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Home My WebLink AboutReg 2012-11-19 Item 3C - Resolution - 2013-2014 Land Use Fee ScheduleCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared b Ma or's review C until review 11/19/12 NG ITEM INFORMATION ITEM NO. 3.C. STAFF SPONSOR: JACK PACE ORIGINAL AGENDA DATE: 11/19/12 AGENDA ITEM TITLE Resolution updating the Land Use Fee Schedule for 2013 and 2014. CATEGORY Discussion Mtg Date Motion Mtg Date ®Resolutionlconrent Mtg Date 11/19/12 Ordinance Mtg Date Bid Award Mtg Date Public Hearing Mtg Date Other Mtg Date SPONSOR Countzl Mayor HR DCD Finance Fire IT P&R Police PW SPONSOR'S The revised land use fee schedule reflects annual increases in the costs of providing SUMMARY development review services. In order to streamline administrative cost and effort we propose to change appeals, shoreline permits, tree permits, and some special permission approvals from hourly billing permit types to fixed fees. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 11/6/12 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR /ADMIN. Department of Community Development COMMITTEE Unanimous Approval; Forward to Consent Agenda COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/19/12 MTG. DATE ATTACHMENTS 11/19/12 Informational Memorandum dated 10/30/12 Attachment A Fee Comparison Table Attachment B Resolution Minutes from the Finance and Safety Committee meeting of 11/6/12 p City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Jack Pace, DCD Director BY: Nora Gierloff, Deputy DCD Director DATE: October 30, 2012 SUBJECT: Proposed Land Use Fee Schedule for 2013 -2014 ISSUE The Department of Community Development (DCD) has developed a revised land use fee schedule that would reflect annual increases in the costs of providing development review services. BACKGROUND In 2010, the Council approved a hybrid fee approach that mixed fixed fees for straightforward permits with a retainer and hourly fee system for more complex, less predictable permits. A review of the hybrid system indicates that on some permit types (appeals, shoreline, tree, and some special permission approvals) the retainer was rarely exceeded so the revenue generated through hourly fee tracking did not justify the administrative cost. Tukwila's current and proposed fees were compared to nearby cities, see Attachment A. Many nearby cities divide their land use fees into fees attributed to the Planning division, engineering (Public Works) and, in some cases, Fire. Five of the seven cities that were compared levy a revision fee to capture additional revenue for complicated or excessively revised projects. DISCUSSION The 2013 -2014 fee schedule includes annual increases that reflect increases in the cost of providing services due to City salary increases at 4% in 2012 and 2.9% in 2014. In order to streamline administrative cost and effort we propose to change appeals, shoreline permits, tree permits, and some special permission approvals from hourly billing permit types to fixed fees. Tree permits are proposed to increase from $53 plus hourly fees to a $100 fixed fee. While this will likely not cover the review time spent we have had a policy of keeping them affordable to encourage compliance. We would continue to pass through any hearing examiner and peer review fees related to a permit on to the applicant. Once the new permit system is operational we will return to Council with a proposal for a technology fee to recoup the capital investment in the system. A City -wide approach to increased costs due to increased use of credit cards will be developed in 2013. FINANCIAL IMPACT Annual revisions to the City's land use fees allow us to continue to recover the costs to provide this service. 