HomeMy WebLinkAboutCAP 2012-11-26 Item 2A.2 - Bid Award - Tukwila Pool Parking Lot and Access Improvements1 City of Tukwila
Rick Still, Parks and Recreation Director
••= INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Community Affairs and Parks Committee
FROM Rick Still, Parks and Recreation Director
DATE: November 20, 2012
SUBJECT: Bid Award for Tukwila Pool Parking Lot & Access Improvements
Project
ISSUE
Award the bid for construction of the Tukwila Pool Parking Lot & Access Improvement Project.
BACKGROUND
This project will provide improved parking and access to the Tukwila Pool.
The Metropolitan Park District (MPD) approved five Capital Projects that were not included in
their Energy Savings Performance Contract with McKinstry Essention, Inc., (McKinstry). The
MPD Board agreed that these projects were important but not financially feasible as proposed
by McKinstry in the Energy Services Proposal (ESP), approved August 20, 2012. However, City
Staff confirmed that the projects could be designed, managed and constructed using the City's
processes while being completed within the allotments provided in Addendum #1 to the ESP
(see Attachment 1), approved September 17, 2012.
The Tukwila Pool Parking Lot & Access Improvement Project [or Item #19 —ADA Improvements
(Parking Lot)] has an allowance of$90,000.00. Six contractors were selected through the Small
Works Roster process. A pre-bid walk was conducted on November 9th to familiarize and clarify
any issues the contractors may have with the plans and the existing site conditions. Two
contractors provided bids that were opened on November 16, 2012; $74,950.00 and
$128,925.00 (see Attachment 2 — Bid Opening results). The apparent low, with a lump sum
base bid of $74,950.00, is Evergreen Asphalt and Concrete, Inc. The Architect's estimate was
$65,154.00.
The Parking Lot & Access Improvement Project construction is scheduled to be complete by
January 15, 2013, depending upon the weather. The easier access for gaining entry to the pool
will be greatly appreciated by the pool patrons.
ANALYSIS
The two bids were reviewed and no errors were discovered in the base bid for either bidder.
Evergreen Asphalt has successfully worked for the city on past projects and references were
contacted with positive feedback.
199
INFORMATIONAL MEMO
Bid Award for Tukwila Pool Parking Lot & Access Improvements Project
Page 2 -November 20, 2012
The available budget allotment for the Tukwila Pool Parking Lot &Access Project construction is
$90,000.00. With Evergreen Asphalt and Concrete, Inc.'s bid, a 9.66% contingency would put
the budget just under $90,000.00. This project has low risk of cost overruns and the contractor
has found construction cost savings on projects in the past.
BUDGET AND BID SUMMARY
Bid Results Estimate Budget
Total Bid Amount $ 74,950.00 $ 65,154.00 $90,000.00
Tax (9.5%) 7,120.25 6,189.63
Total Bid Amount $82,070.25 $ 71,343.63
Contingency 9.66% $ 7,927.99 $ 7,134.36 0.00
TOTAL $ 90,277.28 $ZI&69.4Q $90,000.00
RECOMMENDATION
The Council is being asked award the construction bid for the Tukwila Pool — Parking Lot &
Access Improvements Project to Evergreen Asphalt and Concrete, Inc. in the amount of
$82,070.25 for consideration on the consent agenda at the December 3, 2012 Regular Meeting.
ATTACHMENTS
Attachment 1 —Addendum 1 to the ESP
Attachment 2 — Bid Opening results— November 16, 2012
Attachment 3 — Evergreen Asphalt & Concrete, Inc. Bid Proposal
Exhibit A—Tukwila Pool — Parking Lot &Access Improvements Concept Site Plan
20 C%T-PlC-1 Oulb CBK0060LACAP BH A—d%.i�Pod ADA Prq..11 2012- 110 012 1015 49 AM
Attachment 1
Addendum 1 to the ESP: September 12, 2012
The MPD Board adopted the Energy Services Proposal (ESP)from McKinstry on August 20, 2012 at which
time the Board requested additional information on Section 4.5 "Allowances" on page 25 of the ESP.
Below is the additional information now forth called Section 4.5.1"Additional Information to the
Allowances"that explains in greater detail the five items.
The following five items were not included as part of the base bid by McKinstry,the ESCO. These items
are included in the overall project and will be completed. They are not considered as part of the base
bid because the ESCO would not guarantee the max cost of these items. This is for a couple different
reasons as outlined below.
Item#16—Bulkhead Renovation: Allowance:$4,500/Original Estimate: $14,683
This item did not get updated for the final ESP so it is not an apples to apples comparison. Also,the
Allowance amount was determined before it was required by the Department of Commerce to have the
ESCO complete all items on the project list. Therefore,the Allowance amount does not include the
ESCO's markups.
