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Home My WebLink AboutCOW 2013-02-11 Item 4B - Resolution - 2013 Non-Represented Employees Wages and BenefitsCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Ma is review Council review 02/11/13 SB 1�C 02/11/13 02/19/13 SB ❑ Ordinance Mtg Date t ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY // Discussion /1 Resolution Mtg Date Mtg Date 02/19/13 SPONSOR ❑ Council ❑ Mayor ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P &R ❑ Police ❑ PW ITEM INFORMATION ITEM No. 4.B. 31 STAFF SPONSOR: STEPHANIE BROWN ORIGINAL AGENDA DATE: 02/11/13 AGENDA ITEM TITLE A Resolution establishing Schedule. the 2013 Non - Represented employees Wage and Benefit 02/11/13 ❑ Mtg Motion Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date CATEGORY // Discussion /1 Resolution Mtg Date Mtg Date 02/19/13 SPONSOR ❑ Council ❑ Mayor ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P &R ❑ Police ❑ PW /1 HR SPONSOR'S The Council is being asked to consider adoption of a resolution establishing a cost of living SUMMARY wage adjustment and benefits schedule for non - represented employees effective January 1, 2013. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ Utilities Cmte ❑ Arts Comm. DATE: 02/05/13 /1 F &S Cmte ❑ Transportation Cmte Comm. ❑ Planning Comm. CHAIR: ROBERTSON ❑ Parks COMMITTEE RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Human Resources Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/11/13 MTG. DATE ATTACHMENTS 02/11/13 Informational Memorandum dated 1/30/13 (Amended after FS Meeting) Resolution in Draft Form Attachment A - Draft 2013 Non - Represented Wage Schedule Attachment B - Draft 2013 Non - Represented Schedule of Benefits Attachment C - Draft 2013 Non - Represented Longevity Pay Schedule Attachment 1 - Spreadsheet of 2013 Wage adjustments of comparable cities. Draft minutes from the 02/05/13 Finance and Safety Committee meeting. 31 32 TO: FROM: DATE: SUBJECT: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee Stephanie Brown, Human Resources Director January 30, 2013 2013 Non - Represented Wages and Benefits (Amended at FS meeting 2/5/13 as shown below) BACKGROUND In August 2011, an external market study was conducted for 2012 wage adjustments for non - represented employees. This information was presented to the Finance and Safety Committee in October, 2011 where a decision was made to table implementation until a review by an outside compensation consultant was completed. The results from the outside consultant review validated the analysis that was conducted internally. This delayed the decision on wage adjustments for non - represented employees until May 2012 with the adoption by the City Council of Resolution No. 1769. The wage adjustment for 2012 provided for a market increase, and a one -time COLA adjustment for a majority of the non - represented positions, to recognize that management level positions (Director Level) had not received an adjustment to their wages since 2009. Generally, cost of living adjustments are presented prior to the end of even numbered years, to become effective January 1, of the next year. Due to a request by the Council to review positions that were +1- 5% above or below the market based upon the 2011 study, a decision was made to not present a wage adjustment for 2013 until that process was completed. In alignment with the intent of Council Resolution No.1537, which establishes that the cost of living adjustment occur in odd numbered years, and is based on 90% of the CPI - W for Seattle- Tacoma - Bremerton Area Semi - Annual Average (1st half of the calendar year to the 1st half of the following calendar year), the proposed wage adjustment for 2013 is 2.61%. In addition, there are no recommended changes being proposed to the non - represented benefit schedule. Also for information only, Attachment 1 shows the 2013 wage adjustments for non - represented City comparators that were used in the 2011 market study, and also those cities that were recommended for consideration by the outside consultant. At the Finance and Safety Committee meeting on February 5, 2013, there were a few questions askinq for clarification about the non - represented salary schedule, Attachment A. 33 INFORMATIONAL MEMO Page 2 The Management Coordinator and Management Analyst classifications have always been banded at C42 due to similar job responsibilities. The Management Coordinator is different in that these positions manage a division. As noted earlier, due to the December 2012 review of positions, the Court Administrator was reclassified from C42 to D63, and the Administrative Secretary 1 in Parks & Recreation B23, was reclassified with a title change to Parks & Recreation Analyst and banded at C42. Finally, Attachment A has also been updated to reflect other title changes, such as the Council Analyst and Government Relations Manager. RECOMMENDATION The Finance and Safety Committee is being asked to consider the wage adjustments and benefits for non - represented employees retroactive to January 1, 2013, and to forward the Resolution to the Committee of the Whole meeting on February 11, 2013 for discussion and approval at their Regular meeting on February 19, 2013. ATTACHMENTS -Draft Resolution Attachment A- Attachment B- Attachment C- Attachment 1- 34 Draft 2013 Non - Represented Wage Schedule Draft 2013 Non- Represented Schedule of Benefits Draft 2013 Non - Represented Longevity Pay Schedule A spreadsheet of 2013 wage adjustments of comparable cities. 