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Home My WebLink AboutSpecial 2012-12-10 Item 4B - Grant Acceptance - Boeing Access Road from Federal Highway Bridge Program for $9,745,600COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Coun`l review 12/10/12 BG Access Road over BNRR Bridge Rehabilitation Project Federal Highway Bridge Program Grant 12/10/12 Motion Date 12/10/12 n Resolution Mtg Date I I Ordinance Mtg Date [I Bid Award Mtg Date ❑ Public Hearing Mtg Date I I Other Mtg Date CA I'JGORY ►1 Discussion ►1 Mtg Date Mtg SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD n Finance [ I Fire ❑ IT n P&R H Police I PW/ ITEM INFORMATION ITEM No. STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 12/10/12 AGENDA ITEM TITLE Boeing Accept Access Road over BNRR Bridge Rehabilitation Project Federal Highway Bridge Program Grant 12/10/12 Motion Date 12/10/12 n Resolution Mtg Date I I Ordinance Mtg Date [I Bid Award Mtg Date ❑ Public Hearing Mtg Date I I Other Mtg Date CA I'JGORY ►1 Discussion ►1 Mtg Date Mtg SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD n Finance [ I Fire ❑ IT n P&R H Police I PW/ SPONSOR'S The City was awarded a Federal Highway Bridge Program grant for the Boeing Access Road SUMMARY over BNSF Burlington Northern Railroad Bridge Rehabilitation Project in the amount of $9,745,000. A City match of 20% is required for the rehabilitation grant. A Public Works Trust Fund loan has been tentatively approved for $2,500,000 that still needs to be approved by the State legislature in 2013. Council is being asked to formally accept the Federal grant in the amount of $9,745,000. REVIEWED BY ❑ COW Mtg. n CA &P Cmte J F &S Cmte ❑ Utilities .Cmte ❑ Arts Comm. [J Parks Comm. DALE,: 12/3/12 COMMITTEE CHAIR: ALLAN -1 Transportation Cmte ❑ Planning Comm. EKBERG RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Consent Agenda at Special Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $ . Fund Source: 104 ARTERIAL STREETS (PG 11, PROPOSED 2013 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/10/12 MTG. DATE ATTACHMENTS 12/10/12 Informational Memorandum dated 11/30/12 Minutes from the Transportation Committee meeting of 04/16/12 Grant Award Notification Letter 2013 CIP, page 11 Minutes from the Transportation Committee meeting of 12/03/12 2 City of Tukwila TO: FROM: BY: DATE: Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee Bob Giberson, Public Works Director F `e Robin Tischmak, City Engineer November 30, 2012 SUBJECT: Boeing Access Road Over BNRR Bridge Rehabilitation Project Project No. 99410408 Grant Acceptance ISSUE Accept a federal grant award in the amount of $9,745,600 to rehabilitate the Boeing Access Road (BAR) Bridge over Burlington Northern Railroad (BNRR). BACKGROUND The Washington State Department of Transportation issued a Call for Projects to compete for an estimated $40 - $70 million of Federal Highway Bridge Program funds. The Transportation Committee approved a grant application to rehabilitate the Boeing Access Road Bridge over BNRR at the April 16, 2012 Transportation Committee meeting. The Boeing Access Road Bridge Rehabilitation Project's grant application was awarded $9,745,600.00 for the project. DISCUSSION & FINANCIAL IMPACT Following is a summary of the project budget, including the approved grant funding from the FFY 2012 Federal Bridge Program: Amount Amount Funding Source Requested Awarded Federal Bridge Funds $10,000,000 $ 9,745,600 City Match = PWTF* (20% min. required) 2,500,000 2,500,000 Totals $12,500,000 $12,245,600 *Public Works Trust Fund Loan (still needs to be approved by the State Legislature in 2013) RECOMMENDATION The Committee is being asked to accept the grant award for the Boeing Access Road Bridge Rehabilitation Project in the amount of $9,745,600.00 and consider this item on the Consent Agenda at the December 10, 2012 Special Meeting following the Committee of the Whole. Attachments: April 16, 2012 Transportation Committee Minutes Grant Award Notification Letter 2013 CIP Page 11 W:\PW Eng \ PROJECTS \A - RW & RS Projects \BAR Bridge Repl (99410408) \BRAC Application \2012 Application \InfoMemo I 1- 27- 12.doc 3 4 Transportation Committee Minutes April 16, 2012 — Page 2 is underway to determine if these PSE connection fees should be included under the Segale Development Agreement. Regardless of reimbursement, these connections need to be funded in a timely manner. UNANIMOUS APPROVAL. FORWARD TO APRIL 23 COW FOR DISCUSSION. C. Grant Application: Boeing Access Road (BAR) Bridge over Burlington Northern Railroad (BNRR) Staff is seeking Committee approval to apply for funding from the Federal Highway Bridge Program to rehabilitate the Boeing Access Road Bridge over the Burlington Northern Railroad. Previous grant applications were submitted for this project in 2008 and 2010, but were unsuccessful. Feedback from the funding agency indicated that costs for the project were too high to complete in the program, so staff looked at the cost of rehabilitation of the bridge versus replacement. Estimated costs of rehabilitation are $12.182,00(:) as opposed to the $30 million for total replacement. Bridge rehabilitation results in monetary savings since existing support structures can be used if it is determined that they are structurally sound. This grant application will seek funding for