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Home My WebLink About2012-11-26 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting City Hall Council Chambers November 26, 2012 — 7:00 P.M. MINUTES COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President Seal called the Tukwila City Council meeting to order at 7:00 p.m. and led the audience in the Pledge of Allegiance. OFFICIALS Present were Verna Seal, Council President, Councilmembers Joe Duffie, Allan Ekberg, Kathy Hougardy, De'Sean Quinn, Kate Kruller. Councilmember Robertson was not present. CITY OFFICIALS Jim Haggerton, Mayor; David Cline, City Administrator; Bob Giberson, Public Works Director; Gail Labanara, Public Works Analyst; Bruce Linton, Assistant Police Chief; Rick Still, Parks and Recreation Director; Jack Pace, Community Development Director; Peggy McCarthy, Finance Director; Vicky Carlsen, Deputy Finance Director; Joyce Trantina, Project Analyst; Mary Miotke, Information Technology Director; Kimberly Matej, Council Analyst; Melissa Hart, Deputy City Clerk. CITIZEN COMMENTS There were no citizen comments PUBLIC HEARINGS Budget and Capital Improvement Program: (1) An ordinance amending the 2011 -2012 Budget. (2) An ordinance adopting the 2013 -2014 Budget. (3) A resolution adopting the 2013 -2018 Financial Planning Model and Capital Improvement Program. Peggy McCarthy, Finance Director, explained the biennial budget review and modification is undertaken pursuant to RCW 35A.34.130. The Proposed Preliminary Biennial Budget for 2013 -2014 and draft 2013 -2018 Capital Improvement Program (CIP) were presented to Council on October 1, 2012. The Council held budget work sessions on October 10, 11, and 12, 2012, to discuss these documents. Suggestions made by the Council at the work sessions were taken into consideration and incorporated into the Preliminary Budget per Mayoral direction. The Preliminary 2013 -2014 Budget was presented to Council on October 22, 2012. 7:02 p.m. Council President Seal opened the public hearing and called for public comments. Richard Brooks, 9806 43rd Place, Seattle, explained he is representing the Renton Area Youth Services (RAYS) organization. He stated the City has provided human services funding for RAYS since 1975. With the funding provided by the City, RAYS provides mental health and substance abuse services to youth within all five schools within the Tukwila School District. He thanked the City for the continued support of human services and RAYS. 7:09 p.m. Council President Seal closed the public hearing. Tukwila City Council Committee of the Whole Minutes November 26, 2012 Page 2 of 5 SPECIAL ISSUES a. Budget and Capital Improvement Program: The budget amendment ordinance for 2011 -2012, the budget adoption ordinance for 2013 -2014, and the resolution adopting the 2013 -2018 Financial Planning Model and Capital Improvement Program were discussed at the Finance and Safety Committee meeting on November 6, 2012. The committee members were unanimous in recommending approval. (1) An ordinance amending the 2011 -2012 budget. Ms. McCarthy conducted a review of the funds that are modified as part of the amended 2011 -2012 biennial budget as identified on pages 3 -12 of the agenda packet. Councilmember Quinn thanked staff for the transparent budget process that was implemented this year. (2) An ordinance adopting the 2013 -2014 budget. Ms. McCarthy referenced pages 24 -33 of the agenda packet, which address the comments staff received from the Council at the November 13, 2012 Committee of the Whole meeting requesting additional information and changes to the preliminary budget. Rick Still, Parks and Recreation Director, stated the pre - school instructor was laid -off in August 2011 as a result of the City's budget situation. The Parks and Recreation Department operated a pre - school program for 3 to 5 year olds for over 20 years. The program used dedicated space at the Tukwila Community Center that contained age appropriate equipment and supplies. Enrollment in the program had been at full capacity, with 53% to 63% of enrollees being Tukwila residents. Cost recovery for the program (instructor, part-time labor and supplies) had improved to nearly 100% through program registration fees. In order to have a successful pre - school program, marketing and registration for the 2013 program should have begun earlier this year. Staff is recommending implementation of the pre - school program in September 2014 to allow for greater exposure and marketing of the program. Council President Seal asked if the Tukwila School District had been awarded the Head Start program. If awarded this program, the Tukwila School District will be able to provide additional pre - school opportunities to the community. David Cline, City Administrator, relayed that information he received from Mellody Matthes, Tukwila School District Interim Superintendent, is that they hope to receive notification on additional funding for the Head Start program by the end of the month. The Councilmembers asked clarifying questions of staff and exchanged comments on the above topic. Council consensus existed to support the staff recommendation of pre - school program implementation in September 2014 and include this program in a future budget amendment. Vicky Carlsen, Deputy Finance Director, explained the Council had requested that Finance staff provide a schedule of existing and future anticipated long -term debt. She directed the Council to page 33 of the agenda packet and conducted a detailed review of the schedule of long -term debt. (3) A resolution adopting the 2013 -2018 Financial Planning Model and Capital Improvement Program. The 2013 -2018 Financial Planning Model and Capital Improvement Program was discussed at the budget work sessions on October 10, 11, and 12, 2012. A detailed list of proposed changes to the Financial Planning Model and Capital Improvement Program is on pages 15 and 16 of the agenda packet. Tukwila City Council Committee of the Whole Minutes November 26, 2012 Page 3 of 5 COUNCIL CONSENSUS EXISTED TO FORWARD THESE ITEMS TO