3 INFORMATIONAL MEMO Page 2 RECOMMENDATION The Council is being asked to approve the resolution and place it on the consent agenda at the November 19, 2012 Regular Meeting. ATTACHMENTS A Fee Comparison B Resolution ZADCD n Clerk's1Fee ResolutionllnfoMemo F &S 11- 6- 12.doc 4 comparison of neighboring jurisdictions land use permit fees p Ci O 34"i.. Tukwi"Ia Washington A RESOLUTION OF THE CITY COUNCIL OF THE CITY TUKWILA, WASHINGTON, ADOPTING A LAND USE FEE SCHEDULE AND REPEALING RESOLUTION NOS. 1722 AND 1768. WHEREAS, the City intends to update land use permit fees on an annual basis with any increases tied to growth in City expenses for providing land use services and WHEREAS, the City Council wishes to recover the City's costs for review and processing of permit applications; and WHEREAS, the City has adopted a biennial budget process; and WHEREAS, the overall budgeted increase is 4% for 2013 and 2.9% for 2014; NOW, THEREFORE, THE CITY COUNCIL THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Fee Schedule. Land use permit and processing fees will be charged according to the following schedule: Decision Type 2013 Fee/ Retainer 2014 Fee/ Retainer Plus Hearing Examiner Fees Plus Review Hours over Retainer Appeal Type 1, 2 and 4 Decisions $563 $579 S E PA MDNS A eal $563 $579 Impact Fees: Fire $563 $579 Parks $563 $579 Transportation $563 $579 WAWord Processing\ResolutionsTand Use Fee Schedule 10-31-12 NG:bjs Page 1 of 5 rA Decision Type 2013 Fee/ Retainer 2014 Feel Retainer Plus Hearing Examiner Fees Plus Review Hours over Retainer Sign Permit (TMC Chapter 19) Permanent $231 $238 Temporary $100 $104 Pole /Banner Initial Application $231 $238 Special Event $100 $104 Pole /Banner Annual Renewal $50 $52 New Billboard $563 $579 Master Sign Pro ram —Admin $2,070 $2,130 Master Sian Pro ram —BAR $3,314 $3,411 Appeal of Sign Code Decision 1 $563 $579 Design Review (TMC Section 18.60.030) Administrative $2,130 $2,192 Public Hearing $3,817 $3,927 MaJor Modification $1,305 $1,343 Minor Modification $593 $610 Variances, Special Permissions Site Plan Review Variances (TMC Section 18.72) $2,692 $2,770 +HE Parking Variance (Type 3 —TMC Section 18.56. 14Q) $924 $950 +HE Administrative Parking Variance (Type 2 —TMC Section 18.56.140) $563 $579 Environmentally Sensitive Areas Deviation, Buffer Reduction (TMC Chapter 18.45 $1,425 $1,466 hours over 15 Reasonable Use Exception (TMC Section 18.45.180) $2,850 $2,932 +HE hours over 30 TSO Modification to Development Standard (TMC Section 18.41.100) $563 $579 Exception from Single Family Design Standard (TMC Section 18.50.050) $563 $579 Special Permission Cargo Container (TMC Section 18.50.060) $563 $579 Landscape Perimeter Averaging (T MC Section 18.5 2.060) $563 $579 Parking Standard for use not specified (TMC Section 18.56. 100) $475 $489 hours over 5 Residential Parking Reduction (TMC Section 18.56.065) $563 $579 W: \Word Processing \Resolutionsland Use Fee Schedule 10 -31 -12 NG:bjs Page 2 of 5 Decision Type 2013 Fee/ Retainer 2014 Fee/ Retainer Plus Hearing Examiner Fees Plus Review Hours over Retainer Variances, Special Permissions Site Plan Review (continued) Shared, covenant, Complementary Parking Reduction (TMC Section 18.56.070) $563 $579 Parking Lot Restripin (TMC Section 18. 56.120) $563 $579 Tree Permit and Exceptions (TMC Chapter 18.54) $100 $103 Lot Creation and Consolidation Boundary Line Adjustment (TMC Chapter 17.08) $1,597 $1,644 Lot Consolidation (TMC Chapter 17.08) $593 $610 Short Plat (2 4 lots) (TMC Chapter 17.12) $3,637 $3,742 Short Plat (5 9 lots) (TMC Chapter 17.12) $4,139 $4,259 Subdivision: Preliminary Plat (10+ lots) (TMC Section 17.14.020) $4,750 $4,888 +HE hours over 50 Final Plat (10+ lots) (TMC Section 17. 12.030) $2,850 $2,932 hours over 30 Binding Site Improvement Plan (TMC Chapter 17.16) $3,637 $3,742 Planned Residential Development: Administrative (TMC Section 18.46. 110) $2,070 $2,130 Public Hearin (TMC Section 18.46. 110) $4,750 $4,888 hours over 50 Minor Modification (TMC Section 18.46.130) $563 $579 Major Modification (TMC Section 18.46.130) $2,310 $2,377 Tireless Communication Facility (TMC Chapter 18.58.050) Minor (Type 1) $563 $579 Administrative (Type 2) $1,597 $1,644 Major or Height Waiver (Type 3) $3,194 $3,286 +HE SEPA Environmental Checklist $1,628 $1,675 SEPA EIS $2,850 $2,932 hours over 30 SEPA Planned Action $563 $579 SEPA Addendum $563 $579 Sensitive Area Master Plan Overlay (TMC Section 18.45.160) $4,750 $4,888 hours over 50 W: \Word Processing \Resolutions \Land Use Fee Schedule 10 -31 -12 NG:bjs Page 3 of 5 Decision Type 2013 Fee/ Retainer 2014 Fee/ Retainer Plus Hearing Examiner Fees Plus Review Hours over Retainer S horelin e Permits Substantial Development Permit: (TMC Chapter 18.44) Pro ect value: $5,000 10,000 $1,125 $1,158 $10,001 50,000 $2,632 $2,709 $50,001 500,000 $4,198 $4,3 More than $500,000 $5,324 $5,478 Permit Exemption Letter, Shoreline $231 $238 Conditional Use Permit, Shoreline (TMC Section 18.44.050) $3,696 $3,803 +HE