2 RAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, UPDATING AND CLARIFYING THE NON - REPRESENTED EMPLOYEES' COMPENSATION AND ADOPTING THE NON - REPRESENTED SALARY SCHEDULE AND BENEFITS SUMMARY, EFFECTIVE JANUARY 1, 2013. WHEREAS, the Tukwila City Council approved Resolution No. 1537, dated December 1, 2003, which provided that a COLA would be applied to the non - represented employee wage schedule in odd - numbered calendar years; and WHEREAS, the COLA in previous years has been based on 90% of the Consumer Price Index, All Wage Earners (CPI -W) Seattle- Tacoma - Bremerton Area Semi - Annual Average (first half of calendar year to first half of following calendar year); and WHEREAS, the CPI -W Average for the above - stated period of time (first half of 2011 compared to first half of 2012) is 2.9 %; and WHEREAS, 90% of CPI -W as stated above is 2.61 %; and WHEREAS, City Administration recommends a flat rate increase of 2.61% to base wage effective January 1, 2013 for non - represented employees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Non - Represented Employees Wage Plan. A. The 2013 wage schedule for non - represented employees shall be increased by a rate of 2.61%. B. Longevity pay will continue to be a part of the plan. C. Merit will continue to be eliminated from the plan, but may be considered as a plan element in subsequent years. W: \Word Processing-City \ Resolutions \Non-Represented Employees Compensation -2013 1- 28- 13.doc 1 -28 -13 KG:bjs Page 1 of 2 35 Section 2. Non - Represented Salary Schedule, Employee Benefits Summary and Longevity Pay Plan. A. The "Non- Represented Salary Schedule — 2013," Attachment A hereto, shall be approved, effective January 1, 2013. B. The "Non- Represented Employee Benefits Summary — 2013," Attachment B hereto, shall be approved, effective January 1, 2013. C. The "Longevity Pay Plan for Non - Represented Employees — 2013," Attachment C hereto, shall be approved, effective January 1, 2013. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney Attachments: - Attachment A, Non - Represented Salary Schedule — 2013 - Attachment B, Non - Represented Employee Benefits Summary — 2013 - Attachment C, Longevity Pay Plan for Non - Represented Employees — 2013 W: \Word Processing -City \Resolutions \Non - Represented Employees Compensation -2013 1- 28- 13.doc 1 -28 -13 KG:bjs 36 Page 2 of 2 Attachment A (Page 1 of 3) City of Tukwila Non - Represented Salary Schedule - 2013 Classification Title Job Title Range Administrative Support Technician Administrative Support Technician Al2 Office Technician Human Resources Technician B21 Office Specialist Assistant to the Chief B22 Administrative Assistant Deputy City Clerk Executive Assistant Assistant to the Director Council Administrative Assistant B23 Program Coordinator Systems Administrator Human Resources Assistant C41 Management Coordinator City Clerk Police Records Manager C42 Management Analyst Council Analyst Government Relations Manager Human Resources Analyst Parks & Recreation Analyst Project Analyst Public Works Analyst C42 Program Administrator Internal Operations Manager Public Works Coordinator Emergency Manager C43 Program Manager Assistant City Administrator Senior Engineer Building Official D61 Administrative Manager Maintenance Operations Manager D62 Assistant Director Deputy Community Development Director Deputy Finance Director Deputy Public Works Director Deputy Parks & Recreation Director Municipal Court Administrator D63 Department Manager Assistant Fire Chief Assistant Police Chief City Engineer D72 37 Attachment A (Page 2 of 3) City of Tukwila Non - Represented Salary Schedule - 2013 Classification Title Job Title Range Department Administrator Economic Development Administrator E81 Department Head Human Resources Director DCD Director Finance Director IT Director Parks & Recreation Director E83 Department Director Fire Chief Police Chief Public Works Director E91 City Administrator City Administrator F102 38 Attachment A (Page 3 of 3) 2013 - Non - Represented Salary Structure Non - Represented Salary Structure (Monthly) DBM Rating (Minimum) Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 All 3,860 3,981 4,103 4,223 4,343 Al2 4,166 4,299 4,432 4,562 4,691 A13 4,483 4,621 4,761 4,902 5,040 B21 4,682 4,858 5,035 5,210 5,389 B22 4,987 5,174 5,361 5,549 5,738 B23 5,287 5,487 5,686 5,884 6,086 B31 5,550 5,793 6,036 6,279 6,522 B32 5,992 6,255 6,519 6,781 7,045 C41 6,173 6,418 6,666 6,914 7,161 7,408 C42 6,520 6,783 7,043 7,304 7,565 7,829 C43 6,810 7,083 7,357 7,629 7,901 8,177 C51 7,032 7,347 7,663 7,980 8,294 8,614 C52 7,516 7,854 8,192 8,531 8,871 9,137 D61 7,436 7,808 8,180 8,554 8,925 9,294 D62 7,570 7,946 8,325 8,702 9,082 9,459 D63 7,834 8,226 8,618 9,011 9,403 9,793 D71 8,015 8,453 8,893 9,332 9,771 10,212 D72 8,411 8,870 9,330 9,789 10,251 10,710 E81 8,499 8,924 9,351 9,773 10,229 10,688 11,126 E82 8,812 9,254 9,696 10,137 10,580 11,022 11,463 E83 9,071 9,526 9,978 10,433 10,886 11,340 11,795 E91 9,387 9,857 10,327 10,798 11,267 11,738 12,208 E92 9,774 10,265 10,756 11,244 11,734 12,225 12,714 F101 10,168 10,676 11,183 11,694 12,204 12,710 13,220 F102 10,051 10,552 11,056 11,561 12,064 12,567 13,069 The rates above are a 2.61% increase from 2012 rates. 