The URL can be used to link to this page

Home My WebLink AboutCOW 2013-01-14 COMPLETE AGENDA PACKETc 40 Tukwila City Council Agenda vi 0 • COMMITTEE OF THE WHOLE ❖ Jim Haggerton, Mayor Counciimembers + Joe Duffie + Dennis Robertson -9 David Cline, CityAdministrator + Allan Ekberg + Verna Seal Kathy Hougardy, Council President + De'Sean Quinn + Kate Kruller Monday, January 14, 2013, 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda is (p /ease limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue presented for discussion. 3. SPECIAL ISSUES a. A resolution adopting a legislative agenda for use during the 2013 Washington State legislative session. b. Discussion on Council Analyst position vacancy. c. Discussion on Council Work Plan for 2013. d. Discussion of Council involvement in Strategic Plan implementation. e. Council representation on local, regional, state and national committees. f. 2013 Council retreat. Pg.1 Pg.13 Pg.25 Pg.27 Pg.33 Pg.37 4. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 5. MISCELLANEOUS 6. EXECUTIVE SESSION 7. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 01/07/13 KAM AIM P 14 01/14/13 KAM 'IR L'. F} 01/22/13 KAM Mtg Date Mtg Date 01/22/13 ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW SPONSOR A Council SPONSOR'S Staff has prepared a DRAFT 2013 Legislative Agenda /Priorities for Council consideration. SUMMARY The agenda is intended to be utilized as a tool for Councilmembers when they meet with state legislators in Olympia in February. The Council is being asked to adopt a Resolution that identifies the agreed upon priorities. ITEM INFORMATION ITEM No. 3.A. 1 STAFF SPONSOR: KIMBERLY MATE) ORIGINAL AGENDA DATE: 01/07/13 AGENDA ITEM TITLE Draft Resolution for Council's 2013 State Legislative Priorities 01/07/13 ❑ Motion Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY ►1 Discussion 0 Resolution Mtg Date Mtg Date 01/22/13 ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW SPONSOR A Council SPONSOR'S Staff has prepared a DRAFT 2013 Legislative Agenda /Priorities for Council consideration. SUMMARY The agenda is intended to be utilized as a tool for Councilmembers when they meet with state legislators in Olympia in February. The Council is being asked to adopt a Resolution that identifies the agreed upon priorities. REVIEWED BY ❑ COW Mtg. ❑ Utilities Cmte DATE: N/A CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ❑ Parks Comm. ❑ Planning Comm. COMMII'1'EE CHAIR: ❑ Arts Comm. RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Council President COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/07/13 Forward to 1/14/13 Committee of the Whole Meeting 01/14/13 01/22/13 MTG. DATE ATTACHMENTS 01/07/13 Informational Memorandum dated 12/31/12 AWC list of 2013 Legislative Priorities City of Tukwila 2012 Legislative Priorities - State Issues Draft Resolution (Attachment A to be provided at 01/22/13 Regular Meeting) 01/14/13 As above 1 2 City of Tukwila City Council MEMORANDUM TO: Tukwila City Council FROM: Kimberly Matej, Government Relations Manager CC: Mayor Haggerton David Cline, City Administrator DATE: December 31, 2012 SUBJECT: Legislative Agenda/Priorities for 2013 Session The State Legislature is scheduled to begin the 105 -day regular session on Monday, January 14, 2013, and end on April 28, 2013. This is the first year of the Legislature's biennium legislative cycle, and it is anticipated this will be another financially challenging year for the State of Washington. Governor -elect Inslee will take office on January 14, 2013; however, notwithstanding his election, Governor Gregoire is still required to propose a budget for FY 2013 -2015 which she did on December 18. She released two versions of her proposed state budget. One proposal relies only on existing revenues and includes $117 million in cuts to local governments. The second includes new revenues, spending cuts, budget transfers and direct impacts to cities. Regardless of the sitting Governor's budget, Governor -elect Inslee will have the ultimate authority and decision - making power to propose a budget as he sees fit. At a recent Mayor's Exchange, Dave Williams, AWC's Director of State and Federal Legislative Relations, described the Association's view of this year's state budget very succinctly — retain, restore, and preserve. You will find the City's recommended legislative priorities mirror this same view. Other Considerations for the Session In addition to a new governor, other considerations which will affect this session's outcomes include a recent case (McCleary v. State of Washington) that challenged the adequacy of state funding for K- 12 education. The resulting court decision mandates an increase in education spending with the State's plan to fully implement education reforms by 2018. Some estimates suggest that this will take over a $1 billion of funding in the 2013 -2105 biennium. Also, the implementation of the new federal health care law may result in an increase in Medicaid recipients that must be accounted for in the State's next budget. Issues in the Other Washington The Association of Washington Cities has identified four key issues that are expected to impact federal decisions this coming year, all of which will lead to significant impacts here at home. In summary, they are: • Fiscal Cliff • Sequestration This refers to across the board budget cuts without any discussion of program priority. This process requires $109 billion be cut the first year. • Market