Shoreline Tree Permit (TMC Chapter 18.44) $100 $103 Shoreline Environment Redesi nation $2,850 $2,932 hours over 30 Noise Variance (TMC Section 8.22.120) T el $462 $475 T pe II $623 $641 Type III $1,385 $1,425 -HE Use Permits Conditional Use Permit (TMC Section 18.64.020) $3,696 $3,803 +HE Unclassified Use Permit (TMC Chapter 18.66) $4,750 $4,888 hours over 50 TSO Special Permission Use (TMC Section 18.41.060) $924 $950 +HE Comprehensive Plan Changes (TMC Chapter 18.84) Rezone (Map Change) $3,325 $3,421 hours over 35 Comprehensive Plan Amendment $3,800 $3,910 hours over 40 Zoning Code Text Amendment $4,319 $4,444 W: \Word Processing \ResolutionsIand Use Fee Schedule 10 -31 -12 10 NG:bjs Page 4 of 5 Decision Type 2013 Fee/ Retainer 2014 Fee/ Retainer Plus Hearing Examiner Fees Plus Review Hours over Retainer Miscellaneous Services and Charges Development Agreement $1,900 $1,955 hours over 20 Code Interpretation (TMC Section 18.90.010) $332 $341 Zonin Verification Letter $332 $341 Legal Lot Verification $532 $548 Preapplication Meeting $462 $475 Mailin Fee to Generate Labels, per pro'ect $437 $449 Public Notice Mailing Fee per address for each mailing $1 $1 For permits marked hours over...," the retainer covers the specified number of review hours. Hours over this retainer will be charged at $95 in 2013 and $98 in 2014. All peer review fees will be passed through to the applicant per TMC Section 18.50.200. Section 2. Repealer. Resolution No. 1722 dated August 16, 2010, and resolution No. 1768 dated May 21, 2012, are hereby repealed effective December 31, 2012. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of t 2012. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk FAIS' Shelley M. Kerslake, City Attorney Verna Seal, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number WAVVord Processing\Resolutionsland Use Fee Schedule 10-31-12 NG:bjs Page 5 of 5 p City Of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes November 6, 2012 5:15p. m.; Conference Room #3 PRESENT Councilmembers: De'Sean Quinn, Chair; Dennis Robertson and Kate Kruller Staff: Peggy McCarthy, Vicky Carlsen, Jack Pace, Nora Gierloff, Gail Labanara, Bob Giberson, Marty Roberts and Kimberly Matej CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:10 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution: Land Use Fee Schedule for 2013 -2014 Staff is requesting Council approval of a resolution i processing in the Department of Community Dev lol adopted by the City Council in 2010 for 2 -2012. cost recovery model for fees. Since then, taff h iden revenue through hourly tracking in order justi the staff is recommending mov to ed fe s Va e Committee agenda packe or specific tails) B. A ne f sc dule for land use permits and cu nt and Use Fee Schedule was �t time, Coun it d ection was to implement a t s me pe %re re not generating enough iinistrati e co t e tracking. In response, .he c nt seine plus hourly fees (see In addition to s chan t e 2 Vs2 0 4 ropd�shd U e S edule incorporates a 4% increase in fees for 201 and a 2.9 o n e1 It i anticipated t t this crease will continue to allow cost recovery. U NII�i�S A OVAL. CONSENT AGENDA. Staff is seeking C c, app ova o ie of gislation: an ordinance increasing the City's Regular Property Tax Levy om e revi ar, ova n ordinance levying the General Taxes. These ordinances are presented to the unc or act ly. According to the King unt ssessor, the projected assessed value utilized for Tukwila for the 2013 property tax collection is ,603,990,258. This amount is subject to change until the final levy rate is determined by King County. Property tax collection is estimated to be $13.8 $13.9 million. This amount represents the maximum 1% increase allowable by law. A public hearing is scheduled for November 13, 2012. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 13 COW FOR PUBLIC HEARING AND DISCUSSION. A. Ordinance: 2012 Budget Amendment Information Onlv: 2013 -2014 Budget and CIP As required by the Revised Code of Washington, staff is seeking Council approval of an ordinance amending the 2012 Budget. The amendment makes as few adjustments as possible while continuing to meet statutory requirements. If the City's general fund is not over in total, the City is not required to make a budget amendment; however, past practice as well as the Tukwila Municipal Code has dictates such processes. 13