48
Commercial /Industrial Sewer
per month and, any usage
per month and, any usage
Service
over 750 cubic feet of water
over 750 cubic feet of water
per month shall be at the rate
per month shall be at the rate
of $33.74 per 750 cf
of $40.48 per 750 cf
RECOMMENDATION
The Council is being asked to adopt the City's 2013 water, sewer, and surface water
proposed rate increases in accordance with the Public Works Fee Schedule Resolution and
consider this item at the November 13, 2012 Committee of the Whole Meeting and
subsequent November 19, 2012 Regular Meeting.
Attachments: Exhibit A Rate Matrix
Exhibit B King County Ordinance No. 17343 for 2013
Exhibit C -1 C -2 Comparison of Rates with Adjoining Cities
Exhibit D Public Works Fee Schedule Resolution
Attachment D Water
Attachment E Sewer
Attachment F Surface Water
Seattle Times Water Rate article dated October 12, 2012
114 WAPW Eng \OTHER \Gail Labanara \Water Sewer Documents \Info Memo Water Sewer SWM Rates 10- 19- 12.docx
proposed utility rate increases with 10% utility tax
monthly fees for residential customers
water cwa
sewer king county sewer treatment
king county metro capacity change
surface water
LQ1
King County
Metropolitan King County Council
Anne Noris, Clerk of the Council
King County Courthouse
516 Third Avenue, Room 1200
Seattle, WA 98104 -3272
Tel: 206 296 -1020
Fax: 206-205 -8165
TTY/TDD 206 296 -1024
Email: anne.noris @kingcounty.gov
Web: www.kingcounty.gov /council /clerk
June 25, 2012
Mr. Pat Brodin, Operations Manager
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
Dear Mr. Brodin,
Monetary Requirements for 2013
EXHIBIT_
The Metropolitan King County Council approved the sewer rate for 2013 and the sewage
treatment capacity charge for 2013 with the adoption of Ordinance 17343 on June 11, 2012.
A copy of Ordinance 17343 is enclosed for your information.
If you have any questions, please call the Clerk of the Council's Office at 206 296 -1020.
Sincerely,
Anne Noris
Clerk of the Council
Enclosure
116 1.2.
KING COUNTY 1200 King County Courthouse
516 Third Avenue
Signature Report Seattle, WA 98104
King County
June 12, 2012
Ordinance 17343
Proposed No. 2012- 0144.3 Sponsors McDermott
1 AN ORDINANCE determining the monetary requirements
2 for the disposal of sewage for the fiscal year beginning
3 January 1, 2013, and ending December 31, 2013, setting
4 the sewer rate for the fiscal year beginning January 1, 2013,
5 and ending December 31, 2013, and approving the amount
6 of the sewage treatment capacity charge for 2013, in
7 accordance with RCW 35.58.570; and amending Ordinance
8 12353, Section 2, as amended, and K.C.C. 4A.- and
9 Ordinance 11398, Section 1, as amended, and K.C.C.
10 28.84.055.
11 BE IT ORDAINED BY THE COUNCIL OF KING COUNTY:
12 SECTION 1. Ordinance 12353, Section 2, as amended, and K.C.C. 4A. are
13 each hereby amended to read as follows:
14 A. Having determined the monetary requirements for the disposal of sewage, the
15 council hereby adopts a ((2412)) 2013 sewer rate of 1hirty
16 nine dollars and seventy -nine cents per residential customer equivalent per month. Once
17 a sewer rate ordinance becomes effective, the clerk of the council is directed to deliver a
18 copy of that ordinance to each agency having an agreement for sewage disposal with
19 King County.
1
117
Ordinance 17343
20 B. The King County council approves the application of Statement of Financial
21 Accounting Standards No. 71 (FAS 71) to treat pollution remediation obligations as
22 regulatory assets, and establish a rate stabilization reserve for the purpose of leveling
23 rates between years.
24 C. As required for FAS 71 application, amounts are to be placed in the rate
25 stabilization reserve from operating revenues and removed from the calculation of debt
26 service coverage. The reserve balance shall be an amount at least sufficient to maintain a
27 level sewer rate between ((201 and 201- 2)) 2013 and 2014 and shall be used solely for
28 the purposes of. maintaining the level sewer rate in ((294 -2)) 2014 and if additional
29 reserve balance is available, moderating future rate increases beyond ((2042)) 2014 The
30 estimated amount of the reserve, as shown in the financial forecast, Attachment A to
31 -di anee 1 "02 this ordinance shall be revised in accordance with the ((204-2)) 2013
32 adopted budget and financial plan. If the reserve needs to be reduced to meet debt
33 service coverage requirements for ((2041-)) 2012, the county executive shall notify the
34 council of the change by providing an updated financial forecast.
35 D. The executive shall provide monthly cost reports to the council on Brightwater
36 as outlined in K.C.C. 28.86.165.
37 SECTION 2. Monetary requirements for the disposal of sewage as defined by
38 contract with the component sewer agencies for the fiscal year beginning January 1,
39 2013, and ending December 31, 2013. The council hereby determines the monetary
40 requirements for the disposal of sewage as follows:
41 Administration, operating, maintenance repair and replace (net of other income):
42 $65,697,551.
2
im
Ordinance 17343
43 Establishment and maintenance of necessary working capital reserves:
44 $22,378,007.
45 Requirements of revenue bond resolutions (not included in above items and net of
46 interest income): $294,445,033.
47 TOTAL: $337,764,577.
48 SECTION 3. Ordinance 11398, Section 1, as amended, and K.C.C. 28.84.055 are
49 each hereby amended as follows:
50 A. The amount of the metropolitan sewage facility capacity charge adopted by
51 K.C.C. 28.84.050.0. that is charged monthly for fifteen years per residential customer or
52 residential customer equivalent shall be:
53 1. Seven dollars for sewer connections occurring between and including January
54 1, 1994, and December 31, 1997;
55 2. Ten dollars and fifty cents for sewer connections occurring between and
56 including January 1, 1998, and December 31, 2001;
57 3. Seventeen dollars and twenty cents for sewer connections occurring between
58 and including January 1, 2002, and December 31, 2002;
59 4. Seventeen dollars and sixty cents for sewer connections occurring between
60 and including January 1, 2003, and December 31, 2003;
61 5. Eighteen dollars for sewer connections occurring between and including
62 January 1, 2004, and December 31, 2004;
63 6. Thirty -four dollars and five cents for sewer connections occurring between
64 and including January 1, 2005, and December 31, 2006;
3
119
Ordinance 17343
65 7. Forty -two dollars for sewer connections occurring between and including
66 January 1, 2007, and December 31, 2007;
67 8. Forty -six dollars and twenty -five cents for sewer connections occurring
68 between and including January 1, 2008, and December 31, 2008;
69 9. Forty -seven dollars and sixty -four cents for sewer connections occurring
70 between and including January 1, 2009, and December 31, 2009;
71 10. Forty -nine dollars and seven cents for sewer connections occurring between
72 and including January 1, 2010, and December 31, 2010;
73 11. Fifty dollars and forty-five cents for sewer connections occurring between
74 and including January 1, 2011, and December 31, 2011; ((and))
75 12. Fifty -one dollars and ninety -five cents for sewer connections occurring
76 between and including January 1, 2012, and December 31, 2012 and
77 13. Fifty -three dollars and fifty cents for sewer connections occurring between
78 and including January 1, 2013, and December 31, 2013
79 B.I. In accordance with adopted policy FP- 15.3.d. in the Regional Wastewater
80 Services Plan, K.C.C. 28.86.160.C., it is the council's intent to base the capacity charge
81 upon the costs, customer growth and related financial assumptions used in the Regional
82 Wastewater Services Plan.
83 2. In accordance with adopted policy FP- 6 in the Regional Wastewater Services
84 Plan, K.C.C. 28.86.160.C, the council hereby approves the cash balance and reserves as
85 contained in the attached financial plan for ((24 2)) 2013
86 3. In accordance with adopted policy FP- 15.3.c., King County shall pursue
87 changes in state legislation to enable the county to require payment of the capacity charge
4
120
Ordinance 17343
88
89
in a single payment, while preserving the option for new ratepayers to finance the
capacity charge.
Ordinance 17343 was introduced on 5/14/2012 and passed as amended by the
Metropolitan King County Council on 6/11/2012, by the following vote:
Yes: 8 Mr. Phillips, Mr. von Reichbauer, Mr. Gossett, Ms. Hague,
Ms. Patterson, Ms. Lambert, Mr. Ferguson and Mr. McDermott
No: 0
Excused: 1 Mr. Dunn
ATTEST:
Attachments: A. Financial Plan for 2013 Amended Proposed Sewer Rate, Revised June 11, 2012
5
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121
KING COUNTY COUNCIL
KING COUNTY, WASHINGTON
e
f'7
Anne Noris, Clerk of the Council
c c�
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1 1
APPROVED v VW'j
0
this day of
2012.
0
Dow Constantine, County Executive
Attachments: A. Financial Plan for 2013 Amended Proposed Sewer Rate, Revised June 11, 2012
5
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121
KING COUNTY COUNCIL
KING COUNTY, WASHINGTON
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Residential Water Rate Comparison as of June 2012
2011
2012
Ranking
Ranking I CITY
17
1
WATER DISTRICT 119 (Duval
14
2
DUVALL
1
3
SEATTLE
2
4
BELLEVUE
3
5
KENT
47.45 6
�TUI�WIL:A 2tl'!
29.61 2
6
CEDAR RIVER WATER DIST
59.21
12.35 3
3.88/ 4
5
8
HIGHLINE W ATER DIST
8
9
SKYWAY (MA)
11
10
COVINTON (CW (e very 2 mos.
13
11
CO AL CREEK
12
12
WOODINVILLE
10
13
KING COUNTY W54125
4
14
IS SAQUAH
19
15
RENTON
16
NORTHSHORE
15
17
SODS C REEK
18
ALDERWOOD
20
19
KIRKLAND
9
20
KING COUNTY WD #20
16
21
EDMONDS
22
SAMMAM PLA TEAU
18
23
REDMOND (CW
21
24
AUBURN
25
BOTHELL
26
NE SAMM
22
27
M ERCER ISLAND
23
28
TACOMA
25
29
LAKEHAVEN WAY
24
1 30
LYNNWOOD
13.24 3.43/4.06 3 7.45 50.69
14.85 3.29/417 34.6 4
20.48 2.61/3.92 28.72 49.2
18.91 3.01 30.10 49.01
14.50 3.33 33.30 47.80
12.50 3.28 32 45.30
12.78 1.65/193 30.18 42.96
15.96 2.30/3.09 26.95 42.91
15.00 2.75 27.50 42.50
13.00 1.65/4.02 28.35 41.35
13.63 2.73 27.3 40.93
16.76 4.02 24.12 40.88
19.75 2.10 2 1.00 4035
19.16 2.14 21.40 40.56
23.02 1.59/1.93 17 .26 40.28
12.85 1.55/3.10 24 .80 37.65
11.93 2.37/2.90 25.29 37.22
10.51 2.07/3.03 25.50 36.01
15.01 2.05 20.50 35.51
10.39 2.46 24.60 34.99
16.76 1.36/1.71 15.40 32.16
14.75 1.24 12.40 27.15
14.29 1.64 8.20 22.49
2011 2013
RATE D ifference TOTAL
63.50 3.00
42.26 2 0.81
56.05 4.65 61.
54.84 4.37 59.2
52.78 1.55
39.95
46.32
44.36
43.75
44.23
44.50
51.09
37.01
EPA
36.05
38.75
39.06
37.47
32.36
10.74
3.1_9
4.84
5.26
3.
0.80
8.13
5.90
51.94 1
4_.
2.00
1.50
0.
4.86
31.15
30.68
24.21
19.88
3.84
1.48
2.94
2.61 1 25.39
Residential Sewer Rate Comparison as of September 2012
2011 2012 2012 City King County 2012
Ranking Ranking CITY 2011 Charge Sewer Total 2013
1 1 SEATTLE KC 71.96 38.66 36.10 74.76
18 2 MERCER ISLAND KC 52.15 32.69 36.10 68.79
4 3 DUVALL 62.35 64.35 64.35
5 4 SKYWAY KC 61.15 26.93 36.10 63.03
?TUKWILA 2013 jKC 55:36 231 39;79
3 5 VASHON SE KC 62.44 26.34 3610 62.44
6 6 RENTON KC 61.14 25.68 37.26 62.34
7 7 SAMMAMISH PLAT KC 59.10 25.17 36.10 61.27
8 8 WOODINVILLE KC 57.76 24.8 36.18 61.04
13 9 BOTHELL KC 54.27 23.33 36.10 59.43
9 10 NE SAMMAM KC 56.73 21.25 36.10 57.35
10 11 BELLEVUE KC 55.07 19.74 36.10 55.84
12 12 CEDAR RIVER W S KC 54.74 19. 36.16 55.67
11 j 13 TUKWILA 2012 w KG 55.36 1926 36.1(1 5&. 6
20 14 BLACK DIAMOND KC 51.39 19.16 36.10 55.26
22 15 AUBURN KC 49.46 19.10 36.10 55.20
2 16 LAKEHAVEN 64.91 18.27 36.10 54.37
15 17 COAL CREE KC 53.50 18.19 36.10 54.29 58.92
14 18 ISSAQUAH KC 54.11 16.92 36 .10 53.02
25 19 KIRKL KC 48.13 16.92 36.10 53.02 48.79
19 20 ''SODS CREEK KC 52.15 16.85 36.10 52.95
16 21 KENT KC 52.71 16.61 36.10 52.71
21 22 LAKE FOREST P ARK KC 50.86 15.65 36.10 51.75
23 23 ALDERWOOD KC 48.67 15.36 36.10 51.46
24 24 REDMOND KC 48.42 12.57 36.10 48.67
26 25 VALLEY VIEW SEWER KC 46.10 11 .00 36.10 47.10
27 26 NORTHSHORE KC 46.10 10.00 36 .10 46.10
28 27 ALGONA KC 45.22 9.12 36.10 45.22
29 28 SOUTHWEST Suburban Sewer 25.50 27.50 0.00 27.50
30 29 MIDWAY SEWER DISTRICT 22.00 24.00 0.00 24.00
AVERAGE 54.44 56.22
Exhibit C -1
W'.TW Eng \OTHER1Gaii I.abanara \Water Sewer DocumentsWtdhty Rate Surveya Water. Sewer SSWM. dsx 123
Summer 2
City Base R
Rates C
Consumption
2012
Rate P
Per CCF Assume 10 CCF T
TOTAL
37.50 2
2. 90
29.00 6
66.50
2133 3
3.48/6.46 3
3974 6
63.07
13.25.4.34/5.15 4
47.45 6
60.70
29.61 2
2.96 2
29. 60 5
59.21
12.35 3
3.88/ 4
41.98 5
54.33
53c0,
18.99 2
2.39/4.20 3
32.95 5
5
12.00 3
3 89
2011 2013
RATE D ifference TOTAL
63.50 3.00
42.26 2 0.81
56.05 4.65 61.
54.84 4.37 59.2
52.78 1.55
39.95
46.32
44.36
43.75
44.23
44.50
51.09
37.01
EPA
36.05
38.75
39.06
37.47
32.36
10.74
3.1_9
4.84
5.26
3.
0.80
8.13
5.90
51.94 1
4_.
2.00
1.50
0.