Place Fairness Act Essentially a federal level streamlined sales tax that grants authority for online retailers to collect sales tax. • Potential loss of the Tax Exempt Status of Municipal Bonds 3 2013 Council Legislative Priorities page 2 Redistricting and State Representation Every ten years following the completion of the U.S. Census, the Washington State Redistricting Commission is required to redraw all the legislative and congressional district lines so that each district has approximately the same number of people in it (equal representation). Legislatively, Tukwila is now located 100% in the 11th District. The City is no longer part of the 33rd or 37th Districts. Representative Zach Hudgins will continue to serve as the City's State Representative after his re- election to Position No. 1, and he will be joined by Representative -elect Steve Berquist in Position No. 2. After serving the City as State Senator since 1993, the Honorable Margarita Prentice has chosen to retire. Senator -elect Bob Hasegawa (formerly Representative) won election to seat vacated by Senator Prentice. The Legislative Agenda As with most legislative agendas, it is important to note that usually a city will choose items for highlighting to local representatives (i.e.: priorities); however, that does not preclude the City from supporting, opposing, monitoring issues or directly contacting legislators regarding additional items not specifically highlighted on the published legislative agenda. For example, City departments will often advocate for the Council to support or oppose specific items in response to which the Council can meet directly with the appropriate state representatives regarding said issues. For your review and discussion, recommended legislative priorities to focus on during the legislative session are outlined below. The order in which items are listed does not reflect the importance of any item. After Council discussion, staff will provide a 2013 Legislative Agenda — State Issues in final form for review at the January 21 Regular Council Meeting. City Fiscal Health & State Shared Revenues SUPPORT: Maintaining Streamlined Sales Tax Mitigation Payments Ensure that state monies committed for streamlined sales tax mitigation continue to remain dedicated to that source and are not utilized or reduced to balance the state budget. Cities have already suffered from reduced SST payments from the state. Any legislation making this reduction permanent will be considered harmful to the City as we struggle to fund basic services. SUPPORT: Reinstatement Local Share of Liquor Revenues Restoring both the $10 million in liquor taxes to cities that was taken last legislative session to help balance the state budget and the pre- initiative liquor profit sharing system will stop the loss of additional funding for public safety that was approved by Initiative 1183 as well as the loss of growth from liquor revenues going forward. OPPOSE: Reductions to the Public Works Trust Fund (PWTF) Currently, the City of Tukwila has four (4) projects on the Public Works Board Recommended 2014 Construction Loan List with a loan request of $9.6 million and a total projects cost of $28.4 million. Diverting funds from this revolving LOAN program will reduce infrastructure spending now, and in the future as the loan repayment stream is diminished. Infrastructure projects create and sustain jobs and that the PWTF is a crucial source of state funding for local infrastructure. General Government Operations SUPPORT: Tools for Addressing Burdensome Public Records Requests to Cities Tukwila is committed to transparency in government as well as pro- actively providing access to public records; however, our ability to do so is hampered by those who abuse the law to harass local government or for monetary gain. The City supports legislation that provides tools for addressing such public records requestors who are abusive and harassing. This could include injunctions and dedicated resource thresholds. 4 2013 Council Legislative Priorities page 3 Transportation & Infrastructure SUPPORT: State & Local Transportation Funding — Preserve and Enhance Support legislation which increases flexibility of use of existing revenues and implements new revenues for use in expansion, maintenance and repair of transportation mechanisms; including such items as street utility capability for cities and counties. This includes street maintenance, stormwater, local transportation and public works assistance such as fully funding the PWTF. State revenue proposals should contain a significant share of funding to assist cities while providing for new local options. Law, Justice & Public Safety OPPOSE: Required Election of Municipal Court Judges & Regionalization of Courts The City opposes any legislation requiring the election of municipal court judges or regionalization of courts. Appointed judges and municipal courts provide cities with flexible options for efficient court operations, cost effective measures, and accessibility to the community. SUPPORT: Tools for Combating Gang Activity The City of Tukwila has firsthand experience with the results of gang activity within the community. As such, we are interested in ongoing collaboration of activities and funding that provides tools to address gang prevention and intervention, as well as civil and criminal ways to address gang activity. Continued Funding for Human Services Especially during turbulent economic times, the City of Tukwila