Original Scope: Repairing axles and wheels,and completely refinishing the surface.
Reduced Scope: Includes simply painting the existing one.
Item#17—Pool filter Conversion(Vac DE Option): Allowance: $15,000/Original Estimate:$149,089
This item did not get updated for the final ESP so the Original Estimate is not an apples to apples
comparison with the reduced scope. Also the Allowance amount was determined before it was required
by the Department of Commerce to have the ESCO complete all items on the project list therefore, it
does not include the ESCO's markups.
Original Scope: Reconfigure the existing Vacuum DE filter system to accommodate new filter
grids that can be changed out separately as opposed to having to lift the entire filter grid out of
the tank. This would have provided significant savings in staff time and improved filter capacity
and reduced annual maintenance costs. However,the price to do this was high enough that it
was more beneficial to reduce this scope to enable more items to be completed on the CIP List.
Reduced Scope: Includes refinishing the existing filter tank, purchasing new filter grid covers,
and all necessary equipment to change the filter covers in-house without having to contract this
work out(which will save approximately$1,000 annually).
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Item#19—ADA Improvements(Parking Lot): Allowance: $90,000/Original Estimate: $101,700
This item is reduced in expense based upon having an estimate from a contractor that the City has used
multiple times for this kind of work. One thing to note is that the scope of this project may increase
dependent upon code requirements. Both the ESCO and the contractor's estimate were based off plans
that were drawn up several years ago that has now become evident would not bring this up to today's
code. A modification will need to be done and potentially some additional engineering.
Original Scope: Relocate ADA Parking Stall from the existing location to the stalls closest to the
lobby doors. Add an ADA Ramp from the parking lot to the main entrance way.
Reduced Scope: N/A
Item#21—New Roof: Allowance: $85,449/Original Estimate: $378,000
This item is not an apples to apples comparison between the Original Estimate and the Allowance. The
Allowance is as ballpark price from a contractor for a different kind of roof product. After the contractor
gave their ballpark estimate they conducted further research on their own for the next several weeks
(including a core sample of the roof) and discovered that there is currently about seven inches of
insulation on the roof. Good news in the way of energy efficiency but an added variable for re-roofing
that neither the contractor nor the ESCO knew about. Therefore,the scope and estimate from the
contractor will need to be modified to reflect this as the current estimate does not. Also the Allowance
amount does not include the ESCO's markups because it was determined before the Department of
Commerce's requirements to have the ESCO complete all items on the project list.
Original Scope: Re-roof the facility(specific process and scope was not made known to staff).
Reduced Scope: Use a TPO type product that can be laid over the top of the existing torch down
roof.
Item#23—Locker Room Floor Resurfacing: Allowance: $85,000/Original Estimate: $92,389
This item is reduced in expense based upon using a different product and methodology of prep and
application as specified by an architect that the City has used in the past. The product simply costs less
per square foot and is cheaper to install.
Original Scope: Remove existing tile floor, grind down smooth and apply new flooring product.
Modified Scope: Use a different product that does not require the existing flooring to be
removed first.
These allowances were made to enable additional items to be included and completed in the overall
project. Had these efforts to reduce scope and find cost savings not been sought after many additional
items on the overall project list would not be getting completed.