rehabilitation in the amount of $12 million. If successful, a City match of 20% will be required (approximately $2.4 million), which is scheduled to be funded with a bond issue. Staff noted that the CIP page included in the agenda packet (page 30) reflects funding for bridge replacement, and not the new reduced funding reflecting rehabilitation costs. Staff confirmed for Committee members that an updated CIP page would be forthcoming in 2013. UNANIMOUS APPROVAL FROM TRANSPORTATION COMMITTEE TO SUBMIT GRANT APPLICATION. D. Grant Application: Safe Routes to School Staff is seeking Committee approval to submit two applications to the Washington State Department of Transportation's 2013 -15 Safe Route to School Program. The following two projects will be submitted for grant funding based on Committee approval: Cascade View Elementary Proposing education, enforcement and encouragement, this project will create a traffic circle at 33rd Avenue South and South 140`'', sidewalks, formalize a path and create pedestrian refuge islands to reduce vehicle speed and increase pedestrian visibility. The grant application will be for approximately $1 million with a recommended 20% City match ($200,000). If the grant is successful, the matching funds will be placed in the CIP in the Walk and Roll program (new funding). Tliorndyke Elementary Also proposing education, enforcement and encouragement, this project will add a new sidewalk, create mid -block crossing improvements on South 150111 Street and implement and enforce improved pick -up and drop -off procedures. The grant application will be for approximately $1.1 million with a $600,000 City match that will be met through application of funds already budgeted in the Annual Overlay Program. Committee Members were complimentary of the projects,, but expressed the need for additional consideration and input from the schools and neighborhoods if the grant applications are successful. Additionally, the projects will require documented funding mechanisms. UNANIMOUS APPROVAL FROM TRANSPORTATION COMMITTEE TO SUBMIT GRANT APPLICATIONS. E. Resolution: 2012 City -Wide Work Plan Staff is seeking Council approval of a resolution adopting a 2012 City -Wide Work Plan. Councilmembers originally saw an outline of the Work Plan at the Council Retreat in February. Staff highlighted some minor changes that have been made to the document which is meant to serve primarily as a focus document. Committee Members briefly discussed how this Plan will tie into the Strategic Planning Process, and acknowledged the Strategic Plan will eventually influence the Work Plan. Staff commented that the items in the Work Plan are prioritized by tiers, but are not prioritized within each tier. The projects included in the Work Plan are based on the City's 2011 -12 Biennial Budget. UNANIMOUS APPROVAL. FORWARD TO APRIL 23 COW FOR DISCUSSION. 5 6 'VAWashington State Department of Transportation Paula J. Hammond, P.E. Secretary of Transportation November 20, 2012 Mr. Bob Giberson Public Works Director City of Tukwila 6300 Southcenter Blvd. Tukwila, WA 98188 -2545 Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504 -7300 360 - 705 -7000 TTY: 1- 800 - 833 -6388 www.wsdot.wa.gov Boeing Access Road FFY 2012 Bridge Selections Federal Funding RECEIVE NOV 2 6 2012 roUBLIC WORKS WSDOT is pleased to advise you that the above mentioned bridge project was recently selected. The federal funding is limited to the amount shown below: Project Name: Boeing Access Road $9,745,600 Scope: Rehabilitation Note: These funds require a 20 percent local match. In order to meet state and federal requirements, the following are required: • Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP). • Project funding packages must include the following new federal mandatory information or your project cannot be authorized: Place of performance: • Nearest (city) — provide the name of the nearest city to where the work is located. For projects that span multiple locations, provide the name of the city where the majority of the work is located. • 9 digit Zip Code — provide the zip code where the majority of the work is located. • Preliminary Engineering (PE) must be obligated by September 2, 2013 or the funds will be reprogrammed to other priority bridge projects. • This Project has been scheduled to be awarded by May 2014. If the project does not meet the scheduled construction award date, your agency can request an extension to the deadline through your Region Local Programs Engineer via e- mail for H &LP to determine if the reason or reasons for the delay is acceptable. • Project expenditures incurred before receiving notice from H &LP of federal fund obligation are not eligible for reimbursement. 