4.86
31.15
30.68
24.21
19.88
3.84
1.48
2.94
2.61 1 25.39
Residential Sewer Rate Comparison as of September 2012
2011 2012 2012 City King County 2012
Ranking Ranking CITY 2011 Charge Sewer Total 2013
1 1 SEATTLE KC 71.96 38.66 36.10 74.76
18 2 MERCER ISLAND KC 52.15 32.69 36.10 68.79
4 3 DUVALL 62.35 64.35 64.35
5 4 SKYWAY KC 61.15 26.93 36.10 63.03
?TUKWILA 2013 jKC 55:36 231 39;79
3 5 VASHON SE KC 62.44 26.34 3610 62.44
6 6 RENTON KC 61.14 25.68 37.26 62.34
7 7 SAMMAMISH PLAT KC 59.10 25.17 36.10 61.27
8 8 WOODINVILLE KC 57.76 24.8 36.18 61.04
13 9 BOTHELL KC 54.27 23.33 36.10 59.43
9 10 NE SAMMAM KC 56.73 21.25 36.10 57.35
10 11 BELLEVUE KC 55.07 19.74 36.10 55.84
12 12 CEDAR RIVER W S KC 54.74 19. 36.16 55.67
11 j 13 TUKWILA 2012 w KG 55.36 1926 36.1(1 5&. 6
20 14 BLACK DIAMOND KC 51.39 19.16 36.10 55.26
22 15 AUBURN KC 49.46 19.10 36.10 55.20
2 16 LAKEHAVEN 64.91 18.27 36.10 54.37
15 17 COAL CREE KC 53.50 18.19 36.10 54.29 58.92
14 18 ISSAQUAH KC 54.11 16.92 36 .10 53.02
25 19 KIRKL KC 48.13 16.92 36.10 53.02 48.79
19 20 ''SODS CREEK KC 52.15 16.85 36.10 52.95
16 21 KENT KC 52.71 16.61 36.10 52.71
21 22 LAKE FOREST P ARK KC 50.86 15.65 36.10 51.75
23 23 ALDERWOOD KC 48.67 15.36 36.10 51.46
24 24 REDMOND KC 48.42 12.57 36.10 48.67
26 25 VALLEY VIEW SEWER KC 46.10 11 .00 36.10 47.10
27 26 NORTHSHORE KC 46.10 10.00 36 .10 46.10
28 27 ALGONA KC 45.22 9.12 36.10 45.22
29 28 SOUTHWEST Suburban Sewer 25.50 27.50 0.00 27.50
30 29 MIDWAY SEWER DISTRICT 22.00 24.00 0.00 24.00
AVERAGE 54.44 56.22
Exhibit C -1
W'.TW Eng \OTHER1Gaii I.abanara \Water Sewer DocumentsWtdhty Rate Surveya Water. Sewer SSWM. dsx 123
39.95
46.32
44.36
43.75
44.23
44.50
51.09
37.01
EPA
36.05
38.75
39.06
37.47
32.36
10.74
3.1_9
4.84
5.26
3.
0.80
8.13
5.90
51.94 1
4_.
2.00
1.50
0.
4.86
31.15
30.68
24.21
19.88
3.84
1.48
2.94
2.61 1 25.39
Residential Sewer Rate Comparison as of September 2012
2011 2012 2012 City King County 2012
Ranking Ranking CITY 2011 Charge Sewer Total 2013
1 1 SEATTLE KC 71.96 38.66 36.10 74.76
18 2 MERCER ISLAND KC 52.15 32.69 36.10 68.79
4 3 DUVALL 62.35 64.35 64.35
5 4 SKYWAY KC 61.15 26.93 36.10 63.03
?TUKWILA 2013 jKC 55:36 231 39;79
3 5 VASHON SE KC 62.44 26.34 3610 62.44
6 6 RENTON KC 61.14 25.68 37.26 62.34
7 7 SAMMAMISH PLAT KC 59.10 25.17 36.10 61.27
8 8 WOODINVILLE KC 57.76 24.8 36.18 61.04
13 9 BOTHELL KC 54.27 23.33 36.10 59.43
9 10 NE SAMMAM KC 56.73 21.25 36.10 57.35
10 11 BELLEVUE KC 55.07 19.74 36.10 55.84
12 12 CEDAR RIVER W S KC 54.74 19. 36.16 55.67
11 j 13 TUKWILA 2012 w KG 55.36 1926 36.1(1 5&. 6
20 14 BLACK DIAMOND KC 51.39 19.16 36.10 55.26
22 15 AUBURN KC 49.46 19.10 36.10 55.20
2 16 LAKEHAVEN 64.91 18.27 36.10 54.37
15 17 COAL CREE KC 53.50 18.19 36.10 54.29 58.92
14 18 ISSAQUAH KC 54.11 16.92 36 .10 53.02
25 19 KIRKL KC 48.13 16.92 36.10 53.02 48.79
19 20 ''SODS CREEK KC 52.15 16.85 36.10 52.95
16 21 KENT KC 52.71 16.61 36.10 52.71
21 22 LAKE FOREST P ARK KC 50.86 15.65 36.10 51.75
23 23 ALDERWOOD KC 48.67 15.36 36.10 51.46
24 24 REDMOND KC 48.42 12.57 36.10 48.67
26 25 VALLEY VIEW SEWER KC 46.10 11 .00 36.10 47.10
27 26 NORTHSHORE KC 46.10 10.00 36 .10 46.10
28 27 ALGONA KC 45.22 9.12 36.10 45.22
29 28 SOUTHWEST Suburban Sewer 25.50 27.50 0.00 27.50
30 29 MIDWAY SEWER DISTRICT 22.00 24.00 0.00 24.00
AVERAGE 54.44 56.22
Exhibit C -1
W'.TW Eng \OTHER1Gaii I.abanara \Water Sewer DocumentsWtdhty Rate Surveya Water. Sewer SSWM. dsx 123
Exhibit C -1
W'.TW Eng \OTHER1Gaii I.abanara \Water Sewer DocumentsWtdhty Rate Surveya Water. Sewer SSWM. dsx 123
Exhibit C -2
SINGLE FAMILY SURFACE WATER RATES
AS OF JUNE 2012
2012 2013
CITY Monthly Rate Yearly Rate Yearly Rate
Seattle (range of fees)
19.58
234.96
261.72
Duvall
17.46
209.52
Redmond (range, minimum shown)
16.56
198.72
198.72
Auburn
16.13
193.56
208.92
Mercer Island
14.96
179.52
Issaquah
14.08
168.96
Newcastle
13.28
159.36
159.36
Sammamish
12.50
150.00
Renton
11.51
138.12
Shoreline
11.08
133.00
137.00
King County
11.08
133.00
Kent
10.56
126.72
145.68
T
lttt It (ti £iiils ti i
stl St4£�s!{ r t i
t
T�.<�I
t
Lynnwood
7.20
90.24
94.32
Federal Way
7.10
85.15
124 WAPW Eng \OTHER \Gail Labanara \Water Sewer Documents \Utility Rate Surveys Water, Sewer SSWM.xlsx
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ADOPTING A NEW PUBLIC WORKS
FEE SCHEDULE; AND REPEALING RESOLUTION NO. 1755.
WHEREAS, each year the City analyzes the rate model for the three utility
enterprise funds, which are water, sewer and surface water, to ensure revenues keep
pace with expenses, to update the traffic model, and to analyze the transportation
network to ensure continued compliance with the Growth Management Act and the
City's adopted Comprehensive Plan; and
WHEREAS, the City is authorized to impose fees to recoup the costs of services
rendered;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Public Works fees will be charged according to the following schedule,
which shall supersede any previously adopted Public Works Fee Schedule:
PUBLIC WORKS FEE SCHEDULE
PERMIT DESCRIPTION
FEE
Type A Short -Term Non- rofit
50.00
Type B Short-Term Profit
$100.00
Type C
(Infrastructure and Grading on Private Property
and City Right -of -Way and Disturbance of City
Right -of -Way)
$250.00 application base fee, plus four components
based on construction value:
1) Plan Review
2) Construction Inspection
3) Pavement Mitigation
4 Grading Plan Review
Type D (Long-Term)
$100.00
Type E (Potential Disturbance of
City Right-of-Wa
$100.00
Type F (Blanket Permits)
$250.00 processing fee, plus $5,000.00 cash deposit,
withdraw $100.00 per instance for inspection
Additional Inspections
$60.00 per inspection
Franchise Telecommunications
$5,000.00 administrative fee
Franchise Cable
$5,000.00 plus 5% of total revenue
Street Vacation
$1,200.00
WAWord Processing- City\Resolutions \PW Fee Schedule -2012 rev strike -thru 10- 16- 12.doc Page 1 of 5
125
PERMIT DESCRIPTION
FEE
Latecomer's Agreements
$500.00 processing fee, plus 17% administrative fee,
p lus $500.00 segregation fee
Flood Zone Control
$50.00
Copy of City of Tukwila's Infrastructure Design
and Construction Standards
$50.00
WATER RATES
FEE
Water Meter Installation
.75 inch
600.00
1 inch
1,100.00
1.5 inch
2,400.00
2 inch
2,800.00
3 inch
4,400.00
4 inch
7,800.00
6 inch
$12,500.00
Water Meter Deduct
$25.00
Water Base Charge (Monthly)
In addition to the monthly water base charge, each
100 cubic feet of water used will be charged as
shown in "Water Rates (Monthly)."
Current 2012 Proposed 2013
Single Family (one dwelling unit)
12.00 $14.00
Multi Family (more than one dwelling unit)
12.00* $14.00*
Commercial /Industrial Customers:
*each dwelling unit
3/4 inch Service
40.00
1 inch Service
50.00
1 -1/2 inch Service
75.00
2 inch Service
$100.00
3 inch Service
$145.00
4 inch Service
$195.00
6 inch Service
$290.00
8 inch Service
$385.00
10 inch Service
$480.00
12 inch Service
$575.00
Water Rates (Monthly)
In addition to the monthly water base charge listed
above, each 100 cubic feet of water will be charged at
the following rates:
Current 2012 Proposed 2013
Single Family Residence (Oct -May)
$2.79 $2.80
Single Family Residence (Jun -Sept)
$3.89 $3.90
Multi Family (Oct -May)
$2.79 $2.92
Multi Family (Jun -Sept)
$3.89 $4.08
Commercial /Industrial (Oct -May)
$3.62 $3.98
Commercial /Industrial (Jun -Sept)
$4.98 $5.46
Fire Protection Service Charges (Monthly)
Per month based on size of service.
2 inch Service
9.00
3 inch Service
20.00
4 inch Service
35.00
6 inch Service
80.00
8 inch Service
$120.00
10 inch Service
$200.00
12 inch Service
$260.00
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126
WATER SERVICES
FEE
Water Turn On
50.00
After -Hour Water Turn On additional fee for
[TMC 14.16.030 (1)]
customer requested after -hours water turn on
$100.00
Unauthorized Water Usage after shut -off for
$100.00
non payment
Flat rate of $334 $40.48 per month and, in
Special Meter Read customer requested
30.00
meter read outside normal read schedule
month shall be at the rate of $33.74 $40.48 per 750
Shut -off notice
30.00
Change in owner, tenant, and /or third party
20.00
paying agent
On all sewer accounts 30 days in arrears from
the date of delinquency until paid
Fire Hydrant per month
20.00
Emergency Conservation Sanction
$100.00
Temporary Water Meter Deposit
4.
.75" and 1" water meter
300.00
2.5" water meter
$1,500.00
Temporary Water Meter Rental per minimum
71 85% Developed Surface
60 days expiration
.75" and 1" water meter
75.00
2.5" water meter
150.00
$1,080.55
WATER INTEREST CHARGE
RATE
On all water accounts 30 days in arrears from
the date of delinquency until paid
8% per annum computed on a monthly basis
SEWER RATES
FEES
Residential Sewer Service
Flat rate of $19.26 $23.10 per month
(single dwelling unit)
[TMC 14.16.030 (1)]
Residential Sewer Service (multiple dwelling
Flat rate of $19.26 $23.10 per month for each
unit, permanent type)
dwelling unit [TMC 14.16.030 (2)]
Commercial and Industrial Sewage Service
Flat rate of $334 $40.48 per month and, in
1.
addition, any usage over 750 cubic feet of water per
123.17
month shall be at the rate of $33.74 $40.48 per 750
129.32
cubic feet [TMC 14.16.030 (4)]
0 20% Developed Surface
SEWER INTEREST CHARGE
RATE
On all sewer accounts 30 days in arrears from
the date of delinquency until paid
8% per annum computed on a monthly basis
W: \Word Process ing- City \Resolutions \PW Fee Schedule -2012 rev strike -thru 10- 16- 12.doc Page 3 of 5
127
SURFACE WATER RATES
FEE PER YEAR
Surface Water Utility Rates Per Year
Service Charge Per Acre
Category
Current 2012
Proposed
2013
1.
Natural
123.17
129.32
2.
0 20% Developed Surface
267.77
281.15
3.
21 50% Developed Surface
490.77
515.30
4.
51 70% Developed Surface
732.29
768.90
5.
71 85% Developed Surface
882.21
926.32
6.
86 100% Developed Surface
$1,029.10
$1,080.55
7.