recognizes and is committed to continue funding of human services programs. In consideration of this local commitment, we encourage our State legislators to maintain human services funding recognizing the need of these vital services throughout our local communities. Programs addressing the needs of vulnerable individuals and families include but are not limited to: mental health, basic health, affordable childcare, hunger relief, housing and homelessness, and substance abuse. Unfunded Mandates & Transferring Responsibilities Over the past several years, local municipalities have been burdened with the transfer of responsibilities from the state as well as the addition of new regulations (unfunded and underfunded). Cities have been struggling financially to simultaneously streamline and maintain services in the midst of budget cuts and the taking of shared revenues. Stopping this problematic cycle is essential to the efficient functioning and financial sustainability of local governments. For your review, I have attached a copy of AWC's 2013 Legislative Priorities. 5 6 Washington's 281 cities and towns provide vital services to most of the state's citizens and businesses. Our state's economy depends on maintaining and promoting strong city economies. Our state's quatity of life depends on vibrant, healthy, and diverse neighborhoods. Cities play an integral role in partnerships between public and private interests to ensure public confidence in the abitity of government to be a coristructive force in our communities. To advance these goaLs, our cities have deveLoped and embraced the fotiowing priorities: ) Ensure fiscal sustainability and flexibility • Restore diverted Liquor revenue and retain existing state-shared city revenues during these fiscally challenging times. • Preserve current local revenue authorities like local business Licensing taxes and seek to deveLop new options. • Retain flexibility in using Lodging Tax for operations and non-profits. Foster and invest in infrastructure and economic development • Collaborate with the state to increase multi- modal transportation funding and expand sustainable revenue options. • Authorize tax increment financing and fine-tune other tools that help foster job creation and retention in cities. • Keep funding for critical infrastructure programs Like the Public Works Trust Fund and don't divert capitaL investment doLLars to the general fund. Enhance service p ^ ^on • Allow cities to be more flexibLe and responsive to fiscal challenges, such as managing personnel costs. • Provide state funding for critical mandates tike municipal stormwater permits and refrain from adding any new unfunded or underfunded mandates. • Strengthen public records access by curbing abusive requests. In addition, AWC has identified a number of other issues important to cities across the state. Afuii list with adopted positions can be found at awcnet.org. For more information, contact: Dave Williams Director of State a Federal Relations davew@awcnet'nr8°36U'75]-4137 Or contact one of our Lobbyists: Candice Bock Law justice, personnel, pensions, p records, social services candiceb@awcnet.org Victoria Lincoln Energy, generat government op municipat finance, state budge telecommunications victurai@awcnet.org Carl Schroeder Environment, housing, Land carls@awcnet'org Dave Williams (until 1-7-13, then Alison HelU»erg) Economic development, infrastructure, transportation davew@awcnet.org ,t�_r��. Association of Washington Cities ^ 1076 Franklin St SE, Olympia,WA 9 01 • awcnet.org 8 City of Tukwila 2012 Legislative Priorities • State Issues Adopted by the Tukwila City Council On January 17, 2012 During the second year of the Washington State Legislature's 2011-12 biennium legislative cycle, the City of Tukwila will focus on the following legislative priorities: City Fiscal Health MONITOR: Streamlined Sales Tax (SST) Mitigation Ensure that State monies committed for SST mitigation continue to remain dedicated to that source and are not utilized to balance the state budget. The Governor's 2012 supplemental budget appropriates $47.4 million for SST mitigation which reflects a 10% reduction ($2.2 million) from the budget which passed the Legislature last June. Legislation making this reduction permanent will he considered during this session. Additionally, it is important to continue addressing inconsistencies and applicability in SST mitigation where and when appropriate. MONITO & OPPOSE: Further Reductions to State Shared 'Revenues Maintaining the level of revenues shared between the State and local governments is an integral part of local government's ability to provide communities with basic services. Any reduction to these revenues will continue to negatively impact local cities' existing budget challenges. Shared revenues include: Liquor Revolving Account, Liquor Excise Tax and SST. SUPPORT: 'Flexibility on Use of Existing Revenue Sources Increase the flexibility of cities' ability to spend revenue. Ease restrictions on how local governments can spend their own revenue (including REET) to best meet local needs, and preserve local taxing authority that reflects community priorities. General Government Operations SUPPORT: Pro-Active Approaches to Reduce Impact of Public Records Requests to Cities Actively support efficient responses to and delivery of public records while reducing requests that increase local costs without enhancing transparency or the public's right to know. Provide