7 Bob Giberson Public Works Director City of Tukwila Fifth Plain Creek November 20, 2012 • To maintain funding, a Quarterly Project Report form must be completed by the end of March, June, September and December each year. The online database can be found at: http:// www .wsdot.wa.gov /localprograms /. To access the database you will need an account name and password. Your account name and your password is NMI The password is case sensitive. To obligate funding for the project, please refer to the information above and your Local Agency Guidelines (LAG) manual for additional information. As a reminder, H &LP encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance please contact Ed Conyers, your Region Local Programs Engineer, at 206.440.4734. Sincerely, Kathleen B. Davis Director Highways & Local Programs KBD:st:sas cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82 -121 8 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2013 to 2018 PROJECT: Boeing Access Rd over BNRR Bridge Rehabilitation Project No. 99410408 DESCRIPTION: Rehabilitate the existing bridge with a 340' long concrete or steel bridge structure. It will be 110' wide curb to curb and have sidewalks on both sides. The existing bridge is structurally and seismically deficient. Several pedestals are leaning, have concrete JUSTIFICATION: spalls, exposed rusty anchor bolts and reinforcements and some cracks. The existing railings do not meet standards. Type, size, and location draft report (specifically required for bridges) was completed in 2005. Federal grant STATUS: applications were submitted in 2008 and 2010 and will be submitted for funding in 2012 as federal bridge funds are made available. A PWTF loan application will also be submitted in 2012. MAINT. IMPACT: Maintenance will be reduced. Bridge will be constructed in phases to allow continued traffic use. Construction of projects over $10 million are only funded at 80% for federal funding. A Bond issue or PWTF loan may be used for the City match. COMMENT: FINANCIAL Through Estimated • 2015 2016 2017 2018 BEYOND TOTAL EXPENSES Project �Y Location �� ,�1yy1 a 4 ou1,1Sd"r -f / � F a `\ � / / je Design 53 you 1 1,300 \ IC 5.425 :41 A% . , \a \LLLITJ\ � \ �t w, ---� V \ ��•�,�• S �30 St� .. "t h�.A_ -. i> _�f'N. 1,353 Land (R/V1/) 100 100 Const. Mgmt. 1,400 1,400 Construction 9,700 9,700 TOTAL EXPENSES 53 0 1,400 11,100 0 0 0 0 0 12,553 FUND SOURCES Awarded Grant 0 Proposed Grant 1,120 8,880 10,000 PWTF Loan 280 2,220 2,500 Mitigation 0 City Oper. Revenue 53 0 0 0 0 0 0 0 0 53 TOTAL SOURCES 53 0 1,400 11,100 0 0 0 0 0 12,553 2013 - 2018 Capital Improvement Program 11 9 Project �Y Location �� ,�1yy1 a 4 ou1,1Sd"r -f / � F a `\ � / / je ` I , i qk en t ! ,:-` -rte '_.'%`? J ta you 1 S 1 L$, s \ IC 5.425 :41 A% . , \a \LLLITJ\ � \ �t w, ---� V \ ��•�,�• S �30 St� .. "t h�.A_ -. i> _�f'N. 2013 - 2018 Capital Improvement Program 11 9 10 TRANSPORTATION COMMITTEE - Meeting Minutes December 3, 2012 — 5.-15 p.m. — Conference Room #1 City of Tukwila Transportation Committee PRESENT Councilmembers: Allan Ekberg, Chair; Kathy Hougardy and De'Sean Quinn Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Peggy McCarthy, David Cline, Gail Labanara and Kimberly Matej CALL TO ORDER: The meeting was called to order at 5:16 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Purchase: Wide Format Plotter Staff is seeking Committee approval to purchase a wide format plotter from Zones, Inc. in the amount of $11,628.86. Although the cost of the printer is under the threshold which requires Council approval, Committee approval is necessary since this is the purchase of an unbudgeted capital item (per Tukwila Municipal Code 3.32.040). The current plotter, which was purchased in 2007, has an unrepairable motherboard. A replacement plotter was going to be funded in the 2015 -2016 Biennial Budget. Funding for this purchase will come from the capital budget for the 2012 Regional Aerial Mapping which has a remaining balance of $22,246.24. Aerial photographs are taken approximately every 4 -6 years. Staff also anticipates a $2,250 trade -in credit for the current plotter. UNANIMOUS APPROVAL. PURCHASE PLOTTER. B. Purchase: Special Events /Volunteers' Support Cargo Trailer Staff is seeking Committee approval to purchase a utility cargo trailer from Trailer Boss in the amount of $9,070.21 for storage, transport, shelter and utility support of special events and volunteer needs of the Parks & Recreation Department. Although the cost of the cargo trailer is under the threshold which requires Council approval, Committee approval is necessary since this is the purchase of an unbudgeted capital item (per Tukwila Municipal Code 3.32.040). Funding for this purchase will come from the Parks & Recreation Volunteer and Special Events budget which has been underspent. Public works staff supports the purchase of the trailer in order to outfit the City's fleet in the most efficient and cost effective ways possible. Committee members requested that Parks & Recreation staff provide a memo, under separate cover, that provides more detailed information that identified the need for the utility cargo trailer. UNANIMOUS APPROVAL. PURCHASE CARGO TRAILER. C. Grant Acceptance: Boeing Access Road Bridge Staff is seeking Council approval to accept grant funding from the Federal Highway Bridge Program to rehabilitate the Boeing Access Road Bridge over the Burlington Northern Railroad. Staff applied for grant funding earlier this year (see Transportation Committee minutes dated April 16, 2012). The grant application requested $10 million, and the City was awarded $9,745,600. The minimum required 20% match ($2.5 million) will be met through a Public Works Trust Fund (PWTF) Loan. If the State Legislature does not authorize the 2013 PWTF, staff suggests utilizing municipal bonds to meet the minimum match requirement. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 10 SPECIAL MEETING CONSENT AGENDA. 11