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Home My WebLink AboutCOW 2012-11-26 COMPLETE AGENDA PACKET Tukwila City Counci/Agenda ❖ COMMITTEE OF THE WHOLE ❖ Jim Haggerton, Mayor Counci/members: Joe Duff ie Dennis Robertson David Cline, City Administrator Allan Ekberg Kathy Hougardy Verna Seal, Council President De'Sean Quinn Kate Kruller Monday, November 26, 2012, 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 3. PUBLIC HEARINGS Budget and Capital Improvement Program: (1) An ordinance amending the 2011-2012 budget. Pg.1 (2) An ordinance adopting the 2013-2014 budget. Pg.13 (3) A resolution adopting the 2013-2018 Financial Planning Model and Capital Improvement Program. Please bring your Preliminary Budget and CIP. Q 4. SPECIAL ISSUES a. Budget and Capital Improvement Program: (1) An ordinance amending the 2011-2012 budget. Pg.1 (2) An ordinance adopting the 2013-2014 budget. Pg.13 (3) A resolution adopting the 2013-2018 Financial Planning Model and Capital Improvement Program. Please bring your Preliminary Budget and CIP. Q b. A resolution adopting the Strategic Plan. Pg.35 c. An ordinance relating to contracted indebtedness for improvements to Pg.95 the Tukwila Pool. d. A contract with Kenyon Disend for City Attorney services. Pg.117 e. A contract with Kirshenbaum & Goss for public defender services. Pg.131 5. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 6. MISCELLANEOUS 7. EXECUTIVE SESSION S. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office(206-433-1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www.tukwilawa. ov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic riles of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1 st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four-year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land-use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA SYNOPSIS ----------------------------------Initials--------------------------------- ITEMNO. Meehn,g Date Prepared by Ma is review Council review y 11/26/12 PMC 3 (1 ) V 12/03/12 PMC 4A (1 ) ITEM INFORMATION STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/26/12 AGENDA ITEM TITLE An Ordinance amending the 2011-2012 biennial budget. CATEGORY ® Discussion ❑Motion ❑ Resolution ® Ordinance ❑ Bid Award ® Public Hearing ❑ ©tber Mtg Date 11126112 Mtg Date Mtg Date Mtg Date 12/03/12 Mtg Date Mtg Date 11126112 Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ® Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW/ SPONSOR'S The City Council is being asked to approve an ordinance amending the 2011-2012 biennial SUMMARY budget for unanticipated costs or projected departmental deficits for fiscal year 2012. This item is scheduled for Council consideration at the 11/26/12 Committee of the Whole and 12/03/12 Regular Council meeting. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ® F&S Cmte ❑Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/06/12 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Finance Department COMMI"ITEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: MISCELLANEOUS FUNDING SOURCES,SEE DETAIL Comments: MTG. DATEI RECORD OF COUNCIL ACTION 11/26/12 MTG. DATE ATTACHMENTS 11/26/12 Informational Memorandum dated 11/20/12 (modified after FS meeting) Draft Ordinance 2012 Year-End Budget Summary 2012 Year-End Budget Amendment Worksheet Please bring our preliminary budget/CIP) 12/03/12 1 2 City of Tukwila QD Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Tukwila City Council FROM: Peggy McCarthy, Finance Director DATE: November 20, 2012 SUBJECT: 2012 Year-End Budget Amendment (Amended after FS meeting — changes shown underlined below) ISSUE Adjust the biennial budget to reflect new policies and circumstances, add appropriation to funds at risk of exceeding budget in order to remain in compliance with state law, and reallocate budget authority among General Fund departments to prevent over budget situations, consistent with past City practice. BACKGROUND The budget modifications refine the budget pursuant to Tukwila Municipal Code 3.30.020 and RCW 35A.33.120. The ordinance amending the budget must be passed before the end of the calendar year. The purpose and type of adjustments proposed for the 2012 budget modification are as follows: • Council Decisions /Approvals • Revenue Backed Expenditures • Other budgetary changes for: - Expenditures exceeding budget - Accounting changes - Costs carried over to 2013 On November 1 2012 an Informational Memorandum was prepared with an initial list of budget amendments. After the Finance & Safety Committee packet was prepared, additional budget amendments were identified and an Informational Memorandum was prepared identifying the additional changes. This document incorporates all budget amendments into one memo. DISCUSSION General Fund 000 Additional budget is added to fund the Strategic Plan, provide for additional costs associated with the new firefighter labor agreement and reflect the employee reinstatement stemming from the 2010 reduction in force. The Municipal Court increased staffing by .25 full time equivalents as part of a service initiative whereby probation services are provided to the City of SeaTac by the City's Jail Alternative Specialist. These additional costs are funded through the service fees charged to SeaTac. Certain other General Fund departments experienced higher actual costs than originally estimated due to utility rate increases and other reasons. These increases in budgeted costs are offset by a reduction in the Department 20 transfers-out account resulting in no change to the biennial budget. Additional indirect cost allocation revenue derived from a Public Works overhead charge (see Finance and Safety April 3, 2012 agenda packet for more information) and the revenue generated from the SeaTac probation services is offset by a 3 INFORMATIONAL MEMO Page 2 reduction in sale of capital asset revenue. Actual General Fund revenue for 2012 is not expected to exceed the existing budgeted revenue. To balance the transfers out with the transfers in on a City-wide basis, the original reduction in transfer out to Contingency Fund has changed from a reduction of $781,388 to a reduction of $3,000,000 and a $167,965 transfer out to Debt Service Fund 217 was added (see 9 on the 2012 Year-end Budget Amendment Worksheet). These two changes result in a net addition in ending fund balance of $2,050,647 (see 11 a on the 2012 Year-end Budget Amendment Worksheet). These additional budget amendments have no net effect on the biennial budget. The general obligation bond of $1.1 million dollars to fund the needed upgrades for continued operation of the Tukwila pool is included in this amendment Revenues have been increased to reflect the bond proceeds and expenditures have been increased to reflect the loan to the Tukwila Metropolitan Park District. Contingency Fund 105 Transfer in from the General Fund has been reduced by $3 million. Transfers to the Contingency fund to achieve compliance with the Reserve policy have been incorporated into the 2013-2014 preliminary budget. Fire Equipment Cumulative Reserve Fund 107 Budget is added to cover fire mitigation supply expenditures not contemplated in the original budget. Funding comes from the ending fund balance, some of which derives from Sound Transit contributions received in prior years for fire mitigation supplies and equipment. These budget changes have no net effect on the biennial budget. Drug Seizure Fund 109 Budget is added to cover the cost of equipping the new police Neighborhood Resource Center (NRC) for occupancy and use by the Police Department. Funding for these costs comes from the ending fund balance. These budget changes have no net effect on the biennial budget. Debt Service Funds Budget is added to certain debt service funds to cover registration costs, to reflect application of an accounting principle, and to appropriate budget for debt service for the 2011 bond refunding. The refunding was approved and completed in 2011; however the budget was not amended at that time to reflect the new debt service. The biennial budget is increased for the accounting change and for the debt service on the 2011 bond refunding. General Government Improvements Fund 303 Removal of flood mitigation measures — the Hesco and Super Sacks — began this year but is scheduled to continue in 2013. The construction budget is reduced to reflect the extended completion time for the project. Water Fund 401 Indirect cost allocation budget is increased to reflect an additional charge for Public Works overhead. Budget is also added for Revenue Bond 1995 debt service. This bond was W:1 1Usersl VickylBudget\BudgetAmendmentRevised 11-21-12 FINAL.doc 4 INFORMATIONAL MEMO Page 3 scheduled to be paid off in December 2011; the debt service budget was removed via the 2011 mid-biennium budget modification accordingly. However, the bond was not paid off due to bond provisions precluding this and the debt service budget must be reinstated. The additional expenditure budget is funded through ending fund balance; therefore there is no net effect on the biennial budget. Sewer Fund 402 Indirect cost allocation budget is increased to reflect an additional charge for Public Works overhead. The additional expenditure budget is funded through ending fund balance; therefore, there is no net effect on the biennial budget. Surface Water Fund 412 Indirect cost allocation budget is increased to reflect an additional charge for Public Works overhead. The additional expenditure budget is funded through ending fund balance; therefore, there is no net effect on the biennial budget. Equipment Rental Fund 501 Indirect cost allocation budget is increased to reflect an additional charge for Public Works overhead. The additional expenditure budget is funded through ending fund balance; therefore, there is no net effect on the biennial budget. Health Insurance Fund 502 Budget for medical costs is increased as a result of actual expenditures and due to an actuarial increase in the IBNR (incurred but not reported) reserve. The additional expenditure budget is funded through ending fund balance; therefore there is no net effect on the biennial budget. FINANCIAL IMPACT The biennial budget is reduced by $1,578,835. RECOMMENDATION The Council is being asked to consider this item at the November 26, 2012 Committee of the Whole and December 3, 2012 Regular Council Meeting. ATTACHMENTS Draft Ordinance 2012 Year-End Budget Summary 2012 Year-End Budget Amendment Worksheet W:1 1Users\Vicky\Budget\BudgetAmendment Revised 11-21-12 FINAL.doc 5 6 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2319, WHICH ADOPTED THE CITY OF TUKWILA'S BIENNIAL BUDGET FOR THE 2011-2012 BIENNIUM, TO ADOPT AN AMENDED BIENNIAL BUDGET; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, on December 6, 2010, the City Council of the City of Tukwila adopted Ordinance No. 2319, which adopted the 2011-2012 biennial budget of the City of Tukwila; and WHEREAS, on November 26, 2012, following required public notification, the City Council conducted a public hearing on the proposed 2012 year-end budget amendment; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Ordinance Amended. Tukwila Ordinance No. 2319 is hereby amended with the City Council's adoption of the document entitled "City of Tukwila 2012 Year-End Budget Amendment," attached hereto and incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.34.200. Section 2. Estimated Revenues and Appropriations. The totals of the estimated revenues and appropriations for each separate fund and the aggregate totals are as follows: FUND EXPENDITURES REVENUES 000 General Fund $115,698,514 $115,698,514 105 Conting ncy Fund $2,755,708 $2,755,708 212 Limited Tax G.O. Bonds, 2009A $213,550 $213,550 217 Limited Tax G.O. Refunding Bonds, 2011 $167,965 $167,965 Section 3. Copies on File. A complete copy of the final budget for 2011-2012, as adopted, together with a copy of * this amending ordinance, shall be kept on file in the City Clerk's Office, and a copy shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. W:Word Processing\Ordinances\Amend 2011-2012 Biennial Budget for COW 11-26-12 VC:bjs Page 1 of 2 Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2012. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Jim Haggerton, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Shelley M. Kerslake, City Attorney Ordinance Number: Attachment: City of Tukwila 2012 Year-end Budget Amendment W:Word Processing\Ordinances\Amend 2011-2012 Biennial Budget for COW 11-26-12 VC:bjs Page 2 of 2 CITY OFTDKW|LA 2O12 YEAR-END BUDGET AMENDMENT SUMMARY 2O11-2O12 Adopted 2012 Year- Adjusted Budgotaa End 2011-2012 Modified Amendment Budget Fund OOU General $ 114.598.514 $ 1.100.000 115.698.514 101 Hotel/Motel Tax 3.798.633 3.796.633 103 City Street 1.755.171 1.755.171 104 Arterial Street 56.202.266 56.202.268 105 Contingency 5.755.708 (3.000.000) 2.755.708 107 Fire Equipment Cumulative Reserve 1.673.041 1.673.041 109 Drug Seizure Fund 614.000 014.000 209 Limited Tax G.0. Bonds,2003 4.489.882 4.489.882 210 Limited Tax G.0. Refunding Bonds,2OD3 1.002.825 1.002.825 211 Limited Tax GD. Refunding Bonds,2OOO 1.681.171 1.681.171 212 Limited Tax GD. Bonds, 2OOSA 60.350 153.200 213.550 313 Limited Tax G.O. Bonds,2009B 509.043 509.043 214 Limited Tax B O. Bonde,201 OA 789.750 789.750 215 Limited Tax G.O. Bonds,2010B 386.900 386.900 210 Limited Tax GO. Refunding Bonds Valley Com 403.900 403.900 217 Limited Tax G.O. Refunding Bonds,2011 167.965 167.965 301 Land Acquisition, Recreation&Park Development 9.792.015 9.782.015 302 Facility Replacement 3.891.877 3.891.877 303 General Government Improvements 3.658.109 3.658.108 304 Fire Improvements 430.300 430.300 401 Water 17.413.433 17.413.433 402 Sewer 15.802.626 15.802.626 405 Bond Reserve 822.000 822.000 411 Foster Golf Course 4.855.278 4.855.278 412 Surface Water 9.867.549 9.867.549 501 Equipment Rental 11.418.895 11.418.895 502 Insurance Fund 17.563.948 17.563.849 505 Insurance LEDFF1 Fund 3.754.880 3.754.006 611 Firemen's Pension 2,995,616 2,995,616 Total CITY OF TUKWILA 2012 YEAR-END BUDGET AMENDMENT WORKSHEET Biennial Budget WORKSHEET Increase(Decrease) PgLay Expenditure Revenues Revenues Expenditures ------------------------- ----------------------------------------------------------------------------------------- Council Decisions/Approvals Mayor's Department Strategic Plan Professional Services 000.03.513.100.41.02 $ 130,000 2 Fire Department Firefighter signing bonus and Salaries 000,11.522.200,11.00 $ 195,235 training budget resulting from Salaries 000.11.522300.11.00 11,954 new labor agreement. Salaries 000,11.522.400.1 1.00 7,949 Salaries 000,11.522.600.1 1,00 4,629 FICA 000,11,522.200.21.00 2,666 FICA 000.11.522300.21.00 163 FICA 000.11.522.400.21.00 109 FICA 000.11 Z22.600.21.00 63 222,768 Training budget 000.11.522.400.49.04 12,000 3 Parks Maintenance Department Reinstatement of 1.5 FTE in Salaries 000.15.576.800.11.00 91,613 2011 resulting from Teamsters FICA 000.15.576,800.21.00 6,909 reduction in force agreement PERS 000.15.576,800.23.00 6,706 Labors&Industries 000.15.576.800.24.00 2,600 Med,Dent,Life,Opt 000.15,576,800.25.00 8,964 Self Ins Med/Dent 000,15.576.800.25.97 828 117,620 Revenue Backed Expenditures 4 Municipal Court Additional.25 FTE for provision Salaries 000.09Z23.300.1 1.00 20,000 of probation services to the City Various Benefits 000.09.523,300.2x.xx 2,000 22,000 of SeaTac Other revenue 000.369.xxx.xx.xx 22,000 4a GO Bond for Pool Improvements General Obligation bond issued Transfers-out 000.20.597.638.00.00 1,100,000 for reconstruction of MPD Pool Other revenue 000.391.100.00.00 1,100,000 Other 5 City Attorney Actual in excess of budget- Special Matters 000.06,515,200.41.03 100,000 Tukwila Village and other matters 6 Police Department Actual in excess of budget Monitoring of Prisoners 000.10.523.200.41.00 24,000 Valley Com Dispatch 000.10.528,600.51.00 53,000 77,000 7 Park Maintenance Public Utility Services I 000.15.576.800.47.xx 20,000 Actual in excess of budget- SSWM charges water and surface water costs 8 Street Maintenance Actual in excess of budget Public Utility Services/ 000,16,542.300,47.xx 80,000 SSWM charges 9 Department 20 Reduce transfers to Transfers out 000.20,597.000.00.00 (3,000,000) Contingency fund Increase transfers to Debt Transfers out 000,20.597.000.00.00 167,965 Service Fun 217 10 Revenue Indirect cost allocation revenue Transfers-in 000.397.190,00.00 605,618 derived from Public Works overhead charge if Reduction in overbudgeted Proceeds from the sale 000.395,100.00.00 (627,618) revenue account to offset of Capital assets revenue increases 11a Ending fund balance 000.291.840.00.00 2,050,647 TOTAL GENERAL FUND $ 1,100,000 $ 1,100,000 $ 1,100,000 $ 1,100,000 10 CITY OF TUKWILA 2012 YEAR-END BUDGET AMENDMENT WORKSHEET Biennial Budget WORKSHEET Increase(Decrease) Detail Expenditure Revenues Revenues Expenditures 0 Ei I 1!i Other 12 Fire mitigation supplies funded Fire Mitigation Supplies 107.00.526300_31.02 10,000 through Sound Transit revenues received in prior Est Ending Unreserved 107,00.291.840,00.00 (10,000) years;no budget provided for Fund Balance 2012 TOTAL FIRE EQUIPMENT RESERVE $ - $ Other 12a Reduce transfer in to Transfers in 105,397.000.00.00 (3,000,000) Contingency fund (3,000,000) Est Ending Unreserved 105.00.291,840.00.00 (3,000,000) Fund Balance (3,000,000) TOTAL CONTINGENCY FUND $ (3,000,00 Council Decisions/Approvals 13 Neighborhood Resource Center Machinery&Equipment 109.00,594.215.64.00 53,000 tenant improvements Est Ending Unreserved 109,00.291.840.00.00 (53,000) Fund Balance TOTAL DRUG SEIZURE FUND $ - $ Other-Accounting change, 14 Actual in excess of budget Debt Registration Cost 210.00.592.730.85.00 1,000 Ending fund balance 210.00,291.840.00.00 (1,000) 15 Actual in excess of budget Debt Registration Cost 211.00,592.190.85.00 1,000 Ending fund balance 211.00.291.840.00.00 (1,000) 16 Accounting change to reflect Principal Payment 212.00.591.950,71.00 153,200 153,200 principal payment by SCORE Capital Contribution 212,379,xxx.xx.xx 153,200 153,200 on behalf of City as capital contribution Council Decisions/Approvals 17 2011 bond refunding;budget Debt Principal 217.00,591.950.71.00 25,000 was not added at time of Debt Interest 217.00,591.950.83.00 141,965 Council approval Debt Registration Cost 217.00.592.950.85.00 1,000 167,965 167,965 Transfer In 217.397.197.00.00 167,965 167,965 TOTAL DEBT SERVICE FUNDS $ 321,165 $ 321,165 Other- 18 Temporary levee removal work Construction Projects 303.98.594.190.65.00 (700,000) extended to 2013,budget Ending fund balance 303,00,291.840.00.00 700,000 reduction/carryover TOTAL GENERAL GOVT IMPROVEMENTS $ - $ Other- 19 Additional indirect cost Misc General Govt 401.01.597.190.00.00 151,158 allocation charge for Public Works overhead Council Decisions/Approvals 20 Debt service budget added Interest 401.02.592.346.83.00 80,495 back for Revenue bond'95 Principal 401,02,582.***** 310,000 390,495 Ending working capital 401.02.293.800.00.00 (541,653) TOTAL WATER FUND $ - $ CITY OF TUKWILA 2012 YEAR-END BUDGET AMENDMENT WORKSHEET Biennial Budget WORKSHEET Increase(Decrease) 22to Expenditure Revenues Revenues Expenditures Other- 21 Additional indirect cost Misc General Govt 402.01,597.190.00.00 172,919 allocation charge for Public Ending working capital 402.02.293.800.00.00 Works overhead (172,919) TOTAL SEWER FUND $ - $ Other- 22 Additional indirect cost Misc General Govt 412.01.597.190.00.00 187,122 allocation charge for Public Ending working capital 412.02.293.800.00.00 (187,122) Works overhead TOTAL SURFACE WATER FUND $ - $ Other 23 Additional indirect cost Misc General Govt 501.01.597.190.00.00 94,419 allocation charge for Public Works overhead Ending working capital 501.002.293.800.00.00 (94,419) TOTAL EQUIPMENT RENTAL&REPLACEMENT FUND $ - $ Other 24 Actual in excess of budget due SELF-INSURED 502.00.517.370.25.00 300,000 to higher claims and IBNR MEDICAL CLAIMS Estimated ending 502.00.293.800.00.00 (300,000) working capital TOTAL HEALTH INSURANCE FUND $ - $ INCREASE IN BIENNIAL BUDGET $ (1,578,835) $ (1,578,835) 12 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials--------------------------------- ITEM NO. Meetin Date Pre pared by M or s re �ew Council r iew • 11/13/12 PMC 3 (2)-(3) & • 11/26/12 PMC '' 12/03/12 PMC 4A (2)-(3) ITEM INFORMATION STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/13/12 AGENDA ITEM TITLE An Ordinance adopting the 2013-2014 biennial budget, and a resolution adopting the 2013-2018 Capital Improvement Plan. CATEGORY ® Discussion ❑Motion ® Resolution ® Ordinance ❑ Bid Award ® Public Hearing ❑ Other llft Date 11/13/12 Mtg Date Mt g Date 1213112 Mtg Date 12/3/12 Mt Date Mtg Date 11126112 Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ® Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PW/ SPONSOR'S City Council is being asked to approve an ordinance adopting the 2013-2014 biennial SUMMARY budget, and a resolution adopting the 2013-2018 Capital Improvement Plan. These items are scheduled for Council consideration at the 11/26/12 Committee of the Whole and 12/03/12 Regular Council meeting. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ® F&S Cmte ❑Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/06/12 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Finance/Public Works COMMITTEE For Information Only; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $281,857,011 $ $281,857,011 Fund Source: MISCELLANEOUS FINDING SOURCES,SEE DETAIL. Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/13/12 11/26/12 MTG. DATE ATTACHMENTS 11/13/12 Informational Memorandum dated 11/07/12 Draft Ordinance and Draft Resolution Reconciliation of the 2013-2014 Budget Summary to Ordinance <P/ease bring your copy of the preliminary budget/CIP> 11/26/12 Informational Memorandum dated 11/20/12, with attachments based on 11/13 C.O.W. <P/ease bring your copy of the preliminary budget/CIP> 12/3/12 13 14 . City of Tukwila • Jim Haggerton, Mayor MEMORANDUM TO: Mayor Haggerton Tukwila City Council FROM: Peggy McCarthy, Finance Director BY: Kimberly Matej, Government Relations DATE: November 20, 2012 SUBJECT: Preliminary 2013-2014 Biennial Budget and Draft CIP Changes (Please see updated list of attachments based on requests from 11113 C.O.W.) ISSUE As a result of Council work sessions and meetings, Mayoral direction, updated information, and ongoing staff discussions, changes have been made to the Mayor's Preliminary 2013-2014 Biennial Budget and Draft 2013-2018 Capital Improvement Program (CIP) since the Council received the document on October 22. Staff is seeking Council review of these changes and direction, as appropriate, for additional and necessary changes to the budget. BACKGROUND The Proposed Preliminary Biennial Budget for 2013-2014 and Draft 2013-2018 CIP were presented to Council on October 1, 2012. The Council held budget work sessions on October 10, 11, and 12, 2012, to discuss these documents. Suggestions made by the Council at the work sessions were taken into consideration, and incorporated into the Preliminary Budget per Mayoral direction. The Preliminary 2013-2014 Budget was presented to Council on October 22, 2012. DISCUSSION The changes below have been made to the Preliminary 2013-2014 Biennial Budget and Draft CIP since the Council received the budget document on October 22, 2012. New pages reflecting these changes accompany this memo for insertion into the Preliminary Budget document. • Financial Projections for 2013-2018 An overestimation was identified in the 2013 beginning fund balances for the City's General Fund and Bridges and Arterial Streets 104 Fund. The beginning fund balances for the General Fund and 104 Fund have been reduced by $1.2 million and $2.8 million, respectively. The following budgetary/CIP changes have been made as a result. 1. RESIDENTIAL STREETS Draft CIP Page 2: The 40-42 Ave South (S 160th St — S 131 PI) funding scheduled for 2014 has been moved to 2015 (replace with new page). Draft CIP Page 7: Residential Improvements (sidewalk) funding has been moved from 2015, and is now scheduled to begin in 2016 (replace with new page). 2. FACILITIES Draft CIP Page 73: City Hall Campus/Community Justice Center (facilities scoping/needs analysis) funding for 2013 has been reduced from $1.5 million to $500,000. This new reduced amount is considered sufficient to fund preliminary work that is anticipated to be conducted for facilities scoping and needs analysis in relation to existing City buildings. The $1 million was moved into the Beyond column (replace with new page). 15 Preliminary Budget&Draft CIP: Changes..................................................................................................... page 2 DRAFT CIP Page 76: Projected expenditures for Facilities Improvements in the 303 General Government Improvements Fund have been reduced from $300,000 to $200,000 in years 2015-2018. Improvements made to existing facilities will be for operating necessities only (replace with new page). 3. EQUIPMENT RENTAL Preliminary Budget Pages 325 and 188: The two fire engine pumpers budgeted on Page 325 of the Preliminary Budget will be purchased via financing rather than a cash payment. This does not affect that financial layout of page 325, but will affect the 2013 and 2014 Fire Suppression budget on Page 188 (replace with new page). • Position Addition The Preliminary Budget includes the addition of a Government Relations Manager position to the Mayor's Office. This position will be responsible for federal, state, regional and local government relations and affairs; and actively engage with federal, state and regional elected officials and associations such as the National League of Cities (NLC), Association of Washington Cities (AWC), Suburban Cities Association (SCA), and various King County regional committees. Additionally, this position will be heavily involved with communications and public information fostering a responsive government by connecting our community to information, services and solutions. This will be part of a larger effort, as identified through the Strategic Plan, for the need to strengthen the City's organizational culture of customer service and enhance our current community engagement and public information efforts. This position will also play an integral part in obtaining additional revenue opportunities for the City as well as be dedicated to State legislative issues. This will predominantly affect Preliminary Budget Pages 68-70 (replace with new pages). • Attachment A Attachment A has been updated to reflect significant changes as outlined in this memo. Since Attachment A is included in several areas of the budget, replacement pages with numbers will be distributed as appropriate. Special Note Regarding Replacement Pages. In an effort to minimize confusion while maintaining efficiency, staff is only replacing Preliminary Budget pages that reflect significant changes. There are, and may be, additional pages affected by a change which will not be updated at this time as the change will not substantially affect the information provided. RECOMMENDATION Staff is seeking Council feedback on the changes outlined in this memo as well as any additional areas of discussion or changes relating to the full Council initiatives. This item will be scheduled for additional Council discussion and public hearing at the November 26 Committee of the Whole. ATTACHMENTS -Draft Budget Ordinance -Draft CIP Resolution -Reconciliation of the 2013-2014 Budget Summary to Ordinance -Replacement CIP Page#73 regarding City facilities requested at 11/13/12 C.O.W. -Informational Memorandum from Rick Still regarding an update on the pre-school -Informational Memorandum from Vicky Carlsen addressing issues discussed at 11/13/12 C.O.W. -Informational Memorandum from Vicky Carlsen providing explanatory notes for existing and future anticipated long-term debt as requested at 11/13/12 C.O.W. -Schedule of existing and future anticipated long-term debt, to include historical data 16 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE BIENNIAL BUDGET OF THE CITY OF TUKWILA FOR THE 2013- 2014 BIENNIUM; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the preliminary budget of the City of Tukwila for the 2013-2014 biennium was submitted to the City Council in a timely manner for their review; and WHEREAS, a Public Hearing on the proposed budget was advertised and held on November 26, 2012; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. The City Council hereby adopts the document entitled "City of Tukwila 2013-2014 Budget," incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.34.120. Section 2. The totals of the estimated revenues and appropriations for each separate fund and the aggregate totals are as follows: Total Total Fund Expenditures Revenues 000 General $119,730,819 $119,730,819 101 Hotel/Motel 3,712,082 3,712,082 103 City Street 2,300,000 2,300,000 104 Arterial Street 48,887,820 48,887,820 105 Contingency 5,203,632 5,203,632 107 Fire Equipment Cumulative Reserve 1,030,000 1,030,000 109 Drug Seizure Fund 472,000 472,000 209 Limited Tax G.O. Bonds 2003 3,379,788 3,379,788 210 Limited Tax G.O. Refunding Bonds, 2003 979,750 979,750 211 Limited Tax G.O. Refunding Bonds, 2008 1,550,000 1,550,000 212 Limited Tax G.O. Bonds, 2009A 865,000 865,000 W:Word Processing\Ordinances\Adopt 2013-2014 Biennial Budget for COW 11-26-12 VC:bjs Page 1 of 3 17 Total Total Fund Expenditures Revenues 214 Limited Tax G.O. Bonds, 2010A 1,172,114 1,172,114 216 Limited Tax G.O. Refunding Bonds, ValleyComm 472,000 472,000 217 2011 Refunding Bonds 717,000 717,000 233 2013 LID 1,707,400 1,707,400 301 Land Acquisition, Recreation & Park Devl. 4,577,000 4,577,000 302 Facility Replacement 6,366,204 6,366,204 303 General Government Improvements 2,173,684 2,173,684 304 Fire Improvements 400,200 400,200 401 Water 16,814,000 16,814,000 402 Sewer 14,401,000 14,401,000 411 Foster Golf Course 4,033,594 4,033,594 412 Surface Water 13,288,800 13,288,800 501 Equipment Rental 10,660,360 10,660,360 502 Insurance Fund 13,818,784 13,818,784 503 Insurance— LEOFF 1 Fund 1,606,680 1,606,680 611 Firemen's Pension 1,537,300 1,537,300 Total All Funds Combined $281,857,011 $281,857,011 Section 3. A complete copy of the final budget for 2013-2014, as adopted, together with a copy of this adopting ordinance, shall be kept on file in the City Clerk's Office, and a copy shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W:Word Processing\OrdinancesWdopt 2013-2014 Biennial Budget for COW 11-26-12 VC:bjs Page 2 of 3 18 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12012. ATTEST/AUTH ENTICATED: Christy O'Flaherty, MMC, City Clerk Jim Haggerton, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Shelley M. Kerslake, City Attorney Ordinance Number: Attachment: City of Tukwila 2013-2014 Budget W:Word Processing\Ordinances\Adopt 2013-2014 Biennial Budget for COW 11-26-12 VC:bjs Page 3 of 3 19 20 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE 2013-2018 FINANCIAL PLANNING MODEL AND THE CAPITAL IMPROVEMENT PROGRAM FOR GENERAL GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS. WHEREAS, when used in conjunction with the biennial City budget, the Capital Improvement Program (CIP) and the Financial Planning Model for the period 2013-2018 are resource documents to help plan directions the City will consider for the future; and WHEREAS, the Financial Planning Model and Capital Improvement Program are not permanent fixed plans, but are guidelines or tools to help reflect future goals and future resources at the time budgets are being planned; and WHEREAS, the commitment of funds and resources can only be made through the budget process; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby adopts the 2013-2018 Financial Planning Model and accompanying Capital Improvement Program, incorporated by this reference as if fully set forth herein. Section 2. A copy of the 2013-2018 Financial Planning Model and accompanying Capital Improvement Program shall be kept on file in the City Clerk's Office. Section 3. The assumptions, revenues and expenditures will be reviewed and updated annually, or as necessary, by the City Council. Section 4. The detail of Capital Improvement Program projects will be reflected in the published Financial Planning Model and Capital Improvement Program 2013-2018. W:\Word Processing-City\Resolutions\Financial Planning Model&CIP 10-26-12 VC:bjs Page 1 of 2 21 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12012. ATTEST/AUTH ENTICATED: Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council. Resolution Number: Shelley M. Kerslake, City Attorney Attachment: Financial Planning Model and Capital Improvement Program 2013-2018 W:\Word Processing-City\Resolutions\Financial Planning Model&CIP 10-26-12 VC:bjs Page 2 of 2 22 Reconciliation of 2013-2014 Budget Summary to Ordinance EXPENDITURES 2013 2014 2014 Ending Total Expenditures Expenditures Fund Balance Expenditures 000 General $ 57,931,826 $ 57,489,578 $ 4,309,415 $ 119,730,819 101 Hotel/Motel 1,646,282 1,649,003 416,797 3,712,082 103 City Street 11027,000 650,000 623,000 2,300,000 104 Arterial Street 23,583,425 25,212,291 92,104 48,887,820 105 Contingency - - 5,203,632 5,203,632 107 Fire Equipment Cumulative Reserve 1,030,000 - - 1,030,000 109 Drug Seizure Fund 55,000 55,000 362,000 472,000 209 Limited Tax G.O.Bonds 2003 3,379,787 - 1 3,379,788 210 Limited Tax G.O.Refunding Bonds,2003 490,500 488,250 1 1,000 979,750 211 Limited Tax G.O.Refunding Bonds,2008 737,000 812,000 1,000 1,550,000 212 Limited Tax G.O.Bonds,2009A 429,815 431,166 4,019 865,000 214 Limited Tax G.O.Bonds,2010A 585,074 584,424 2,616 1,172,114 216 Limited Tax G.O.Refunding Bonds,ValleyComm 240,880 229,280 1,840 472,000 217 2011 Refunding Bonds 167,975 547,675 1,350 717,000 233 2013 LID 859,000 848,400 - 1,707,400 301 Land Acquisition,Recreation&Park Devl. 1,122,000 2,682,000 773,000 4,577,000 302 Facility Replacement 590,000 4,365,000 1,411,204 6,366,204 303 General Government Improvements 1,454,937 460,205 258,542 2,173,684 304 Fire Improvements - - 400,200 400,200 401 Water 6,596,809 7,099,456 3,117,735 16,814,000 402 Sewer 7,163,884 6,683,813 553,302 14,401,000 411 Foster Golf Course 1,707,617 1,751,908 574,069 4,033,594 412 Surface Water 5,126,694 7,129,092 1,033,014 13,288,800 501 Equipment Rental 3,883,538 2,414,633 4,362,189 10,660,360 502 Insurance Fund 5,012,149 1 5,373,006 3,433,629 13,818,784 503 Insurance-LEOFF 1 Fund 508,491 553,078 545,111 1,606,680 611 Firemen's Pension 70,900 72,727 1,393,673 1,537,300 Total $ 125,400,582 $ 127,581,986 $ 28,874,442 $ 281,857,011 REVENUES 2013 Beginning 2013 2014 Total Fund Balance Revenues Revenues Revenues 000 General $ 3,800,000 $ 59,515,079 $ 56,415,741 $ 119,730,819 101 Hotel/Motel 650,000 1,524,766 1,537,316 3,712,082 103 City Street 700,000 839,000 761,000 2,300,000 104 Arterial Street 200,000 23,694,820 24,993,000 48,887,820 105 Contingency 1,500,000 1,501,816 2,201,816 5,203,632 107 Fire Equipment Cumulative Reserve 1,030,000 - - 1,030,000 109 Drug Seizure Fund 280,000 96,000 96,000 472,000 209 Limited Tax G.O.Bonds 2003 3,303,000 76,788 - 3,379,788 210 Limited Tax G.O.Refunding Bonds,2003 1,000 490,500 488,250 979,750 211 Limited Tax G.O.Refunding Bonds,2008 1,000 737,000 812,000 1,550,000 212 Limited Tax G.O.Bonds,2009A 1,000 432,000 432,000 865,000 214 Limited Tax G.O.Bonds,2010A 1,000 586,057 585,057 1,172,114 216 Limited Tax G.O.Refunding Bonds,ValleyComm 1,000 241,000 230,000 472,000 217 2011 Refunding Bonds 1,000 168,000 548,000 717,000 233 2013 LID - 859,000 848,400 1,707,400 301 Land Acquisition,Recreation&Park Devl. 500,000 1,149,000 2,928,000 4,577,000 302 Facility Replacement 2,000,000 5,602 4,360,602 6,366,204 303 General Government Improvements 200,000 1,347,842 625,842 2,173,684 304 Fire Improvements 300,000 50,100 50,100 400,200 401 Water 4,000,000 5,392,000 7,422,000 16,814,000 402 Sewer 1,100,000 6,655,000 6,646,000 14,401,000 411 Foster Golf Course 200,000 1,791,597 2,041,997 4,033,594 412 Surface Water 2,000,000 4,206,900 7,081,900 13,288,800 501 Equipment Rental 4,000,000 3,823,058 2,837,302 10,660,360 502 Insurance Fund 4,500,000 4,659,392 4,659,392 13,818,784 503 Insurance-LEOFF 1 Fund 1,600,000 3,340 3,340 1,606,680 611 Firemen's Pension 1,420,000 58,650 58,650 1,537,300 Total $ 33,289,000 $ 119,904,306 $ 128,663,705 $ 281,857,011 23 CITY OFTUKWHLA CAPITAL PROJECT SUMMARY 2013 to 2018 PROJECT: City Facilities Project No. 91230201 First step is to examine all City facilities to determine priorities with a needs analysis and the possibility DESCRIPTION: of combining existing structures. Second step is to prioritize those needs based on public safety,Third step will be to determine prudent financing options. Results may include constructing new combined City Facilities. Almost aUoi�buildings have atmctuna|and seismic uoncemofor public eafo�. Exiadngfaoi|ideoare located ��T|�|�AT|�N� throughout the City and could be consolidated for better function, use of space and service to our citizens. STATUS: Part of the Facilities Plan. MA|N7[|MPACT: Improves public safety and efficiency for City operations. COMMENT: Scoping and analysis of all City facilities scheduled for 2013,that will include Police, Fire,and Public Works. FINANCIAL Through Estimated (in$000's) 2011 2012 2013 2014 2015 2016 2017 2018 BEYOND TOTAL EXPENSES Analysis 500 500 Design 2,500 2,500 Const. Mgmt. 3,500 3,500 Construction 28,500 28,500 TOTAL EXPENSES 1 01 01 500 1 01 01 01 01 01 34,500 1 35,000 FUND SOURCES Grant 0 Bond 33,500 33,500 Mitigation Expected 0 TOTAL SOURCES 1 01 01 500 1 01 01 01 01 0 1 34,500 35,000 Pro 2o/o-oo/a Capital Improvement Program 73 City of Tukwila Rick Still, Parks and Recreation Director INFORMATIONAL MEMORANDUM TO: Mayor Haggerton City Council FROM: Rick Still, Parks & Recreation Director DATE: November 19, 2012 SUBJECT: Pre-School Update ISSUE At the November 12, 2012 City Council meeting there was a budget discussion regarding the former Pre-School at the Tukwila Community Center. BACKGROUND The Parks and Recreation Department (P&R) implemented a Pre-school Program for 3 —5 year olds for over twenty years. The Program used dedicated space at the Tukwila Community Center that contained age appropriate equipment and supplies. Enrollment in the program had been at full capacity with between 53% to 63% of enrollees being Tukwila residents. Cost recovery for the program (instructor, part-time labor and supplies) had improved to nearly 100% through program registration fees. In August of 2011, the Pre-School Instructor was laid-off as a result of the City's budget situation and negotiations with the Union. The instructor had been one of the city's newest/most recent hires and due to city-wide seniority the person in the position had to be laid off. As a result, the program was canceled one month before the Pre-school was scheduled to begin and was an unforeseen and unintended circumstance brought about through the budget reductions. Staff assisted those that were registered for the P&R Pre-school to find alternate programs for their children. Since that time, staff researched ways to continue to offer a pre-school program, those ideas include the following: • Utilizing full-time staff to fulfill the role of the pre-school instructor: Due to specialized education and experience requirements of the instructor, our current staff could not perform the duties. Additionally, it was not within our staff's capacity to be able to fulfill the additional requirements of the pre-school instructor position while performing their existing job responsibilities. • Accepting RFP's to Lease the Space: Due to Union agreements a lease for the designated room would have to be open for any type of use, not exclusive to a pre- school. • Staff explored options of working with the Tukwila School District and the Community Schools Collaboration to implement a preschool program. 25 INFORMATIONAL MEMO Pre-School Update Page 2— November 20, 2012 DISCUSSION The loss of the Pre-school program was a troubling time for our participants—current and past, as well as, for our staff. We believe early childhood education, based upon learning through recreation, is very important for the future of our youth. Also, the pre-school children and their families become comfortable with attending programs at the Tukwila Community Center and often then continue in other recreational pursuits offered through the Parks & Recreation Department. The P&R Pre-school was successful in meeting the budget priorities set by City Council — Cost Recovery, Resident Participation and Ethnic Diversity. ALTERNATIVES 1. Re-instate the Pre-School Program through the Parks and Recreation Department by authorizing the funding for staffing and other costs of the program, promote and collect registrations for a program to begin as early as September 2013. 2. Work with other providers in Tukwila such as Community Schools Collaboration and Tukwila School District to further explore possibility of programming. 3. Continue to refer families to other programs (potentially outside of the City). FINANCIAL IMPACT For program initiation to occur in September 2013, the estimated costs would be as follows: Expenditures: (based on 2013 wages per union agreement) 4 months 0.5 FTE Recreation Program Assistant (A11) $11,170 Extra Labor (program assistants) $ 5,760 Supplies 2 2 TOTAL $19,130 12 months —9 month program 0.5 FTE Recreation Program Assistant $33,510 Extra Labor $13,112 Supplies 2 2 TOTAL $48,822 Revenue: To achieve 100% Cost Recovery Model the fees would be approximately: 4 months Approximately $140/month at 4 months with 36 students $20,000 12 months Approximately $140/month at 9 months with 40 students $50,000 This program can be revenue neutral or 100% Cost Recovery if enough participants register at the proper price. To reinstate the Pre-school program in 2013, the planning and marketing should have already begun. RECOMMENDATION Staff recommendation is to implement the Parks & Recreation Pre-school program in September 2014 if it is the City Council's direction to reinstate the program. CiDocumen¢anC Sellings`cM1rsy TUKWIIALxal6ettigsliemporery Intetret fikslCantent OuAooMFOTiAF6UCOW 112612 PreS had lbCaie 1121L12 rs.tloc 26 11202012 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Tukwila City Council FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: November 20, 2012 SUBJECT: Follow-up addressing issues discussed at 11/13/12 C.O.W. ISSUE 2013-2014 Biennial Budget and 2013-2018 Financial Planning Model and Capital Improvement Program budget discussion at the November 13, 2012 Committee of the Whole meeting. BACKGROUND At the November 13, 2012 Committee of the Whole meeting, Council had the opportunity to comment and ask questions on the 2013-2014 Preliminary Budget. Below is a discussion on each major comment or question raised by Council. DISCUSSION Councilmembers requested additional information on the following items: 1. Preschool program: A request was made for background on the preschool program and a review of possible options including reinstatement, but with no additional budget. Response: Please see attached memorandum from Parks & Recreation. 