legislative clarification that the public records process is not intended to be used for commercial purposes. Environment & Water SUPPORT: Amending SEPA to Increase Efficiencies The Growth, Shoreline and Water Management Acts have substantially strengthened environmental protection regulations over the years, resulting in excessive SEPA applicability. Legislation that eliminates redundancies between SEPA and these Acts will allow more flexibility in local government and create efficiencies without backsliding in environmental protection. Transportation & Infrastructure SUPPORT: Transportation & Infrastructure Enhancements Support legislation which increases flexibility of use of existing revenues and implements new revenues for use in expansion, maintenance and repair of transportation mechanism; including such items as street utility capability for cities and counties. This includes street maintenance, stormwater, local transportation and public works assistance. Law, Justice & Public Safety OPPOSE: Required Election of Municipal Court Jii dges The City will continue to oppose legislation requiring the election of municipal court judges. Municipal court appointments are cost effective, judges are qualified and ethical, and appointments give cities flexible options for efficient court operations. MONITOR: Medical Marijuana Additional legislation is expected to be introduced this session which will address restrictions and clarification of cities' authority to apply local regulations regarding medical marijuana. Tukwila currently has a moratorium in place regarding marijuana dispensaries and collective gardens. SUPPORT: Tools for Combating Gang Activity The City of Tukwila has firsthand experience with the results of gang activity within the community. As such, we are interested in ongoing collaboration of activities and funding that provides tools to address gang prevention and intervention, as well as civil and criminal ways to address gang activity. Continued Funding for Human Services Especially during turbulent economic times, the City of Tukwila recognizes and is committed to continue funding of human services programs. In consideration of this local commitment, we encourage our State legislators to support human services funding, recognizing the need of these vital services throughout our local communities, minimizing related human services cuts in any way possible. 9 10 DaTc-3 Db3A,Vy L 9.O8 City of Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A LEGISLATIVE AGENDA FOR USE DURING THE 2013 WASHINGTON STATE LEGISLATIVE SESSION. WHEREAS, the City Council has agreed to pursue certain legislative issues for 2013; and WHEREAS, the City Council recognizes this agenda is not all encompassing, in that certain additional items may arise during the legislative session that require support or opposition; and WHEREAS, a legislative agenda outlines the priority issues that elected officials may discuss when speaking to members of the Washington State Legislature; and WHEREAS, the City Council agreed to these priorities at the Regular City Council Meeting on January 22, 2013; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council has identified priorities for the 2013 Washington State Legislative Session that are integral to serving the Tukwila community in the manner in which the residents and businesses have come to expect. The City of Tukwila 2013 Legislative Agenda is hereby incorporated by reference as Attachment A. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney Attachment A: City of Tukwila 2013 Legislative Agenda W: \Word Processing \Resolutions \Legislative Agenda for 2013 12 -31 -12 KM:bjs Page 1 of 1 11 12 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by 01/14/13 KAM Mayor's review Council review H ITEM INFORMATION ITEM No. 3.B. 13 STAFF SPONSOR: ORIGINAL AGENDA DATE: 01/14/13 AGENDA ITEM TITLE Discussion of the Council Legislative Analyst Vacancy CATEGORY ❑ Discussion Mtg Date ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW SPONSOR ■ Council SPONSOR'S The Council President would like the full Council to discuss several items regarding the SUMMARY hiring of a new Council Legislative Analyst, including, but not limited to: possible revisions to the position's job description and the hiring process. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Council President COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 01/14/13 Proposed Initial Timeline, per Council President Hougardy, dated 01/07/13. Job Description for the Council Legislative Analyst Position, dated 11/13/06. Classification Description, dated 01/03/13. 13 14 Council Analyst Position - Proposed Initial Timeline January 7, 2013 Process: 1. Review and Finalize Job Description 2. Post Job Description 3. Review Applicants 4. Interview Applicants, select finalists 5. Interview final applicants, select finalist 6. Make and Negotiate Final Offer Proposed Dates Jan 7 — Council Regular Meeting Discuss the timeline, confirm subcommittee members Jan 14 - Council COW Review & identify the needs and priorities to incorporate in to the position description Adjust timeline as necessary Jan 16 — Subcommittee & Staff, 1 pm, proposed time Job description review, finalize Jan 22 (Tues) — Council Regular Mtg Approval of job description, post job opening on Wednesday Jan 23 Jan 28 — Council COW Feb 4 — Council Regular Meeting Feb 11— Council COW Job posting closes on Friday, Feb. 15th Feb 19 (Tues) — Council Regular Meeting Feb 