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Attachment 2
Tukwila Pool — Parking Lot & Access Project
Bid Opening — November 16, 2012
Bid Security Adendum #1
Bidder Aknowledged Bid
Yes/No Yes/No
AA Asphalting, Inc $
2518 East Valley Hwy
Sumner,WA 98390
jeff@aaasphalting.com
Coby Construction $ l
PO Box 8589
Covington,WA 98042
micheledurkee@comcast.net
db General Contractors, Inc. $ no b l
3320 West Valley Highway, D-106
Auburn, WA 98001
lake@db-gc.com
Evergreen Asphalt and Concrete Inc. $
PO Box 1567
Kent, WA 98036
evergreen.shane @)comcast.net
Gary Merlino Construction Co., Inc. $ V1 0 y2 1 Ul
9125 - 10th Ave. South
Seattle, WA 98108
$arryl @gmccinc.com
Rainier Asphalt and Concrete, LLC
P.O. Box 1549
North Bend, WA 98046
mer rainieras halt.com
Rick Still
Kirstin Ma
23
24
Attachment 3
P-1
PROPOSAL
(Lump Sum)
CONTRACTOR'S NAME
Contractor's State License No. C—V zl't t L 9-q 2-
Contractor's Registration No. (uBi No.): U OZ Zy a 5"70
City of Tukwila Project No. TUKPOOL 2012-01
To the Mayor and City Council
City of Tukwila, Washington
The undersigned (Bidder) hereby certifies that he personally examined the location and
construction details of Work outlined in the Contract Documents for the City of Tukwila (Owner)
project titled TUKWILA POOL: PARKING LOT & ACCESS IMPROVEMENTS, Project No. TUKPOOL
2012-01 which includes but is not limited to Demolition of concrete and clearing and grubbing; and
construction of concrete parking area walkways and seat wall; install"French drain", top soil and wood multch;
and relocation of the flag pole. Contractors may obtain copies of the contract documents by
contacting the Parks and Recreation Administration office and each bid shall be in accordance with
the bid documents on file at the Parks and Recreation Department, 12424 42 d Avenue South,
Tukwila, Washington 98168 (206-767-2342). Informational copies of any available maps, plans,
and specifications, are on file for inspection and for any technical questions please contact the
office of Chris Peterson, LPA of The LAstudio, 206-204-0507, 15200 52nd Ave. South, Tukwila,
98188; and has read and thoroughly understands these Documents which govern all Work
embraced in this improvement and the methods by which payment will be made for said Work, and
thoroughly understands the nature of said Work; and hereby proposes to undertake and complete
all Work embraced in this improvement in accordance with these Contract Documents and at the
following schedule of rates and prices.
The Bidder understands that the quantities mentioned herein are approximate only and are subject
to increase or decrease, and hereby proposes to perform all quantities of work as either increased
or decreased in accordance with the Contract Documents.
As evidence of good faith, (check one) ❑ bid bond or ❑ cash, ashier's check, ❑ certified check,
or ❑ postal money order made payable to the City of Tuk it equal to five percent (5%) of the
Total Bid Price is attached hereto. Bidder understands that, should this offer be accepted by
Owner within ninety (90) calendar days after the day of Bid Opening and the Bidder fails or refuses
to enter into an Agreement and furnish the required performance bond and liability insurance within
ten (10) calendar days after Notice of Award, the Contract shall be null and void and the Bid
Deposit or Bond accompanying this Proposal shall be forfeited and become the property of Owner
as liquidated damages, all as provided for in the Bid Documents.
Bidder shall complete the Physical Work in all respects within Thirty [30] calendar days from the
date of written Notice to Proceed. If the work is not completed within this time period, Bidder shall
pay liquidated damages to Owner as specified in Section 1-08.9 of the Standard Specifications for
every calendar day work is not physically complete after the expiration of the Contract time stated
above. In addition, Bidder shall compensate Owner for actual engineering inspection and
supervision costs and any other legal fees incurred by Owner as a result of such delay.
TUKWILA POOL
PARKENG LOT&ACCESS IMPROVEMENTS PROJECT
Project No.TUKPOOL 2012-01
November 5,2012
25
Proposal P-2
TUKWILA POOL: PARKING LOT&ACCESS IMPROVEMENTS, Project No. TUKPOOL 2012-01
Note: Prices for all items,all extensions,and the total amount bid must be shown. Show prices in both words and figures
(ink or typed), and where conflict occurs,the written or typed word shall prevail. Where conflict occurs between the item
price and the total amount specified,the item price shall prevail;and totals shall be corrected to conform thereto.
BASE BID: PARKING LOT&ACCESS IMPROVEMENTS including, the Demolition and Disposal; and
Construction Price for supplying concrete and landscaping as specified without exception:
IN WORDS: dp
TOTAL BASE BID PRICE $
IN NUMBERS: !20
TOTAL BASE BID PRICE $
By signing below, Bidder acknowledges receipt and understanding of the following Addenda to the
Bid Documents:
Addendum Addendum
No. Date o No. Date of Receipt
2
NOTE: Failure to acknowledge receipt of Addenda may be considered as an irregularity in the Bid Proposal and Owner reserves
the right to determine whether the bid will be disqualified.
By signing below, Bidder certifies that he has reviewed the insurance provisions of the Bid
Documents and will provide the required coverage.
It is understood that Owner may accept or reject all bids. Award will be based on Base Bid.
The Surety Company which will furnish the required Performance Bond is
N6 -a of roz) Sly 5!-41--200
(Name) (Address)
Bidder:
Signature of Authorized Official:
Printed Name and Title: S�^ c.. 6r01 +,tAkr,.,._,.
Address: G,-7 !- wA 98�
Circle One: Individual/Partnership/Joint Venture/ f o oration: [,�J
YCorporation
Phone No.: Z 5-`3 Ir.s 301 ,37-7 Date: 12
This address and phone number is the one to which all communications regarding this proposal should be sent.