2. Long-term debt: Councilmembers discussed the City's long-term debt commitments and requested that a new format be presented that goes beyond the current six year plan in Attachment A. As part of this discussion, the Council requested a historical look at debt commitments and how to identify current, future and proposed projects. Response: Finance has prepared a schedule of existing general obligation debt that includes existing and proposed future long-term debt, as well as historical data that is included in the packet. 3. Facilities plans: Page 73 of the CIP document is a summary for City Hall Campus/Community Justice Center. Councilmembers requested that the title be changed to a broader review of all City facility needs rather than specific to City Hall and Community Justice Center. Councilmembers also requested a clear prioritization for public safety needs and outlined a comprehensive planning process that would include Council input as well as a review of financing options. Response: Administration has revised CIP page 73 to reflect these comments and is attached. 27 INFORMATIONAL MEMO Page 2 The Council also had general discussion on budgeted increases in salaries, the Strategic Plan and residential streets and sidewalks. Increases in salaries are for budgeting purposes only and will go through a regular process for approval for any increases. There is budget set aside for the next steps in the Strategic Plan implementation process, including community outreach. Projects that are included in the six-year CIP are priorities for the City. The current CIP includes funding for 42nd Ave S Phase III starting in 2015, which is one year earlier than in the previous adopted budget. There is also funding for residential streets starting in 2016, which was not in the previous adopted budget. This funding for residential streets is specifically planned for 53rd street improvements. RECOMMENDATION Informational purposes only. No action needed. 28 City of Tukwila Jim Haggerton, Mayor •.= • INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Tukwila City Council FROM: Vicky Carlsen, Deputy Finance Director DATE: November 21, 2012 SUBJECT: Explanatory Notes for Schedule of Existing and Future Anticipated Long- Term Debt ISSUE Schedule of existing and future anticipated long-term debt. BACKGROUND At the November 13, 2012 Committee of the Whole a request was made to the Finance Department to develop a schedule of existing and future anticipated long-term debt. DISCUSSION This schedule includes existing general obligation debt as well as future anticipated debt issues that are included in the preliminary 2013-2014 biennial budget. Repayment for the debt included in the schedule is primarily through the General Fund. It does not include existing Public Works Trust Fund loans or revenue bonds that are recorded in the enterprise funds as these obligations are repaid by rate payers. Amounts in Sections 1 and 2 include both principal and interest amounts. Any reduction in General Fund obligation is shown in Section 4. Section 5 demonstrates the net impact to the General Fund. Amounts in this section represent how much the General Fund will need to pay for existing and future anticipated general obligation debt. General Fund obligation for the next 6 years, including existing and future anticipated debt, range from a high of $3.48 million in 2014 to a low of $2.76 million in years 2016 through 2018. General Fund obligation declines to less than $2 million per year beginning in 2020. Historical data (2003-2011) on general obligation debt has been included in Section 1. Further research is necessary to identify any reduction in General Fund obligations that would be reflected in Section 4 of the schedule. Section 1 This section includes existing general obligation debt. Amounts represented here include both principal and interest amounts before any reduction in general fund obligation. • Column 1: Year 2013 has been budgeted to pay off the bonds associated with the golf course per Council policy. If these bonds were paid through the existing repayment schedule, debt service payments would have been reflected through 2023. Existing fund balance to pay the bonds in full in 2013 is reflected in Column 20 Section 4. • Column 8: Total existing general obligation debt. 29 INFORMATIONAL MEMO Page 2 Section 2 This section includes future anticipated debt (both principal and interest) that is incorporated in the preliminary 2013-2014 biennial budget. • Column 9: Reflects the proposed lease for 2 pumpers for the fire department. Interest rate for the leases is 1.89% for 10 years. • Column 10: Bond issue for the Local Improvement District (L.I.D.) project. The bonds are scheduled to be sold in 2013 with a repayment schedule of 15 years. Funds to pay for these bonds will come from property owners in the L.I.D. area and is reflected in Column 18 in Section 4. • Column 11: Bond issue for the Tukwila Metropolitan Park District (TMPD) pool project. Bonds will be issued by the City and the proceeds will be loaned to TMPD. TMPD will repay the loan in increments equal to the debt service. The repayment of the loan is reflected in Column 19 in Section 4. • Column 12 & 13: Public Works Trust Fund loans. Each loan is projected to be for $2.5 million. Interest rate is projected to be no higher than 2% with a repayment schedule over 20 years. • Column 14: Total future anticipated debt. Section 3 This section (Column 15) is the total of existing and future anticipated debt. Section 4 Section 4 reflects revenue received from various sources that will reduce General Fund obligation to repay debt. • Column 16 & 17: Subsidy received from the federal government. Some of the bonds sold for these projects were Build America Bonds (BABs) and are taxable to the bond holders. As part of this program, and as an incentive for governments to issues taxable bonds, the federal government provides a subsidy of 35% of the interest payments directly to the government issuing these types of bonds. The subsidy reduces the general fund obligation for the bonds reflected in Columns 4 & 5 Section 1. • Column 18: Reimbursement by property owners for the L.I.D. area. Funds collected will offset General Fund obligation for the bonds reflected in Column 10 Section 2. • Column 19: Reimbursement by TMPD. Funds collected will offset General Fund obligation for the bonds reflected in Column 11 Section 2. • Column 20: Current balance in Fund 209. Currently there are sufficient funds to pay off the bonds related to the golf course. • Column 21: Total funding that will offset General Fund obligations. Section 5 Section 5 reflects the net impact to the General Fund. C:IDocuments and Settings\Vicky-C\Desktopllnfo Memo Schedule of Existing and Future Anticipated Long-Term Debt.doc 30 INFORMATIONAL MEMO Page 3 Historical data on general obligation debt and L.I.D.s The following chart reflects previous general obligation debt and L.I.D.s that have been paid off. Further research is necessary to ensure that all previous debt has been identified in this schedule. Ordinance Description Project Description Issue Date of # Amount Maturity Provide matching funds for 0670 1971 GO Bonds urban arterial projects $175,000 7/1/81 Partially pay for the construction and equipping a 1033 1977 GO Bonds new City Hall $1,500,000 1/1/97 Storm improvements 42" 591 L.I.D. #16 and I/U Ave $93,373 12/1/70- 12/1/82 Sewer improvements West 632 L.I.D. #17 Valley Highway $82,375 6/1/73-6/1/85 Sewer improvements lower 714 L.I.D. #18 Foster area $160,038 6/1/74-6/1/86 Sewer improvements I/U 921 L.I.D. #19 & 20 Ave, consolidated LIDs $207,577 6/1/74-6/1/86 Street/sewer — APW, I/U, 975 L.I.D. #21, 22, Minkler, consolidated LIDs $245,372 5/1/76-5/1/88 24 Sewer improvements 1405, 837 L.I.D. #25 I/U Ave $465,271 5/1/50-5/1/92 Sewer improvements 106t", 868 L.I.D. #26 I/U Ave $142,024 2/1/76-2/1/88 Sewer improvements 1405, 922 L.I.D. #27 Green River $417,269 10/7/78- 10/1/90 1098 L.I.D. #29 All utilities — 153r —62 n $456,662 6/1/81-6/1/93 1169 L.I.D. #30 All utilities — 152" — 57t $233,542 6/1/82-6/1/94 Construct sanitary sewer 1455 L.I.D. #32 main along S/C Pk $392,900 4/1/91-4/1/00 RECOMMENDATION Information only. C:1Documents and Settings\Vicky-C\Desktopllnfo Memo Schedule of Existing and Future Anticipated Long-Term Debt.doc 31 32 schedule of existing and future anticipated long-term debt 34 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials--------------------------------- ITEM NO. Meeting Date Prepared by Mayor's review Council re iew • 11/26/12 JT • 12/10/12 JT �• `R -' • ITEM INFORMATION STAFF SPONSOR:JOYCE TRANTINA ORIGINAL AGENDA DATE: 11/26/12 AGENDA ITEM TITLE A resolution adopting the Tukwila Strategic Plan CATEGORY ® Discussion ❑Motion ® Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing E] Other Mtg Date 11126112 Mtg Date Mtg Date 12110112 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ®Mayor ❑ HR ❑ DCD ❑Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW SPONSOR'S The City Council is being asked to review a draft Resolution adopting the Tukwila Strategic SUMMARY Plan. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ® F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COMMITTI?E COST IMPACT / FUND SOURCE EXPENDITURE REQUIltED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/26/12 MTG. DATE ATTACHMENTS 11/26/12 Informational Memorandum dated 11/9/12 Resolution in draft form with attachment (draft Strategic Plan) 12/10/12 35 36 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Tukwila City Council FROM: David Cline, City Administrator BY: Joyce Trantina, Project Analyst DATE: November 14, 2012 SUBJECT: Resolution adopting the Strategic Plan ISSUE Staff is seeking approval of a Resolution adopting the City's Strategic Plan. Input provided by the City Council at a November 8, 2012 workshop, feedback from the Tukwila community at a Community Open House, and final suggestions from the Steering Committee and Staff Committees over the next two weeks will be blended into this draft document prior to review of the final document and approval by Council. DISCUSSION Early this year, and with the help of Berk and Associates, the City began development of its first Strategic Plan. A Steering Committee explored the current state of Tukwila, solicited input from members of the community, and developed a recommended Strategic Plan for consideration by the City Council. City Councilmembers also participated in workshops to review input and provide feedback throughout the process. A broad range of events and tools were utilized to encourage participation from as many citizens as possible, to include online and written surveys, newspaper and City publications, community events and meetings, and outreach efforts designed specifically to reach seniors, youth and diverse populations. City staff also played a key role by identifying issues and potential strategies through participation on a Staff Committee, employee surveys and community events. Based on a wide range of data collected over the past seven months as outlined above, a draft Plan has been developed and is attached for consideration. RECOMMENDATION The Council is being asked to discuss the draft Resolution and draft Strategic Plan at the November 26, 2012 Committee of the Whole meeting, and forward it to the December 10, 2012 Committee of the Whole and Special Meeting for consideration and adoption. ATTACHMENTS Draft Resolution and attachment (draft Strategic Plan) 37 38 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE 2012 CITY OF TUKWILA STRATEGIC PLAN. WHEREAS, early this year, the City began a strategic planning process for the purposes of developing a broader understanding of the needs of its community; and WHEREAS, BERK & Associates was selected to assist the City in developing its first Strategic Plan; and WHEREAS, a Steering Committee, made up of representatives from the business community, community groups, residents, the City Council, and others, and a City Staff Committee were established and met regularly to share community and employee input, analyze information and prioritize findings; and WHEREAS, Committee Ambassadors, Councilmembers, employees and others shared information and collected input from a wide range of community groups, clubs and organizations; and WHEREAS, a broad range of events and tools were utilized to encourage participation from as many citizens as possible, including: online and written surveys, newspaper and City publications, community events and meetings, and discussions targeted specifically to reach seniors, youth and diverse populations; and WHEREAS, the final 2012 City of Tukwila Strategic Plan has been completed; and WHEREAS, this Strategic Plan will provide a broad strategy for prioritizing the needs of the community in the months and years ahead; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council adopts the 2012 City of Tukwila Strategic Plan, a copy of which is attached hereto as Exhibit A. W:\Word Processing\Resolutions\Strategic Plan adopted 11-8-12 JT:bjs Page 1 of 2 39 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Meeting thereof this day of , 2012. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney Exhibit A: 2012 City of Tukwila Strategic Plan W:\Word Process ing\Resolutions\Strategic Plan adopted 11-8-12 JT:bjs Page 2 of 2 40 strategic plan 2012 working draft strategic action plan 42 °I IIII"'° 1114 l I°° IIII°�� IIIrc'xaject A&lsalry C.' IIIIIIIIIIII ttee Staff C.' IIIIIIIIIIII ttee 1114 IIII""' y '�� '��IIIr��:��.�i IIII �� '��:��IIII 0 David Cline, Cit Administrator 0, Zach Anderson, Police 0, Mayor Jim Haggerton 0, Katrina Dohn 0, David Cline, City Administrator 0, David Cline, City Administrator 0, Mary Fertakis 0, Eric Drever, Police 0, Joyce Trantina, Project Analyst 0, Mayor Haggerton 0, Robert Eaton, Parks and Recreation 0, Mike Hansen 0, Stacy Hansen, Human Services 0, Joan Hernandez 0, Melissa Hart, City Clerk IIII 1114 i :� �" °° a III l IIII(° � �� II IIII � Kathy Hougardy, Councilmember � Mary Hulvey, Community Development �mIIII"�', 0, Verna Seal, Council President Sharon Mann 0, Diane Jaber, Finance Joe Duffie Jenny McCoy 0, Dawn Judkins, Fire 0, Allan Ekberg Bryan Nelson 0, Gail Labanara, Public Works 0, Kathy Hougardy Todd Pietzsch 0, Brenda La Fleur, Human Resources Kate Kruller Deborah Salas 0, Kimberly Matej, Council, Legislative Analyst 0, De'Sean Quinn Charanpreet Samra 0, Stacia Norris, Information Technology 0, Verna Seal, Councilmember 0, Jack Pace, Community Development 0, Dennis Robertson 0, David Shumate 0, Nate Robinson, Parks and Recreation 0, Gary Singh 0, Crystal Sweet, Municipal Court 0, Jerry Thornton 0, Tanya Taylor, Public Works 0, Sarah Vallieu 0, Don Tomaso, Fire 0, Lynn Wallace 0, Joyce Trantina, Mayor's Office 0, Mike West 0, Leshya Wig 0, John Williams ui o000 ERK "Helping C orrununities and Organizations Create (heir Best Futures" Founded in 1988, we are an interdisciplinary strategy and analysis firm providing integrated, creative and analytically rigorous approaches to 2025 First Avenue, Suite 800 complex policy and planning decisions. Our team of strategic planners, Seattle, Washington 98121 policy and financial analysts, economists, cartographers, information P (206) 324-8760 designers and facilitators work together to bring new ideas, clarity, and robust frameworks to the development of analytically-based and action- www.berkconsulting.com oriented plans. PROJECT 43 44 45 contents 46 x 48 context 50 OMNI= Picture This Strategic Plan will guide City of Tukwila actions and investments for the next five to ten years. It is grounded in an ambitious view of the future and identifies the City's role in making Tukwila "a city of opportunity and the community of choice." We are committed to supporting individuals,families, businesses,and whole communities as they create and pursue their preferred opportunities. By working together with our partners to realize the aspirations of this Plan, we will ensure that Tukwila is the community of choice for residents, businesses, and visitors. Picture This Plan does not map out a turn-by-turn path forward for the community, but acts instead to provide direction and structure for ongoing conversations about what the City and its partners should do to better the community. Guided by the Plan's Community Vision and Goals, in each year's budgeting and planning cycle, City leaders, City staff, and the community as a whole will focus on answering a simple question: whatdo we need to do now to achieve our shared Vision and Goals? Picture This Plan is the result of more than eight months of community conversation and the hard work of community representatives and City staff. These groups engaged a broad range of Tukwila's community in conversations about Tukwila and its future: What do we want Tukwila to be like in the future? How do we build on our strengths? How can we better meet the challenges of today and position ourselves for the future? Together, community representatives, staff, and City leaders have agreed on goals and Picture strategies that best position the City for the future. See the sidebar on page 8 for more discussion of the community engagement efforts that were conducted as part of this planning process. C ii ii. 0 iC .ii.U iii W ii ii A q.ii.iii A ii ii: r ii r ii:,ii..A iii (W 0 iii iii ii iii r ii) iii A iC.'ir ii 11 2 0 .112 51 52 OMNI= Unifying Themes Picture The two themes run throughout the Plan, linking and strengthening the five Goals: An Emphasis on Partnering and Collaboration The City of Tukwila cannot accomplish the Vision and Goals working alone. Throughout this document, a variety of strategies are established to rally and focus the efforts of a team of partners, including the residents and businesses that call Tukwila home, Picture local and regional community-based organizations, neighboring cities, and City of Tukwila departments and staff. A Broad Definition of"The Tukwila Community" Throughout this document, the Tukwila community is defined in the broadest sense of the word, recognizing that Tukwila is a community of communities. The Tukwila community is made up of residents, businesses, and Picture visitors, including those who come to Tukwila to shop, visit our residents, or enjoy the many amenities and services Tukwila offers. The Tukwila community is also made up of many different ethnic communities, linguistic communities, and communities of interest, including families who have lived for multiple generations in Tukwila, recent refugees and immigrants from all over the world, young families, seniors, children, and members of countless organizations, from the Tukwila International Boulevard Action Picture Committee to neighborhood groups to our committed Ham Radio club. The communities that comprise Tukwila are what make it unique, dynamic, and positioned to be a model for other communities. There is a strong focus throughout this document of engaging Tukwila's many communities in continuous efforts to strengthen the community, drawing on and not diminishing the strengths of individual communities for the good of each and the whole. U II II Y 0 Ilr "II"U IIU W II II A b"II"Ih A II IL...U II U If:,'IL...A IIU W 0 II1 IIU II IIU G III III A Ih "If II 11 2 0 112 D 53 54 OMNI= Plan Structure The Community Vision and five Goals describe the desired future of for Tukwila. Meeting this Vision and these Goals will require the efforts of more than the City of Tukwila acting alone: it will require the contributions of all the City's partners, including residents, businesses, and local and regional community-based organizations. The City's Mission describes the role of the City of Tukwila in pursuing the Community Vision. This statement describes the focus of the City organization, its leadership, and staff. Five Goals establish high level aspirations and areas of effort. Under each of these Goals, Objectives (lettered items: A, B, C...) and Strategies (numbered items: 1, 2, 3...) describe how the City will achieve the Goals. Under some Strategies, implementation ideas (bulleted items) capture potential actions identified during the planning process. Actual implementation commitments will be made through the City's annual budget setting and workplanning process as discussed under Goal IV. I Community engagement was a top priority in the strategic planning process. The City paid careful attention to planning and conducting community engagement activities that best fit the needs and preferences of the communities. Throughout this process, the City worked with partners and community volunteers to have conversations with as many members of the community as possible. The City prioritized community engagement to ensure the Strategic Plan is aligned to community needs and interests. Throughout the eight month process, Tukwila's community members had hundreds of conversations about the City and its future. These conversations, and the new connections they represent, are an important first step to making the City's Vision a reality. U II II Y 0 IC' "II"U IIU W II II A b"II"Ih A II IL...U II U If:,'II A IIU (UU 0 III II(II IIU G ) III A Ilr'll" � � 2 0 '� 2 D 55 56 summary city of opportunity and the community of choice 58 Picture Picture Picture SUMMARY A city of opportunity and the community of choice. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliilI OF VISION, MISSION, GOALS, & OBJECTIVES To provide excellent services in support of a safe, inviting, and healthy environment for residents, businesses, and visitors. u J III A Community of Inviting Neighborhoods & Vibrant Business Districts A. Cultivate community ownership of shared spaces to improve how the City looks. B. Build a broad and collaborative approach to preventing crime and increasing the sense of safety. C. Focus City planning and investments on creating a connected, dynamic urban environment. D. Leverage City efforts and investments to realize established visions for specific sub-areas. GOA1 °l1 A Solid Foundation for All Tukwila Residents A. Partner with organizations that help meet the basic needs of all residents. U II II"Y 0 IC' "II"U IIU W II II A b"II"Ih A II IL...U II U If:,'IL...A IIU G UU 0 III II(II IIU G ) III A Ilr'll" � � 2 0 '� 2 D 59 60 Picture Picture Picture B. Strive for excellent education, vocational supports, and personal growth opportunities through City services and effective partnerships. C. Encourage maintenance, improvements, and diversity in the City's housing stock. GOA1 "'IIIf"IIIh1IIIRIIIIEIIIE A Diverse & Regionally Competitive Economy A. Embrace the City's economic potential and strengthen the City's role as a regional business and employment center. B. Strengthen the City's engagement and partnership with the business community. GOA1 IIII° U1 A High-Performing & Effective Organization A. Use the City's Vision, Mission, and Strategic Plan to focus and prioritize City efforts. B. Advance Tukwila's interests through participation in regional partnerships. C. Continue to develop as an organization and support individual growth. D. Ensure the long-term fiscal sustainability of the City. GOA1 IIII°°'IIII I1 A Positive Community Identity & Image A. Improve the City's ability to build trust and work with all members of the Tukwila community. B. Facilitate connections among Tukwila's communities. C. Promote a positive identity and image of Tukwila. U II II Y 0 Ilr "II"U IIU W II IL b"II"Ih A II IL...U II U If:,'IL...A IIU UU 0 Ili IIU II IIU G i A II "II" 2 0 2 D 61 62 U GOAL ONE A COMMUNITY OF INVITING NEIGHBORHOODS & VIBRANT BUSINESS DISTRICTS One of Tukwila's greatest strengths is its combination of strong and defined residential neighborhoods with a diverse business base. The commitment to making the City's neighborhoods more inviting and its business districts more vibrant is foundational to advancing the City's other aspirations contained in this Plan. Two priorities run through this Goal:ensuringtheCity's neighborhoods and business districts are both safe and visually attractive. These characteristics are strongly interlinked: as safe and inviting neighborhoods and vibrant businesses go hand in hand. When neighborhoods are inviting, people want to be in them. Active neighborhoods deter crime, further improving their appeal. Inviting and appealing spaces attract more shoppers and employers, supporting the vibrancy of our business districts and strengthening the tax base that allows the City to invest in community-building and services. Goal One emphasizes a collaborative and inclusive approach to improving the physical appearance and safety of Tukwila's neighborhoods. In addition, it directs City planning and investments towards strengthening quality of life for residents and supporting the City's role as a major regional shopping and employment center. Areas of focus include making the City more accessible to bikers and walkers, advancing plans for particular sub-areas within the City, and engaging residents and businesses in establishing and maintaining community-based expectations for how Tukwila's public and private spaces will look. C ii ii. 0 iC .ii.U iii ii ii A b.ii.iii A ii ii: r ii r ii:,ii..A iii (W 0 ii1 iii ii iii r ii) iiI A iC.'ir ii 11 2 0 .112) 63 64 1� I I I �J � � 1 1 & ii I�IIII I�IIII � Ilm , i A. Cultivate community ownership of shared spaces to GOAL improve how the City looks. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillilillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliI 1. Promote shared staff and community understanding of the Objectives & Strategies City's fiscal position and the revenue and cost factors that affect it. 2. Expand the City's system of incentives, tools, and supports to encourage investment in and maintenance of private and public spaces. Improve enforcement of the City's regulations. 3. Ensure City-owned properties meet the community's desired look and feel. Encourage City partners to maintain their properties to similar standards. 4. Explore ways to use public art to beautify and enrich the community. 5. Reduce commercial activity that is not compatible with residential neighborhoods as opportunities arise. B. Build a broad and collaborative approach to preventing crime and increasing the sense of safety. 1. Leverage the efforts of all City departments to reduce crime. 2. Use environmental design principals to improve public safety. 3. Engage businesses and residents in preventing crime and preparing for emergencies. 10, Over time, broaden the focus of this engagement to other community-building efforts. Explore opportunities to engage visitors to the community in crime prevention and crime reporting. Improve relationships between the City and immigrant communities around public safety. 4. Partner with social service organizations and explore regional solutions to prevent crime. 0, Review case data to identify frequent violators and coordinate with service providers to resolve issues. II"II"y 0 1 UU III W II I A b"II"Ih A II IL...G II If:'I A III (ANN 0 Ill III II III G IIU Ill A Ih' "If 11 11 2 0 '112 65 66 � ivlU� ivlU� C. Focus City planning and investments on creating a GOALONE connected, dynamic urban environment. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillilliillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliilI 1. Prioritize changes that promote public safety, encourage continued the active use of space, and facilitate foot and bike access. 10, Make smart investments to support the desired environment, including the following options as funding and other factors allow: • Sidewalk, trail, street, and lighting improvements to support biking and walking. Walking and biking connections between neighborhoods and com- mercial nodes. Identify appropriate parks to be made safer for all users by reducing vegetation to improve visibility, allowing other parks to remain in a "wilder" state. Advance implementation of the City Walk and Roll Plan. 2. Explore creative ways to increase transit, foot, and bicycle access to community amenities, stores, and jobs. 3. Work with the community to identify desirable retail opportunities in residential neighborhoods. 4. Address seismic concerns in existing City facilities for the safety of staff and customers. As renovation or rebuilding occurs, ensure facilities are efficient and inviting to the public. Sidebar text, graphs, and etc go here. II II"y 0 II' "II"UU Ilt W II II A b"II"Ih A II IL...k II C I A III G W 0 IIU Ilt II III G IIU IIU A Ilr'II" U 1 2 0 '1 D 67 68 1� I I I �J � � 1 1 f ii I�IIII I�IIII � Ilm , i D. Leverage City efforts and investments to realize GOALONE established visions for specific sub-areas. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliillillilillillillillilillillillillillillillillillillilliillillillillillillilliilI 1. Implement the community-led vision for the Tukwila continued International Boulevard neighborhood. 2. Work with businesses to finalize and implement the City's Southcenter Plan. 3. Continue to support the development of Tukwila South. ® 4. Tailor land use codes for the specific circumstances of individual sub-districts rather than applying one set of codes City-wide. 5. Identify infrastructure needs to achieve our long-term vision for specific areas of the City. �tte Wars, & R,ele Ria is tl"re C",tty"s 0, Use multi-department teams in long-term planning efforts to establish first; pedestrian at-rd, bJ yr.Ar plan It shared goals and target City investments in catalytic projects. includes pr()1Je;ts to improve str gets arid: trials, for pod e tri rls and iai yolrsts t l rr, l l n has a° g`r,°om®r lete streets"' foc""L s tl ral e pand a t ho, cf(e . of it r spr rr fi;rr from simply kooping cars and tru ,ks, to, ffte idea that Tukwila"s, street or,rtflrl t o; tie, for ever yor e. fli,( Pl� n recd rnrefrds seven t rt,%, tD irn prove motAlriy, in the U y, , rfet fl n of ffi ,yr„le and,t'eder triarf Infrastru,i ture Design's, Picture Photo caption goes here. lorern iiysurn 2 , l oslgg Radio't and ado[yhoxt! of dolor consectuere,stes t3,lc'y le Fr ly,R,o€;.ft �y' hablet monter fuiles 3, Conf;trru on trucfion of prrygglat.. N,ei xhbo,rhood, Links More thaa t'Vte rntnlrrrur for a�c.le sttinatety RaJibanking f rtt ( fUture tYrorncAJ an of and t� rttcl �fwir�rt ir`t° E ikrnfY, rid WaWi g,l r€grarns, , lderrtif txf, frirtd Waflk arid' t ,ofl t ro e is infttoCapit l Improvem, erit. Rre rain (C[FY)`,,' C II"II”y 0 1 UU III W II i A b"II"Ilr A II IL...G II r If"i A III r ANN 0 Ill III II III G IIU Ill A Ih "Ir II II 0 '112 D 69 70 Picture Picture Picture GOAL TW 0 A SOLID FOUNDATION FOR ALL TUKWILA RESIDENTS Cities are not only places where people live, work, shop and play. Cities are places in which individuals and families make their lives. For Goal Two, the City, in collaboration with its partners, will work to establish a solid foundation from which all residents will have access to opportunity and the option to pursue their dreams, whether they are newcomers to the United States seeking access to education, affordable housing, and employment or seniors looking for a community for their remaining years. Tukwila aims to be a model community, showcasing our strengths as a dynamic and diverse community. To achieve this Goal, Tukwila will act both as a provider of quality service and an excellent partner to the many organizations that serve Tukwila's community. Being a great partner means many things: facilitating connections, advocating, sharing information and increasing awareness, and funding. In playing these roles effectively, the City will listen and work collaboratively with its partners to make a real and positive difference in the lives of community members. C ii ii. 0 iC .ii.U iii ii ii A q.ii.iii A ii ii: r ii r ii:,ii..A iii (W 0 ii1 iii ii iii r ii) iiI A iC.'ir ii 11 2 0 .112 71 72 Ili Dui u � 'ui Dui u IIIII Ilm , A. Partner with organizations that help meet the basic GOALneeds of all residents. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillilillillillillillillillillillillillillillillillilliillillillillillillilliillillillillillilliillillillillillillillillillillillilliillillillillillillilliillillillillillilliillillillillillillillillillillillilliillillillillillillilliillillillillillilliillillillillillillillillillillillilliillillillillillillilliillillillillillilliillillillillillillillillillillillilliillillillillillillilliilI 1. Continue to advocate for vulnerable populations and continued increase understanding of the challenges they face. 2. Actively collaborate with service providers supporting basic needs and job readiness. 3. Be a regional leader in efforts to increase housing security and meeting the needs of a dynamic community. 0, Explore opportunities for supporting cooperative and alternative housing for transitioning and recent refugees. B. Strive for excellent education, vocational supports, and personal growth opportunities through City services and effective partnerships. 1. Strengthen the City's partnership with schools to identify and pursue shared goals. 0, Explore opportunities to support educational and vocational goals of individuals who have "aged out" of the traditional school system. 2. Facilitate connections between educators, service providers, and businesses to link residents with job training and employment opportunities. 3. Improve access to parks and recreation programming to serve a broader range of Tukwila residents. 10, Engage community members in identifying unmet needs and interests. Explore opportunities to increase easy access to the Tukwila Community Center(TCC)and bring programming out of the TCC and into the community. C. Encourage maintenance, improvements and diversity in the City's housing stock. 1. Engage communities in determining the desired look and feel of new housing units in established neighborhoods. 2. Promote the availability of quality housing options at all price points to support social diversity and ensure families and individuals can remain in Tukwila as life circumstances change. 0, Explore opportunities to provide more assisted-living options for seniors that are neither low-income nor in-home care. II"II"y 0 1 UU III W II i A b"II"Ih A II IL...G II If:''i A III (ANN 0 Ill III II III G IIU Ill A Ih "If 11 11 2 0 '112 73 74 Picture Picture Picture GOALTHRE A DIVERSE & REGIONALLY COMPETITIVE ECONOMY The ability of the City to of Tukwila to fulfill its Mission of "providing excellent services in support of a safe, inviting, and healthy environment for residents, businesses, and visitors" depends directly on the strength of its economy. Without maintaining a strong economy, the City will not be able to provide quality services to its residents and infrastructure for its neighborhoods. In addition to this role in supporting the City's tax base, Tukwila businesses provide jobs, shopping options, and services for local residents. Tukwila is fortunate to have many significant economic assets, including its central location and easy access, a diverse business base, and long-standing role as a regional retail and employment center. However, these are not built-in qualities: the City must protect and support its economic assets and regional role in the face of changing tastes, regional and global economic forces, and competitive moves by other communities. Tukwila and its businesses must be proactive and innovative to maintain, let alone increase, market share, employment levels, and City services. The City's economic development efforts are and will continue to be multi-pronged, addressing three aspects of the City's economy: 1. Protecting the City's role as a strong regional retail hub and preparing for the retail market of the future. 2. Supporting the retention and expansion of the City's commercial and industrial businesses. 3. Cultivating the success of the City's entrepreneurs and small businesses, including businesses owned by refugees, immigrants, and non-native English speakers. C ii ii. 0 iC .ii.U iii ii ii A b.ii.iii A ii ii: r ii r ii:,ii..A iii (W 0 ii1 iii ii iii r ii) iiI A iC.'ir ii 11 2 0 .112) 75 76 I�IIII � i GOALT REE iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliilI continued Picture To support the City's diverse economy, the City will support existing businesses, attract new business, and tap into the entrepreneurial talent and appetite for commerce of its residential population. Two very practical ways for the City to pursue these goals is to increase its communication with Tukwila businesses and ensure that City-controlled factors such as permitting processes, business regulation, and customer service are business-friendly. Businesses provide significant value to the Tukwila community, and are direct Sidebar text, graphs quotes, rid' etc customers served through the City's Mission. h er In pursuing the aspirations and actions of Goal 3, the City will engage the business community in strengthening Tukwila's community. Tukwila businesses are largely untapped resources in this regard and have much to gain from a strengthened physical and social fabric of the community. When individual businesses prosper, there are benefits to Tukwila as a whole, and when the community prospers so too are there benefits for individual businesses. U W A S R A G C A 77 78 I�VI IIIVV JIII ® dpi VI � III�V �IIII I�VI IVIVII �� III III i III ° � � ITV III III II A. Embrace the City's economic potential and strengthen GOAL the City's role as a regional business and employment center. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillilillillillillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliillillillillilliillillillillillillillillillillillillilliillillillillillillilliI Objectives & Strategies 1. Establish and implement an economic development strategy that identifies ambitious goals and leverages the efforts of all City departments to strengthen the City's economy. 2. Employ a business-friendly approach to regulation while protecting the long-term interest of neighborhoods and businesses districts. 3. Strengthen the City's image as an economic hub, promoting Tukwila's businesses and the City as a good place to do business. 4. Promote understanding of the interdependencies among the City of Tukwila, Tukwila residents, and Tukwila businesses. B. Strengthen the City's engagement and partnership with the business community. 1. Improve the City's ability for two-way communication with Tukwila businesses. 2. Cultivate business participation in strengthening and promoting the Tukwila community. Sidebar text, graphs, and etc go here. U II II Y 0 IC' "II"U IIU W II II A b"II"Ih A II IL...U II U If:,'IL...A IIU (UU 0 III IIU II IIU G ) III A Ilr'll" 2 0 '� 2 D 79 80 Picture Picture Picture GOAL FOUR A HIGH-PERFORMING & EFFECTIVE ORGANIZATION This Strategic Plan is the first step in the next phase of Tukwila's history, but it is not the last step. This Plan will promote and inform additional conversations and decision-making, as the City and its partners work from year to year to implement the desires and ambitions established in this document. The City of Tukwila has provided high quality services to its community during its first hundred years and commits to proactively strengthening this tradition going forward. Like all cities, Tukwila has finite resources. In being a good steward of public resources, Goal Four describes the path to improving capabilities and efficiencies within the City to deliver more value to the community. A primary focus is having the different parts of the City organization work better together. By aligning the efforts of City departments, individual staff members, and the City's partners around the shared Vision and Goals articulated in this Plan, the City will focus its efforts on achieving what matters most to the community it serves. Sidebar text, graphs, and etc go here. C ii.ii. 0 ii U iii W ii ii..A a ii A ii ii r ii r ii: ii..A iii (W 0 iii iii ii iii G )iii 0 � 2 81 82 till Ali ...., ........ V w VIII The graphic below illustrates how the Strategic Plan will be used to GOAL inform annual budgeting and work planning efforts across the City, guiding efforts around the Vision and Goals established in the Plan. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliilI The Plan does not commit the City to future actions, but establishes continued a community-derived Vision and Goals. The model below establishes a transparent process for developing and reporting on City efforts to achieve the desired outcomes established by the Plan. Each year, progress from the previous year will be reviewed and, together with updated community input, be used to establish Council goals and departmental workplans. Based on these goals and plans, departments will propose annual performance targets for approval by City leadership and begin a new year's actions and investments designed to advance the community towards its Vision and Goals. I � 1 f it I lil� Additional Community Input ..................................... Annual Planning Council Goal Setting Annual Progress Departmental Workplans Report Performance Targets Actions & Investments C ii ii. 0 iC .ii.U ii( ii ii A b.ii.iii A ii ii: r ii r ii:,ii..A iii (W 0 ii1 iiC ii iii r ii) iiI A iC.'ir ii 11 2 0 .ii ) 83 84 1 L II; ... u � �I IIIIIIIIIIIIIII iiiiiiiil iii . � IIII GOAL A. Use the City's Vision, Mission, and Strategic Plan to iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliilillilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillilliillillillillillillilliilliilillillillillillillillillilliillillillillillillillilI focus and prioritize City efforts. Objectives & Strategies 1. Align City efforts and priorities around the Strategic Plan, including Council goal-setting, the City's regular budgeting processes, and department-level work planning. 0, Create a results-oriented,customer service culture focused on achieving the City's Mission. Establish an annual process for reviewing progress and establishing new action plans for implementing the community aspirations set by this Strategic Plan. Establish City of Tukwila Values or Guiding Principles to shape organizational culture and guide decision-making. 2. Track and report progress on meeting Strategic Plan goals to City staff, residents, businesses, and other interested parties. 0, Identify performance measures by department and establish tools and schedules for reviewing, sharing, and learning from progress. 3. Improve communication and strengthen relationships up, down, and across the organization. B. Advance Tukwila's interests through participation in regional partnerships. 1. Encourage broader participation of City staff and elected officials in regional partnerships and consortia. 2. Be a regional leader in building common goals with our local and regional partners to achieve the greatest possible results. C. Continue to develop as an organization and support individual growth. 1. Encourage employee leadership throughout the organization. Engage and leverage the full abilities of each employee. [sidebar to be developed] 2. Establish a culture and mechanisms to support ongoing growth and learning as an organization. II"II"y 0 Ilr "II"UU III W II I A b"II"Ih A II IL...G II If:,'I A IN (ANN 0 Ill III II IN G IIU Ill A Ih' "If 11 11 2 0..11 85 86 D. Ensure the long-term fiscal sustainability of the City. GOALFOUR 1. Promote shared staff and community understanding iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillilliillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliilI of the City's fiscal position. Share information about continued significant revenue and cost factors, as well as the rationale for decision-making. 2. Focus City expenditures on community priorities and maximize efficiencies in service delivery. 