Single Family Residential Parcels
102.00 per parcel
107.00 per parcel
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127
SURFACE WATER INTEREST CHARGE
RATE
On all surface water accounts 30 days in arrears
from the date of delinquency until paid
8% per annum computed on a monthly basis
TRANSPORTATION CONCURRENCY TEST FEE SCHEDULE
Fees for Residential Use
UNIT
ALL TYPES OF RESIDENTIAL'
Between 1 and 3
300.00
Between 4 and 5
600.00
Between 6 and 10
1,200.00
Between 11 and 15
2,000.00
Between 16 and 20
3,500.00
Between 21 and 25
5,000.00
Between 26 and 30
6,500.00
Between 31 and 40
8,000.00
Between 41 and 60
$10,000.00
Greater than 60
$12,000.00
All residential uses defined by the ITE Trip Generation Manual Land Use Codes 200 -299, including
single family, multi-family, mobile home parks, and shared housin
Fees for Non Residential Use
GROSS FLOOR AREA
INDUSTRIAL
OFFICE
RETAIL
EATERY
INSTITU-
TIONAL
PORT
ALL
OTHER
USES
Less than 5,000
$1,000
$1,800
$2,700
$5,400
$500
$1,500
Between 5,001 and 10,000
$1,500
$2,700
$4,050
$8,100
$1,000
$2,000
Between 10,001 and 20,000
$2,000
$3,600
$5,400
$10,800
$1,500
$2,500
Between 20,001 and 30,000
$3,000
$5,400
$8,100
$10,800
$2,000
$2,500
Between 30,001 and 40,000
$4,000
$7,200
$10,800
$10,800
$2,500
$2,500
Between 40,001 and 50,000
$5,000
$9,000
$13,500
$10,800
$3,000
$2,500
Between 50,001 and 70,000
$6,000
$10,800
$16,200
$10,800
$4,000
$2,500
Between 70,001 and 90,000
$7,000
$12,600
$18,900
$10,800
$5,000
$2,500
Between 90,001 and 150,000
$8,000
$14,400
$21,600
$10,800
$6,000
$2,500
Between 150,001 and 200,000
$9,000
$16,200
$24,300
$10,800
$7,000
$2,500
Greater than 200,000
$10,000
$18,000
$24,300
$10,800
$8,000
$2,500
Z All industrial /agricultural uses defined by the ITE Trip Generation Manual Land Use Codes 100 -199,
including light and heavy industrial, manufacturing, and warehousin
3 All office, medical, and service related uses defined by the ITE Trip Generation Manual Land Use
Codes 600 -699, 700 -799, and 900 -999, including general office, medical facilities, and banks
4 All retail and recreation uses defined by the ITE Trip Generation Manual Land Use Codes 400 -499,
800 -830 and 837 -899, including retail sales, rental sales, athletic clubs, and theaters
5 All food service uses defined by the ITE Trip Generation Manual Land Use Codes 831 -836, excluding
accessory (stand alone) drive through espresso stands (or similar) under 250 sq. ft., which are
assessed $300
5 All institutional and transportation uses defined by the ITE Trip Generation Manual Land Use Codes
000 -099 and 500 -599, including schools, places of worship, day care, terminals, and transit
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W
Section 2. Repealer. Resolution No. 1755 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2012.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Shelley M. Kerslake, City Attorney
Verna Seal, Council President
Filed with the City Clerk:_
Passed by the City Council:
Resolution Number:
W1Word Processing- City\Resolutions \PW Fee Schedule -2012 rev strike -thru 10- 16- 12.doc
Page 5 of 5
129
130
ATTACHMENT D
City of Tukwila
WATER ENTERPRISE FUND
2013 2018 Analysis in 000's
REVENUES
Actual
Actual a
2011
Actual
Budget
2012
Estimate
2013
2014
2015
2016
2017
2018
Totals
Monthly Water Charges
Base
Base
Base
+10%
+10%
+10%
+10%
+10%
+10%
Cascade Water Alliance (CWA)
1,862
2,010
2,136
2,130
2,186
2,310
2,402
2,498
2,623
2,755
14,774
Regular City Water
2,541
2,737
2,893
2,800
3,026
3,207
3,464
3,706
3,965
4,243
21,611
36,385
Subtotal Water 4,403 4,747 5,029 4,930
5,212 5,517 5,866 6,204 6,588 6,998
Other Miscellaneous Revenue
334
215
128
200
130
130
150
170
200
220
1,000
Interlocal Ags \PWTF \Grants
314
1,888
136
0
1,725
0
0
0
0
1,725
Water Connection Fees (2)
30
10
25
10
50
50
25
25
25
10
185
Total Revenues
5,081
6,860
5,318
5,140
5,392
7,422
6,041
6,399
6,813
7,228
39,295
EXPENDITURES
CWA Purchased Water cat
1,862
2,010
2,136
2,140
2,186
2,310
2,402
2,498
2,623
2,755
14,774
Water Operations Maintenance
1,381
1,274
1,174
1,200
1,786
1,827
1,881
1,928
2,005
2,086
11,513
Debt Service
554
554
555
555
544
545
690
302
302
302
2,685
Interfund Utility Tax 10%
502
475
516
500
534
565
602
637
679
722
3,739
Engineering Labor t71
67
70
75
80
74
76
78
80
83
85
476
33,187
Subtotal 4,366 4,383 4,456 4,475
5,124 5,323 5,653 5,445 5,692 5,950
Water Capital CIP Program
529
1,982
1,735
1,735
1,473
1,776
1,028
1,105
867
860
7,109
40,296
Total Expenditures 4,895 6,365 6,191 6,210
6,597 7,099 6,681 6,550 6,559 6,810
FUND BALANCE
Change in Working Capital
186
495
(873)
(1,070)
(1,205)
323
(640)
(151)
254
418
(1,001)
Beginning Balance
2,348
1,685
854
854
4,000
2,795
3,118
2,479
2,327
2,581
1 4,000
3,000
Ending Balance 2,534 2,180 (19) (216)
2,795 3,118 2,479 2,327 2,581 3,000
Working Capital Components:
Reserved 20 of revenue
1,028 1,078 1,139 1,208 1,280 1,363
1,363
Unreserved
1,767 2,040 1,339 1,119 1,302 1,637
1,637
Ending Balance 2,534 2,180 (19) (216)
2,795 3,118 2,479 2,327 2,581 3,000
3,000
2013 2018 Financial Planning Model XX I I I 1011712012131
132
ATTACHMENT E
City of Tukwila
SEWER ENTERPRISE FUND
2013 2018 Analysis in 000's
REVENUES
2010
Actual
201-1
Actual
2012
Budget
2012
Estimate
2013
2014
2015
2016
2017
2018
Totals
Monthly Sewer Charges
+15%
+20%
+20%
+20%
+20%
+10%
+15%
+10%
+15%
King County Metro Sewer (1)
3,572
3,385
3,749
3,400
3,749
3,749
4,161
4,161
4,577
4,577
24,974
Regular City Sewer (2)
1,522
2,128
1,572
2,000
1,886
2,169
2,342
2,647
2,859
3,230
15,133
Subtotal Sewer Revenue
5,094
5,513
5,321
5,400
5,635
5,918
6,503
6,808
7,436
7,807
40,107
Other Misc. Revenue
290
184
81
125
150
150
160
180
200
210
1,050
Grant/ Bonds/ PWTF
886
1,228
640
400
750
458
1,756
1,757
0
750
5,471
Sewer Connection Fees (3)
107
115
120
52
120
120
125
125
100
100
690
47,318
Total Revenues 6,377 7,040 6,162 5,977
6,655 6,646 8,544 8,870 7,736 8,867
EXPENDITURES
Sewer Operations Maintenance
King County Metro Sewer ial
3,088
3,385
3,749
3,400
3,749
3,749
4,161
4,161
4,577
4,577
24,974
Regular City Sewer (5)
997
913
867
950
987
1,012
1,036
1,067
1,099
1,132
6,333
Debt Service (6)
358
357
356
356
355
354
392
391
709
710
2,911
Interfund Utility Tax 17) 10%
618
562
547
500
579
609
666
699
764
802
4,118
Engineering Labor (9)
82
137
73
100
74
77
78
80
83
85
477
Subtotal
5,143
5,354
5,592
5,306
5,744
5,801
6,333
6,398
7,232
7,306
38,813
Sewer Capital CIP Program
970
2,327
805
400
1,420
883
1,831
1,832
500
1,075
7,541
Total Expenditures
6,1.1.3
7,681
6,397
5,706
7,164
6,684
8,164
8,230
7,732
8,381
46,354
FUND BALANCE
Change in Working Capital °1
264
(641)
(235)
271
(509)
(38)
380
640
4
487
964
Beginning Balance
2,348
1,685
854
854
1,100
592
553
933
1,574
1,578
1,100
Ending Balance
2,612
1,044
619
1,125
592
553
933
1,574
1,578
2,064
2,064
Working Capital Components:
Reserved cn> 20% of revenue
1,115 1,181 1,238 1,358 1,423 1,547
1,547
Unreserved
(524) (628) (304) 216 155 517
517
Ending Balance 2,612 1,044 619 1,125
592 553 933 1,574 1,578 2,064
2,064
If the Ending Fund Balance (Accumulated Totals listed above) goes negative, an interfund loan would be requested and an emergency
rate increase may be considered.
(a) Revenues in excess of (less than) expenditures
n> Annual reserve balance requirement equals 20% of the prior year operating revenues.
2013 2018 Financial Planning Model XXV 1011 712012 1 33
134
ATTACHMENT F
City of Tukwila
SURFACE WATER ENTERPRISE FUND
2013 2018 Analysis in 000's
REVENUES
2010
Actu
ctu al
2011
Actual
2012
dg et
Buudg
2012
Estimate
2013
2014
2015
2016
2017
2018
Total
+20%
+10%
+10%
+10%
+5%
+10%
+5%
+10%
+5%
+10%
Annual Billings (Current) i11
3,017
3,320
3,650
3,668
3,833
4,217
4,427
4,870
5,114
5,625
28,086
Other Revenues
27
56
17
21
19
20
30
50
75
75
269
Grants/ Bond Proceeds (2)
98
131
45
89
355
2,845
45
45
45
48
3,383
31,738
Total Revenues 3,142 3,507 3,712 3,778
4,207 7,082 4,502 4,965 5,234 5,748
EXPENDITURES
Operations Maintenance
1,393
1,344
1,277
1,300
1,667
1,752
1,790
1,879
1,954
2,033
11,075
Debt Service
380
345
318
316
315
314
473
472
470
470
2,514
Interfund Utility Tax (1) 10%
318
335
367
366
385
424
446
492
519
570
2,836
Engineering Labor (6)
316
289
173
200
275
285
192
201
211
217
1,381
17,806
Subtotal 2,407 2,313 2,135 2,182
2,642 2,775 2,901 3,044 3,154 3,290
SSWM Capital CIP Program
1,668
1,230
2,235
1,500
2,485
4,354
1,216
1,755
1,263
2,464
13,537
31,343
Total Expenditures 4,075 3,543 4,370 3,682
5,127 7,129 4,117 4,799 4,417 5,754
FUND BALANCE
Change in Working Capital
(36)
(658)
96
(920)
(47)
385
166
817
(6)
396
Beginning Balance
2,348
1,685
854
854
2,000
1,080
1,033
1,418
1,584
2,402
2,000
I 2,396
Ending Balance 1,415 1,649 196 950
1,080 1,033 1,418 1,584 2,402 2,396
Working Capital Components:
Reserved t 1 20 of revenue
738 770 847 891 984 1,038
1
1,038
Unreserved
342 263 571 693 1,418 1,358
1,358
Ending Balance 1,415 1,649 196 950
1,080 1,033 1,418 1,584 2,402 2,396
I 2,396
cal Revenues in excess of (less than) expenditures
Annual reserve balance requirement equals 20% of the prior year operating revenues.
2013 2018 Financial Planning Model XXV1 1 1011712012 135
136
Seattle mulls water rates as usage unchanged despite dry spell I Local News I The Seattle Page 1 of 2
c $catt Ic Tel tues
Wilts r Of a 2012 Pttlitzts Prize,
Local News
Originally published Friday, October 12, 2012 at 9:31 PM
Seattle mulls water rates as usage unchanged despite
dry spell
Seattle Public Utilities is beginning an assessment of its rate structure. Is there a better way to
charge for water, as people use less and less of it?
By Lynda V. Mapes
Seattle Times staff reporter
A tatcr peak in water we
f�.r Srata� C��lie tt ".�Lr��, 3 laic, iag s,tNi td,is °r �nreath• °a Aanl;;� tv`ai iraaln rns! L(.r na t?!.•
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As rain rolls into the region at last this
weekend, with it comes a silver lining for
gardeners: lower water bills.
But while some of us open those slim white
envelopes from Seattle Public Utilities with
dread $300 water bills are not
uncommon for devoted gardeners in
Pugetopia Seattle's recent dry spell (only
0.03 inches of rain were recorded between
July 23 and our current storm) actually was
not a financial gusher for the utility.
That's because the dry, hot weather came so
late this summer, and continued so deeply
into autumn, the utility already had phased
out its peak season surcharge, in place between May 16 and Sept. 15, as the heat and dryness
continued relentlessly on.
It also was such a wet spring and start to summer that instead of being a big year for water
consumption, 2012 will end up right on target for normal usage.
Besides, SPU's customers are such ardent conservationists, they are using less water than ever,
despite population increases.
It's a trend that has been under way for some time.
SPU customers today use about 120 million gallons of water a day on average, while in 199o,
they used 171 million, said Bruce Flory, senior economist for the utility.
"You have less units to spread your costs over," said Ray Hoffman, director of Seattle Public
Utilities. "That makes your rates higher, and that's a challenge, whether you are selling
petroleum or water or Slinkys."
The declining usage is a result of a combination of a conservation ethic along with changes in
plumbing codes, and the impact of price.
http:// seattletimes.com/html /localnews /2019418640 rainl3m.html 10/16/2012 137
X
£3
As rain rolls into the region at last this
weekend, with it comes a silver lining for
gardeners: lower water bills.
But while some of us open those slim white
envelopes from Seattle Public Utilities with
dread $300 water bills are not
uncommon for devoted gardeners in
Pugetopia Seattle's recent dry spell (only
0.03 inches of rain were recorded between
July 23 and our current storm) actually was
not a financial gusher for the utility.
That's because the dry, hot weather came so
late this summer, and continued so deeply
into autumn, the utility already had phased
out its peak season surcharge, in place between May 16 and Sept. 15, as the heat and dryness
continued relentlessly on.
It also was such a wet spring and start to summer that instead of being a big year for water
consumption, 2012 will end up right on target for normal usage.
Besides, SPU's customers are such ardent conservationists, they are using less water than ever,
despite population increases.
It's a trend that has been under way for some time.
SPU customers today use about 120 million gallons of water a day on average, while in 199o,
they used 171 million, said Bruce Flory, senior economist for the utility.
"You have less units to spread your costs over," said Ray Hoffman, director of Seattle Public
Utilities. "That makes your rates higher, and that's a challenge, whether you are selling
petroleum or water or Slinkys."
The declining usage is a result of a combination of a conservation ethic along with changes in
plumbing codes, and the impact of price.
http:// seattletimes.com/html /localnews /2019418640 rainl3m.html 10/16/2012 137
Seattle mulls water rates as usage unchanged despite dry spell I Local News I The Seattle Page 2 of 2
In inflation adjusted terms, water rates have quintupled since 1981, mostly because of the
substantial decrease in consumption.
The utility also has been in a long season of spending since the 199os, including paying for lids
on reservoirs in the city, building two drinking -water treatment plants and a $loo million
habitat conservation plan for the Cedar River, and paying a $40 million settlement for the
Muckleshoot Indian Tribe.
Paying for all that as usage declines has meant charging ever more per unit of water sold. But
conservation also has meant a significant delay in the need to add new sources of supply,
Hoffman said.
Twenty years ago, Hoffman said, the utility projected a new source of drinking water would be
needed by 2000. That projection later was extended to 203o, and by now, no new need for
additional supply is envisioned until 2o6o.
Seattle Public Utility customers are blessed with a pure, abundant source of fresh water,
primarily delivered from the mountains of the Cedar River watershed.
But while usage patterns have changed and weather, too the utility hasn't examined its
rate structure in decades. So SPU is beginning a review of how it charges for water, Hoffman
said. The goal is to look at equity across customer classes, as well as providing for revenue
certainty that takes account of customers' declining use.
One potential change could be to charge more for fixed costs, such as a base service charge, and
pin less of the utility's revenue to volume of use.
After a review at the staff level, the utility will make a recommendation to the mayor, who will
in turn present and propose changes to the City Council.
One thing is for sure: "We are glad to see the rain," Hoffman said.
He's far from alone.
"Thank goodness," said Val Easton, a Seattle horticulturist and author. "I worry about the street
trees and trees on public property that aren't getting watered.
"I grew up here and when it doesn't rain, it makes me uneasy."
This, she said, will be remembered by her as a year of the unthinkable:
"I got tired of vine- ripened tomatoes."
Lynda V. Mapes: 2o6- 464 -2736 or lmapes @seattletimes.com.
On Twitter @lyndavmapes.
138http://seattletimes.com/html/localnews/2019418640 3m.html 10/16/2012
139
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City of Tukwila
Utilities Committee
�r
UTILITIES COMMITTEE
Meeting Minutes
October 23, 2012 S: 00 p.m. Conference Room 1
PRESENT
Councilmembers: Dennis Robertson, Chair; and Joe Duffle
Absent: Kate Kruller
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Greg Villanueva, Ryan Larson,
Peggy McCarthy, Gail Labanara and Kimberly Matej
CALL TO ORDER: The meeting was called to order at 5:01 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. NPDES Program: Department of Ecology Grant Application
Staff is seeking Committee approval to submit an application to the Department of Ecology for toxics and
nutrients storm drain cleaning for the conveyance system in the Lower Duwamish River in the amount of
$310,000. This is a competitive grant from the National Estuary Program geared to reduce toxic and /or
nutrient issues in selected areas of Puget Sound. This is considered to be a project of the City's NPDES
Program. There are no matching fund requirements. UNANIMOUS APPROVAL. COMMITTEE
APPROVAL TO APPLY FOR GRANT.