20 — Subcommittee & Staff, 1 pm, proposed time Application review & selection of finalists Feb 22 — 24 — Council retreat Further discussion as needed regarding process 15 Feb 25 — Council COW Week of Feb 25 Schedule preliminary interviews March 4 — Council Regular Meeting Week of March 4 — Subcommittee & Staff Preliminary interviews; Selection of finalists March 11— Council COW Week of March 11 — Final interviews March 18 — Council Regular Meeting Week of March 18 — Make and negotiate final offer Other Dates: March 25 — COW April 1— Reg April 8 — COW April 15 — Reg April 22 — COW Note: This schedule is subject to revision as is necessary 16 COUNCIL STAFF POSITION POSITION SUMMARY S TA T EMEN T. Provides high level - confidential administrative and secretarial functions in support of the Tukwila City Council; requires discretion at all times. ESSENTIAL JOB DESCRIPTION FUNCTION: 1. Works independently under the supervision of the Council President (at the direction of the full Council) Performance reviews will be managed by the Council President with input from the entire Council and the City Administrator. Requires the ability to exercise individual initiative and discretion in confidential matters and makes decisions within broad guidelines. 2. Provides coordination and staff support to various council committees as assigned, including preparation and distribution of agendas and informational packets; assures proper legal notification has been made to the City Clerk (if required) takes and transcribes minutes. 3. Stays current on appropriate governmental processes, changes and trends at the Local, state and federal Levels. 4. Coordinates internal information flow on intergovernmental affairs, including involvement with other local, state and federal governments; may attend various meetings and/or informational sessions for the City Council. 5. Understands and is sensitive to the City's overall political environment. 6. Remains current on issues, situations, and conditions of interest to the City Council and provides summaries to Council as appropriate. 7. Coordinates the City's annual Council retreat agenda; prepares packets and talking points for Council, as directed. 1 17 8. Gathers and track information regarding legislative matters of interest to the Council; provides updates on the status; drafts talking points, position papers and/or letters for Council approval in support of Council's legislative agenda. 9. Develops systems and prepares documents that effectively track the City Council's adopted work program such that all Council members are aware of the status at all times. 10. Researches and prepares accurate reports using sound judgment, appropriate content, tone, and grammar. 11. Serves as a liaison between City Council, Administration, staff boards, commissions, community groups, and the public; responds to requests for information and refers inquiries to the appropriate individual(s) and/or groups. Creates and maintains positive relationships. 12. Effectively communicates instructions and requests for information to City Administration and staff; follows through regarding results achieved, as appropriate. 13. Coordinates special projects and programs; provides assistance and administration as assigned. 14. Prepares "issues and options" papers on general governmental and/or community topics of interest and/or concern, as directed. 15. May draft resolutions, proclamations and agenda bills for Council approval. 16. Arranges a variety of internal and external meetings and work sessions for Council, in accordance with Council needs and direction. (Exclusive of those established by ordinance and/or state law, i.e. Regular, COW, and Special Council meetings). 17. Prepares and maintains a monthly electronic calendar of Council, Board, Committee meetings, and events of general interest to all Council members. Notifies Council of activities and schedule changes, as necessary. 18. Accurately applies City policies, practices and procedures. 19. Creates and implements practices, procedures and systems within the position that are specifically designed to enhance and support the City Council functions. 2 18 20. Coordinates and provides management support to Council members that comply with the City's established records retention program and systems. 21. Proficient in the use of computer systems and programs; remains current with "modern technology" changes as they apply to the position; effectively utilizes standard Computer software packages, i.e. Microsoft Office, GroupWise (e -mail and scheduling software) etc; 60 wpm keyboarding. 22. Proficient in generally recognized professional level office support functions i.e. making travel arrangements maintaining calendars and appointment schedules; screening calls; visitors, and mail; facilitating the logistics and setup of informal meetings of the Council; effectively maintaining files and records, including confidential files, processing a wide variety of documents, including personnel and financial related paperwork necessary to conduct Council business (i.e. Council budget, expense forms, purchase orders, training request, etc.) as part of the City's effort to be responsive to inquiries, assists other staff at the front counter and answers phones when the need arises. 23. Communicates effectively both verbally and in writing; understands the audience being addressed; maintains proper decorum for the specific circumstances. 