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Home My WebLink AboutReg 2013-02-04 Item 5G - Grant Acceptance - Thorndyke Elementary Safe Routes to School for $457,000COUNCIL AGENDA SYNOPSIS Initials Meetin. Date 02/04/13 Council review I! va Ma ors review ITEM INFORMATION ITEM No. 5.G. 63 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 02/04/13 AGENDA ITEM TITLE Thorndyke Acceptance Safe Routes to School of Washington State Department of Transportation (WSDOT) Grant CATEGORY ❑ Discussion Mtg Date Motion Date 02/04/13 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date I1 Mtg SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT U P&R ❑ Police i4 PW SPONSOR'S The City was awarded $457,000 from the 2013 WSDOT grant with federal funds for the SUMMARY Thorndyke Safe Routes to School Project. Construction costs for the street improvements, which includes sidewalk on the north side of S 150th St, are estimated at $1,082,000 and the City match would be the remaining balance of $682,000. Council is being asked to accept the Washington State Department of Transportation grant with federal funds for $457,000. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. DATE: 01/29/13 COMMITTEE CHAIR: KATE // Transportation Cmte ❑ Planning Comm. KRULLER RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 103 RESIDENTIAL STREETS (PG 4, 2013 CIP), 104 ARTERIAL STREETS, AND 412 SURFACE WATER Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/04/13 MTG. DATE ATTACHMENTS 02/04/13 Informational Memorandum dated 01/25/13 2013 CIP, page 4 Award Letter from WSDOT Minutes from the Transportation Committee meeting of 01/29/13 63 64 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Robin Tischmak, City Engineer DATE: January 25, 2013 SUBJECT: Thorndyke Safe Routes to School Project No. 91210302 Acceptance of WSDOT Grant ISSUE Accept a Safe Routes to School Grant award of federal funds from the Washington State Department of Transportation ( WSDOT) in the amount of $457,000. BACKGROUND Walking routes for students to Thorndyke Elementary School use the narrow, 2 -lane South 150th Street between 42nd Ave S and Tukwila International Blvd. South 150th St is a high priority street for repairs and upgrades within the City's Overlay Program and Small Drainage Program. This segment of S 150th St is also identified in the Walk & Roll Plan as a high priority candidate for sidewalks. Preliminary design work performed as part of the Overlay and Small Drainage Programs presented an opportunity to broaden the scope of work to include the construction of a sidewalk on one side of the street and apply for grant funds from the WSDOT Safe Routes to School Program. The City submitted an application in 2012 and was awarded a federal grant in the amount of $457,000 to construct pedestrian improvements. The grant award also includes a component to implement Education, Encouragement, and Enforcement efforts to improve pedestrian safety and awareness. DISCUSSION The successful acquisition of the Thorndyke Safe Routes to School grant will allow the City to construct a "mini" street improvement project. The improvements will include: curb, gutter and sidewalk on one side of the street, storm drainage improvements, street overlay, illumination improvements (using existing wooden utility poles), and traffic signal improvements that include countdown pedestrian modules at the S 150th St/42nd Ave S signal. FINANCIAL IMPACT The total estimated project construction cost is $1,082,000.00. City required match funds total $682,000.00. The Education /Encouragement/Enforcement components have a budget of $57,000 from the awarded grant funds. Construction Thomdyke Safe Routes to School Grant $ 400,000.00 Motor Vehicle Tax 265,000.00 City Funds - Overlay & Repair 2014 129,000.00 City Funds - Small Drainage 2014 288,000.00 Totals $1,082,000.00 Education /Enforcement $57,000.00 0.00 $57,000.00 RECOMMENDATION Council is being asked to accept the grant award from WSDOT in the amount of $457,00.00 for the Thorndyke Safe Routes to School Project and consider this item on the Consent Agenda at the February 4, 2013 Regular Meeting. Attachments: 2013 CIP, page 4 Award Letter from WSDOT W:IPW EngIPROJECTS\A- RW 8 RS Projects\Safe Routes to SchoollThorndykelInfo Memo Grant Accept 01- 