B. 2013 Water, Sewer Surface Water Rates
Staff is seeking Council approval of a resolution adopting a new Public Works Fee Schedule which will
reflect increased water, sewer, and surface water rates for 2013.
Water. In order to maintain current levels of service and lessen the impact of future increases to purchased
water, staff is recommending an increase to the monthly water base charge from $12.00 to $14.00 for
residential and multi family customers and a consumption charge increase applicable to all customers
ranging from an increase of $0.01 $0.48 per 100 cubic feet of water (see draft resolution for specific
service charges). Water revenue remains flat due to decreased consumption. A portion of the increase
provides for continuing City operational and capital needs. Additionally, Cascade Water Alliance wholesale
rates are projected to increase 6.2% in 2013. Committee Chair Robertson asked for staff to research the
commercial water rates for Seattle and Renton.
Sewer. King County will be increasing their monthly sewer rate by 10.22 and their sewer capacity charge
for new sewer connections made in 2013 for the next 15 years. Staff is proposing an increase for City sewer
fees with residential customers increasing from $19.26 to $23.10 and commercial /industrial increasing from
$33.74 to $40.48. The Sewer Enterprise Fund still remains low with the impact of the interfund utility tax
and the working capital reserve fund. Staff expressed concern over the health of this fund, as additional
revenue and reductions in the CIP projects are not stabilizing the fund, other options were discussed that
included suspension or lowering of the Sewer utility tax, a transfer from the General Fund, and reviewing
the reserve policy. Committee Members inquired as to how many Allentown sewer connections were still
outstanding.
Surface Water. Staff is proposing an increase to surface water fees in 2013. Surface Water fees would
increase from $102.00 to $107.00 per year for residential parcels. Commercial /industrial properties would
increase from $123.17 $1,029.10 to $129.32 $1,080.55. Even with the increase, Tukwila surface water
rates remain low compared with other cities. UNANIMOUS APPROVAL. FORWARD TO
NOVEMBER 13 COW FOR DISCUSSION.
141
142
COUNCIL AGENDA SYNOPSIS
Initials
Meetin Date
Prepared by
Ma s review
Coova review
11/13/12
BG.
Resolution
Mtg Date
Ordinance
Mtg Date
11/19/12
BG
Other
Aft
g Date
SPONSOR Council Mayor HR DCD ❑Finance ❑Fire IT P&R ❑Police ®PW
SPONSOR'S This purchase is for 190 LEOTEK LED roadway lighting luminaires. The latest advances in
SUMMARY roadway LED lighting will reduce the power consumption by nearly 50% and provide more
reliability and longer life to the light fixtures. This is the second phase of the citywide
conversion to LED fixtures. With the remaining budget in Streets and the Annual Signal
Program, Council is being asked to purchase 190 LED luminaires in the amount of
$94,985.78.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/05/12 CONMTTEE CHAIR: ALLAN EKBERG
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$94,985.78 $94,985.78 $0.00
Fund Source: 104 ARTERIAL STREETS (PG 16, PROPOSED 2013 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
ITEM INFORMATION
ITEMNO.
5.F.
143
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 11/13/12
AGENDA ITEM TITLE Street Department Purchase of 190 LED LEOTEK LED Luminaires
CATEGORY Discussion
Mtg Date 11/13/12
Motion
Mt Date 11/19/12
Resolution
Mtg Date
Ordinance
Mtg Date
Bid Award
Mtg Date
Public Heanng
Mtg Date
Other
Aft
g Date
SPONSOR Council Mayor HR DCD ❑Finance ❑Fire IT P&R ❑Police ®PW
SPONSOR'S This purchase is for 190 LEOTEK LED roadway lighting luminaires. The latest advances in
SUMMARY roadway LED lighting will reduce the power consumption by nearly 50% and provide more
reliability and longer life to the light fixtures. This is the second phase of the citywide
conversion to LED fixtures. With the remaining budget in Streets and the Annual Signal
Program, Council is being asked to purchase 190 LED luminaires in the amount of
$94,985.78.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/05/12 CONMTTEE CHAIR: ALLAN EKBERG
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$94,985.78 $94,985.78 $0.00
Fund Source: 104 ARTERIAL STREETS (PG 16, PROPOSED 2013 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
11/19/12
MTG. DATE
ATTACHMENTS
11/13/12
Informational Memorandum dated 11/02/12 (revised after TC)
Tacoma Electric Supply Inc Quote
LEOTEK Brochure
Minutes from the Transportation Committee meeting of 11/05/12
11/19/12
143
ME
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO:
FROM:
By:
DATE:
Mayor Haggerton
Transportation Committee
Bob Giberson, Public Works Director
Stan Anderson, Street Superintendent
November 2, 2012
SUBJECT: 2012 Annual Traffic Signal Program
Project No. 91210404
Purchase of 190 LEOTEK LED Luminaires
ISSUE
Purchase 190 LED roadway lighting luminaires for $94,985.78.
BACKGROUND
Currently roadway illumination for the City of Tukwila is as high as $190,000 each year in
electrical utility costs. The latest advances in roadway LED lighting technology can
reduce the power consumption for lighting fixtures by nearly 50 while providing more
reliability and longer life to the fixtures. Also, the cost of LED fixtures has been going
down over the years and is now only 20% higher than traditional light fixtures.
This purchase will be the second phase of our LED streetlight conversion. We should
expect to see lower utility costs and reduced maintenance calls as we continue to convert
the older lighting fixtures that are on metered accounts throughout the City. The 2012
traffic control budget in both Streets 000.16 and 104 Fund's Annual Traffic Signal
Program have remaining balances that can be utilized for this purchase.
The 2011 LED purchase was bid by 2 vendors and LEOTEK Electronics was selected
based on LED unit cost per fixture. Based on past performance and less inventory, we
chose to stay with LEOTEK units, but purchase through a local vendor, Tacoma Electric
to simplify the process.
BUDGET SUMMARY
000.16.542.640.31.01 Traffic Control Supplies 44,985.78
104.98.595.800.64.00 Annual Traffic Signal Program 50,000.00
Total 94,985.78
RECOMMENDATION
Approve purchase in the amount of $94,985.78 for the acquisition of 190 LED roadway
lighting fixtures from Tacoma Electric and consider this item at the November 13, 2012
Committee of the Whole meeting and subsequent November 19, 2012 Regular meeting.
Attachments: Quote
Leotek Brochure
W: \PW Eng \PROJECTS\A- RW RS Projects\2012 Annual Traffic Signal Program \Info Memo LED Purchase 10- 26- 12.docx
145
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TACOMA'
5 U.P INC NAME
QUOTATION
(Quotation good 30 days)
Bid Date;.
aLn:. D7r page of
B. ShippingPomt
F.O.B.: Factory with full freight allowed to destination
F.G:B, Destination
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*Contractor to verify all counts, voltages, wattages, Fini shk dimensions.
Allow weeks submittal drawings, and weeks for manufacturing
and shipment after ralease and receipt of a roved drawings.
Salesman Si nature
P.O. Box 11. Tacoma WA 9 1� 08, (253) 475- -0540, Seattle. (206) 824 -9522, Toll Free: (800) 42 -0540
1311 South Tacoma Way, Ta m, A 98409, Sates Fax: (253) 475-0707 ,4c counting Fax: (253) 474 =0092
16202 67th Avenue East, Puyallup, WA 98375, (253) 531 -7335, Fax (253), 531 °8946
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147
M:
With All The Features That Cities Want
Philadelphia, PA
1 T d
The LED street Light
Better Lighting Using Less Energy
Leotek Electronics USA presents the GreenCobraT" LED street light enabling cities to achieve significant energy savings
AND substantially improve the color and uniformity of their outdoor lighting.
The pictures below tell the story of the GreenCobraTM'. Traditional High Pressure Sodium "Cobra Head" style street lights
(shown on the left) dump too much yellow light near the pole and spill excessive light behind the pole into neighbor's yards
and windows. This is wasted light and wasted energy. At the same time, there are very dark areas in between the poles that
can create very hazardous conditions.
The picture on the right shows the same street illuminated with the Leotek LED GreenCobra" units. Notice that the light is
much more uniform without either the wasted light below the pole or the dark spots in between. Also, most people find the
crisp "white light" produced by the LEDs to greatly improve visibility and make it easier to clearly identify colors and details.
Alameda, California
Before
70W HPS Drop Glass Cobra Heads
System Power -95 Watts
After
40 LED Leotek GreenCobra'
System Power -47 Watts
High performance LEDs and precision optical systems:
Eliminate hazardous dark spots between poles
Substantially reduce wasteful dumps of light directly below the street light
Shield unwanted light from trespassing into residential windows
Create a highly uniform white light on the roadway enhancing night time visibility
Minimize direct uplight from the luminaire AND the reflected light from the roadway which contributes to urban sky glow
The Clean Daytime Form With Proven Market Performance
The least controversial form will 6e one that matches the existing
roadway |urnineins as closely as possible. As the street lights are
gradually changed, during the day one neighborhood won't appear
different or better than another. This timeless form is ubiquitous
and literally disappears from the viewer's consciousness. Unseen
and unnoticed, the classic cobra head form is the simple solution for
on LED retrofit.
Lasting Construction Can Slash Maintenance Costs
The days of sending crews out inbucket trucks to change HID street light lamps, ballasts, and starters are over. The
GreenCubra street lights carry a5-yemr limited warranty that covers the LEDs, power supplies, finish and all other |umninaire
components. However, in all likelihood, these units will burn for well over a decade before any servicing is required.
Long Life LEDs are projected to last Rugged power supplies are Fade and abrasive resistant
a minimum of 74,000 hours (19 rated to last over 100,000 polyester powder coat finish
years) before depreciating to 70% hours (24 years) under normal protects die cast aluminum housing
of initial light output. operating conditions. from salt and pollutants for many
years.
Easy Installation and Tool-Less Electrical Maintenance
In case of failure of an electrical
component, the entire "power door"
ia easily removed and replaced. Also,
in the future the |umineiny can be
easily upgraded for dimming and
control functions.
Large wiring chamber, 6d| size
terminal block, and quick electrical
disconnects assure that
installation or servicing can be
done ina few minutes.
Stainless steel latches allow
entry to the |urninaire for
maintenance without tools.
M 4
Focusing 100% on LED technology, Leotek Electronics was
fwumJo6 in 1992 in the heart of Silicon Vo|ley, California. Leotek
was instrumental in revolutionizing the traffic signal business and
saving cities millions of dollars in energy and maintenance costs
while reducing the green house gases required for powering
incandescent traffic signals. Today Leotek is the leading supplier
of traffic signals in North America having shipped over 4 million
units in the last decade.
Recognizing the benefits of LEDs over HID sources, in IODG
Leotek introduced their first LED street light. Through product
innovation and superior service, today Leotek is now a leading
supplier of LED street lights in the United States.
In 2007, Leotmk was acquired 6y the Lito-On Corporation. This $4
billion electronics company provides financial stability and the
customer assurance that Leotek will be around for generations to
honor any warranty claims and continue innovating exceptional
LED products.
1 114
The Green Cobra is offered in two housing sizes for replacing upto40OW HID street lights. Providing mchoice of eight LED
arrays, driven at three current levels, with three different lighting distributions assures that the appropriate light levels can
be achieved for each design criteria, mounting height, road width and pole spacing.
GC1/GCA1GreenCo6ra"series
utilize up to DD LEDs for
replacement m;upto 25OVV HID
halide luminaires.
GC2/G[A2 Green @ngCobra'
series utilize upto12O LEDs for
replacement ofuptu4OOVVHID
Micro-lens optical systems
provide Type 2 or Type 3
lighting distributions that
typically conform precisely to
designated roadway.
Optional house-
side shield plate can be factory
or field installed. The back light
strips sharply cut light off mt 8
mounting height behind
Brackets are available for
mounting luminaires onsquare
poles, round poles, post tops
and walls.
In coastal areas and other
environments where birds
gather, the optional bird spider
can eliminate the problem of
unsightly m/oate on the
1 IDA
All
74?
Information provided subject m change without notice
Leotek Electronics USA Corp. I Lite-On Building I K4Upitom CA
f City o Tukwila
Transportation Committee
TRANSPORTATION COMMITTEE Meeting Minutes
November 5, 2012 5:15 p.m. Conference Room #1
PRESENT
Councilmembers: Allan Ekberg, Chair; Kathy Hougardy and De'Sean Quinn
Staff. Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Stan Anderson, Gail Labanara and
Kimberly Matej
CALL TO ORDER: The meeting was called to order at 5:14 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. Phase II Streetlight Replacement: 190 LEOTEK LED Luminaries
Staff is seeking Council approval to purchase 190 LED roadway lighting luminaires from Tacoma Electric in
the amount of $94,985.78. This purchase will be the second phase of the City's LED streetlight conversion (250
watts and below), the first of which took place in 2011. It is unclear how many phases it will take to complete
replacement throughout the City. Currently, the City is only replacing metered, City -owned streetlights.
LED lighting provides the following benefits:
Reduced power consumption (up to 50
Greater reliability
Longer life expectancy
Reduced maintenance
Lower utility costs
Funding for this purchase will come from the 2012 Traffic Control in the Streets Division, and the Annual
Traffic Signal Program. Staff noted that the pricing of LED fixtures has been steadily decreasing, and the cost
of the fixtures is approximately only 20% more than traditional fixtures; however, the cost of 400 watt is still
substantially higher. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 13 COW FOR
DISCUSSION.
B. Grant Acceptance: Puget Sound Regional Council
Staff is seeking Council approval to accept 2012 federal grant funding from the Puget Sound Regional Council
in the amount of $1,000,000 for overlay and repair of East Marginal Way South from South 81" Place to
Norfolk Street. Staff applied for this grant funding specifically for preservation of existing infrastructure earlier
this year.
The required matching funds (minimum 13.5 will be taken from 104 Fund: Bridge and Arterial Streets.
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 13 COW FOR DISCUSSION.
III. SCATBd There was no updated SCATBd information to review.
IV. MISCELLANEOUS
Committee Chair Ekberg inquired about plans for holiday traffic near Klickitat Drive and State Route 518. Staff
responded that meetings to discuss holiday traffic are scheduled with Mall, Police and Public Works representatives.
Meeting adjourned at 5:40 p.m.
Next meeting: Monday, November 19, 2012 5:15 p.m., Conference Room #1
l
Committee Chair Approval
Minutes by KAM. Reviewed by GL.
153
154
COUNCIL AGENDA SYNOPSIS
Meetin Date
Prepare b
Mayor's review
Cou czZreviesv
11/13/12
BG
❑Resolution
Mtg Date
E] Ordinance
Mtg Date
❑BidAavard
Mtg Date
11/19/12
BG
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW
SPONSOR'S The Puget Sound Regional Council has awarded the City a Federal preservation grant in
SUMMARY the amount of $1,000,000.00 to overlay and repair East Marginal Way South from South
81s Place to South Norfolk Street. The City match required by this PSRC grant is 13.5
Council is being asked to accept the grant for East Marginal Way South in the amount of
$1,000,000.00.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/05/12 COMMITTEE CHAIR: ALLAN EKBERG
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,475,000.00 $1,475,000.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PG 15, PROPOSED 2013 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
ITEM INFORMATION
ITEMNO.