0, Evaluate City services and service delivery models relative to the City's Mission, Strategic Plan, fiscal outlook,and ongoing input from the community. 0, Establish policies and processes to adopt technology that Picture improves City services and makes them more efficient. 0, Explore opportunities for regional partnerships and regional service delivery models that are fiscally beneficial to the City and in line with community values. 0, Encourage future development in locations where existing infrastructure can absorb the growth. 3. Increase City revenues to support quality services for the whole community. 0, Aggressively pursue opportunities to grow the City's business tax base through economic development. 0, Explore options to increase revenues for the provision of City services or facilities for the benefit of our residents, businesses, and visitors through mechanisms that are fair and appropriate. Photo caption gyres here. krrem ilrsum dolor consectuer castes lralrlet monter fuiles lrrrrgglat.. Picture i A iii W 0 iil iii ii iii G ii) iil A iC.'ir 11 11 2 0 '112 87 88 Picture Picture Picture GOAL FIVE A POSITIVE COMMUNITY IDENTITY & IMAGE This Goal addresses two interrelated aspects of the Tukwila community: its internal identity and its external image. The Citywill make proactive efforts to strengthen Tukwila's identity. As a community composed of many smaller communities, this will be a complex and rewarding effort. Today, many people feel connected and committed to their own piece of Tukwila, be it a block, a neighborhood, a business park, or other part of the City. Throughout the strategic planning process we heard a desire to increase the shared sense of belonging and membership in Tukwila as a whole. Improving the look of neighborhoods and the vibrancy in business districts will encourage members of the community to enjoy the neighborhoods and conduct business in Tukwila, in turn increasing their sense of familiarity and ownership of the Tukwila. A first step is strengthening the City's ability to engage with all community members, using online tools, traditional meeting formats, and innovative, adaptive formats that open lines of communication with members of communities not reached via other means. The City commits to following up on the successful community engagement efforts used in this planning process, as well as learning from related efforts that failed, to continue to build strong relationships with individuals and groups. As the City's relationships with its many communities grows, it will seek to build bridges among these groups, connecting, sharing, and recognizing communities for the good of each and the good of all. These connections, together with the investments in neighborhoods, business districts, and other community supports as described in other Goals, will bolster our identity, strengthening shared understanding and appreciation for who we are as a community. As we mature in our internal identity, we will promote an aligned external identity that communicates a positive view of Tukwila to outsiders, including potential new residents, business owners, shoppers, and other visitors. Tukwila has many strengths to communicate, including everything from its geographic location in the region — a community at the center of it all — to its positive business climate to its dynamic and international shopping, recreation, and dining offerings. These aspects of the Tukwila story are important elements of the City's image and brand that will be promoted regionally. C ii.ii. 0 ii U iii W ii ii..A b ii A ii ii: r ii r ii:, ii..A iii (W 0 iii iii ii iii r ii)iii A ih .1 11 11 0 .112 89 90 A. Improve the City's ability to build trust and work with GOALall members of the Tukwila community. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillilliillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillillilI 1. Broaden the City's toolkit to include new technology and Objectives & Strategies formats that enable two-way communication. 2. Strengthen the City's ability to engage with communities that do not participate in traditional formats. No, Adopt engagement strategies bring City staff and decision makers out into the communities they serve to engage in meaningful dialogue. [sidebar describing outreach efforts conducted in this strategic planning process] Cultivate meaningful, long-term relationships with members of the City's communities. Expand the linguistic and cultural competencies of City staff through training and hiring. 3. Cultivate participation by Tukwila's many communities in City decision-making processes. B. Facilitate connections among Tukwila's communities. 1. Build connections among the many communities that make up the broader Tukwila community. 2. Improve broad understanding and appreciation of all of the City's cultures. Sidebar text, graphs, and etc go here. II II"y 0 IC' "II"UU III W II II A b"II"Ih A II IL...G II C i A III G W 0 IIU III II III G IIU IIU A Ilr'll" U 1 2 0 '1 D 91 92 I�uw GOAL FIVE iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliillillillillillillillilillillilillillillillillillillilliillillillillillillilliilI continued Picture C. Promote a positive identity and image of Tukwila. 1. Take a proactive role in generating positive media coverage of the community. 10, Promote the City's amenities, cultural dynamism, and geographic location. Shift negative perceptions about crime in Tukwila. 2. Implement a long-term, scalable community branding effort. 0, Establish common themes that promote Tukwila's many positive attributes. Establish community markers at City boundaries and at key points throughout the community, establishing a clear community signature. Use public art that is representative of the City's diverse communities in the citywide branding effort. 3. Promote Tukwila's international diversity as a strength and draw for regional visitors. 10, Support neighborhood businesses in reaching new markets through improved facades,way-finding banners, and common promotions. Explore opportunities for establishing a neighborhood business district organization to provide ongoing support for small businesses operating within a defined geographic area. Explore opportunities to establish a shopping and dining destination, similar to Seattle's Pike Place Market or International District. II"II"y 0 1"U III W II I A II"IR A II G II C II A II� 94 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials--------------------------------- ITEM NO. Meetin,g Date Prepared by Mayor's review Council review • 11/26/12 PMC OAT (� • 12/03/12 PMC • v• ITEM INFORMATION STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/26/12 AGENDA ITEM TITLE An Ordinance relating to contracting indebtedness to provide funds necessary to undertake certain improvements to the pool owned by the Tukwila Pool Metropolitan Park District. CATEGORY ® Discussion ❑Motion ❑ Resolution ® Ordinance ❑ Bid Award ❑ Public Hearing ❑ Other Mtg Date 11126112 Mtg Date Mtg Date Mtg Date 12103112 Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ®Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW SPONSOR'S The City Council is being asked to approve an ordinance related to contracting SUMMARY indebtedness; providing for the issuance, sale and delivery of not to exceed $1,100,000 aggregate principal amount of limited tax general obligation bonds to provide funds necessary to undertake certain improvements to the pool and related facilities owned by the Tukwila Pool Metropolitan Park District. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ® F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/06/12 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONsoR/ADMIN. Finance Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: MISCELLANEOUS FUNDING SOURCES, SEE DETAIL Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/26/12 MTG. DATE ATTACHMENTS 11/26/12 Informational Memorandum dated 11/20/12 Draft Ordinance 12/03/12 95 96 City of Tukwila QD Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Tukwila City Council FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: November 20, 2012 SUBJECT: Bond Ordinance for Loan to Metropolitan Park District ISSUE Approve the ordinance issuing bonds then loan the proceeds to the Tukwila Pool Metropolitan Park District (TMPD)to undertake improvements to the pool and related facilities owned by the TMPD. BACKGROUND The MPD is beginning a major capital project to renovate the Tukwila pool. Financing options have been researched and considered over the past months. At the October 15, 2012 MPD meeting, information was presented asking permission from the MPD board to move forward with bond issuance in the TMPD name with a City guarantee. Since this discussion, the issue of the City guarantee was discussed with bond counsel, Alice Osterick of Foster Pepper. The bond counsel feels the most straight forward manner to issue these bonds would be to have the City issue the bonds then have the MPD pay the debt service. At the November 6, 2012 Finance & Safety Committee meeting financing options were presented and discussed. After discussion, it was determined that the best course of action would be for the City to issues bonds, loan the bond proceeds to the TMPD, then have the TMPD pay back the loan in amounts equal to the debt service on the bonds. Terms of the load and repayment will be documented in an interlocal agreement between the City and the TMPD. DISCUSSION The ordinance provides for the issuance, sale, and delivery of up to $1,100,000 aggregate principal amount of limited tax general obligation bonds to provide the funds necessary to pay for improvements to the pool owned by the TMPD, and to pay the costs of issuance and sale of the bonds. The bond proceeds will then be loaned to the TMPD and the TMPD will repay the loan in amounts equal to the debt service on the bonds. The term of the bonds will be for 15 years. Should this bond issuance be approved, an interlocal agreement will be signed by both the City and the TMPD outlining the responsibilities of both parties related to this financing arrangement. The issuance of these bonds will require a budget amendment to the 2011-2012 biennial budget which has been included in the budget amendment ordinance and related attachments. RECOMMENDATION The Council is being asked to approve the ordinance for issuance of bonds. This item is scheduled for the November 26, 2012 Committee of the Whole Meetings, and the December 3, 2012 Regular Council Meeting. ATTACHMENTS Draft Ordinance 97 98 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RELATING TO CONTRACTING INDEBTEDNESS; PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED $1,100,000 AGGREGATE PRINCIPAL AMOUNT OF LIMITED TAX GENERAL OBLIGATION BONDS TO PROVIDE FUNDS NECESSARY TO UNDERTAKE CERTAIN IMPROVEMENTS TO THE POOL AND RELATED FACILITIES OWNED BY THE TUKWILA METROPOLITAN PARK DISTRICT, AND TO PAY THE COSTS OF ISSUANCE AND SALE OF THE BONDS; FIXING OR SETTING PARAMETERS WITH RESPECT TO CERTAIN TERMS AND COVENANTS OF THE BONDS; APPOINTING THE CITY'S DESIGNATED REPRESENTATIVE TO APPROVE THE FINAL TERMS OF THE SALE OF THE BONDS; AND PROVIDING FOR OTHER RELATED MATTERS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Definitions. As used in this ordinance, the following capitalized terms shall have the following meanings: A. "Authorized Denomination" means $5,000 or any integral multiple thereof within a maturity. B. "Beneficial Owner" means, with respect to a Bond, the owner of any beneficial interest in that Bond. C. "Bond Counsel" means the firm of Foster Pepper PLLC, its successor, or any other attorney or firm of attorneys selected by the City with a nationally recognized standing as bond counsel in the field of municipal finance. D. "Bond Fund" means the Limited Tax General Obligation Bond Fund, 2012, created for the payment of the principal of and interest on the Bonds. W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 VC:bjs Page 1 of 13 99 E. "Bond Purchase Agreement" means an offer to purchase the Bonds, setting forth certain terms and conditions of the issuance, sale and delivery of the Bonds, which offer is authorized to be accepted by the Designated Representative on behalf of the City if consistent with this ordinance. F. "Bond Register'means the books or records maintained by the Bond Registrar for the purpose of identifying ownership of the Bonds. G. "Bond Registrar' means the Fiscal Agent, or any successor bond registrar selected by the City. H. "Bonds" means the bonds issued pursuant to and for the purposes provided in this ordinance. I. "City" means the City of Tukwila, Washington, a municipal corporation duly organized and existing under the laws of the State. J. "City Council" means the legislative authority of the City, as duly and regularly constituted from time to time. K. "Code"means the United States Internal Revenue Code of 1986, as amended, and applicable rules and regulations promulgated thereunder. L. "DTC" means The Depository Trust Company, New York, New York, or its nominee. M. "Designated Representative"means the officer of the City appointed in Section 4 of this ordinance to serve as the City's designated representative in accordance with RCW 39.46.040(2). N. "Final Terms" means the terms and conditions for the sale of a Series of Bonds including, but not limited to the amount, date or dates, denominations, interest rate or rates (or mechanism for determining interest rate or rates), payment dates, final maturity, redemption rights, price, and other terms or covenants. O. "Finance Director' means the Finance Director or such other officer of the City who succeeds to substantially all of the responsibilities of that office. P. "Fiscal Agent" means the fiscal agent of the State, as the same may be designated by the State from time to time. Q. "Government Obligations" has the meaning given in RCW 39.53.010, as now in effect or as may hereafter be amended. R. "Issue Date" means, with respect to the Bonds, the date of initial issuance and delivery of the Bonds to the Underwriter in exchange for the purchase price of the Bonds. S. "Letter of Representations" means the Blanket Issuer Letter of Representations dated October 18, 1999, between the City and the Securities W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 VC:bjs Page 2 of 13 100 Depository, as it may be amended from time to time, or any successor or substitute letter relating to the operational procedures of the Securities Depository. T. "MSRB"means the Municipal Securities Rulemaking Board. U. "Owner" means, without distinction, the Registered Owner and the Beneficial Owner. V. "Project" or "Pool Improvement Project" means certain improvements, repairs and upgrades to the pool and related facilities owned by the Tukwila Metropolitan Park District, and other capital purposes as deemed necessary and advisable in accordance with an interlocal agreement between the City and the District. Incidental costs incurred in connection with carrying out and accomplishing the Project, consistent with RCW 39.46.070, shall be included as costs of the Project. The term "Project" includes acquisition, construction and installation of all necessary furniture, equipment, apparatus, accessories, fixtures and appurtenances. W. "Project Fund" means the Pool Improvement Fund, 2012, created for the purpose of carrying out the Project. X. "Rating Agency" means any nationally recognized rating agency then maintaining a rating on the Bonds at the request of the City. Y. "Record Date" means the Bond Registrar's close of business on the 15th day of the month preceding an interest payment date. With respect to redemption of a Bond prior to its maturity, the Record Date shall mean the Bond Registrar's close of business on the date on which the Bond Registrar sends the notice of redemption in accordance with Section 9. Z. "Registered Owner"means, with respect to a Bond, the person in whose name that Bond is registered on the Bond Register. For so long as the City utilizes the book— entry system for the Bonds under the Letter of Representations, Registered Owner shall mean the Securities Depository. AA. "Rule 15c2-12" means Rule 15c2-12 promulgated by the SEC under the Securities Exchange Act of 1934, as amended: BB. "SEC"means the United States Securities and Exchange Commission. CC. "Securities Depository" means DTC, any successor thereto, any substitute securities depository selected by the City, or the nominee of any of the foregoing. Any Securities Depository must be qualified under applicable laws and regulations to provide the services proposed to be provided by it. DD. "State"means the State of Washington. EE. "System of Registration" means the system of registration for the City's bonds and other obligations set forth in Ordinance No. 1338 of the City. W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 VC:bjs Page 3 of 13 101 FF. "Term Bonds" means those Bonds designated as Term Bonds and subject to mandatory redemption in the years and amounts set forth in the Bond Purchase Agreement. GG. "Undertaking" means the undertaking to provide continuing disclosure entered into pursuant to Section 15 of this ordinance. HH. "Underwriter" means Seattle-Northwest Securities Corporation, Seattle, Washington. Section 2. Findings and Determinations. The City takes note of the following facts and makes the following findings and determinations: A. Authority and Description of Project. The City and the Tukwila Metropolitan Park District are in need of funds with which to undertake needed improvements, repairs and upgrades to the pool and related facilities owned and operated by the Tukwila Metropolitan Park District. RCW 35.61.290, 36.61.300 and 67.20.010 authorize the City to independently or jointly undertake such improvements to pools and other recreational facilities. The City Council therefore finds that it is in the best interests of the City to carry out the Project. B. Plan of Financing. Pursuant to applicable law, including without limitation chapters 35.37 RCW, 39.46 RCW and other applicable law, the City is authorized to issue general obligation bonds for the purpose of financing the Project. The total expected cost of the Project is approximately $1,666,666, which is expected to be made up of proceeds of the Bonds and other available money of the City or the Tukwila Metropolitan Park District. C. Debt Capacity. The maximum amount of indebtedness authorized by this ordinance is $1,100,000. Based on the following facts, this amount is to be issued within the amount permitted to be issued by the City for general municipal purposes without a vote: 1. The assessed valuation of the taxable property within the City as ascertained by the last assessed valuation of the taxable property in the City is $4,603,990,258 for the collection year 2012. 2. As of November 1, 2012, the City has limited tax general obligation indebtedness, consisting of bonds and leases outstanding in the principal amount of $21,011,400, which is incurred within the limit of up to 1Y2% of the value of the taxable property within the City permitted for general municipal purposes without a vote. 3. As of November 1, 2012, the City has no unlimited tax general obligation indebtedness for capital purposes only for general municipal purposes; for City-owned water, artificial light, and sewers; or for acquiring or developing open space, park facilities, and capital facilities associated with economic development. W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 vc:bjs Page 4 of 13 102 D. The Bonds. For the purpose of providing the funds necessary to carry out the Project and pay the costs of issuance and sale of the Bonds, the City Council finds that it is in the best interests of the City and its taxpayers to issue and sell the Bonds to the Underwriter, pursuant to the terms set forth in the Bond Purchase Agreement as approved by the Designated Representative consistent with this ordinance. Section 3. Authorization of Bonds. The City shall borrow money on the credit of the City and issue negotiable limited tax general obligation bonds evidencing indebtedness in the amount of not to exceed $1,100,000 to provide funds necessary to carry out the Project and to pay the costs of issuance and sale of the Bonds. The proceeds of the Bonds, after payment of costs of issuance, shall be deposited as set forth in Section 8 and shall be used to carry out the Project, or a portion of the Project, in such order of time as the City determines is advisable and practicable. Section 4. Description of the Bonds; Appointment of Designated Representative. The Finance Director is appointed as the City's Designated Representative and is authorized and directed to conduct a negotiated sale of such Bonds to the Underwriter upon the terms deemed most advantageous to the City, and to approve the Final Terms of the Bonds, with such additional terms and covenants as he or she deems advisable, within the following parameters: A. Principal Amount. The Bonds shall not exceed the aggregate principal amount of $1,100,000. B. Date. The Bonds shall be dated as of their date of delivery to the Underwriter, which date may not be later than December 1, 2013. C. Denominations, Designation, etc. The Bonds must be issued in Authorized Denominations, shall be numbered separately in the manner and shall bear any name and additional designation as deemed necessary or appropriate by the Designated Representative. D. Interest Rate(s). The Bonds shall bear interest at fixed rates per annum (computed on the basis of a 360-day year of twelve 30-day months) from their date or from the most recent interest payment date for which interest has been paid or duly provided for, whichever is later. One or more rates of interest may be fixed for the Bonds, provided that no rate of interest for any Bond may exceed 6.00%, and the "all-in" true interest cost to the City for the Bonds may not exceed 4.00%. E. Payment Dates. Interest must be payable at fixed rates semi-annually on each June 1 and December 1, commencing on the next such semi-annual date occurring at least 45 days after the Issue Date. Principal payments shall commence on December 1, 2013 and must be payable at maturity or in mandatory redemption installments on such dates as are acceptable to the Designated Representative. F. Final Maturity. The Bonds shall mature no later than December 1, 2027. W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 vc:bjs Page 5 of 13 103 G. Redemption Rights. In his or her discretion, the Designated Representative may approve in the Bond Purchase Agreement provisions for the optional and mandatory redemption of Bonds, as follows: 1. Optional Redemption. Any Bond may be designated as being (a) subject to redemption at the option of the City prior to its maturity date on the dates and at the prices set forth in the Bond Purchase Agreement; or (b) not subject to redemption prior to its maturity date. If a Bond is designated as subject to optional redemption prior to its maturity, it must be subject to such redemption on one or more dates occurring not more than 10-1/2 years after the Issue Date. 2. Mandatory Redemption. Any Bond may be designated as a Term Bond, subject to mandatory redemption prior to its maturity on the dates and in the amounts set forth in the Bond Purchase Agreement. H. Price. The purchase price for the Bonds may not be less than 65% or more than 120% of the stated principal amount of the Bonds. I. Other Terms and Conditions. 