THE NEXT REGULAR MEETING. b. A resolution adopting the Strategic Plan. Joyce Trantina, Project Analyst, explained staff is seeking approval of a resolution adopting the City's Strategic Plan. Input provided by the City Council at a November 8, 2012 workshop, feedback from the Tukwila community at a Community Open House, and final suggestions from the Steering Committee and Staff Committee over the next two weeks will be blended into this draft document prior to review of the final document and approval by Council. Ms. Trantina introduced Brian Murphy, Project Manager, and Dawn Couch, Community Engagement Lead, with BERK and Associates. Mr. Murphy and Ms. Couch utilized a PowerPoint presentation to update the Council on the Strategic Plan process utilized by the City. Highlights of the presentation included: • Why a Strategic Plan? • Strategic Planning Process • How did we get here today? • Input and Analysis • Summary of Vision, Mission, Goals and Objectives: Vision: "A city of opportunity and the community of choice." Mission: "To provide excellent services in support of a safe, inviting, and healthy environment for residents, businesses, and visitors." Goals: o Goal 1: Inviting neighborhoods & vibrant business districts o Goal 2: A solid foundation for all Tukwila residents o Goal 3: A diverse and regionally competitive economy o Goal 4: A high - performing and effective organization o Goal 5: A positive community identity and image • Next steps: • All- committee meeting on November 28, 2012 • Council action on December 10, 2012. The Council exchanged comments and asked clarifying questions of Mr. Murphy and Ms. Couch on the Strategic Plan process and components. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE DECEMBER 10, 2012 COMMITTEE OF THE WHOLE MEETING AND SPECIAL MEETING. c. An ordinance relating to contracted indebtedness for improvements to the Tukwila Pool. Councilmember Quinn indicated this item was discussed at the Finance and Safety Committee meeting on November 6, 2012. The committee members were unanimous in recommending approval. The City Council is being asked to approve an ordinance related to contracting indebtedness and providing for the issuance, sale and delivery of not to exceed $1,100,000 aggregate principal amount of limited tax general obligation bonds to provide funds necessary to undertake certain improvements to the pool and related facilities owned by the Tukwila Metropolitan Park District. Peggy McCarthy, Finance Director, stated that after the agenda was produced, the City's bond counsel requested a change to the assessed valuation currently listed on page 102 of the agenda packet. The corrected assessed valuation will be corrected in the ordinance for the December 3, 2012 Regular meeting. Ms. McCarthy introduced Lindsay Sovde, Senior Vice President with Seattle Northwest Securities. Ms. Sovde explained Seattle Northwest Securities is the City's underwriter and they are responsible for selling bonds for the City. She reviewed the draft bond ordinance, specifically section 4 (page 103 of the agenda packet). This section delegates the authority to the Finance Director to sign the bond purchase agreement as long as the principal amount does not exceed $1.1 million. It is anticipated that the bonds Tukwila City Council Committee of the Whole Minutes November 26, 2012 Page 4 of 5 will be sold on December 20, 2012, and the interest rate will not exceed 4 %. Today, the interest rate is at 2.05 %; however an interest rate is not secured until the bonds are sold. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. d. A contract with Kenyon Disend for City Attorney services. Councilmember Quinn indicated this item was discussed at the Finance and Safety Committee meeting on November 20, 2012. The committee members were unanimous in recommending approval. The current contract for legal services expires December 31, 2012. The proposed 2013 -2014 contract for general city attorney, prosecutor and paralegal services is $37,105 a month plus expenses. This reflects a 4.6% increase to the monthly rate. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. e. A contract with Kirshenbaum & Goss for public defender services. Councilmember Quinn indicated this item was discussed at the Finance and Safety Committee meeting on November 20, 2012. The committee members were unanimous in recommending approval. The City of Tukwila (Tukwila Municipal Court) contracts for public defender services including representation for indigent criminal defendants who qualify for appointment counsel. These services include screening, 24 -hour telephone access, and associated counsel when appropriate. The Council is being asked to approve the 2013 -2014 contract with Kirshenbaum & Goss, at $12,000 per month for a caseload of 120, plus $100 per case over 120. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. REPORTS a. Mayor Mayor Haggerton announced he signed the necessary paperwork associated with the Southcenter Parkway extension project on November 20, 2012, and the roadway opened on November 21, 2012. A formal grand- opening ceremony is planned for December 14, 2012.. b. City Council Councilmember Ekberg announced the Tyee High School Band will be selling Christmas trees as a fundraising event at Tyee High School on December 1, 2012. Councilmember Hougardy requested the Councilmembers provide her with their committee assignment requests as soon as possible. c. Staff There was no report. d. City Attorney The City Attorney's presence is not required at Committee of the Whole meetings. e. Intergovernmental Kimberly Matej, Council Analyst, announced she will be accompanying Councilmembers Ekberg and Kruller to the National League of Cities conference November 27 -29, 2012. Tukwila City Council Committee of the Whole Minutes November 26, 2012 ADJOURNMENT Page 5 of 5 9:09 p.m. COUNCIL PRESIDENT SEAL DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. Verna Seal, Council President Melissa Hart, Deputy City Clerk APPROVED AND SIGNED BY THE COUNCIL PRESIDENT ON 12/10/2012 AVAILABLE ON THE CITY'S WEBSITE 12/11/2012