5.G.
155
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 11/13/12
AGENDA ITEM TITLE East Marginal Way South Overlay Repair Accept PSRC Federal Grant
CATEGORY ®Discussion
Mt Date 11/13/12
®Motion
Mt Date 11/19/12
❑Resolution
Mtg Date
E] Ordinance
Mtg Date
❑BidAavard
Mtg Date
F1 Public Hearing
Mtg Date
Other
Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW
SPONSOR'S The Puget Sound Regional Council has awarded the City a Federal preservation grant in
SUMMARY the amount of $1,000,000.00 to overlay and repair East Marginal Way South from South
81s Place to South Norfolk Street. The City match required by this PSRC grant is 13.5
Council is being asked to accept the grant for East Marginal Way South in the amount of
$1,000,000.00.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/05/12 COMMITTEE CHAIR: ALLAN EKBERG
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,475,000.00 $1,475,000.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PG 15, PROPOSED 2013 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
11/19/12
MTG. DATE
ATTACHMENTS
11/13/12
Informational Memorandum dated 11/02/12
Minutes from the Transportation Committee meeting of 05/21/12
Grant Award Notification Email
PSRC Regional TIP Project Funding Sheet
Page 15, Proposed 2013 CIP
Minutes from the Transportation Committee meeting of 11/05/12
11/19/12
155
156
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: Robin Tischmak, City Engineer
DATE: November 2, 2012
SUBJECT: East Marginal Way South Overlay Repair— S 81S Place to Norfolk St.
Grant Acceptance
ISSUE
Accept a federal grant in the amount of $1,000,000 for pavement preservation on East Marginal
Way South.
BACKGROUND
The Puget Sound Regional Council (PSRC) had a Call for Projects for the 2012 Federal
Funding Programs with applications due on May 11, 2012. The Transportation Committee
approved a grant application for pavement preservation on East Marginal Way South at the May
21, 2012 Transportation Committee meeting. The project application was successful and a
grant in the amount of $1,000,000 was awarded to the project.
DISCUSSION
Following is a summary of the approved grant request amount and the award amount from the 2012
PSRC Federal Funding Countywide Preservation grant funds.
Funding Amount Amount
Project Category Requested Awarded
Overlay Repair E Marginal Way S Preservation $1,000,000 $1,000,000
RECOMMENDATION
The Committee is being asked to accept the grant award for East Marginal Way South in the
amount of $1,000,000 and consider this item at the November 13 2012 Committee of the Whole
meeting and subsequent November 19, 2012 Regular Meeting.
Attachments: May 21, 2012 Transportation Committee Minutes
Grant Award Notification E -mail
PSRC Regional TIP Project Funding Sheet
WAPW Eng\PROJECTSW- RW RS Projects\2012 Overlay Repair Program (91210401) \East Marginal WayVnto Memo 2012 Grant Award TC 11- 5- 12.docx
157
W.
City Of Tukwila
41{ Q 11 Transportation Committee
TRANSPORTATION COMMITTEE
Meeting Minutes
Ma}' 21, 2012 —5:15 p. m. Cogprence Rodin No. 2
*Note Room Change
PRESENT
Councilmembers: Allan Ekberg, Chair; Kathy Hougardy and De'Sean Quinn
Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak Cyndy Knighton, Jack Pace,
Nora Gierloff_ Brandon Miles, Paul Surek, Shelley Kerslake, Peggy McCarthy, Derek Speck
Gail Labanara and Kimberly Matej
Guests: Chuck Parrish, resident: Paul Fuesel, KPG; Walt Niehoff. LMN Architects: Brianna Holan,
LMN Architects: and David McMullen. KPFF
CALL TO ORDER: The meeting was called to order at 5:18 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Tukwila Urban Center: PedestrianBicvcle Bride
As information only, staff presented information to the Committee regarding architectural selections for the
Tukwila Urban Center pedestrian/bicycle bridge. A PowerPoint presentation outlined the processes of
determining trail alignments, approaches and bridge designs.
The Committee asked pertinent questions including right -of -way needs, parking requirements, and
identified users. Staff reported that the project plans will be at 30% completion by October, with final
design anticipated in fall 2013.
Staff showed a 3 -D model of a draft bridge design. Committee Members suggested the model be made
available at a Council meeting so that remaining Councilmembers could vietiv it. The Committee Members
were complimentary of what has been presented to date. INFORMATION ONLY.
B. Grant Applications for State and Federal Funds: PSRC 2012 Call for Projects
Staff is seeking Committee approval to apply for four grants, three of which have already been submitted
and one which is forthcoming.
As a result of an overlooked deadline, staff submitted applications to the 2012 Puget Sound Regional
Council (PSRC) Federal Funding Program prior to receiving Committee approval. The applications were
due by 5:00 p.m. on May 11, 2012, and reflect existing projects that are in the City's CIP, familiar to
Council, and have been submitted for previous grant funding. The funding requests total $6,736,080 for
three projects sidewalks.. pavement restoration, lighting and drainage on Interurban Avenue South:
overlay on East Marginal Way South; and the `Street Smart" non motorized project for the North Tukw1la
Manufacturing Industrial Center. If funds are awarded, the Council does have the ability to decline the
funding. Committee Chair Ekberg emphasized the importance of staff tracking grant deadlines so that
Council and Committee processes can be followed.
Additionally, staff is seeking Committee approval to apply for grant funding this summer through the State
Transportation Improvement Board in the amount of $4 million for the Interurban Avenue South project
mentioned above. COMMITTEE APPROVAL. APPLY FOR GRANT.
159
Transportation Committee Minutes May 21, 2012 Pape 2
C. Development Agreement Procedures
Staff is seeking Committee approval to forward a draft ordinance relating to procedures for development
agreements to the Planning Commission for review and recommendation to full Council.
Incorporating language into the Tukwila Municipal Code (TMC) will provide greater transparence and set
expectations for such agreements; essentially, codifiing current processes and past practice. It will address
broad sections of TMC Chapter 18 relating to the zoning code. FORWARD TO PLANNING
COMMISSION FOR REVIEW AND RECOMMENDATION.
III. SCATBd
No report scheduled for Committee.
IV. MISCELLANEOUS
Meeting ac�journed at 6:01 p.m.
Next meeting: Monday, June 4, 2012 5:15 p.m. Conference Room #I
Z- Committee Chair Approval
Minutes by KAAI. Reviewed by GL.
8
Robin Tischmak
From: Bob Giberson
Sent: Thursday, July 19, 2012 11:04 AM
To: Robin Tischmak
Subject: FW: PSRC's Regional and King County Countywide Project List
Attachments: KCPEC 2012 Recommendation Final 6 14 12 Regional.pdf, KCPEC 2012
Recommendation Final 6 14 12 Countywide.pdf
From: Takamine, Paul [mailto:Paul.Takamine(a kingcounty.govl
Sent: Wednesday, July 18, 2012 2:09 PM
To: Barry Ladenburg; Bob Sheckler; Bob Sheckler; Brian Ziegler; 'Charlie Howard'; Dave Hill; 'Dick Ford'; Don Meyer;
Allan Ekberg; Elizabeth Albertson; 'Gary Hulsey'; 'Gary Hulsey'; Jack Block; Jeanette Burrage; 'Jeanne Burbidge'; Jim
Haggerton; 'John Daniels'; 'Kelly Hayden'; Leavitt, Elizabeth; Lewis, Pete; 'Liz Reynolds'; Marcie Palmer; 'Noel Gerken';
Patterson, Julia; Stacia Jenkins; Stacy Trussler; Steve Gorcester; Taylor, Bart; Terry Davis; von Reichbauer, Pete; Wayne
Snoey; Wayne Snoey; Arkills, Chris; Atherton, Emiko; 'Boettcher, Seth'; Clarke Brant; 'Cooke, Suzette'; 'Cummings, Mike';
Dave Kaplan; 'Drollinger, Michael'; 'Elkins, Marcie'; 'Fredricks, Grant'; 'Griffith, Reema'; 'Guier, Leanne'; 'Guier, Leanne
(2)'• 'Gut Tom'; 'Hooper, Tom'; 'Jonas Victoria Laise'• 'Laise Jonas Victoria (2)'• 'Lee Tina'; Mayor Debra Per McClure
AJ; 'McGourty, Kelly'; 'Osborn, Lynda'; 'Osborn, Lynda (city)'; Peloza, Bill; 'Persson, Don'; 'Prestrud, Charles'; 'Pulliam,
Julie'; 'Searcy, Chris'; Vondran, Don'
Cc: 'Bender, Jeff; 'Bergman, Mike'; Bob Giberson; 'Brackett, Ben'; 'Brewer, Dan'; Carlson, Paul; 'Chipps, Eric'; Chris
Searsy; 'Clark, Steve'; 'Craig Stone'; Don Vondran; 'Doug Levy'; 'Dowdy, Dennis'; Edwards, Wesley; 'Hardy, Patrice';
Heffernan, Peter; 'Howell, John'; 'Jesse Hamashima'; 'Landry, Peter'; 'Laporte, Tim'; Lattemann, Jack; Lindwall, Jennifer;
'Madsen, len'; Maiya Andrews; Marks, Sally; 'Mooney, Cathy'; OClaire, Christina; Osborne, Jay; Oxholm, Susan; Pablo
Para; 'Pazooki, Ramin'; 'Perez, Rick'; 'Perteet, Rich'; Resha, John; Robin Tischmak; 'Rossi, Stephanie'; 'Sanderson, Sue';
'Seitz, Jim'; Shafer, Lisa; 'Smith, Rachel'; 'Steve Mullen'; 'Switzer, Jeff; Takamine, Paul; 'Thomas Noyes'; Robin Tischmak;
'Washington, Tom'; 'Wolterink, Lisa'; Wooters, Agnes; 'Zimmerman, Gregg'
Subject: PSRC's Regional and King County Countywide Project List
Attached are the Regional and King County Countywide project lists that were reviewed by the Transportation Policy
Board at their July 12 meeting. The King County Countywide project list includes information on the "total grant request
the "recommended grant amount" and a "total project cost amount At that meeting the TPB recommended the PSRC
Executive Board approved the Regional and King County Countywide list (Snohomish, Pierce, and Kitsap counties
Countywide project lists are not included in this email). Please call me if you have any questions, thanks.
Paul Takamine
Office of Regional Transportation Planning
King County Department of Transportation
201 South Jackson Street
Seattle, WA 98104
Phone: (206) 684 -1417
Fax: (206) 684 -2129
161
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2013 to 2018
PROJECT: Overlay and Repair East Marginal Way S Project No. 91210406
DESCRIPTION: Construct pavement preparation and an asphalt overlay of East Marginal Way South between S 81st PI
and S Norfolk Street, including new pavement markings.
Preserve and maintain the street structure in a safe and useable state by resurfacing before failure, to
JUSTIFICATION: minimize costs.
STATUS: New project for 2013 2018 CIP.
MAINT. IMPACT: Reduces annual maintenance.
COMMENT: Federal grant funding available through PSRC 2012 STP /CMAO for $1,000,000.00
FINANCIAL Through Estimated
/in annn•ci gn11 2012 2013 2014 2015 2016 2017 2018 BEYOND TOTAL
EXPENSES
Design
125
125
Land (R/W)
0
Const. Mgmt.
150
150
Construction
1,200
1,200
TOTAL EXPENSES
1 01
01
1,475
1 01
01
01
01
01
01
1,475
FUND SOURCES
Awarded Grant
0
Proposed Grant
1,000
1,000
Mitigation Actual
0
Impact Fees
0
City Oper. Revenue
0
0
475
0
0
0
0
0
0
475
TOTAL SOURCES
01
01
1,475
01
01
01
01
01
01
1,475
Project Location
a
s
2013 2018 Capital Improvement Program
15
a
City of Tukwila
Transportation Committee
TRANSPORTATION COMMITTEE Meeting Minutes
November S, 2012 5:15 p.m. Conference Room #1
PRESENT
Councilmembers: Allan Ekberg, Chair; Kathy Hougardy and De'Sean Quinn
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Stan Anderson, Gail Labanara and
Kimberly Matej
CALL TO ORDER: The meeting was called to order at 5:14 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. Phase II Streetlight Replacement: 190 LEOTEK LED Luminaries
Staff is seeking Council approval to purchase 190 LED roadway lighting luminaires from Tacoma Electric in
the amount of $94,985.78. This purchase will be the second phase of the City's LED streetlight conversion (250
watts and below), the first of which took place in 2011. It is unclear how many phases it will take to complete
replacement throughout the City. Currently, the City is only replacing metered, City -owned streetlights.
LED lighting provides the following benefits:
Reduced power consumption (up to 50
Greater reliability
Longer life expectancy
Reduced maintenance
Lower utility costs
Funding for this purchase will come from the 2012 Traffic Control in the Streets Division, and the Annual
Traffic Signal Program. Staff noted that the pricing of LED fixtures has been steadily decreasing, and the cost
of the fixtures is approximately only 20% more than traditional fixtures; however, the cost of 400 watt is still
substantially higher. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 13 COW FOR
DISCUSSION.
B. Grant Acceptance: Puget Sound Regional Council
Staff is seeking Council approval to accept 2012 federal grant funding from the Puget Sound Regional Council
in the amount of $1,000,000 for overlay and repair of East Marginal Way South from South 81" Place to
Norfolk Street. Staff applied for this grant funding specifically for preservation of existing infrastructure earlier
this year.
The required matching funds (minimum 13.5 will be taken from 104 Fund: Bridge and Arterial Streets.
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 13 COW FOR DISCUSSION.
III. SCATBd There was no updated SCATBd information to review.
IV. MISCELLANEOUS
Committee Chair Ekberg inquired about plans for holiday traffic near Klickitat Drive and State Route 518. Staff
responded that meetings to discuss holiday traffic are scheduled with Mall, Police and Public Works representatives.
Meeting adjourned at 5:40 p.m.
Next meeting: Monday, November 19, 2012 5:15 p.m., Conference Room #1
C Committee Chair Approval
Minutes by KAM,, Reviewed by GL.
167
p
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared b
Ma orlf review
C n ')"review
11/13/12
PMC
❑Resolution
Mtg Date
❑Ordinance
Mtg Date
11/19/12
PMC
Other
Mt
g Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&'R Police PW
SPONSORS City Council is being asked to approve an interlocal agreement with the Tukwila
SUMMARY Metropolitan Park District for repayment of a $1 million loan, proceeds of which would be
obtained by the City through issuance of bonds.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR /ADMIN• Finance Department
Commi "TEE
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,000,000 $0 $1,000,000
Fund Source: METROPOLITAN PARK DISTRICT
Comments: Revenue backed expenditure; debt service paid by Tukwila Metropolitan Park District
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
ITEM INFORMATION
ITEM NO.
5.H.
Eby
STAFF SPONSOR: PEGGY MCCARTHY
ORIGINAL AGENDA DATE: 11/13/12
AGENDA ITEM TITLE An interlocal agreement with the Metropolitan Park District for a $1 million loan and
loan repayment.