1. The Bonds may not be issued if it would cause the indebtedness of the City to exceed the City's legal debt capacity on the Issue Date. 2. The Bonds may be sold by negotiated sale to the Underwriter in accordance with Section 14 of this ordinance. 3. The Designated Representative may determine whether it is in the City's best interest to provide for bond insurance or other credit enhancement; and may accept such additional terms, conditions and covenants as he or she may determine are in the best interests of the City, consistent with this ordinance. 4. The Mayor is authorized to execute an interlocal agreement with the Tukwila Metropolitan Park District substantially in the form on file with the City Clerk, with such changes as he may deem necessary or convenient. Section 5. Bond Registrar; Registration and Transfer of Bonds. A. Bond Registrar; Duties. The Fiscal Agent is appointed as Bond Registrar for the Bonds. The Bond Registrar shall keep, or cause to be kept, sufficient books for the registration and transfer of the Bonds, which shall be open to inspection by the City at all times. The Bond Registrar is authorized, on behalf of the City, to authenticate and deliver Bonds transferred or exchanged in accordance with the provisions of the Bonds and this ordinance, to serve as the City's paying agent for the Bonds and to carry out all of the Bond Registrar's powers and duties under this ordinance and the System of Registration. The Bond Registrar shall be responsible for its representations contained in the Bond Registrar's Certificate of Authentication on each Bond. The Bond Registrar may become an Owner of a Bond with the same rights it would have if it were not the Bond Registrar and, to the extent permitted by law, may act as depository for and permit any of its officers or directors to act as members of, or in any other capacity with respect to, any committee formed to protect the rights of Beneficial Owners. W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 vCbjs Page 6 of 13 104 B. Bond Register; Transfer and Exchange. The Bonds shall be issued only in registered form as to both principal and interest and shall be recorded on the Bond Register. The Bond Register shall contain the name and mailing address of the Registered Owner of each Bond and the principal amount and number of each Bond held by each Registered Owner. A Bond surrendered to the Bond Registrar may be exchanged for a Bond or Bonds in any Authorized Denomination of an equal aggregate principal amount and of the same interest rate and maturity. Bonds may be transferred only if endorsed in the manner provided thereon and surrendered to the Bond Registrar. Any exchange or transfer shall be without cost to the Owner or transferee. The Bond Registrar shall not be obligated to exchange any Bond or transfer registered ownership during the period between the applicable Record Date and the next upcoming interest payment or redemption date. C. Securities Depository; Book-Entry Form. The Bonds initially shall be registered in the name of Cede & Co., as the nominee of DTC, acting as Securities Depository. Bonds so registered shall be held fully immobilized in book-entry form by DTC in accordance with the provisions of the Letter of Representations. Registered ownership of any Bond (or portion of a Bond) held in book-entry form may not be transferred except: (i) to any successor Securities Depository; (ii) to any substitute Securities Depository appointed by the City or such substitute Securities Depository's successor; or (iii) to any person if the Bond is no longer held in book-entry form. Upon the resignation of the Securities Depository from its functions as depository, or upon a termination of the services of the Securities Depository by the City, the City may appoint a substitute Securities Depository. If (i) a Securities Depository resigns from its functions as depository, and no substitute Securities Depository can be obtained, or (ii) the City determines that a Bond is to be in certificated form, such Bond no longer shall be held in book-entry form and the ownership of such Bond may be transferred to any person as provided in this ordinance. Neither the City nor the Bond Registrar shall have any obligation to participants of'any Securities Depository or the persons for whom they act as nominees regarding accuracy of any records maintained by the Securities Depository or its participants. Neither the City nor the Bond Registrar shall be responsible for any notice which is permitted or required to be given to a Registered Owner except such notice as is required to be given by the Bond Registrar to the Securities Depository. Section 6. Form and Execution of Bonds. A. Form of Bonds; Signatures and Seal. The Bonds shall be prepared in a form consistent with the provisions of this ordinance and State law. The Bonds shall be signed by the Mayor and the City Clerk, either or both of whose signatures may be manual or in facsimile, and the seal of the City or a facsimile reproduction thereof shall be impressed or printed thereon. If any officer whose manual or facsimile signature appears on a Bond ceases to be an officer of the City authorized to sign bonds before the Bond bearing his or her manual or facsimile signature is authenticated by the Bond Registrar, or issued or delivered by the City, that Bond nevertheless may be authenticated, issued and delivered and, when authenticated, issued and delivered, shall be as binding on the City as though that person had continued to be an officer of W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 vc:bjs Page 7 of 13 105 the City authorized to sign bonds. Any Bond also may be signed on behalf of the City by any person who, on the actual date of signing of the Bond, is an officer of the City authorized to sign bonds, although he or she did not hold the required office on its Issue Date. B. Authentication. Only Bonds bearing a Certificate of Authentication in substantially the following form, manually signed by the Bond Registrar, shall be valid or obligatory for any purpose or entitled to the benefits of this ordinance: "Certificate Of Authentication. This Bond is one of the fully registered City of Tukwila, Washington, Limited Tax General Obligation Bonds, 2012." The authorized signing of a Certificate of Authentication shall be conclusive evidence that the Bond so authenticated has been duly executed, authenticated and delivered and is entitled to the benefits of this ordinance. Section 7. Payment of Bonds. Principal of and interest on the Bonds shall be payable in lawful money of the United States of America. For as long as a Bond is registered in the name of the Securities Depository, payment of principal of and interest on that Bond shall be made in the manner set forth in the Letter of Representations. If a Bond ceases to be in book-entry form, interest on that Bond shall be paid by electronic transfer on the interest payment date, or by check or draft of the Bond Registrar mailed on the interest payment date to the Registered Owner at the address appearing on the Bond Register as of the Record Date. However, the City is not required to make electronic transfers except pursuant to a request by a Registered Owner in writing received at least 10 days before an interest payment date and at the sole expense of the requesting Registered Owner. Principal of a Bond shall be payable upon presentation and surrender of the Bond by the Registered Owner to the Bond Registrar. The Bonds are not subject to acceleration under any circumstances. Section 8. Funds and Accounts; Deposit of Proceeds. A. Bond Debt Service Fund. The Bond Fund is created as a special fund for the sole purpose of paying principal of and interest on the Bonds. Bond proceeds in excess of the amounts needed to pay the costs of the Project and the costs of issuance, if any, shall be deposited into the Bond Fund. All amounts allocated to the payment of the principal of and interest on the Bonds shall be deposited in the Bond Fund as necessary for the timely payment of amounts due with respect to the Bonds. The principal of and interest on the Bonds shall be paid out of the Bond Fund, and until needed for this purpose, the City may invest money in the Bond Fund temporarily in any legal investment, and the investment earnings shall be retained in the Bond Fund and be used for the purposes of that fund. B. Project Fund. The Project Fund is created for the purpose of paying the costs of the Project. Proceeds received from the sale and delivery of the Bonds shall be deposited into the Project Fund and used to pay the costs'of the Project and costs of issuance of the Bonds. Until needed to pay such costs, the City may invest those proceeds temporarily in any legal investment, and the investment earnings shall be retained in the Project Fund and be used for the purposes of that fund, except that W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 vc:bjs Page 8 of 13 106 earnings subject to a federal tax or rebate requirement (if applicable) may be withdrawn from the Project Fund and used for those tax or rebate purposes. Section 9. Redemption Provisions and Open Market Purchase of Bonds. A. Optional Redemption. The Bonds shall not be subject to optional redemption prior to maturity. B. Mandatory Redemption. Bonds designated as Term Bonds by the Designated Representative, within the parameters set forth in Section 4, if not purchased and surrendered for cancellation under the provisions set forth below, shall be called for redemption at a price equal to the stated principal amount to be redeemed, plus accrued interest, on the redemption dates and in the redemption amounts as set forth in the Bond Purchase Agreement. If Term Bonds are purchased by the City and cancelled, or defeased, the principal amount of the Term Bonds so purchased or defeased (irrespective of their actual purchase prices) shall be credited against one or more scheduled mandatory redemption amounts for those Term Bonds. The City shall determine the manner in which the credit is to be allocated and shall notify the Bond Registrar in writing of its allocation prior to the earliest mandatory redemption date for that maturity of Term Bonds for which notice of redemption has not already been given. C. Partial Redemptions. Portions of the principal amount of any Bond, in any Authorized Denomination, may be redeemed. If less than all of the outstanding principal amount of any Bond is redeemed, upon surrender of that Bond to the Bond Registrar, there shall be issued to the Registered Owner, without charge, a new Bond (or Bonds, at the option of the Registered Owner) of the same maturity and interest rate in any Authorized Denomination in the aggregate principal amount remaining unredeemed. While a Bond is held in book-entry form by the Securities Depository or its nominee, selection of the principal portion of any Bond to be partially redeemed shall be done in accordance with the Letter of Representations. If a Bond ceases to be held in book-entry form by the Securities Depository or its nominee, the portion to be partially redeemed shall be selected randomly in such manner as the Bond Registrar shall determine. D. Notice of Redemption. While a Bond is registered in the name of the Securities Depository, notice of redemption shall be given as required in accordance with the Letter of Representations. If a Bond ceases to be held in book-entry form by the Securities Depository or its nominee, unless waived by the Registered Owner of the Bond to be redeemed, the City shall cause notice of an intended redemption of Bonds to be given by the Bond Registrar not less than 20 nor more than 60 days prior to the date fixed for redemption by first-class mail, postage prepaid, to the Registered Owner of each Bond to be redeemed at the address appearing on the Bond Register on the Record Date. The requirements of the preceding sentence shall be satisfied when notice has been mailed as so provided, whether or not it is actually received by an Owner of any Bond. In addition, the redemption notice shall be mailed or sent electronically within the same period to the MSRB (if required under the Undertaking), to each Rating Agency, and to such other persons and with such additional information as W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 vc:bjs Page 9 of 13 107 the Finance Director shall determine, but these additional mailings shall not be a condition precedent to the redemption of a Bond. E. Effect of Redemption. Interest on Bonds called for redemption shall cease to accrue on the date fixed for redemption. F. Open Market Purchase. The City reserves the right to purchase any or all of the Bonds in the open market at any time at any price acceptable to the City plus accrued interest to the date of purchase. Section 10. Failure To Pay Bonds. If any Bond is not redeemed when properly presented at its maturity date or date fixed for redemption, the City shall be obligated to pay interest on that Bond at the same rate provided in the Bond from and after its maturity date or date fixed for redemption until that Bond, both principal and interest, is paid in full or until sufficient money for its payment in full is on deposit in the Bond Fund and the Bond has been called for payment by giving notice of that call to the Registered Owner. Section 11. Pledge of Taxes. The Bonds constitute a general indebtedness of the City and are payable from tax revenues of the City and such other money as is lawfully available and pledged by the City for repaying the Bonds. For as long as any of the Bonds are outstanding, the City irrevocably pledges that it shall, in the manner provided by law within the constitutional and statutory limitations provided by law without the assent of the voters, include in its annual levy amounts sufficient, together with other money that is lawfully available, to pay principal of and interest on the Bonds as the same becomes due. The full faith, credit and resources of the City are pledged irrevocably for the prompt payment of the principal of and interest on the Bonds. Section 12. Tax Covenants; Designation of Bonds as "Qualified Tax-Exempt Obligations." A. Preservation of Tax Exemption for Interest on Bonds. The City covenants that it will take all actions necessary to prevent interest on the Bonds from being included in gross income for federal income tax purposes, and it will neither take any action nor make or permit any use of proceeds of the Bonds or other funds of the City treated as proceeds of the Bonds at any time during the term of the Bonds which will cause interest on the Bonds to be included in gross income for federal income tax purposes. B. Post-Issuance Compliance. The Finance Director is authorized and directed to review and update the City's written procedures to facilitate compliance by the City with the covenants in this Section 12 and the applicable requirements of the Code that must be satisfied after the issue date to maintain the tax treatment of the Bonds and the receipt of interest thereon. C. Designation of Bonds as "Qualified Tax-Exempt Obligations." The Bonds shall be designated as "qualified tax-exempt obligations" for the purposes of Section 265(b)(3) of the Code, if the following conditions are met: W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 vc:bjs Page 10 of 13 108 1. the Bonds are not "private activity bonds" within the meaning of Section 141 of the Code; 2. the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds and other obligations not required to be included in such calculation) which the City and any entity subordinate to the City (including any entity that the City controls, that derives its authority to issue tax-exempt obligations from the City, or that issues tax-exempt obligations on behalf of the City) will issue during the calendar year in which the Bonds are issued will not exceed $10,000,000; and 3. the amount of tax-exempt obligations, including the Bonds, designated by the City as "qualified tax-exempt obligations" for the purposes of Section 265(b)(3) of the Code during the calendar year in which the Bonds are issued does not exceed $10,000,000. Section 13. Refunding or Defeasance of the Bonds. The City may issue refunding bonds pursuant to State law or use money available from any other lawful source to carry out a refunding or defeasance plan, which may include (a) paying when due the principal of and interest on the Bonds (the "defeased Bonds"); (b) redeeming the defeased Bonds prior to their maturity; and (c) paying the costs of the refunding or defeasance. If the City sets aside in a special trust fund or escrow account irrevocably pledged to that redemption or defeasance (the "trust account"), money and/or Government Obligations maturing at a time or times and bearing interest in amounts sufficient to redeem, refund or defease the defeased Bonds in accordance with their terms, then all right and interest of the Owners of the defeased Bonds in the covenants of this ordinance and in the funds and accounts obligated to the payment of the defeased Bonds shall cease and become void. Thereafter, the Owners of defeased Bonds shall have the right to receive payment of the principal of and interest on the defeased Bonds solely from the trust account and the defeased Bonds shall be deemed no longer outstanding. In that event, the City may apply money remaining in any fund or account (other than the trust account) established for the payment or redemption of the defeased Bonds to any lawful purpose. While a Bond is registered in the name of the Securities Depository, notice of any defeasance shall be given in the manner prescribed in the Letter of Representations for notices of redemption of Bonds. If a Bond ceases to be held in book-entry form, then unless specified by the City in a refunding or defeasance plan, selection of Bonds to be defeased, notice of defeasance and replacement of Bond certificates shall be done in accordance with the provisions of this ordinance for the redemption of Bonds prior to their maturity. Section 14. Delivery of Bonds. The Designated Representative is authorized to sell the Bonds to the Underwriter by negotiated sale. In determining the Final Terms of the Bonds, the Designated Representative shall take into account those factors that, in his or her judgment, may be expected to result in the lowest true interest cost on the Bonds to their maturity, including, but not limited to current interest rates for obligations comparable to the Bonds. The Bond Purchase Agreement shall set forth the Final Terms of the Bonds. The Designated Representative is authorized to execute the Bond W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 VC:bjs Page 11 of 13 109 Purchase Agreement on behalf of the City, so long as the terms provided therein are consistent with the terms of this ordinance. The Bonds will be prepared at City expense and will be delivered to the Underwriter in accordance with the Bond Purchase Agreement, with the approving legal opinion of Bond Counsel regarding the Bonds. Section 15. Official Statement; Continuing Disclosure. A. Preliminary Official Statement. The Designated Representative shall review the form of the preliminary official statement prepared in connection with the sale of the Bonds to the public. For the sole purpose of the Underwriter's compliance with paragraph (b)(1) of Rule 15c2-12, the Designated Representative is authorized to "deem final" that preliminary official statement as of its date, except for the omission of information permitted to be omitted by Rule 15c2-12. The City approves the distribution to potential bond purchasers of a preliminary official statement that has been "deemed final" in accordance with this paragraph. B. Approval of Final Official Statement. The City approves the preparation of a final official statement for the Bonds to be sold to the public, in the form of the preliminary official statement, with such modifications and amendments as the Designated Representative deems necessary or desirable, and further authorizes the Designated Representative to execute and deliver such final official statement to the Underwriter. The City authorizes and approves the distribution by the Underwriter of that final official statement to purchasers and potential purchasers of the Bonds. C. Undertaking to Provide Continuing Disclosure. To meet the requirements of paragraph (b)(5) of Rule 15c2-12, as applicable to a participating underwriter for the Bonds, the Designated Representative is authorized to execute a written undertaking to provide continuing disclosure for the benefit of holders of the Bonds in substantially the form attached as Exhibit A. Section 16. Supplemental and Amendatory Ordinances. The City may supplement or amend this ordinance for any one or more of the following purposes without requiring the consent of any Owners of the Bonds: 1. To add covenants and agreements that do not adversely affect the interests of the Beneficial Owners of the Bonds, or to surrender any right or power reserved to or conferred upon the City. 2. To cure any ambiguities, or to cure, correct or supplement any defective provision contained in this ordinance in a manner that does not materially adversely affect the interest of the Beneficial Owners of the Bonds. Section 17. General Authorization and Ratification. The Designated Representative, and other appropriate officers of the City are severally authorized to take such actions and to execute such documents as in their judgment may be necessary or desirable to carry out the transactions contemplated in connection with this ordinance, and to do everything necessary for the prompt delivery of the Bonds to the Underwriter and for the proper application, use and investment of the bond proceeds. All actions taken prior to the effective date of this ordinance in furtherance of W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 vc:bjs Page 12 of 13 110 the purposes described in this ordinance and not inconsistent with the terms of this ordinance are ratified and confirmed in all respects. Section 18. Severability. The provisions of this ordinance are declared to be separate and severable. If a court of competent jurisdiction, all appeals having been exhausted or all appeal periods having run, finds any provision of this ordinance to be invalid or unenforceable as to any person or circumstance, such offending provision shall, if feasible, be deemed to be modified to be within the limits of enforceability or validity. However, if the offending provision cannot be so modified, it shall be null and void with respect to the particular person or circumstance, and all other provisions of this ordinance in all other respects, and the offending provision with respect to all other persons and all other circumstances, shall remain valid and enforceable. Section 19. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12012. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Jim Haggerton, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Shelley M. Kerslake, City Attorney Ordinance Number: Exhibit A — Form of Undertaking to Provide Continuing Disclosure W:Word Processing\Ordinances\Bond issuance 2012 for MPD 11-15-12 vc:bjs Page 13 of 13 111 112 EXHIBIT A Form of UNDERTAKING TO PROVIDE CONTINUING DISCLOSURE City of Tukwila, Washington Limited Tax General Obligation Bonds, 2012 To meet the requirements of paragraph (b)(5) of Rule 15c2-12, as applicable to a participating underwriter for the above-referenced Bonds (the "Bonds"), the City makes the following written Undertaking for the benefit of holders of the Bonds: A. Undertaking to Provide Annual Financial Information and Notice of Listed Events. The City undertakes to provide or cause to be provided, either directly or through a designated agent, to the MSRB, in an electronic format as prescribed by the MSRB, accompanied by identifying information as prescribed by the MSRB: 1. Annual financial information and operating data of the type included in the final official statement for the Bonds and described in subsection B of this section ("annual financial information"); 2. Timely notice (not in excess of 10 business days after the occurrence of the event) of the occurrence of any of the following events with respect to the Bonds: (1) principal and interest payment delinquencies; (2) non-payment related defaults, if material; (3) unscheduled draws on debt service reserves reflecting financial difficulties; (4) unscheduled draws on credit enhancements reflecting financial difficulties; (5) substitution of credit or liquidity providers, or their failure to perform; (6) adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notice of Proposed Issue (IRS Form 5701 — TEB) or other material notices or determinations with respect to the tax status of the Bonds; (7) modifications to rights of holders of the Bonds, if material; (8) bond calls (other than scheduled mandatory redemptions of Term Bonds), if material, and tender offers; (9) defeasances; (10) release, substitution, or sale of property securing repayment of the Bonds, if material; (11) rating changes; A-1 113 (12) bankruptcy, insolvency, receivership or similar event of the City, as such "Bankruptcy Events" are defined in Rule 15c2-12; (13) the consummation of a merger, consolidation, or acquisition involving the City or the sale of all or substantially all of the assets of the City other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (14) appointment of a successor or additional trustee or the change of name of a trustee, if material. 3. Timely notice of a failure by the City to provide required annual financial information on or before the date specified in subsection B of this section. B. Type of Annual Financial Information Undertaken to be Provided. The annual financial information that the City undertakes to provide in subsection A of this section: 1. Shall consist of: (1) annual financial statements prepared (except as noted in the financial statements) in accordance with applicable generally accepted accounting principles applicable to State local governmental units such as the City, as such principles may be changed from time to time, which statements may be unaudited, provided, that if and when audited financial statements are otherwise prepared and available they will be provided, (2) principal amount of general obligation bonds outstanding at the end of the fiscal year described in the filed financial statements; (3) assessed valuation for that fiscal year, (4) regular property tax levy amount and rate for that fiscal year; and (5) a statement of revenues for that fiscal year from other revenue sources pledged to the Bonds (if any); 2. Shall be provided not later than the last day of the ninth month after the end of each fiscal year of the City (currently, a fiscal year ending December 31), as such fiscal year may be changed as required or permitted by State law, commencing with the City's fiscal year ending December 31, 2012; and 3. May be provided in a single or multiple documents, and may be incorporated by specific reference to documents available to the public on the Internet website of the MSRB or filed with the SEC. C. Amendment of Undertaking. The Undertaking is subject to amendment after the primary offering of the Bonds without the consent of any holder of any Bond, or of any broker, dealer, municipal securities dealer, participating underwriter, Rating Agency or the MSRB, under the circumstances and in the manner permitted by Rule 15c2-12. A-2 114 The City will give notice to the MSRB of the substance (or provide a copy) of any amendment to the Undertaking and a brief statement of the reasons for the amendment. If the amendment changes the type of annual financial information to be provided, the annual financial information containing the amended financial information will include a narrative explanation of the effect of that change on the type of information to be provided. D. Beneficiaries. The Undertaking evidenced by this section shall inure to the benefit of the City and the Beneficial Owner of a Bond, and shall not inure to the benefit of or create any rights in any other person. E. Termination of Undertaking. The City's obligations under this Undertaking shall terminate upon the legal defeasance of all of the Bonds. In addition, the City's obligations under this Undertaking shall terminate if those provisions of Rule 15c2-12 which require the City to comply with this Undertaking become legally inapplicable in respect of the Bonds for any reason, as confirmed by an opinion of Bond Counsel delivered to the City, and the City provides timely notice of such termination to the MSRB. F. Remedy for Failure to Comply with Undertaking. As soon as practicable after the City learns of any failure to comply with the Undertaking, the City will proceed with due diligence to cause such noncompliance to be corrected. No failure by the City or other obligated person to comply with the Undertaking shall constitute a default in respect of the Bonds. The sole remedy of a Beneficial Owner of a Bond shall be to take action to compel the City or other obligated person to comply with the Undertaking, including seeking an order of specific performance from an appropriate court. G. Designation of Official Responsible to Administer Undertaking. The Finance Director or his or her designee is authorized to take such further actions as may be necessary, appropriate or convenient to carry out this Undertaking in accordance with Rule 15c2-12, including, without limitation, the following actions: (1) Preparing and filing the annual financial information undertaken to be provided; (2) Determining whether any event specified in subsection A has occurred, assessing its materiality, where necessary, with respect to the Bonds, and preparing and disseminating any required notice of its occurrence; (3) Determining whether any person other than the City is an "obligated person" within the meaning of Rule 15c2-12 with respect to the Bonds, and obtaining from such person an undertaking to provide any annual financial information and notice of listed events for that person in accordance with Rule 15c2-12; (4) Selecting, engaging and compensating designated agents and consultants, including but not limited to financial advisors and legal counsel, to assist and advise the City in carrying out the Undertaking; and (5) Effecting any necessary amendment of the Undertaking. A-3 115 CERTIFICATION I, the undersigned, City Clerk of the City of Tukwila, Washington (the "City"), hereby certify as follows: 1. The attached copy of Ordinance No. (the "Ordinance") is a full, true and correct copy of an ordinance duly passed at a regular meeting of the City Council of the City held at the regular meeting place thereof on December 3, 2012, as that ordinance appears on the minute book of the City. 2. The Ordinance will be in full force and effect five days after publication in the City's official newspaper, which publication date is expected to be December 6, 2012. 3. A quorum of the members of the City Council was present throughout the meeting and a majority of the members voted in the proper manner for the passage of the Ordinance. IN WITNESS WHEREOF, I have hereunto set my hand this day of December, 2012. CITY OF TUKWILA, WASHINGTON Christy O'Flaherty, MMC, City Clerk 116 COUNCIL AGENDA SY'NO'PSIS ----------------------------------Initials--------------------------------- - ITEMNO. Meetin -,r review g Dale Prepared�y oi X Council review) 11/26/12 CT A111,11(c- C11 4. D . 12/03/12 CT ITEM INFORMATION SPONSOR: DAVID CLINE Olkl(;INAI,AGI,'Ni),\DATE: 11/26/12 A(,F"NM Y(,i m Ti,ij,E Agreement with Kenyon Disend PLLC for Legal Services CA'I'E(;(.:)RY 0 DiRwssion E Motion ❑ Re.rolution ❑ Ordinance F-1 Bid.,42vard ❑ Public Hearing ❑ Qty>er Aitg Date 11126112 A/ft,g Dale 12103112 Mt S Date Mt g Date Atg Date Mt g Date Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance E] .Fire ❑ IT' ❑ P&R ❑Police ❑ PIV SPONSOR'S This current contract for legal services expires December 31, 2012. The proposed 2013- SLIMIMARY 2014 contract for general city attorney, prosecutor and paralegal services is $37,105 a month plus expenses. This reflects a 4.6% increase of the monthly rate. RI VIEWED BY ❑ cow Mtg. [:] CA&P Cmte Z F&S Cmte ❑Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/20/12 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COmm"I-IT" Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE ExPLNDITUREI RI QUIREID AMOUNT BUDGETED APPROPRIATION REQUIRED $37,105/month + expenses $ $0 Fund Source: Conunents: MTG. DATE RECORD OF COUNCIL ACTION 11/26/12 MTG. DATE ATTACHMENTS 11/26/12 Informational Memorandum dated 11/9/12 Contract for Services Minutes from the Finance and Safety Committee meeting of 11/20112 12/03/12 117 118 City of Tukwila • Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton FROM: David Cline BY: Joyce Trantina DATE: November 9, 2012 SUBJECT: Contract for City Attorney Services ISSUE The current contract for City Attorney services provided by Kenyon Disend expires December 31, 2012. Attached is a proposed contract for 2013-2014. BACKGROUND The City of Tukwila contracts for legal services summarized as follows: • General City Attorney services; • Prosecution services; • Litigation and contested administrative proceedings; • Paralegal services; and • "Special services" (services not otherwise specified). DISCUSSION Under the current and proposed contracts, general City Attorney services are provided at a flat monthly rate. Litigation, contested administrative proceedings and "special services" are subject to prior approval and are billed at the hourly rates of contractor staff involved. Contractor's hourly rates are attached to the proposed 2013-2014 contract. The 2011-2012 flat rate for City Attorney services for general City Attorney and Prosecution services was $35,500.00. The 2013-2014 proposal increases the flat rate to $37,105.00. This reflects an overall increase of 4.6%. RECOMMENDATION It is recommended that this contract be forwarded to the November 26, 2012 Committee of the Whole and the December 3, 2012 Regular Meeting for approval. ATTACHMENTS Draft Contract for City Attorney Services, 2013-2014 119 120 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR LEGAL SERVICES This Agreement is entered into by and between the CITY OF TUKWILA, Washington, a noncharter optional municipal code city hereinafter referred to as "the City," and KENYON DISEND, PLLC, hereinafter referred to as "the Contractor," whose principal office is located in Issaquah,Washington. WHEREAS, the City has a need to have certain legal services performed for its citizens; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all federal, state, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Such local rules and ordinances shall include, but not be limited to, the City Code of Ethics, as set forth in Ordinance No. 2068. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Pam. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2013, and ending December 31, 2014, unless sooner terminated pursuant to paragraph 8 of this Agreement. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits 121 accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Contractor, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Contractor, its officers, agents, and employees. 7. Insurance. The Contractor shall procure and maintain in full force throughout the duration of this Agreement professional liability insurance with a minimum coverage of$1,000,000 per claim and $3,000,000 aggregate. Contractor shall provide evidence of such coverage in a manner and form acceptable to the City in the City's sole discretion. Cancellation of the required insurance shall automatically result in termination of this Agreement. 8. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty(30) days written notice of the City's intention to terminate the same. 9. Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Contractor to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. 10. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement, except for prosecution services, without the written consent of the City. 11. Entire Agreement. This Agreement contains the entire agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement and with the consent of the City Council. 12. Notices. Notices to the City of Tukwila shall be sent to the following address: - 2- KenyonDisendTukwila 2013-2014 Contract.doc 122 City Clerk City of Tukwila 6200 Southcenter Blvd. Tukwila,Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 13. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County,Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 2012. CITY OF TUKWILA CONTRACTOR: KENYON DISEND, PLLC By: Mayor Jim Haggerton Title: ATTEST/AUTHENTICATED: ADDRESS: 11 Front Street South Issaquah,Washington 98027 (425) 392-7090 Christy O'Flaherty, City Clerk - 3 - KenyonDisendTukwila 2013-2014 Contract.doc 123 EXHIBIT A-- SCOPE OF SERVICES Contractor agrees to provide a level of service equal to or greater than the level of service provided by an in-house city attorney office consisting of one city attorney and one assistant city attorney/prosecutor. In particular, Contractor agrees to: 1. Provide general city attorney services,which include but are not limited to: A. Attend regular meetings of the City Council; B. Attend Executive Sessions and special meetings of the City Council, Committee of the Whole, Committee meetings, and meetings of City Boards and Commissions, upon request; C. Prepare or review ordinances, resolutions, contracts, interlocal agreements, and other city documents or materials as requested; D. Practice "preventative law" in the form of regular consultation with staff and elected officials, and maintenance of between 20 and 25 "office hours" each week at City Hall, exclusive of prosecutor time; E. Provide special classes and/or seminars for staff, elected officials, Boards, and Commissions on issues including, but not limited to, ethics, conflict of interest, and the appearance of fairness doctrine. F. Except as set forth in Section 3, defend litigation brought against the City; G. Defend or initiate administrative hearings involving the City including, but not limited to, drug forfeiture and seizure hearings, code enforcement, and similar matters; H. Such other general city attorney matters as are assigned; I. Provision of cellular telephones to all attorneys employed by Contractor, and a list of such telephone numbers to the City; and J. Comprehensive Internet and remote access capability, including e-mail, linking Contractor's office with City Hall. -4 - KenyonDisendTukwila 2013-2014 Contract.doc 124 2. Provide city prosecution services,which include but are not limited to: K. Review, determine filing decision, and file all Tukwila Police Department reports involving misdemeanor and gross misdemeanor crimes, and represent the City on all contested traffic hearings; L. Regularly consult with and train police department personnel on selected legal issues, and attend police department administrative staff meetings as requested; M. File and defend appeals of municipal court decisions; and N. Such other city prosecution matters as are assigned. 3. Provide City Attorney services for litigation and contested administrative proceedings,which include but are not limited to: O. Initiation and defense of litigation and contested administrative proceedings on the City's behalf. Contractor shall be compensated for such litigation and contested administrative proceedings as Separate Matters under paragraph 2 of Exhibit B. 4. Provide Special Services,which include but are not limited to: P. Other specialized municipal law services; provided, however, that any such Special Services shall first be authorized by the Mayor, and shall be subject to paragraph 3 of Exhibit B regarding compensation. 5. Provide paralegal services,which include but are not limited to: Q. General paralegal support for the City Attorney and for the prosecuting attorney equivalent to one FIFE. 6. It is understood and agreed that the City Attorney shall not provide private legal services to any employee of the City of Tukwila during the term of this agreement. - 5 - KenyonDisendTukwila 2013-2014 Contract.doc 125 EXHIBIT B -- COMPENSATION AND METHOD OF PAYMENT 1. For 2013, for all general city attorney and city prosecutor services set forth in paragraphs 1 and 2 of Exhibit A, Contractor shall be paid a flat monthly fee of$37,105.00, plus extraordinary expenses. For 2014, for all general city attorney and city prosecutor services set forth in paragraphs 1 and 2 of Exhibit A, Contractor shall be paid a flat monthly fee of$37,105.00, plus extraordinary expenses. Extraordinary expenses shall include court filing fees, deposition and other discovery costs, parking, mileage costs other than to and from City Hall or other locations within the City, and other similar expenses advanced by Contractor on City's behalf. Extraordinary expenses shall not include routine photocopying, fax, or long-distance telephone charges. 