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HomeMy WebLinkAbout2012-12-04 Finance and Safety Minutes City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes December 4, 2012 5:15p.m.; Conference Room #3 PRESENT Councilmembers: ; Dennis Robertson and Kate Kruller Staff: Jack Pace, David Cline, Trish Kinlow, Mindy Breiner, Peggy McCarthy, Vicky Carlson, Stephanie Brown, Kim Gilman, Erika Eddins, Mary Miotke, Bob Giberson, Gail Labanara, Cyndy Knighton and Kimberly Matej CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:19 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Contract Renewal: Phones Services with Integra Telecom Staff is seeking Council approval to enter into a two-year agreement (Master Service Agreement) with Integra Telecom for phone services in an amount not to exceed $120,000. The current contract expired in June 2012, and services have been provided on a month-to-month basis since that time. Interga Telecom currently provides telephone serVoice Over Internet Protocol (VoIP) phone system. All City locations function on the same system, and are serviced by the same vendor. There are no substantive changes in the new agreement; however, there is an addendum that guarantees contract UNANIMOUS pricing and reimbursements of overage charges since July, pending contract renewal. APPROVAL. FORWARD TO DECEMBER 10 SPECIAL MEETING CONSENT AGENDA. B. Interlocal Agreement: City of SeaTac for Probation Services Staff is seeking Council approval to enter into an Interlocal Agreement (ILA) to provide probation and jail alternative services to the City of SeaTac. The cities have an existing ILA for these services which went into effect on April 2012. The current agreement is set to expire on December 31, 2012. The ILA outlines SeaTac use of services and jail alternatives to their court customers. The current agreement has been beneficial for both cities. Staff estimates to receive $70,000 annually during the term of the 2013-2014 Interlocal Agreement. UNANIMOUS As a reminder, SeaTac will still remain the presiding court for SeaTac related offenses. APPROVAL. FORWARD TO DECEMBER 10 SPECIAL MEETING CONSENT AGENDA. C. Status of Non-Represented Position Reviews As outlined in Resolution No. 1769, staff returned to Committee to present information that was gathered as a result of research conducted on the reclassification evaluation of unrepresented positions which fell 5% outside of band compensation. Staff shared that the identified industry standard for position compensation ranges is as follows: Within 5% is considered to be at market Within 10% is considered near market Within 15% is considered to be misaligned with the market Finance & Safety Committee Minutes December 4, 2012 Page 2 As an end result of staff analysis including use of the AWC Salary Survey, individual position comparisons, and external city comparables, staff identified two positions for possible reclassification. Those positions are the Court Administrator and Parks & Recreation Administrative Secretary I. The other positions were found to be banned appropriately. Staff did note that the variance on the Deputy City Clerk position variance is 7% as a result of the new data, not 12% as provided in Attachment A (page 25 of the Committee agenda packet). Staff will return after the first of the year with the 2013 Non-Represented Employee Wage Adjustment. Additionally, recommendations for City-wide compensation methodology are expected to be presented to full Council early next year. Committee Members suggested that detailed the narratives be provided when INFORMATION ONLY. the reclassification requests come forward. rd D. 2012 3 Quarter Miscellaneous Revenue Report rd As information only, staff presented the 2012 3 Quarter Miscellaneous Revenue Report. Overall, sales tax revenues remained below those for the same period last year, but only by $7,000. Sales tax revenues are st estimated to exceed budget projections for As with the 1 nd and 2 Quarters, admissions tax is down as compared to budget, but has increased in comparison to the INFORMATION ONLY. same time last year. rd E. 2012 3 Quarter Cash and Investment Report rd Staff reviewed the 3 Quarter Cash & Investment Report for 2012 and explained a full year comparison from the same time last year portfolio performance; policy compliance and liquidity analysis; and fund cash and investment balances. Each of these is detailed in the informational memo included in the Committee agenda packet. INFORMATION ONLY. F. Council Operating Procedure: iPad Usage and Support Staff introduced a draft Council Operating Procedure, provided background information on the current process for Council policies and procedures, and suggested Committee Member Robertson lead the discussion due to his significant input in formulation of the policy. After a lengthy discussion, the Committee expressed a desire to have additional dialog around policy paramet technology. Since that the end of the year is approaching, and the Committee is likely to have different members in 2013, the Committee would like to continue working on this item, outside of the Committee There was also discussion surrounding the possibility of this being an item for the Council Retreat in CONTINUE RESEARCH OUTSIDE OF COMMITTEE PROCESS. RETURNTO February 2013. COMMITTEE IN 2013. III. MISCELLANEOUS Meeting adjourned at 6:51 p.m. Next meeting: Per Tentative 2013 Committee Calendar Committee Chair Approval Minutes by KAM.