CATI3GORY ®Dircurrion
Mtg Date 11113/12
®Motion
Altg Date 11119112
❑Resolution
Mtg Date
❑Ordinance
Mtg Date
❑Bid Award
g Date
Mt
❑Public Hearing
Mt
g Date
Other
Mt
g Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&'R Police PW
SPONSORS City Council is being asked to approve an interlocal agreement with the Tukwila
SUMMARY Metropolitan Park District for repayment of a $1 million loan, proceeds of which would be
obtained by the City through issuance of bonds.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR /ADMIN• Finance Department
Commi "TEE
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,000,000 $0 $1,000,000
Fund Source: METROPOLITAN PARK DISTRICT
Comments: Revenue backed expenditure; debt service paid by Tukwila Metropolitan Park District
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
MTG. DATE
ATTACHMENTS
11/13/12
Informational Memorandum dated 11/07/12 regarding Interlocal Agreement
Interlocal Agreement
Informational Memorandum dated 11/1/12, modified 11/7/12 regarding Bond Issuance
11/19/12
Eby
170
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance Safety Committee
FROM: Peggy McCarthy, Interim Finance Director
DATE: November 7, 2012
SUBJECT: Interlocal Agreement with Tukwila Metropolitan Park District
ISSUE
Consider for approval a draft Interlocal Agreement between the City of Tukwila and the Tukwila
Metropolitan Park District to establish the terms and conditions for the repayment of a proposed
loan from the City of Tukwila to the District; proceeds for the loan would be obtained through the
City's issuance of bonds on behalf of the Park District to fund Pool Capital Improvements. The
Agreement is presented for Council's review and approval and will be presented to the Park
District Board of Commissioners for review and approval at the November 19, 2012 MPD
meeting.
BACKGROUND
The City of Tukwila proposes a bond issuance on behalf of the Park District to fund Pool Capital
Improvements. Under this proposal, the City of Tukwila would loan the proceeds of the bond
issuance to the Park District. The Park District would repay the loan from fund operations and
general taxes levied by the Park District.
DISCUSSION
As documented in the interlocal agreement, the City agrees to lend funds from the proceeds of a
bond issuance to the Park District Fund, not to exceed $1,000,000.
The Park District agrees to assume and accept the financial obligation to repay the loan in
amounts and on dates corresponding with the underlying bond debt service payment schedule.
Although the ILA needs to precede the bond issuance, it is important for the Council to
understand the bond issuance specifications. Therefore, a copy of a memo regarding bond
issuance has been included as an attachment for information only. The Council will not be
asked to discuss the bond issuance until the November 26 Committee of the Whole.
RECOMMENDATION
The Council is being asked to consider the City of Tukwila Tukwila Metropolitan Park District
Interlocal Agreement at the November 13, 2012 Committee of the Whole Meeting and
subsequent November 19, 2012 Regular Meeting.
ATTACHMENTS
Interlocal Agreement
Informational Memorandum dated 11/1/12, modified 11/7/12 regarding Bond Issuance
171
172
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO:
FROM:
DATE:
SUBJECT
ISSUE
Mayor Haggerton
Finance and Safety Committee
Peggy McCarthy, Finance Director
November 1, 2012
November 7, 2012 AMENDED AFTER FINANCE SAFETY
Bond Issuance for Metropolitan Park District
Approve the proposed financing method and accompanying schedule for funding the Tukwila
Metropolitan Park District (MPD) capital improvements.
BACKGROUND
The MPD is beginning a major capital project to renovate the Tukwila pool, its primary asset.
Financing options have been researched and presented to the MPD Board of Commissioners
for consideration over the past months. At the October 15, 2012 MPD meeting, approval was
received from the Board to move forward with a bond issuance by the MPD with a City
guarantee.
Subsequent to the October 15 meeting, the City guarantee was discussed with Alice Ostdiek of
Foster Pepper PLLC, the bond counsel for the City and the MPD. A recent ruling by the
Washington Supreme Court concerning a debt guarantee by the City of Wenatchee concluded
in part that, "public guarantee of debt is legally equivalent to a public debt." Ms. Ostdiek pointed
out that, should the bonds be issued by the City on behalf of the MPD, the issuance would have
the advantage of the City's credit rating.
DISCUSSION
The City has two options for assisting the MPD with the capital improvement financing.
The first option, which was discussed at the October 15, 2012 Board of Commissioner
meeting, is for the MPD to issue bonds with a City guarantee. The terms of the
guarantee would be documented in an interlocal agreement between the City and the
MPD.
2. The second option is to have the City issue the bonds, loan the bond proceeds to the
MPD, then have the MPD pay back the loan in amounts equal to the debt service on the
bonds. This essentially would be a pass through of the debt to the MPD by the City. The
terms of the loan and repayment would be documented in an interlocal agreement
between the MPD and the City.
Staff recommends utilizing the second option due to its clarity, and it ensures the City's credit
rating will be fully considered in pricing the bonds. The following table provides general
elements of each option.
173
INFORMATIONAL MEMO
Page 2
Elements of Bonding Options
Option 1
Option 2
Entity issuing bonds
District
City
City guarantee required on bonds
Yes
No n/a
Method by which District receives proceeds
Through bond
underwriting process
From City upon
issuance of bonds
Interlocal Agreement required to document loan
and repayment terms
No n/a
Yes
City's bond rating used to price bonds
Possibly
Yes
Bond issuance achieved in 2012
Unlikely
Yes
In order for the bonds to be issued in 2012, the following schedule must be met:
Council COW Meeting, November 12th
Council Regular Meeting November 19
MPD Meeting November 19
Council COW Meeting, November 26
Council Meeting December 3 Regular
December 18 or 19
December 31
Consider the financing interlocal agreement
Approve the financing interlocal agreement
Approve the financing interlocal agreement
Consider the bond ordinance
Approve the bond ordinance
Bond pricing
Bond closing
FINANCIAL IMPACT
No net financial impact to the City.
RECOMMENDATION
The Finance and Safety Committee is being asked to approve the proposed financing structure
and accompanying schedule for funding the Metropolitan Park District capital improvements.
A. It is advantageous for the City to issue the bonds in 2012 rather than 2013. If annual bond issuances
for a municipality are less than $10M, the bonds can be considered "bank qualified" and receive a more
favorable interest rate. Since the City intends to issue approximately $8.5M bonds in 2013, it is prudent
to issue these bonds in 2012.
B. The bond issuance schedule for the City is very tight; should bonds be issued directly by the District
rather than by the City, the administrative efforts to issue bonds for a new entity, with a repayment
guarantee by another municipality, may prohibit bond issuance by the end of the year 2012.
C: ?1 ernpicontent.OutlooktCBK00fiG Jilrifo Menno Pv1PD debt REVISED 11 -7 -12 (2).doc 2912�11,,r„ Me -B4�e{
174 Amc�4 m&W24Q-7F;WAL-
DRAFT DATED 1118112
INTERLOCAL AGREEMENT
by and between
CITY OF TUKWILA and TUKWILA METROPOLITAN PARK DISTRICT
This Agreement, dated as of 2012, is entered into by and between the City of
Tukwila, Washington (the "City a code city organized under the laws of the State of
Washington, and the Tukwila Metropolitan Park District "TMPD a municipal corporation
organized under the authority of Chapter 35.61 RCW (collectively, the "Parties This
agreement is entered into under the authority of RCW 35.61.290, .300 and 67.20.010.
NOW, THEREFORE, the Parties agree as follows:
Section 1. Recitals Purpose of Agreement
1.1. The City of Tukwila is a code city operating under chapter 35A RCW and other
applicable state law, and the Tukwila Metropolitan Park District is a municipal corporation
created pursuant to a vote of the people held in August 16, 2011 under chapter 35.61 RCW
with responsibility for ownership and operation of the Tukwila Pool.
1.2. The City and the TMPD are in need of funds with which to undertake needed
improvements, repairs and upgrades to the pool and related facilities owned and operated by
the TPMPD (the "Pool Improvement Project" or the "Project all as more specifically
described in Exhibit A, which is incorporated by this reference.
1.3. RCW 67.20.010 authorizes "Any city any separately organized park
district... shall have power, acting independently or in conjunction with... [any] city, [or] park
district to build, construct, care for, control, supervise, improve, operate and maintain
parks, playgrounds, gymnasiums, swimming pools, field houses and other recreational
facilities...
1.4. RCW 35.61.290 authorizes the City and the TMPD to "enter into an agreement
embodying such terms and conditions of any such grant or loan [to provide for the
continuous operation, maintenance and /or improvement of metropolitan park district
property] as may be mutually agreed upon."
1.5. The City Council finds that is likely to result in the lowest cost of borrowing and
is in the best interests of the City to issue bonds and to loan the proceeds of those bonds to
the TMPD to carry out the Pool Improvement Project.
1.6. RCW 35.61.100 provides that the limitation on nonvoter approved general
obligation indebtedness is equal to 0.25% of the value of the taxable property in the
metropolitan park district, which available debt capacity is currently $11,509,975.65, based
on the 2012 assessed valuation of $4,603,990,258. The TMPD currently has no nonvoter
approved general obligation indebtedness outstanding. The indebtedness created under this
Agreement is incurred within the TMPD's available debt capacity.
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DRAFT DATED 1118112
1.7. The Tukwila City Council has adopted Ordinance authorizing the issuance
of not to exceed $1,000,000 Limited Tax General Obligation Bonds, 2012 and the execution
of this Agreement to provide for the financing of the Pool Improvement Project.
1.8. The TMPD Board has adopted Resolution No. authorizing the execution of
this Agreement and acknowledging the City's intent to provide financing for the Pool
Improvement Project, including issuing general obligation bonds, the principal of and interest
on which is expected to be reimbursed by the TMPD Payments received under this
Agreement.
Section 2. Definitions.
For purposes of this Agreement, the following words shall have the following meanings,
unless another meaning is clearly intended. Capitalized terms not defined below shall have the
meanings given in the Bond Ordinance.
"Agreement" means this Interlocal Agreement for the funding of the Tukwila Pool
Improvement Project, entered into by and between the City and TMPD under the authority of
RCW 35.61.290 and 67.20.010.
"Bond Counsel" means a firm of nationally recognized Bond Counsel selected by the City.
"Bond Ordinance" means Ordinance No. of the City of Tukwila authorizing issuance of
the City's Limited Tax General Obligation Bonds, 2012 (Pool Improvement Project).
"Business Day" means any day that is not a Saturday, Sunday, holiday or other day on which
commercial banking institutions in Washington state are authorized or obligated by law or
executive order to be closed.
"City" means the City of Tukwila, Washington.
"Code" means the Internal Revenue Code of 1986, as amended, together with all
administrative rulings and regulations promulgated or issued thereunder.
"Debt Service Payment" means any payment of principal or interest (or both) with respect to
Pool Improvement Project Bonds plus any premium, prepayment penalty, credit enhancement,
remarketing or similar fee coming due and payable on any principal or interest payment date and
not paid on issuance of the bonds.
"Gross TMPD Revenues" means all taxes, fees, charges and other revenues received by
TMPD from any source whatsoever.
"Pool Improvement Project" or "Project" means the Tukwila Pool Improvement Project
described in Exhibit A and incorporated by this reference.
"Pool Improvement Project Bonds" the City's Limited Tax General Obligation Bonds, 2012,
authorized by the Bond Ordinance.
51256695.1 2
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DRAFT DATED 1118112
"Parties" means the City and TMPD.
"Tukwila Metropolitan Park District" or "TMPD" means The Tukwila Metropolitan Park
District, a municipal corporation created pursuant to chapter 36.120 RCW and a vote of the
people held on August 16, 2011.
"TMPD Board" means the governing board of TMPD.
"TMPD Payment" means one or more payments made by TMPD under this Agreement to
fund the City.
Section 3. TMPD Responsibilities.
3.1. TMPD Payments TMPD agrees to make TMPD Payments to the City from Gross
TMPD Revenues at the times in the amounts set forth in Exhibit B, which is incorporated by this
reference. TMPD shall make each TMPD Payment to the City by wire transfer or other
electronic transfer on each June 1 and December 1. The City is not required to bill TMPD for
these payments. If any payment date is not a Business Day, the payment shall be due and payable
on the next preceding Business Day. Prepayments may be made by the TMPD only pursuant to
a defeasance plan agreed to in writing by both Parties. If TMPD fails to make any TMPD
Payment in a timely manner, its obligation to make that payment shall accrue interest at the rate
of investment earnings on the City's consolidated cash pool until the TMPD Payment and the
interest accruing under this subsection are fully paid.
3.2. Pledge of Gross TMPD Revenues For so long as any Pool Improvement Project
Bonds remain outstanding, TMPD irrevocably pledges to levy and collect the taxes and to collect
the other revenues included in Gross TMPD Revenues in an amount sufficient, together with
other money legally available for this purpose, to make when due all TMPD Payments under this
Agreement. TMPD agrees that the City may (but is not required to) rely on this pledge and may
offer it as security for Pool Improvement Project Bonds.
3.3. TMPD Covenants For so long as any Pool Improvement Project Bonds remain
outstanding, TMPD will not create or suffer to be created any lien against Gross TMPD
Revenues that is prior and superior to the lien created or contemplated in connection with this
Agreement. Further, TMPD will not issue indebtedness or incur any obligations payable from
Gross TMPD Revenues unless and until it has given due regard to its ability to meet its
obligations under this Agreement and all other outstanding obligations. As used in this
Subsection 2.3, "due regard" has the same meaning as it is given in the context of
RCW 39.46.150.
Section 4. City Responsibilities.
4.1. Application of TMPD Payments The City agrees to apply all amounts received as
TPMPD Payments solely: (1) to pay or reimburse the City for costs of the Pool Improvement
Project not expected to be paid with bond proceeds; or (2) to make Debt Service Payments on
Pool Improvement Project Bonds, or to refund or defease such bonds (including, without
limitation, paying costs of issuance, purchasing securities for the funding of any defeasance
escrow and administrative costs associated with a refunding or defeasance, if any). If and to the
51256695.1 3
177
DRAFT DATED 1118112
extent that amounts allocable to TMPD Payments remain in a Pool Improvement Project debt
service fund or account after the Pool Improvement Project Bonds are no longer outstanding,
such amounts shall be applied to additional costs of the Pool Improvement Project or as
otherwise directed in the Bond Ordinance, consistent with applicable law.
4.2. Pool Improvement Project Bonds The City agrees to issue Pool Improvement
Project Bonds to finance the Pool Improvement Project. Timing of any such issuance is at the
sole discretion of the City. The City may in its sole discretion issue bonds that refund Pool
Improvement Project Bonds. Any such refunding bonds issued by the City under this section
shall be treated as "Pool Improvement Project Bonds" for all purposes of this Agreement, and the
terms and conditions of this Agreement shall remain in full force and effect.
4.2.1. Description of Pool Improvement Project Bonds. Pool Improvement Project
Bonds may be issued as general obligation bonds, may be secured (in whole or in part) by the
pledge of TMPD in Section 2.2 of this Agreement, and may be combined with any other series of
bonds issued by the City. Pool Improvement Project Bonds shall have a final maturity date no
more than 20 years after their date of issuance; shall bear interest at the rates and on the basis set
forth in the Bond Ordinance; and may be subject to such optional and mandatory redemption
provisions and other terms (including but not limited to credit enhancement devices) as the City
deems necessary or convenient.
4.2.2. Application of Bond Proceeds. If and when it does issue Pool Improvement
Project Bonds, the City agrees to apply the proceeds, after payment of costs of issuance, solely to
the Pool Improvement Project and related costs.