24. Works evening and/or weekends, as needed. Travel out of the City may be required. Approved by Council consensus on 11/13/06. 3 19 20 CITY OF TUKWILA CLASSIFICATION DESCRIPTION BAND GRADE SUBGRADE C 4 2 This position is not responsible for work performed by another banded at the same level. FLSA DATE UPDATED APPROVAL Exempt January 3, 2013 Develops, implements, coordinates, and manages various programs and activities as assigned and performs a variety of confidential administrative work. CLASSIFICATION TITLE Management Analyst JOB TITLES Project Analyst Human Resources Analyst Legislative Analyst ' Parks and Recreation Analyst Public Works Analyst CLASSIFICATION TITLE OF IMMEDIATE SUPERVISOR City Administrator Department Head CLASSIFICATION SUMMARY Under the direction of an immediate supervisor identified above, performs a variety of administrative and managerial work. TASK NO. ESSENTIAL DUTIES FREQUENCY BAND/ GRADE 1. Develops, implements, coordinates, and manages various programs and activities as assigned and performs a variety of confidential administrative work. Daily 25% C4 2. Facilitates effective communications and information exchanges, to include conducting oral and written briefings on issues and developments affecting assigned areas. Daily 25% C4 3. Conducts technical research and management analysis and prepares detailed reports and recommendations on issues concerning the functions and operations of assigned programs and various confidential issues. Daily 15% C4 C-4 -2 (Management Analyst) Classification Description Page I 21 TASK NO. ESSENTIAL DUTIES FREQUENCY BAND/ GRADE 4. Recomtnends, develops, and writes policies and procedures for assigned programs. Weekly 15% C4 5. Develops and recommends short and long range plans, goals and budgets to carry out the programs assigned. Quarterly 10% C4 6. Responds to inquiries on program policy and procedural matters as appropriate. Daily 5% C4 7. Researches current and new developments affecting assigned programs, evaluates potential impact, coordinates compliance, and develops written policies as necessary. Weekly 5% C4 MINIMUM QUALIFICATIONS Bachelor's degree in Public Administration or a related field and four years of related experience or an equivalent combination of education and experience to provide sufficient evidence of the successful performance of the essential elements of the job such as those listed above. A valid State of Washington driver's license is also required. KNOWLEDGE: Knowledge of: • General municipal operations and structure; • Principles, practices, procedures and theories related to the field; • Research methods, report writing, group and meeting facilitation techniques, and the organization and presentation of oral reports; • Federal, state and local laws; policies and regulations pertaining to assigned programs; • English usage, spelling, grammar and punctuation; • Budgeting principles and processes; and • Project monitoring techniques. SKILLS Demonstrated skill in • Operating personal computers and utilizing computer applications and software; • Making and implementing sound decisions and exercising judgment in solving complex problems; • Developing and implementing programs, policies, and /or procedures to achieve specific goals and objectives; • Working effectively on several projects concurrently; C-4 -2 (Management Analyst) Classification Description Page 2 22 • Establishing and maintaining effective working relationships with City officials, City employees, and the general public; and • Communicating effectively, both orally and in writing. PHYSICAL ACTIVITY/REQUIREMENTS: To perform the essential functions of the class, incumbents must be able to perform the physical activities listed on the Physical Checklist. C-4 -2 (Management Analyst) Classification Description Page 3 23 24 COUNCIL AGENDA SYNOPSIS Initials Meeting Date 01/14/13 Prepared by Mayors review !J Council review KAM jI /IC? !4 ITEM INFORMATION ITEM No. 3.C. 25 STAFF SPONSOR: ORIGINAL AGENDA DATE: 01/14/13 AGENDA ITEM TITLE Discussion of a Council Work Plan for 2013. 01/14/13 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY A Discussion Mtg Date ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW SPONSOR /1 Council SPONSOR'S The Council President would like to begin an initial discussion regarding work plans for the SUMMARY Council, Committees and Council President. Work plans may address the Council's involvement in the Strategic Plan. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Council President COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 25 26 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by 01/14/13 KAM Ma or' review Air`C. Council review /49 1+ ITEM INFORMATION ITEM NO. 3.D. 27 STAFF SPONSOR: ORIGINAL AGENDA DATE: 01/14/13 AGENDA ITEM TITLE Discussion of Council Involvement in Implemetation of the Strategic Plan which was finalized and approved by the City Council in December 2012. 01/14/13 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY /1 Discussion Mtg Date ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P &R ❑ Police ❑ PW/ SPONSOR // Council SPONSOR'S The Council President would like to discuss the Council's involvement in achieving the SUMMARY Strategic Plan Community Vision, City Mission, and Strategic Goals and Objectives. This may result in the creation of actionable items for the Council as part of their involvement. Some of these items may be part of the 2013 Council and Committee workplan(s). REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR /ADMIN. COMMIT Council President "TEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 01/14/13 City of Tukwila 20121Strategic Plan, pages 6 and 7. 