2. All litigation and administrative proceeding services set forth in paragraph 3 of Exhibit A shall be considered to be Separate Matters. Contractor shall maintain its current practice of providing individual monthly billing statements for each Separate Matter. Separate Matters mean (a) each individual civil action filed by or against the City, except that multiple condemnation lawsuits related to the same project shall constitute only one Separate Matter, (b) all Code Enforcement matters collectively conducted before the Hearing Examiner or in Court, but not including general code enforcement services which shall be included in Contractor's flat monthly fee, (c) all criminal appeals collectively filed by or against the City, (d) all significant projects which require specialized knowledge and hours expended outside of the regular office hours for that attorney; and (e) all drug or other forfeiture matters collectively filed by or against the City. Contractor shall include within the monthly flat fee, and shall not otherwise bill the City for, the first $5,000 expended on any Separate Matter as computed at Contractor's normal hourly rates for 2013 and 2014. Thereafter, and for each such Separate Matter, Contractor shall be paid its normal hourly rates for 2013 and 2014. A copy of Contractor's hourly rates for 2013 is attached hereto. Rates for 2014 shall be provided to the City by October 1, 2013. 3. Special Services, if any, shall first be approved by the Mayor and City Council after negotiation regarding (1) whether additional compensation is fair and equitable for such Special Services and, if so, (2) the amount and manner of payment (e.g., flat fee, hourly, other) for such Special Services. - 6 - KenyonDisendTukwila 2013-2014 Contract doc 126 KENYON DISEND, PLLC HOURLY RATE SCHEDULE FOR YEAR 2013 ATTORNEYS: Partners and Senior Attorneys: Michael R. Kenyon $270.00 Bruce L. Disend $270.00 Shelley M. Kerslake $240.00 Chris D. Bacha $235.00 Bob C. Sterbank $235.00 Margaret J. King $230.00 Kari L. Sand $220.00 Associate Attorneys: Rachel B. Turpin $150.00 Ann Marie Soto $145.00 PARALEGALS: Margaret C. Starkey $110.00 Sheryl A. Loewen $100.00 Pam M. Odegard $ 95.00 Mary A. Swan $ 95.00 Terry T. Curran $ 95.00 Kathy I. Swoyer $ 95.00 -7 - KenyonDisendTukwila 2013-2014 Contract.doc 127 128 City Of Tukwila • Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes November 20, 2012—5:15p.m.; Conference Room #3 PRESENT Councilmembers: De'Sean Quinn, Chair and Kate Kruller Staff: Jack Pace,Minnie Dhaliwal,David Cline, Trish Kinlow,Joyce Trantina CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:20 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Contract: Legal Services-Kenyon Disend, PLLC Staff is seeking Council approval to enter into contract with Kenyon Dispend, LLC for legal services to be provided during the 2013-14 biennium. General City Attorney services are provided at a flat monthly rate. Special services are subject to prior approval and are billed at the hourly rates of the contractor staff involved. These rates are attached to the proposed 2013-2014 contract. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 26 FOR DISCUSSION. B. Contract: Public Defender Services-Kirshenbaum &Goss, Inc. P.S. Staff is seeking Council approval to enter into a contract with Kirshenbaum and Gross for public defender services to be provided during the 2013-14 biennium. The monthly contract rate for the biennium will be $12,000 for up to 120 cases per month. Case loads in excess of 120 will be billed at$100.00 per case. The contract amount base rates increased from the 2011- 2012 rates from $10,315.80 and $85.00, respectively. Previous contracts contained a CSI escalator which has not been utilized since 2010. The $85.00 rate for cases over 120 has not been adjusted since 2008. A State court mandate limiting case loads for public defenders may affect contract costs in September, 2013 and staff will be addressing this issue in the second quarter of next year. Staff will also take the necessary steps to make sure that contracts do not over-lap. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 26 COW FOR DISCUSSION. C. Contract: Video Public Defense Services-Kirschenbaum&Goss, Inc. P.S. Staff is seeking Council approval to enter into a contract with Kirshenbaum and Gross for video public defense services to be provided during the 2012-13 biennium in the amount of$45,360. The monthly contract flat rate for the biennium will be $1,890 per month, a $90 per month increase compared to 2011-2012. This contract is coming forward for Council approval since the biennium contract rate will exceed $40,000. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 3 CONSENT AGENDA. D. Contract: Legislative Services—Ball Janik,LLC This is a renewal contract for legislative services with Ball Janik, LLP for the representation of the City of Tukwila in Washington, D.C. and on federal issues. 129 130 COUNCIL AGENDA SYNOPSIS ----------------------------------Initials--------------------------------- ITEMNO. Meetin g Date Prepared by Mayor's review Council review • 11/26/12 CT • 12/03/12 CT 4. E. ITEM INFORMATION STAFF SPONSOR: DAVID CLINE ORIGINAL AGENDA DATE: 11/26/12 AGENDA ITEM TITLE Agreement with Kirshenbaum &Goss, Inc. PS for Public Defense Services CATEGORY ® Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ Bid Award ❑ Public Hearing ❑ Other Mtg Date 11126112 Mtg Date 12103112 1 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ®Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&'R ❑ Police ❑ PW SPONSOR'S This agreement covers public defender services for indigent criminal defendants who SUMMARY qualify for appointment counsel. The existing agreement expires December 31, 2012. The new agreement is effective January 1, 2013 through December 31, 2014. The costs have increased approximately 16%. This agreement requires Council approval prior to the Mayor's signature. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ® F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/20/12 COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office CoMMrrrEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDPTURB REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $288,000.00 2 yr term $312,000.00 2 yr term $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/26/12 MTG. DATE ATTACHMENTS 11/26/12 Informational Memorandum dated 11/9/12 (Amended after FS meeting) Contract for Services Minutes from the Finance and Safety Committee meeting of 11/20/12 12/03/12 131 132 City of Tukwila Jim Haggerton, Mayor ••= INFORMATIONAL MEMORANDUM TO: Mayor Haggerton FROM: David Cline BY: Joyce Trantina DATE: November 9, 2012 SUBJECT: Contract for Public Defender Services (Amended after Finance and Safety Committee, as underlined below) ISSUE The current contract for public defender services provided by Kirshenbaum & Goss expires December 31, 2012. Attached is a proposed contract for 2013-2014. BACKGROUND The City of Tukwila (Tukwila Municipal Court) contracts for public defender services including representation for indigent criminal defendants who qualify for appointment counsel. These services include: screening, 24-hour telephone access, and associated counsel when appropriate. DISCUSSION Under the current and proposed contracts, public defender services are provided at a flat monthly rate. This rate pertains to a caseload of 120 cases per month. When the caseload exceeds 120, a per-case rate is applied. The Washington State Supreme Court recently adopted changes in the way public defense lawyers operate by enacting a court rule specifically designed to restrict the amount of public defense cases they handle by limiting the amount of private defense work they are allowed to do. This new enactment has changed the contract public defense model from a cost per case to a full time legal equivalent model. Next fall, lawyers will be limited to 300 public defense cases or 400 weighted cases per year. The 2011-2012 flat rate for public defender services was $10,315.80 and the per-case rate for cases over 120 was $85.00 per case. Previous contracts contained a CPI escalator which has not been utilized since 2010. The $85.00 rate for cases over 120 has not been adjusted since 2008. Staff is recommending an increase in the 2013-2014 flat rate of$12,000 per month, and a case rate of$100 for cases over 120. Contract costs may be affected after the State court mandate goes into effect this fall. Staff will be addressing this issue in the second quarter of next year, and will take the necessary steps to make sure that contracts do not over-lap. RECOMMENDATION It is recommended that this contract be forwarded to the December 3, 2012 Committee of the Whole/Special Meeting for approval. ATTACHMENTS Draft Contract for Public Defender Services, 2013-2014 133 134 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR LEGAL SERVICES This Agreement is entered into by and between the CITY OF TUKWILA, Washington, a noncharter optional municipal code city hereinafter referred to as "the City," and Kirschenbaum & Goss, Inc. P.S., a Washington Corporation, hereinafter referred to as "the Contractor," WHEREAS, the City has a need to have certain legal services performed for its citizens; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all federal, state, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Such local rules and ordinances shall include, but not be limited to, the City Code of Ethics, as set forth in Ordinance No. 2068. The Contractor shall certify compliance with the standards required by CrRLJ 3.1. The Certification shall take substantially the same form as that attached hereto as Exhibit C and shall be filed quarterly with the Tukwila Municipal Court on the following dates: January 1, April 1, July 1, and October 1, or the next court day, if the filing day falls on a weekend or holiday. The Contractor shall request and obtain prior written approval from the City if the scope of work or schedule of services is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit C attached hereto and incorporated herein by this reference. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2013, and ending December 31, 2014, unless sooner terminated pursuant to paragraph 8 of this Agreement. 135 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Contractor, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Contractor, its officers, agents, and employees. 7. Insurance. The Contractor shall procure and maintain in full force throughout the duration of this Agreement professional liability insurance with a minimum coverage of$1,000,000 per claim and $3,000,000 aggregate. Contractor shall provide evidence of such coverage in a manner and form acceptable to the City in the City's sole discretion. Cancellation of the required insurance shall automatically result in termination of this Agreement. 8. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty(30) days written notice of the City's intention to terminate the same. 9. Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Contractor to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. 10. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement, except for prosecution services, without the written consent of the City. 11. Entire Agreement. This Agreement contains the entire agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the -2 - Kirschenba=2013-2014PD--FINAL.doc 136 agreement. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement and with the consent of the City Council. 12. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Blvd. Tukwila,Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 13. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County,Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. DATED this day of , 2012. CITY OF TUKWILA CONTRACTOR: Kirschenbaum&Goss, Inc. By: Mayor Jim Haggerton Title: Attest/Authenticated: Approved as to Form: Christy O'Flaherty, City Clerk Office of the City Attorney - 3 - Kirschenbaum2013-2014PD--FIIV AL.doc 137 EXHIBIT A -- SCOPE OF SERVICES Contractor agrees to provide a level of service equal to or greater than the level of service provided by an in-house city attorney office. In particular, Contractor agrees to: A. Provide legal representation for all indigent criminal defendants charged under ordinances of the City who qualify for appointment counsel and are screened upon or after January 1, 2013. The Contractor shall provide legal representation for each of these defendants from time of screening for eligibility through trial, sentencing and appeals to the superior court, if necessary. B. Determination of indigency for eligibility for appointed counsel under this Agreement shall be determined by an independent screening process established by the City. Should the Contractor determine a defendant is not eligible for assigned counsel prior to the establishment of the attorney/client privilege, the Contractor shall so advice the City to reconsider the screening of that particular individual. C. The Contractor shall provide to the City Police Department, a telephone number or numbers at which an attorney may be reached 24-hours each day for "critical stage" advice to the defendants during the course of police investigations and/or arrest for misdemeanor violations of City Ordinances. D. Any counsel associated with or employed by the Contractor shall have the authority to perform the services called for herein and the Contractor may employ associate counsel to assist him/her at the Contractor's expense. The contractor and all associates or attorneys hired pursuant to this section shall be admitted to practice pursuant to the rules of the Supreme Court of the State of Washington. -4 - Kwschenbaun-2013-2014PD--FIN AL.doc 138 EXHIBIT B -- COMPENSATION AND METHOD OF PAYMENT 1. For 2013, for all public defense services set forth in Exhibit A, Contractor shall be paid a flat monthly fee of $12,000. This flat rate shall pertain to a caseload of 120 per month. In those months where the caseload exceeds 120, the Contractor shall be compensated at a rate of $100.00 per case. Any adjustments in the rate for the following year shall be made upon mutual written agreement by both parties, prior to the end of the current year. 2. The Contractor shall bill the City on the first day of the month, or the first workday thereafter, for all cases assigned to him/her for the previous month. The first payment shall be made on or before January 20, 2013 and by the 201h day of each and every month thereafter. - 5 - Kirsche nbaum2013-2014PD--FINAL.doe 139 EXHIBIT C—CERTIFICATION OF COUNSEL IN THE MUNICIPAL COURT FOR THE CITY OF TUKWILA STATE OF WASHINGTON FOR KING COUNTY CITY OF TUKWILA, Plaintiff, vs. CERTIFICATION OF APPOINTED COUNSEL OF COMPLIANCE WITH STANDARDS REQUIRED BY CrR Defendant. 3.1/CrRI-J 3.1/JuCR 9.2 1. Approximately % of my total practice time is devoted to indigent defense cases. 2. I am familiar with the applicable Standards adopted by the Supreme Court for attorneys appointed to represent indigent persons and certify that: a. Basic Qualifications: I meet the minimum basic professional qualifications in Standard 14.1. b. Office: I have access to an office that accommodates confidential meetings with clients, and I have a postal address and adequate telephone services to ensure prompt response to client contact, in compliance with Standard 5.2. c. Investigators: I have investigators available to me and will use investigation services as appropriate, in compliance with Standard 6.1. d. Caseload: I will comply with Standard 3.2 during representation of the defendant in my cases. [Effective September 1, 2013: I should not accept a greater number of cases (or a proportional mix of different case types)than specified in Standard 3.4, prorated if the amount of time spent for indigent defense is less than full time, and taking into account the case counting and weighting system applicable in my jurisdiction.] Defendant's Lawyer,WSBA No. Date - 6 - Kirschenbaum2013-2014PD--FINAL.doc 140 City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes November 20, 2012—5:15p.m.; Conference Room #3 PRESENT Councilmembers: De'Sean Quinn, Chair and Kate Kruller Staff: Jack Pace,Minnie Dhaliwal, David Cline,Trish Kinlow,Joyce Trantina CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:20 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Contract: Legal Services-Kenyon Disend, PLLC Staff is seeking Council approval to enter into contract with Kenyon Dispend, LLC for legal services to be provided during the 2013-14 biennium. General City Attorney services are provided at a flat monthly rate. Special services are subject to prior approval and are billed at the hourly rates of the contractor staff involved. These rates are attached to the proposed 2013-2014 contract. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 26 FOR DISCUSSION. B. Contract: Public Defender Services-Kirshenbaum&Goss, Inc. P.S. Staff is seeking Council approval to enter into a contract with Kirshenbaum and Gross for public defender services to be provided during the 2013-14 biennium. The monthly contract rate for the biennium will be $12,000 for up to 120 cases per month. Case loads in excess of 120 will be billed at$100.00 per case. The contract amount base rates increased from the 2011- 2012 rates from $10,315.80 and $85.00, respectively. Previous contracts contained a CSI escalator which has not been utilized since 2010. The $85.00 rate for cases over 120 has not been adjusted since 2008. A State court mandate limiting case loads for public defenders may affect contract costs in September, 2013 and staff will be addressing this issue in the second quarter of next year. Staff will also take the necessary steps to make sure that contracts do not over-lap. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 26 COW FOR DISCUSSION. C. Contract: Video Public Defense Services-Kirschenbaum & Goss, Inc. P.S. Staff is seeking Council approval to enter into a contract with Kirshenbaum and Gross for video public defense services to be provided during the 2012-13 biennium in the amount of$45,360. The monthly contract flat rate for the biennium will be $1,890 per month, a $90 per month increase compared to 2011-2012. This contract is coming forward for Council approval since the biennium contract rate will exceed $40,000. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 3 CONSENT AGENDA. D. Contract: Legislative Services—Ball Janik, LLC This is a renewal contract for legislative services with Ball Janik, LLP for the representation of the City of Tukwila in Washington, D.C. and on federal issues. 141 142 Upcoming Meetings & Events November/December 2012 26th (Monday) 27th (Tuesday) 28th(Wednesday) 29th (Thursday) 30th (Friday) 1st (Saturday) Community ➢ Community Affairs&Parks Cancelled Meeting Crate, 6:00—7:30 pm 5:00 pm (Foster High School (CR 43) Cafeteria, 4242 South 144`x`Street) Tukwila Village ➢ City Council Development Committee of Associates and the the Whole Mtg., City of Tukwila 7:00 pm invite public (Council feedback on the Chambers). proposed site plan and design for the Tukwila Village outdoor plaza and indoor community commons. ➢ Tukwila Tree and Environment Advisory Committee Meeting, 6:00—8:00 PM (CR 42—6300 Southcenter Blvd) Cancelled 3rd (Monday) 4th (Tuesday) 5th(Wednesday) 6th (Thursday) 7th (Friday) 8th (Saturday) ➢ Civil Service ➢ Chamber of ➢ Equity& Council Coffee Chat Commission, Commerce Diversity 10:00 AM to 5:00 pm Gov't.& Commission, 12:00 NOON (CR 43) Community 5:15 pm Affairs Crate, (Stanford's 12:00 NOON Restaurant Cffi ➢Transportation (Chamber 17380 Stop by and Crate, Offi ce) Southcenter informally talk with a 5:15 PM Pkwy.) Tukwila City ( ) Finance& CR 41 Councilmember about ➢ Safety Crate, anything on your 5:15 PM mind regarding (CR 43) Tukwila. ➢ City Council Foster GotfLinks Regular Mtg., ➢ Arts Clubhouse 7:00 pm Commission, (135oo Interurban Ave s) (Council 5:30 pm Chambers) (Community Center) ➢Arts Commission: 1st Tues.,5:30 Pn Tukwila Community Center. Contact Stephanie Gardner at 206-767-2342 ➢City Council Committee of Whole(C.O.W.)Meeting: 2nd&4th Mon.,7:00 Pm,Council Chambers at City Hall. ➢City Council Regular Meeting: 1st&3rd Mon.,7:00 Pm,Council Chambers at City Hall. ➢Civil Service Commission: 1st Mon.,5:00 PNt,Con£Room#3. Contact Kim Gilman at 206-431-2187. ➢Community Affairs&Parks Committee: 2nd&4th Mon.,5:00 PNt,Conf.Room#3 (A)Tukh,ila Pool. (B)Department of Community Development Updates. ➢COPCAB(Community Oriented Policing Citizens Adv.Board): 4th Wed.,6:30 Piet,Conf.Rm 45. Phi Huynh(206-433-7175). ➢Fquity&Diversity Commission: 1st Thurs.,5:15 Pm,Conf.Room 43. Contact Joyce Trantina at 206-433-1850. ➢Finance&Safety Committee: 1 st&3rd Tues.,5:15 Pm,Conf.Room 43 ➢Library Advisory Board: 3rd Wed.,7:00 Pm,Foster Library. Contact Stephanie Gardner at 206-767-2342 ➢Parks Commission: 3rd Wed.,5:30 Pn Senior Game Room at Community Center. Contact Dave Johnson at 206-767-2308. ➢Transportation Committee: 1st&3rd Mon.,5:00 PNt,Conf Room#1. ➢Tukwila Int'1.Blvd.Action Crate: 2nd Tues.,7:00 Pn Tukwila Community Center. Contact Chief Villa at 206-433-1815. ➢Utilities Committee: 2nd&4th Tues.,5:00 PNi,Conf.Room 41 Meeting cancelled 143 Tentative Agenda Schedule MONTH MEETING I- MEETING 2- MEETING 3- MEETING 4- REGULAR C.O.W. REGULAR C.O.W. November 5 13 (Tuesday) 19 26 See agenda packet cover sheet for this week's agenda (November 26,2012 Committee of the Whole Meeting). December 3 10 17 24 Special Presentation: Special Issues: Swearing in of Resolution adopting Sergeant Todd Rossi. the 2012 City of Public Hearin: Tukwila Strategic Plan. Ordinance adopting Employee benefit and a development compensation update. agreement for Tukwila Village. COMMITTEE OF THE Unfinished Business: WHOLE MEETING TO Ordinance adopting BE FOLLOWED BY A an amended biennial SPECIAL MEETING budget(2011-2012). Ordinance adopting a Unfinished Business: biennial budget for Resolution adopting 2013-2014 biennium. the 2012 City of Resolution adopting Tukwila Strategic Plan. the 2013-2018 Ordinance adopting Financial Planning a development Model and CIP. agreement for Tukwila Ordinance relating to Village. bond issuance for the Tukwila Metropolitan Park District. 144