4.2.3. Allocation of TMPD Payments. As described in Section 3.1, the City expects
that a portion of the TMPD Payments may be used for Debt Service Payments and a portion may
be applied to ongoing costs of the Pool Improvement Project. In light of this, the City may at
any time make an allocation indicating what portion of TMPD Payments will be used for Debt
Service Payments on that issue, and only that portion of TMPD Payments shall be treated as
"pledged funds" within the meaning of the Code. To the extent that TMPD Payment amounts are
in excess of the amount necessary to meet the allocated portion of Pool Improvement Project
Bond Debt Service Payments, such amounts shall not be considered pledged to the Pool
Improvement Project Bonds and may be used for capital costs of the Pool Improvement Project
that are not expected to be financed with bond proceeds.
Section 5. Tax Exemption; Continuing Disclosure.
5.1. Tax Exemption It is the intention of TMPD and the City that interest on any Pool
Improvement Project Bonds will be and remain excluded from gross income of the owners of
those bonds under federal tax law. To that end, TMPD covenants that it has not taken or
permitted to be taken and will not take or permit to be taken any action that will cause the
interest on the Pool Improvement Project Bonds to become included in gross income for federal
tax purposes pursuant to the Code or to become "arbitrage bonds" within the meaning of Section
148 of the Code. TMPD acknowledges and agrees that Bond Counsel to the City will rely upon
the facts, estimates and circumstances in existence on the issue date and the reasonable
expectations of TMPD as to future events respecting TMPD Payments to enable them to
178 512566951 4
DRAFT DATED 1118112
conclude that the Pool Improvement Project Bonds are governmental obligations the interest on
which is excluded from gross income for federal income tax purposes under Section 103 of the
Code. By virtue of this covenant to comply with future laws or regulations, TMPD does not
intend nor shall either be deemed to waive any rights or defenses that it may have to contest the
application of such laws or regulations to the Pool Improvement Project on the grounds that such
application would constitute a prohibited impairment of contract or on any other applicable
grounds. Nevertheless, while contesting the application of any such laws or regulations, TPMPD
shall take such actions deemed necessary in the opinion of Bond Counsel to maintain the
exclusion from gross income of interest on the Pool Improvement Project Bonds. TMPD's
responsibilities under this section shall be limited to actions within its control. None of the
covenants and agreements herein contained shall require TMPD to enter an appearance or
intervene in any administrative, legislative or judicial proceeding in connection with any changes
in applicable laws, rules or regulations or in connection with any decisions of any court or
administrative agency or other governmental body affecting the taxation of interest on the Pool
Improvement Project Bonds.
5.2. Official Statement The Parties acknowledge that the City may participate in
preparing an official statement or other offering document in connection with the offer and sale
of the Pool Improvement Project Bonds. To the extent that the TMPD Payments are pledged to
repayment of the Bonds, TMPD agrees to cooperate with the City in providing such information
as may be necessary for inclusion in the document and further agrees to certify that the
information pertaining to TMPD and presented in such document is fair and accurate.
5.3. Continuing Disclosure To the extent that Rule 15c2 -12 (the "Rule of the United
States Securities and Exchange Commission (the "SEC requires TMPD, as an "obligated
person," to provide a written undertaking (the "Undertaking for the benefit of the holders of the
Pool Improvement Project Bonds, TMPD agrees to execute such a written Undertaking prior to
the issue date of the Bonds. For purposes of this Undertaking, the term "holders of the bonds"
shall have the meaning intended for such term under the Rule.
Section 6. Miscellaneous.
6.1. Term of Agreement This Agreement shall take effect as of the date first written
above and shall expire when all TMPD Payments due under the TMPD Payment schedule in
Exhibit B have been paid in full, including all interest due on delinquent payments.
Binding Effect; Assignment; Third Party Beneficiaries Neither Party may assign its interest
or obligation under this Agreement without the prior written consent of the other Party, except
that the City may at its sole option pledge its interest in the TMPD Payments for the benefit of
owners of Pool Improvement Project Bonds as provided in Section 2.2. This Agreement shall
inure to the benefit of and shall bind the respective assignees. There are no other third party
beneficiaries of this Agreement, and its terms are not intended to establish nor to create any
rights in any persons or entities other than the City, TPMPD, and the respective successors and
assigns of each.
6.3. Amendments; Reliance No amendment of any provision of this Agreement is
valid unless set forth in a written amendment signed by the Parties. The Parties acknowledge that
51256695.1 5
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DRAFT DATED 1118112
the City will issue the Bonds in reliance on this Agreement. If Pool Improvement Project Bonds
are rated by a rating agency, then no amendment shall be permitted unless written confirmation
from each rating agency has been obtained to the effect that the proposed amendment will not
result in a reduction or withdrawal of the rating on the Pool Improvement Project Bonds. If the
Pool Improvement Project Bonds are not rated by a rating agency, then no amendment will be
permitted unless, in the opinion of Bond Counsel to the City, such amendment will not adversely
affect the owners of the Pool Improvement Project Bonds.
6.4. Waiver No provision of this Agreement may be waived except if expressly given
in writing, and no implied or oral waiver may be used to materially impair the force and effect of
any substantive provision of this Agreement. Any waiver of a Party's right with respect to a
default under this Agreement, or with respect to any other matter arising in connection therewith,
shall not be deemed a waiver with respect to any subsequent default or matter.
6.5. Severability In the event any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render
unenforceable any other provision hereof.
6.6. Applicable Law and Venue This Agreement shall be governed by the laws of the
State of Washington. The venue for any legal action arising from a dispute under this
Agreement is the Superior Court for King County.
6.7. Entire Agreement This Agreement constitutes the entire and exclusive agreement
between the Parties relating to the specific matters covered in this Agreement. All prior or
contemporaneous oral or written agreements, understandings, representations or practices
relative to the foregoing are superseded, revoked and rendered ineffective for any purpose. This
Agreement may be altered, amended or revoked only as set forth in Section 5.3. No oral
agreement or implied covenant may be held to vary the terms of this Agreement, any statute, law
or custom to the contrary notwithstanding.
6.8. Time of the Essence Time and all terms and conditions shall be of the essence of
this Agreement.
6.9. Notices All notices required to be in writing shall be given using the notice
addresses in this section. A Party may designate a different notice address by providing written
notice to the other Party.
If to TMPD: MPD Board President
c/o Rick Still, Parks and Recreation Director
1242442 d Avenue South
Tukwila, WA 98168
Telephone: 206 767 -2344
Email: Rick.Still @TukwilaWA.gov
51256695.1 6
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DRAFT DATED 1118112
If to the City: The City of Tukwila
Department of Finance
6200 Southcenter Blvd.
Tukwila, WA 98188
Telephone: 206-433-1835
Email: Peggy.McCarthy @TukwilaWA.gov
6.11. Execution in Counterparts This Agreement may be executed in one or more
counterparts. The Parties agree to execute a release or other appropriate instruments as shall be
necessary to certify compliance with the terms of this Agreement upon full and complete
satisfaction of the terms of this Agreement.
6.11 Indemnification of the City The Park District shall indemnify and hold City and its
agents, employees, and/or officers, harmless from and shall process and defend at its own expense
any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of
whatsoever kind or nature, brought against City arising out of, in connection with, or incident to the
making of the Loan that is the subject of this Agreement and/or Park District's performance or
failure to perform any aspect of this Agreement; provided, however, that if such claims are caused
by or result from the concurrent negligence of City, its agents, employees, and/or officers, this
indemnity provision shall be valid and enforceable only to the extent of the negligence of Park
District; and provided further, that nothing herein shall require Park District to hold harmless or
defend City, its agents, employees and/or officers from any claims arising from the sole negligence
of City, its agents, employees, and/or officers. No liability shall attach to City by reason of entering
into this Agreement except as expressly provided herein.
6.12 Interlocal Cooperation Act Provisions It is not intended that a separate legal entity
be established to conduct this cooperative undertaking. No special budget or funds are anticipated,
nor shall any be created. The parties are each responsible for their own finances in connection with
this Agreement, and nothing in this Agreement shall be deemed or construed otherwise. The parties
do not intend to acquire, hold, or dispose of any real or personal property pursuant to this
Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement by their duly
authorized officers and representatives as of the date indicated above.
THE CITY OF TUKWILA TUKWILA METROPOLITAN PARK
DISTRICT
IC
Jim Haggerton, Mayor
Approved as to Form:
Shelley M. Kerslake,
City Attorney
IM
Verna Seal, Board President
Approved as to Form:
Lisa M. Marshall,
Commission Attorney
51256695.1
181
gir-3w
Mo�
DRAFT DATED 1118112
Exhibit A
Project Description:
"Project" or "Pool Improvement Project" means certain improvements, repairs and upgrades to
the pool and related facilities owned by the Tukwila Metropolitan Park District, and other capital
purposes as deemed necessary and advisable by the MPD Board of Commissioners. Incidental
costs incurred in connection with carrying out and accomplishing the Project, consistent with
RCW 39.46.070, shall be included as costs of the Project. The term "Project" includes
acquisition, construction and installation of all necessary furniture, equipment, apparatus,
accessories, fixtures and appurtenances.
183
DRAFT DATED 1118112
Exhibit B
TMPD Payment Schedule
Due Date Principal Interest Total
6/l/2013
12/l/2013
6/1/2014
12/l/2014
6/l/2015
12 /l /2015
6/l/2016
12/l/2016
6/l/2017
12/l/2017
6/l/2018
12/l/2018
6/l/2019
12/l/2019
6/l/2020
12/l /2020
6/l/2021
12/l/2021
6/l/2022
12/l/2022
6/l/2023
12/l/2023
6/l/2024
12/l/2024
6/l/2025
12/l/2025
6/l/2026
12/l/2026
6/l/2027
12/1/2027
TOTAL 1,000,000.00
COUNCIL AGENDA SYNOPSIS
nitials
Meetin g Date
Prepared b
Ma or f review
Co ncil 3
11/13/12
PMC
®Resolution
Mtg Date 12/3/12
®Ordinance
Mtg Date 12/3/12
11/26/12
PMC
Other
Mtg Date
SPONSOR Council Mayor .HR DCD Finance Fire IT P&R Police PIF/
12/03/12
PMC
RECOMMENDATIONS:
SPONsoR /ADMIN. Finance /Public Works
COMMITTEE For Information Only; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDTTURI� REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$281,857,011 $281,857,011
Fund Source: MISCELLANEOUS FINDING SOURCES, SEE DETAIL.
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
ITEM INFORMATION
ITEM NO.
5.1.
185
STAFF SPONSOR: PEGGY MCCARTHY
ORIGINAL AGENDA DATE 11/13/12
AGENDA ITEM TITLE An Ordinance adopting the 2013 -2014 biennial budget, and a resolution adopting
the 2013 -2018 Capital Improvement Plan.
CATEGORY ®DiscltsJ'ion
Mtg Date 11/13/12
Motion
Mt Date
®Resolution
Mtg Date 12/3/12
®Ordinance
Mtg Date 12/3/12
BidAward
Mt Date
®Public Hearing
Mt Date 11126112
Other
Mtg Date
SPONSOR Council Mayor .HR DCD Finance Fire IT P&R Police PIF/
SPONSORS City Council is being asked to approve an ordinance adopting the 2013 -2014 biennial
SUMMARY budget, and a resolution adopting the 2013 -2018 Capital Improvement Plan. These items
are scheduled for Council consideration at the 11/26/12 Committee of the Whole and
12/03/12 Regular Council meeting.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/06/12 COMMITTEE CHAIR: QUINN
RECOMMENDATIONS:
SPONsoR /ADMIN. Finance /Public Works
COMMITTEE For Information Only; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDTTURI� REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$281,857,011 $281,857,011
Fund Source: MISCELLANEOUS FINDING SOURCES, SEE DETAIL.
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/13/12
11/26/12
MTG. DATE
ATTACHMENTS
11/13/12
Informational Memorandum dated 11/07/12
Draft Ordinance and Draft Resolution
Reconciliation of the 2013 -2014 Budget Summary to Ordinance
<P /ease bring your copy of the preliminary budget C I P>
11/26/12
12/3/12
185
p
itv o
Jim Haggerton, Mayor
MEMORANDUM
TO:
Mayor Haggerton
Tukwila City Council
FROM:
Peggy McCarthy, Finance Director
BY:
Kimberly Matej, Government Relations
DATE:
November 8, 2012
SUBJECT:
Preliminary 2013 -2014 Biennial Budget and Draft CIP Changes
ISSUE
As a result of Council work sessions and meetings, Mayoral direction, updated information, and
ongoing staff discussions, changes have been made to the Mayor's Preliminary 2013 -2014 Biennial
Budget and Draft 2013 -2018 Capital Improvement Program (CIP) since the Council received the
document on October 22. Staff is seeking Council review of these changes and direction, as
appropriate, for additional and necessary changes to the budget.
BACKGROUND
The Proposed Preliminary Biennial Budget for 2013 -2014 and Draft 2013 -2018 CIP were presented
to Council on October 1, 2012. The Council held budget work sessions on October 10, 11, and 12,
2012, to discuss these documents. Suggestions made by the Council at the work sessions were
taken into consideration, and incorporated into the Preliminary Budget per Mayoral direction. The
Preliminary 2013 -2014 Budget was presented to Council on October 22, 2012.
DISCUSSION
The changes below have been made to the Preliminary 2013 -2014 Biennial Budget and Draft CIP
since the Council received the budget document on October 22, 2012. New pages reflecting these
changes accompany this memo for insertion into the Preliminary Budget document.
Financial Projections for 2013 -2018
An overestimation was identified in the 2013 beginning fund balances for the City's General
Fund and Bridges and Arterial Streets 104 Fund. The beginning fund balances for the General
Fund and 104 Fund have been reduced by $1.2 million and $2.8 million, respectively. The
following budgetary /CIP changes have been made as a result.
1. RESIDENTIAL STREETS
Draft CIP Page 2: The 40 -42 Ave South (S 160 St S 131 PI) funding scheduled for
2014 has been moved to 2015 (replace with new page).
Draft CIP Page 7: Residential Improvements (sidewalk) funding has been moved from
2015, and is now scheduled to begin in 2016 (replace with new page).
2. FACILITIES
Draft CIP Page 73: City Hall Campus /Community Justice Center (facilities
scoping /needs analysis) funding for 2013 has been reduced from $1.5 million to
$500,000. This new reduced amount is considered sufficient to fund preliminary work
that is anticipated to be conducted for facilities scoping and needs analysis in relation
to existing City buildings. The $1 million was moved into the Beyond column (replace
with new page).
187
Preliminary Budget Draft CIP: Changes page 2
DRAFT CIP Page 76: Projected expenditures for Facilities Improvements in the 303
General Government Improvements Fund have been reduced from $300,000 to
$200,000 in years 2015 -2018. Improvements made to existing facilities will be for
operating necessities only (replace with new page).
3. EQUIPMENT RENTAL
Preliminary Budget Pages 325 and 188: The two fire engine pumpers budgeted on
Page 325 of the Preliminary Budget will be purchased via financing rather than a cash
payment. This does not affect that financial layout of page 325, but will affect the 2013
and 2014 Fire Suppression budget on Page 188 (replace with new page).
Position Addition
The Preliminary Budget includes the addition of a Government Relations Manager position to
the Mayor's Office. This position will be responsible for federal, state, regional and local
government relations and affairs; and actively engage with federal, state and regional elected
officials and associations such as the National League of Cities (NLC), Association of
Washington Cities (AWC), Suburban Cities Association (SCA), and various King County
regional committees. Additionally, this position will be heavily involved with communications
and public information fostering a responsive government by connecting our community to
information, services and solutions. This will be part of a larger effort, as identified through the
Strategic Plan, for the need to strengthen the City's organizational culture of customer service
and enhance our current community engagement and public information efforts. This position
will also play an integral part in obtaining additional revenue opportunities for the City as well
as be dedicated to State legislative issues. This will predominantly affect Preliminary Budget
Pages 68 -70 (replace with new pages).