NOTES:
1. If the Bidder is a co-partnership, give firm name under which business is transacted; proposal must be
executed by a partner. If the Bidder is a corporation, proposal must be executed in the corporate name by
the president or vice-president (or any other corporate officer accompanied by evidence of authority to
sign).
2. A bid must be received on all items. If any unit prices or extensions are left blank they will be entered as
$0.00 no charge.
TUKWILA POOL
PARKING LOT&ACCESS IMPROVEMENTS PROJECT
Project No.TUKPOOL 2012-01
November 5,2012
26
P-3
BID SECURITY
Bid Deposit: he undersigned Principal hereby deposits a Bid Deposit with the City of Tukwila in
o a cash deposit, certified or ashier's check, or postal money order in the amount of
dollars ($ 75J )•
Bid Bond: The undersigned, t (Principal),
and (Surety), are held and firmly bound unto the
City of Tukwila (Owner) in the penal sum of
dollars ($ ), which for the payment of which
Principal and Surety bind themselves, their heirs, executors, administrators, successors and
assigns, jointly and severally. The liability of Surety under this Bid Bond shall be limited to the
penal sum of this Bid Bond.
Conditions: The Bid Deposit or Bid Bond shall be an amount not less than five percent (5%) of
the total bid, including sales tax and is submitted by Principal to Owner in connection with a
Proposal for TUKWILA POOL: PARKING LOT & ACCESS IMPROVEMENTS, Project No. TUKPOOL
2012-01, according to the terms of the Proposal and Bid Documents.
Now therefore,
a. If the Proposal is rejected by Owner, or
b. If the Proposal is accepted and Principal shall duly make and enter into an Agreement with
Owner in accordance with the terms of the Proposal and shall furnish a bond for the faithful
performance of said Project and for the payment of all persons performing labor or furnishing
materials in connection therewith, with Surety or Sureties approved by Owner, and shall in all
other respects perform the Contract created by the acceptance of said Proposal,
then this Bid Security shall be released; otherwise it shall remain in full force and effect and
Principal shall forfeit the Bid Deposit or Surety shall immediately pay and forfeit to Owner the
amount of the Bid Bond, as penalty and liquidated damages, .
The obligations of Surety and its Bid Bond shall be in no way impaired or affected by any extension
of time within which Owner may accept bids; and Surety does hereby waive notice of any such
extension.
Signed and dated this day of , 20
Principal Surety
By
Signature of Authorized Official Attorney in Fact(Attach Power of Attorney)
Title
Name and address of local office of
agent and/or Surety Company:
Surety companies executing bonds must appear on the current Authorized Insurance List in the State of
Washington per Section 1-02.7 of the Standard Specifications.
TUKWILA POOL
PARKING LOT 8 ACCESS IMPROVEMENTS PROJECT
Project No.TUKPOOL 2012-01
November 5,2012
27
P-4
NON-COLLUSION AFFIDAVIT
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
The undersigned, being first duly sworn, on oath states that the person, firm, association,
partnership,joint venture, or corporation named in the Bid Proposal has not, either directly or
indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action
in restraint of free competitive bidding in connection with the City of Tukwila project named
TUKWILA POOL: PARKING LOT&ACCESS IMPROVEMENTS, Project No. TUKPOOL 2012-01
V v tr t C 3 A-.,p�A (^
Name of Firm
Signa ure of Authorized Official
Title
Signed and sworn to before me on this day of , , 20 .
S' ature of Nota I' in ` d for the State of Washington
My appointment expires:
p, J.
O.•"ssjorr 9 ��
C7
� � 9
�ZNOTAR y�N "
_ .
SEAL :.* PUBLIC
OF WASYN
TUKWILA POOL
PARKING LOT&ACCESS IMPROVEMENTS PROJECT
Project No.TUKPOOL 2012-01
November 5,2012
28
P-5
RESPONSIBLE BIDDER DETERMINATION FORM
Attach additional sheets as necessary to fully provide the information required.
Name of Bidder: 6oc4"— : '—c '
Address of Bidder: PO /
City State Zip Code
Contractor's License No. 91 erg,,tc_ 7yKZ Contractor's State Tax No. 60ZZ '44,5710
Dept. of L&I
Bond Registration No. 63 - 0 33g7ta Worker's Comp. Acct. No. Nz Z 76 -oo
Bidder is a(n): ❑ Individual ❑ Partnership ❑Joint Venture Incorporated in the state of
List business names used by Bidder during the past 5 years if different than above:
Bidder has been in business continuously from Z Oo 'Z
Year
Bank Reference __LL^�\-j :
U+y» - ►+� .fC�- r'K kb� zc;3 RgA 7�
Bank Account Officer Officer's Phone No.