27 28 COMMUNITY VlSi ON The city of opportunity, the community of choice. CITY MISSION To provide superior services that support a safe, inviting, and healthy environment for our residents, businesses, and guests. C IF III" Y SIC' "III" U III , °, II' III. A S "III" II III " G II' C 14 III. A N 29 30 STRATEGIC GOALS & OBJECTIVES GOA A. B. C. D. GOA A. B. C. GOA A. B. A. A. B. C. D. E. GOA A. B. C. ONE A Community of Inviting Neighborhoods & Vibrant Business Districts Cultivate community ownership of shared spaces. Build a broad and collaborative approach to preventing crime and increasing the sense of safety. Focus City planning and investments on creating a connected, dynamic urban environment. Use City efforts and investments to realize established visions for specific sub - areas. 'WO A Solid Foundation for All Tukwila Residents Partner with organizations that help meet the basic needs of all residents. Strive for excellent education, vocational supports, and personal growth opportunities through effective partnerships and City services. Encourage maintenance, improvements, and diversity in the City's housing stock. REE A Diverse & Regionally Competitive Economy Embrace the City's economic potential and strengthen the City's role as a regional business and employment center. Strengthen the City's engagement and partnership with the business community. 11 A High- Performing & Effective Organization Use Tukwila's Vision, Mission, and Strategic Plan to focus and prioritize City efforts. Advance Tukwila's interests through participation in regional partnerships. Continue to develop as an organization and support individual growth. Ensure City facilities are safe, efficient, and inviting to the public. Ensure the long -term fiscal sustainability of the City. IIVE A Positive Community Identity & Image Improve the City's ability to build trust and work with all members of the Tukwila community. Facilitate connections among Tukwila's communities. Promote a positive identity and image of Tukwila. C it .iii. Y r Ili" .iii. U IK IC iii. A s "Ill" VIII" E. ii c iii iii. A iii 31 32 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by M r'f Council review 01/14/13 KAM /jG ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY @ Discussion Mtg Date ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Polzce ❑ PW SPONSOR ■ Council SPONSOR'S On an annual basis, the City Council updates its list of Council representation on outside SUMMARY boards and commissions. The 2013 representation list needs to be confirmed and updated as appropriate. This list only includes boards /commissions on which members are serving as a Tukwila City Council representative. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE ITEM INFORMATION ITEM No. 3.E. 33 STAFF SPONSOR: KIMBERLY MATE] ORIGINAL AGENDA DATE: 01/14/13 AGENDA ITEM TITLE Council representation on local, regional, state, and national committees and commissions and /or boards for the 2013 calendar year. 01/14/13 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY @ Discussion Mtg Date ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Polzce ❑ PW SPONSOR ■ Council SPONSOR'S On an annual basis, the City Council updates its list of Council representation on outside SUMMARY boards and commissions. The 2013 representation list needs to be confirmed and updated as appropriate. This list only includes boards /commissions on which members are serving as a Tukwila City Council representative. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Council President COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 01/14/13 Draft List of 2013 Council Representationon Boards, Committees and Commissions 33 34 City of Tukwila City Council 2013 Council Representation on Boards, Committees and Commissions alit_ F 1 UKWLA — LOC L. EP1.1E5L. TATJON Firemen's Pension Board Dennis Robertson — As Chair of the Finance & Safety Committee Lodging Tax Advisory Board Kathy Hougardy — As Council President Equity & Diversity Commission Verna Seal, Appointed —2 Year Terms RE-;p1pINIALFEP ESEHT "00_ Cascade Water Alliance Board of Directors — Mayor's Alternate Verna Seal - 2012 Highline Forum — Mayor's Alternate Dennis Robertson - 2012 Suburban Cities Association — King County LEOFF 1 Disability Boa Verna Seal Suburban Cities Association — King County Domestic Violence In! ia Verna Seal- 2012 Suburban Cities Association — Verna Seal- 2012 Suburban Cities Association — Kate Kruller- 2012 Regional Law, Safety & Justice Public Issues Committee (PIC) — May South County Area Transportation Board (SCATBd) Kate Kruller — As Chair of the Transportation Committee South King County Economic Development Initiative (SKEDI) Kathy Hougardy Water Resource Inventory Area 9 (WRIA 9) Dennis Robertson — 2012 (Mayor Haggerton, Alternate) Regional Food Policy Council — Puget Sound Regional Council De'Sean Quinn - 2012 MISCELLANE0 S ARTIC1P TIO (Appointment/Designation Not Required) Chamber of Commerce Tukwila International Boulevard Action Committee Tukwila Government & Community Affairs Committee (Committee of the Chamber) Puget Sound Regional Council (PSRC) Tukwila Children's Foundation (TCF) Tukwila Historical Society Tukwila Pantry Tukwila School District — Providers' Meeting Tukwila Elementary — Safety Meeting As of 01/09/13 35 36 COUNCIL AGENDA SYNOPSIS InitiaIs Meeting Date Prepared by .11;4or's review CounciKreview 01/14/13 Kam d/lAi ['Resolution Mtg Date E Ordinance Mfg Date E Bid Award Mtg Date 111 Public I earing Mtg Date 0 Other Mtg Date CATEGORY Discussion Mtg Date SPONSOR Council [1] Mayor III HR 0 DCD LJ Finance 1 Fire • IT 0 P&R fl Police E PV SP °Molt' s The 2013 Council Retreat is scheduled for February 22-24, 2013 in LaConner, Washington. SUMMARY Council President Hougardy would like to discuss items that the Council desires to address during the 2013 Council Retreat. RINI] ,WED BY fl COW Mtg. El CA&P Cmte El F&S Cmte E Transportation Cmte Utilities Cmte E Arts Comm. E Parks Comm. Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMI`ITEE Council President ITEM INFORMATION ITEM No. 3.F. 37 STAFF SPONSOR: ORIGINAL AGENDA DATE: 01/14/13 AGENDA ITEM TITLE 2013 Council Retreat 01/14/13 fl Motion Mtg Date ['Resolution Mtg Date E Ordinance Mfg Date E Bid Award Mtg Date 111 Public I earing Mtg Date 0 Other Mtg Date CATEGORY Discussion Mtg Date SPONSOR Council [1] Mayor III HR 0 DCD LJ Finance 1 Fire • IT 0 P&R fl Police E PV SP °Molt' s The 2013 Council Retreat is scheduled for February 22-24, 2013 in LaConner, Washington. SUMMARY Council President Hougardy would like to discuss items that the Council desires to address during the 2013 Council Retreat. RINI] ,WED BY fl COW Mtg. El CA&P Cmte El F&S Cmte E Transportation Cmte Utilities Cmte E Arts Comm. E Parks Comm. Planning Comm. DATE: N/A COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMI`ITEE Council President COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 37 38 Upcoming Meetings & Events January 2013 14th (Monday) 15th (Tuesday) 16th (Wednesday) 17th (Thursday) 18th (Friday) 19th (Saturday) ➢ Community Affairs & Parks Crate, 5: 15 PM (CR #3) ➢ City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) ➢ Transportation Crate, 5:00 PM (CR #1) ➢ Parks Commission, 5:30 PM (Community Center) ➢ Library Advisory Board, 7:00 PM (Foster Libr•ary) ➢ Tukwila Historical Society, 7:00 PM (Tukwila Heritage & Cultural Center, 14475 59th Ave S) 21st (Monday) 22nd (Tuesday) 23rd (Wednesday) 24th (Thursday) 25th (Friday) 26th (Saturday) M.L. King, Jr. Day City offices Closed ,' "Pl! / /iia�iA > Utilities Crate, 5:00 PM (CR #1) ➢ City ouncil y Executive Session, 6:00 PM ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) ➢ Tukwila Metropolitan Park District Board of Commissioners Meeting, 8:00 PM (Council Chambers) ➢ Finance & Safety Crate, 5:30 PM (CR #3) Tukwila Tree and Environment Advisory Committee Meeting, 5:30 — 7:30 PM (CR #2 — 6300 Southcenter• Blvd) ➢ COPCAB, 6:30 PM (CR #5) ➢ Family Movie Night on Big Screen yo Bring your sleeping bag blanket to set in the Tukwila Communit Center Social Hall. Doors at 6:00 PM; starts at 6:30. Free! But bring cans offoodper person for Tukwila Food Panty. the or up y al open movie 2 the Tukwila Int'l. Action Trash Pickup 9:00 — 10:00 For locat .on Rick r• ick@forschler•. Blvd. Cmte's Day AM contact at otg Commission, Cancelled > Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 -767 -2342. > Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. > City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall. > City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall. ➢ Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room #3. Contact Kim Gilman at 206 - 431 -2187. > Community Affairs & Parks Committee: 2nd & 4th Mon., 5:15 PM, Conf. Room #3 (A) Acceptance of King County Conservation District grant for Duwamish Hill Preserve in the amount of $50,000. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm #5. Phi Huynh (206- 433 - 7175). > Equity & Diversity Commission: 1st Thurs., 5:15 PM, Conf Room #3. Contact Joyce Tr•antina at 206 - 433 -1850. > Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Conf Room #3 > Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206 -767 -2342. > Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Dave Johnson at 206 - 767 -2308. > Planning Commission /Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. & Dec., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206 - 431 -3670. > Transportation Committee: 2nd & 4th Tues., 5:00 PM, Conf. Room #1 (A) 2013 Transportation Work Plan. (B) 2013 Overlay and Repair Program — East Marginal Way S — Consultant Agreement. (C) Interurban Ave S (S 143'd St to Fort Dent Way) Consultant Agreement. (D) Interurban Ave S (S 143''d St to Fort Dent Way) Grant Acceptance for Two Grants. (E) Interlocal Contract for Cooperative Purchasing of Fleet. > Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Pat Br•odin at 206 - 433 -1861. >Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815. > Utilities Committee: 1st & 3rd Mon., 5:00 PM, Conf. Room #1 39 Tentative Agenda Schedule MONTH MEETING 1- REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. January 7 14 See agenda packet cover sheet for this week's agenda (January 14, 2012 Committee of the Whole Meeting). 22 (Tuesday) Special Presentation: 28 Special Presentation: Best Business Recycler of the Year for 2012. Appointments: Public Outreach and Engagement Liaison Program (POEL) for Forterra. Appointments to Boards and Commissions. Unfinished Business: A resolution establishing legislative priorities for the 2013 legislative session. February 4 Special Presentation: 11 19 25 Swearing in of 5 entry level Police Officers: Darryl Barnes, Nathan Betts, John Hernandez, Michael Schlotterbeck, Joseph Zaehler. 40