Attachment A
Attachment A has been updated to reflect significant changes as outlined in this memo. Since
Attachment A is included in several areas of the budget, replacement pages with numbers will
be distributed as appropriate.
Special Note Regarding Replacement Pages. In an effort to minimize confusion while maintaining
efficiency, staff is only replacing Preliminary Budget pages that reflect significant changes. There are,
and may be, additional pages affected by a change which will not be updated at this time as the
change will not substantially affect the information provided.
RECOMMENDATION
Staff is seeking Council feedback on the changes outlined in this memo as well as any additional
areas of discussion or changes relating to the full Council initiatives. This item will be scheduled for
additional Council discussion and public hearing at the November 26 Committee of the Whole.
Draft ordinances, resolutions and reconciliations relating to the budget are included as attachments to
this memo for ongoing Council review.
ATTACHMENTS
Preliminary Budget Replacement Pages
Draft Budget Ordinance
Draft CIP Resolution
Reconciliation of the 2013 -2014 Budget Summary to Ordinance
DRAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, ADOPTING THE BIENNIAL
BUDGET OF THE CITY OF TUKWILA FOR THE 2013-
2014 BIENNIUM; PROVIDING FOR SEVERABILITY; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the preliminary budget of the City of Tukwila for the 2013 -2014
biennium was submitted to the City Council in a timely manner for their review; and
WHEREAS, a Public Hearing on the proposed budget was advertised and held on
November 26, 2012;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. The City Council hereby adopts the document entitled "City of Tukwila
2013 -2014 Budget," incorporated by this reference as if fully set forth herein, in
accordance with RCW 35A.34.120.
Section 2. The totals of the estimated revenues and appropriations for each
separate fund and the aggregate totals are as follows:
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Page 1 of 3
-0
Total
Total
Fund
Expenditures
Revenues
000
General
$119,730,819
$119,730,819
101
Hotel /Motel
3,712,082
3,712,082
103
City Street
2,300,000
2,300,000
104
Arterial Street
48,887,820
48,887,820
105
Contingency
5,203,632
5,203,632
107
Fire Equipment Cumulative Reserve
1,030,000
1,030,000
109
Drug Seizure Fund
472,000
472,000
209
Limited Tax G.O. Bonds 2003
3,379,788
3,379,788
210
Limited Tax G.O. Refunding Bonds, 2003
979,750
979,750
211
Limited Tax G.O. Refunding Bonds, 2008
1,550,000
1,550,000
212
Limited Tax G.O. Bonds, 2009A
865,000
865,000
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Page 1 of 3
-0
Section 3. A complete copy of the final budget for 2013 -2014, as adopted,
together with a copy of this adopting ordinance, shall be kept on file in the City Clerk's
Office, and a copy shall be transmitted by the City Clerk to the Division of Municipal
Corporations of the Office of the State Auditor and to the Association of Washington
Cities.
Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 5. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 6. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
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•m
Total
Total
Fund
Expenditures
Revenues
214
Limited Tax G.O. Bonds, 2010A
1,172,114
1,172,114
216
Limited Tax G.O. Refunding Bonds, ValleyComm
472,000
472,000
217
2011 Refunding Bonds
717,000
717,000
233
2013 LID
1,707,400
1,707,400
301
Land Acquisition, Recreation Park Devl.
4,577,000
4,577,000
302
Facility Replacement
6,366,204
6,366,204
303
General Government Improvements
2,173,684
2,173,684
304
Fire Improvements
400,200
400,200
401
Water
16,814,000
16,814,000
402
Sewer
14,401,000
14,401,000
411
Foster Golf Course
4,033,594
4,033,594
412
Surface Water
13,288,800
13,288,800
501
Equipment Rental
10,660,360
10,660,360
502
Insurance Fund
13,818,784
13,818,784
503
Insurance LEOFF 1 Fund
1,606,680
1,606,680
611
Firemen's Pension
1,537,300
1,537,300
Total All Funds Combined
281,857,011
281,857,011
Section 3. A complete copy of the final budget for 2013 -2014, as adopted,
together with a copy of this adopting ordinance, shall be kept on file in the City Clerk's
Office, and a copy shall be transmitted by the City Clerk to the Division of Municipal
Corporations of the Office of the State Auditor and to the Association of Washington
Cities.
Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 5. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 6. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
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•m
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 2012.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Shelley M. Kerslake, City Attorney
Jim Haggerton, Mayor
Filed with the City Clerk:_
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachment: City of Tukwila 2013 -2014 Budget
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Page 3 of 3
191
192
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ADOPTING THE 2013 -2018
FINANCIAL PLANNING MODEL AND THE CAPITAL
IMPROVEMENT PROGRAM FOR GENERAL GOVERNMENT
AND THE CITY'S ENTERPRISE FUNDS.
WHEREAS, when used in conjunction with the biennial City budget, the Capital
Improvement Program (CIP) and the Financial Planning Model for the period 2013 -2018
are resource documents to help plan directions the City will consider for the future; and
WHEREAS, the Financial Planning Model and Capital Improvement Program are not
permanent fixed plans, but are guidelines or tools to help reflect future goals and future
resources at the time budgets are being planned; and
WHEREAS, the commitment of funds and resources can only be made through the
budget process;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council hereby adopts the 2013 -2018 Financial Planning Model
and accompanying Capital Improvement Program, incorporated by this reference as if
fully set forth herein.
Section 2. A copy of the 2013 -2018 Financial Planning Model and accompanying
Capital Improvement Program shall be kept on file in the City Clerk's Office.
Section 3. The assumptions, revenues and expenditures will be reviewed and
updated annually, or as necessary, by the City Council.
Section 4. The detail of Capital Improvement Program projects will be reflected in
the published Financial Planning Model and Capital Improvement Program 2013 -2018.
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193
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2012.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:_
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
Attachment: Financial Planning Model and Capital Improvement Program 2013 -2018
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Reconciliation of 2013 -2014 Budget Summary to Ordinance
2013 2014 2014 Ending Total
Fund Expenditures Expenditures Fund Balance Expenditures
000 General
55,526,548
59,976,109
5,428,162
120,930,819
101 Hotel /Motel
1,646,282
1,649,003
416,797
3,712,082
103 City Street
1,027,000
3,550,000
23,000
4,600,000
104 Arterial Street
23,583,425
25,212,291
192,104
48,987,820
105 Contingency
5,203,632
5,203,632
107 Fire Equipment Cumulative Reserve
1,030,000
1,030,000
109 Drug Seizure Fund
55,000
55,000
362,000
472,000
209 Limited Tax G.O. Bonds 2003
3,379,787
1
3,379,788
210 Limited Tax G.O. Refunding Bonds, 2003
490,500
488,250
1,000
979,750
211 Limited Tax G.O. Refunding Bonds, 2008
737,000
812,000
1,000
1,550,000
212 Limited Tax G.O. Bonds, 2009A
429,815
431,166
4,019
865,000
214 Limited Tax G.O. Bonds, 2010A
585,074
584,424
2,616
1,172,114
216 Limited Tax G.O. Refunding Bonds, ValleyComm
240,880
229,280
1,840
472,000
217 2011 Refunding Bonds
167,975
547,675
1,350
717,000
233 2013 LID
859,000
848,400
1,707,400
301 Land Acquisition, Recreation Park Devl.
1,122,000
2,682,000
773,000
4,577,000
302 Facility Replacement
1,590,000
4,365,000
411,204
6,366,204
303 General Government Improvements
1,454,937
460,205
258,542
2,173,684
304 Fire Improvements
400,200
400,200
401 Water
6,596,809
7,099,456
3,117,735
16,814,000
402 Sewer
7,163,884
6,683,813
553,302
14,401,000
411 Foster Golf Course
1,707,617
1,751,908
574,069
4,033,594
412 Surface Water
5,126,694
7,129,092
1,033,014
13,288,800
501 Equipment Rental
3,883,538
2,414,633
4,362,189
10,660,360
502 Insurance Fund
5,012,149
5,373,006
3,433,629
13,818,784
503 Insurance LEOFF 1 Fund
508,491
553,078
545,111
1,606,680
611 Firemen's Pension
70,900
72,727
1,393,673
1,537,300
Total
123,995,304
132,968,517
28,493,189
285,457,011
195
Reconciliation of 2013 -2014 Budget Summary to Ordinance
2013 Beginning
Fund Fund Balance 2013 Revenues 2014 Revenues Total Revenues
000 General
5,000,000
59,515,079
56,415,741
120,930,819
101 Hotel /Motel
650,000
1,524,766
1,537,316
3,712,082
103 City Street
700,000
839,000
3,061,000
4,600,000
104 Arterial Street
3,000,000
20,994,820
24,993,000
48,987,820
105 Contingency
1,500,000
1,501,816
2,201,816
5,203,632
107 Fire Equipment Cumulative Reserve
1,030,000
1,030,000
109 Drug Seizure Fund
280,000
96,000
96,000
472,000
209 Limited Tax G.O. Bonds 2003
3,303,000
76,788
3,379,788
210 Limited Tax G.O. Refunding Bonds, 2003
1,000
490,500
488,250
979,750
211 Limited Tax G.O. Refunding Bonds, 2008
1,000
737,000
812,000
1,550,000
212 Limited Tax G.O. Bonds, 2009A
1,000
432,000
432,000
865,000
214 Limited Tax G.O. Bonds, 2010A
1,000
586,057
585,057
1,172,114
216 Limited Tax G.O. Refunding Bonds, ValleyComm
1,000
241,000
230,000
472,000
217 2011 Refunding Bonds
1,000
168,000
548,000
717,000
233 2013 LID
859,000
848,400
1,707,400
301 Land Acquisition, Recreation Park Devl.
500,000
1,149,000
2,928,000
4,577,000
302 Facility Replacement
2,000,000
5,602
4,360,602
6,366,204
303 General Government Improvements
200,000
1,347,842
625,842
2,173,684
304 Fire Improvements
300,000
50,100
50,100
400,200
401 Water
4,000,000
5,392,000
7,422,000
16,814,000
402 Sewer
1,100,000
6,655,000
6,646,000
14,401,000
411 Foster Golf Course
200,000
1,791,597
2,041,997
4,033,594
412 Surface Water
2,000,000
4,206,900
7,081,900
13,288,800
501 Equipment Rental
4,000,000
3,823,058
2,837,302
10,660,360
502 Insurance Fund
4,500,000
4,659,392
4,659,392
13,818,784
503 Insurance LEOFF 1 Fund
1,600,000
3,340
3,340
1,606,680
611 Firemen's Pension
1,420,000
58,650
58,650
1,537,300
Total
37,289,000
117,204,306
130,963,705
285,457,011
W
Upcoming Meetings Events
November 2012
12th (Monday)
13th (Tuesday)
14th (Wednesday)
15th (Thursday)
16th (Friday)
17th (Saturday)
Veterans Day
Annual
Tukwila
Holiday Gift and
(Observed)
n 4,4 4_ Parks
Thanksgiving
Historical
Food Drive
Dinner for
Society,
(Westfield
City offices closed
Cancelled
Seniors
7:00 PM
Southcenter Mall
m
City Council
Executive
(Tukwila
Heritage
Cultural Center,
14475 59 Ave
North Parking lot)
9:00 AM 5:00 PM
The Tukwila Police
Department be
S)
will
6:00 pm
collectingfood, gifts
(Tukwila
or monetar
donations to help
Community
City Council
Center)
support the Tukwila
Committee of
Doors open at
Food Pantry and the
the Whole Mtg.,
10:45 AM,
Tukwila Community
7:00 PM
Beverages and
Center's Holiday
(Council
Salad served at
GivingProgrom
Chambers)
11:15 AM.
The new Police
Command Vehicle will
Lunch is served
be there, and the
Tukwila
at 12:00 Noon.
Tukwila Police
International
This is a free event
Explorers will be doing
Boulevard
for Seniors. To
fingerprinting to help
Action Crate,
reserve a space
keep kids safe!
7:00 PM
call:
(Community
206 -768 -2822
Center)
Utilities Crate,
5:00 PM
(CR #1)
19th (b4onday)
20th (Tuesday)
21st(Wednesday)
22nd (Thursday)
23rd (Friday)
24th (Saturday)
Transportation
Finance
Parks
Thanksgiving Day
Tukwila Int'l.
Crate,
Safety Crate,
Commission,
City offices closed
City Offices
Blvd. Action
5:15 PM
5:15 PM
5:30 PM
closed
Cmte's
(CR #1)
(CR #3)
(o munity
Trash Pickup Day
9:00 10:00 .AAt
City Council
Executive
Library Advisory
Board,
di
Session,
7:00 PM
6:00 PM
(Foster Library)
For location contact
Rick at
City Council
rick@forschler.org
Regular Mtg.,
7:00 PM
(Council
Chambers)
Tukwila
Metropolitan
Park District
Board of
Commissioners
Meeting,
8:00 Pnt
(Council
Chambers)
Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 -767 -2342.
Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices.
ContactLvnn Wallace at 206 -575 -1633.
City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall.
City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall.
Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room #3 Meeting Cancelled
Equity Diversity Commission: 1st Thurs., 5:15 PM, Conf. Room #3. Contact Joyce Trantina at 206 433 -1850.
Finance Safety Committee: 1st 3rd Tues., 5:15 PM, Conf. Room #3
Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206 767 -2342.
Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Dave Johnson at 206 -767 -2308.
Planning Commission /Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec., 6:30 PM,
Council Chambers at City Hall. Contact YVynetta Bivens at 206-431-3670.
Transportation Committee: 1st 3rd Mon., 5:00 PM, Conf. Room
Tukwila Historical Society: 3rd Thurs., 7:00 Pm, Tukwila Heritage Cultural Center, 14475 59` Avenue S. Contact Pat Brodin at
206 433 -1861.
Utilities Committee: 2nd 4th Tues., 5:00 PM, Conf. Room (A) Surface Water Comprehensive Plan. 197
Tentative Agenda Schedule
MONTH
MEETING 1-
MEETING 2
MEETING 3
MEETING 4
REGULAR
C.O.W.
REGULAR
C.O.W.
November
5
13 (Tuesday)
19
26
See agenda packet
Unfinished Business:
Public Hearings:
Supplemental
cover sheet for this
Budget Budget
week's agenda
Agreement for
Amendment
(November 13, 2012
additional design work
Ordinance, Budget
Committee of the Whole
for Duwamish Gardens
Ordinance for 2013
Meeting).
project.
2014, CIP Resolution.
Water and Sewer
Comprehensive Plans.
Special Issues:
A resolution regarding
Budget Budget
Water, Sewer and
Amendment
Surface Water Rates.
Ordinance, Budget
Update on street
Ordinance for 2013
vacation for
2014, CIP Resolution.
Southcenter Parkway.
MPD Bond Ordinance.
New Business:
Collective Bargaining
Agreement.
December
3
10
17
24
Public Hearings:
An ordinance
adopting a
Development
Agreement for
Tukwila Village.
Unfinished Business:
Budget Budget
Amendment
Ordinance, Budget
Ordinance for 2013-
2014, CIP Resolution.
MPD Bond
Ordinance.
W