25- 13.docx 65 66 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2013 to 2018 PROJECT: Thorndyke Safe Routes to School Project No. 81210802 Construction of roadway improvements and new sidewalk on the north side of S 150th St between Tukwila DESCRIPTION: International Blvd and 42nd Ave S. Also a new crosswalk on S 150th St in front of Thorndyke Elementary. Enhance safety for students walking and biking to Thorndyke Elementary and encourages alternate JUSTIFICATION: transportation choices. This route is one of the high priority missing sidewalk areas prioritized as part of Walk and Roll Plan. STATUS: WSDOT Safe Routes to School grant for $457K in May 2012 with results in June 2013. MA|NT|MPACT: Negligible. This will also include storm water components on S 150th St. Education, enforcement, and encouragement COMMENT: are also included in the project as part of the Safe Routes to School grant requirements. FINANCIAL Through Estimated 2015 2016 2017 2018 BEYOND TOTAL '.~...~' -_ .. __ _ EXPENSES Design 48 28 14 90 Lund(RyW) 0 Const Mgmt. 55 55 Construction 567 567 TOTAL EXPENSES 0 0 48 650 14 0 0 0 0 712 FUND SOURCES Awarded Grant 0 Proposed Grant 48 395 14 457 Motor Vehicle Tax 265 265 Mitigation Expected 0 City Oper. Revenue 0 0 O 1 O} 0 O 0 0 0 <1O) TOTAL SOURCES 0 0 48 650 14 0 0 0 0 712 Project Location 1$-�� _ ��St� • 2013 2018 Capital Improvement Program 4 68 ."*TWashington State O Department of Transportation Paula J. Hammond, P.E. Secretary of Transportation January 8, 2013 Mr. Bob Giberson Public Works Director City of Tukwila 6300 Southcenter Blvd. Tukwila, WA 98188 -2545 Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504 -7300 360 - 705 -7000 TTY: 1- 800- 833 -638 j CE8VED www.wsdot.wa.gov [� 2013 Safe Routes to School Program Federal Funding Dear Mr. Giberson: JAN 11 2013 TUKWILA PUBLIC WORKS WSDOT is pleased to advise you that the following project was recently selected to receive federal Highway Safety Improvement Program (HSIP(SR)) funding through the Safe Routes to School program. The federal funding is limited to the amount shown below, and is subject to approval by the 2013 State Legislature: Thorndyke Elementary Safe Routes to School Application $457,000 Scope: See Project Summary (attached) Note: These funds are contingent on the local commitment of $625,000 made in the grant application. In order to meet state and federal requirements, the following are required: • Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your regional TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP). • Project funding packages must include the following new federal mandatory information or your project cannot be authorized: Place of performance: • Nearest (city) • Nine digit Zip Code • Preliminary Engineering (PE) must be obligated in accordance with the project summary (attached) that reflects the timeline provided in the grant application. ■ This project has been scheduled to be awarded in accordance with the project summary (attached). If the project does not meet the scheduled construction award date, your agency can request an extension to the deadline through your Region Local Programs Engineer via e -mail for H &LP to determine if the reason or reasons for the delay is acceptable. See the Project Delivery Policy for more information at: http://www.wsdot.wa.gov/NR/rdonlvres/82B45F5A-C262-403E- ABF7- 7E4EFA8F01 ED /0/ProjectDeliveryPolicv.pdf 69 Bob Giberson Public Works Director 2013 Safe Routes to School Program Federal Funding January 8, 2013 • Project expenditures incurred before receiving notice from H &LP of federal fund obligation are not eligible for reimbursement. • To maintain funding, a Quarterly Project Report form must be completed by the end of March, June, September and December each year. The online database can be found at: http:// www .wsdot.wa.gov /localprograms /. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. The password is case sensitive. To obligate funding for the project, please refer to the information above and your Local Agency Guidelines (LAG) manual for additional information. As a reminder, H &LP encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance please contact Ed Conyers, your Region Local Programs Engineer, at 206- 440 -4734. Sincerely, Kathleen B. Davis Director Highways & Local Programs Enclosure KBD:sas cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82 -12I 70 Project Summary Program: Safe Routes to School Date: December 2012 Agency: City of Tukwila Project Title: Thorndyke Elementary Safe Routes to School Application Project Description: The project includes sidewalk, curb, gutter, drainage, crossing improvements, illumination, walking school bus, educational materials, maps, events and enforcement. Detailed Project Description: 1. 1500 linear ft. of 6 ft. wide sidewalk, curb, gutter, and drainage will be constructed on 150th between Tukwila International Blvd and 42 "d Ave S. 2. Installation of pedestrian countdown modules at the signalized intersection of 42d Ave S and S 150th St. 3. Installation of illumination on existing wooden utility poles. 4. Implementation of a walking school bus, newsletter articles, website posting, handouts, walk route map, walk to school /fun run event and enforcement efforts. Project Schedule: Education /Encouragement 06/2015 Enforcement 09/2014 Begin Design 07/2013 Environmental Documents Approved 12/2013 Right -of -Way Approved N/A Estimated Contract Ad 04/2014 Estimated Contract Award Date 07/2014 Open to Traffic 09/2014 Project Cost and Award Amount: Phase Total Project Cost Amount Requested Amount Awarded Preliminary Engineering $40,000 $40,000 Right -of -Way $0 $0 Construction $360,000 $360,000 Education /Encouragement $46,000 $46,000 Enforcement $11,000 $11,000 Total 1,082,000 $457,000 $457,000 Page 1 of 1 71 72 TRANSPORTATION COMMITTEE Meeting Minutes January 29, 2013 — 5:02 p.m. — Conference Room #1 City of Tukwila Transportation Committee PRESENT Councilmembers: Kate Kruller, Chair; Joe Duffle and Dennis Robertson Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, David McPherson, David Cline, Peggy McCarthy and Gail Labanara Guest: Chuck Parrish CALL TO ORDER: The meeting was called to order at 5:07 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Thorndyke Safe Routes to School Acceptance of WSDOT Grant Staff is seeking Council approval to enter into an agreement with Washington State Department of Transportation (WSDOT) to receive 2013 Safe Routes to School federal funding in the amount of $457,000 for a street project on S 150th St that serves Thorndyke Elementary School. If the grant funds are accepted by the City, they would allow the City to build a "mini" street improvement project on S 150t St that would include; curb, sidewalk, and gutter on the north side of the street, storm drainage, asphalt overlay on both lanes, illumination improvements using the existing wooden poles, and traffic signal improvements at the S 150`h St /42nd Ave S. The entire construction project is estimated to cost $1,082,000 and the budget is funded in 103 Residential streets, 104 Arterial's 2014 Overlay & Repair, and 412 Surface Water. With the $400,000 WSDOT grant, the remaining costs of $682,000 would act as the City's match. This "mini' street improvement project does not warrant the use of the utility undergrounding policy. Design contract will be forthcoming later this year with construction scheduled for 2014. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 4 CONSENT AGENDA. B. Turnover of Infrastructure and Deciation of ROW from Claim Jumper Restaurant Staff is seeking Council approval to accept the turnover of street improvements that included; street lighting, sidewalks, storm drainage, and dedication of right -of way from Schoenbachler Enterprises, LLC for the Claim Jumper Restaurant located at 5901 S 180t St. This project was constructed in 1999; however the final turnover documents were never completed by the City. With the Southcenter Parkway Extension Project, right -of -way was examined and resolution of the development file was discovered to be incomplete. With the delay, the City was able to negotiate some easements pertaining to the Southcenter Pkwy Extension project at no additional cost. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 4 CONSENT AGENDA. III. MISCELLANEOUS Chair Kruller's Transportation Committee Goals 2013 A lengthy discussion was held on the new draft of the Transportation Committee Goals that were submitted at the meeting (attached). Ongoing work on the goals will continue and return to Committee. 73