No. of regular full-time employees: 7
Number of projects in the past 5 years completed: ahead of schedule /03 on schedule
behind schedule
Bidder has had experience in work comparable to that required for this Project:
As a prime contractor for I years.
As a subcontractor for years.
List the supervisory personnel to be employed by the Bidder and available for work on this project
(Project Manager, Principal Foreman, Superintendents, and Engineers):
Name Title How Long With Bidder
r w -_ Pt'-s ra, -- t ( V"5
ta; 1-kL- V 0,c.l+.k.
nM► JML i o,c. yrs
TUKWILA POOL
PARKING LOT&ACCESS IMPROVEMENTS PROJECT
Project No.TUKPOOL 201201
November 5,2012
29
Responsible Bidder Determination Form P-6
List all those projects, of similar nature and size, completed by Bidder within the past 5 years.
Include a reference for each. Any attached preprinted project listing must include all this
information.
Year Contract
Project Name Completed Amount Owner/Reference Name and Phone
'GG rotes .. o I Z 1-7 y— Jr
List all projects undertaken in the last 5 years which have resulted in partial or final settlement of
the Contract by arbitration or litigation in the courts: /4 o N r,
Total Claims Amount of
Contract Arbitrated Settlement
Name of Client and Proiect Amount or Litigated of Claims
Has Bidder, or any representative or partner thereof, ever failed to complete a contract?
*91 No ❑ Yes If yes, give details:
Has Bidder ever had any Payment/Performance Bonds called as a result of its work?
No ❑ Yes If yes, please state:
Proiect Name Contracting Party Bond Amount
Has Bidder ever been found guilty of violating any State or Federal employment laws?
fNo ❑ Yes If yes, give details:
TUKWILA POOL
PARKING LOT&ACCESS IMPROVEMENTS PROJECT
Project No.TUKPOOL 2012-01
November 5,2012
30
Responsible Bidder Determination Form P-7
Has Bidder ever filed for protection under any provision of the federal bankruptcy laws or state
insolvency laws? ;!fNo ❑ Yes If yes, give details:
Has any adverse legal judgment been rendered against Bidder in the past 5 years?
No ❑ Yes If yes, give details:
Has Bidder or any of its employees filed any claims with Washington State Workman's
Compensation or other insurance company for accidents resulting in fatal injury or dismemberment
in the past 5 years? XNo ❑ Yes If yes, please state:
Date Type of Injury Agency Receiving Claim
The undersigned warrants under penalty of Perjury that the foregoing information is true and
accurate to the best of his/her knowledge. The undersigned authorizes the City of Tukwila to verify
all information contained herein.
Signature of Bidder
Title: r'°> x-.11- Date: I I '" ( Z
TUKWILA POOL
PARKING LOT$ACCESS IMPROVEMENTS PROJECT
Project No.TUKPOOL 2012.01
November 5,2012
31
P-8
PROPOSED EQUIPMENT AND LABOR SCHEDULE
(Use additional sheets if required)
Equipment to be used:
DESCRIPTION/TYPE YEAR CONDITION OWN/RENT
r- => Zvi C� /�.�rw �,�•^J
a zC>C%>
TD I
Labor to be used: t+w�-
Name of Bidder
Signature of Authorized Official
Title
TUKWILA POOL
PARKING LOT&ACCESS IMPROVEMENTS PROJECT
Project No.TUKPOOL 2012.01
November 5,2012
32
P-9
PROPOSED SUBCONTRACTORS
Name of Bidder kr
The following is a list of sub-contractors. The successful Bidder must have the written permission of the
Owner to make any change to this list.
Percent of total bid to be performed by Bidder %
Schedule/Bid Item Numbers
Name Subcontractor will perform %of Total Bid
TUKWILA POOL
PARKING LOT&ACCESS IMPROVEMENTS PROJECT
Project No.TUKPOOL 2012-01
November 5,2012
33
REPAINTAO\,PAVEMENT\
MARKINGS \C,,,--.
POOL BUILDING EXISTINGPlANTINGTOREMAIN
NEWCONCRETE
SEATWALL/PlANTER
ConceptSitePlan
Tukwila Pool Parking Lot and
Access Improvements
Tukwila,Washington
Tukwila Parks and Recreation
November16,2012
0'5'10'20'<:--Scale:1"=20'
land plannIng
landscape Brchlt&clur6
landentlUemenl
34