39 40 Attachment B (Page 1 of 2) Non - Represented Employee Benefits - 2013 Social Security (FICA): Social Security benefits shall be provided as contained in Section 2.52.010 of the Tukwila Municipal Code (TMC). State -Wide Employee Retirement System (PERS): Retirement shall be provided as contained in Section 2.52.020 of the TMC. Holidays: Holidays shall be provided as contained in Section 2.52.030 of the TMC. Regular part -time employees shall be entitled to benefits on a pro -rata basis. Sick Leave: Sick leave shall be provided as contained in Section 2.52.040 of the TMC. Regular part -time employees shall be entitled to benefits on a pro -rata basis. Medical Insurance: The City shall pay 100% of the 2013 premium for regular full -time employees and their dependents under the City of Tukwila self - insured medical /dental plan. Premium increases above 8% per year shall result in a modified plan document to cover the additional cost above 8 %, or a premium shall be implemented for the difference, at the City's discretion. The City reserves the right to select all medical plans and providers. Regular part - time employees shall be entitled to benefits on a pro -rata basis. Employees who choose coverage under the Group Health Cooperative plan shall pay the difference between the City of Tukwila plan full - family rate and the rate charged to them by Group Health. Dental Insurance: The City shall provide 100% of the 2013 premium for the regular full -time employees and all dependents under the City of Tukwila self - insured medical/ dental plan for dental coverage. Regular part -time employees shall be entitled to the same benefits on a pro - rata basis. Life Insurance: For regular full -time employees, the City shall pay the premium for Plan C (Multiple of annual earnings) or similar group life and accidental death and dismemberment insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000. Regular part -time employees that work at least 20 hours per week shall be entitled to benefits on a pro -rata basis (per insurance program requirements). Vision/Optical: To non - represented regular full -time employees and their dependents at the rate of $200 per person, to a maximum of $400 per family unit each year. Regular part -time employees and their dependents shall be entitled to benefits on a pro -rata basis. Disability Insurance: The City shall provide 100% of the premium for regular full -time employees for a comprehensive long -term disability policy. Regular part -time employees that work at least 20 hours per week shall be entitled to benefits on a pro -rata basis (per insurance program requirements). Health Reimbursement Arrangement /Voluntary Employee Benefit Association (HRA/VEBA): VEBA benefits shall be provided as contained in Resolution No. 1445 and as amended. 41 Attachment B (Page 2 of 2) Non - Represented Employee Benefits - 2013 Vacation: Following the sixth month of continuous employment, annual vacation leave of six full days (each day is calculated at eight hours, regardless of schedule worked) shall be granted. Thereafter, an additional day of annual leave shall accrue each month, up to a total of 12 days. Three additional days of annual leave shall be granted on the employee's anniversary date after the third, fourth and fifth years. After six years, the employee shall be granted one day per year additional annual leave to a maximum of 24 days per year. The maximum number of accrued hours is 384 or 48 days. Years of Service Vacation Accrual Years of Service Vacation Accrual 0 -1 years 12 days* 10 years 19 days 1 -2 years 12 days 11 years 20 days 3 -6 years 15 days 12 years 21 days 7 years 16 days 13 years 22 days 8 years 17 days 14 years 23 days 9 years 18 days 15 years 24 days (maximum) *Six full days will be granted following the sixth month of continuous employment. (Days accrue at eight hours, regardless of schedule worked.) Regular part -time employees shall be entitled to benefits on a pro -rata basis. Uniform Allowance: An annual uniform allowance of $350 shall be granted to the following employees: Fire Chief, Assistant Fire Chief, Police Chief, Assistant Police Chief, and Records Manager. 42 Attachment C Longevity Pay Plan for Non - Represented Employees - 2013 The monthly longevity flat rates shall be as follows for regular full -time employees after the completion of the number of years of full time employment with the City set forth below. Regular part -time employees shall receive longevity on a pro -rata basis. Completion of 5 years $75 Completion of 10 years $100 Completion of 15 years $125 Completion of 20 years $150 Completion of 25 years $175 Completion of 30 years $200 43 44 Attachment #1 in a) a) 0 0 E w 1) +, c v N EL 0 0 CL 0 Z 0 Y Y N a) E N 7 Q a) to cu m ,-1 0 N H a, 0 z Furloughs /wage concessions ended 12/31/12 1100% of CPI -W June to June SeaTac Brem No increase for 2013 and 2014 No increase for NR and Union employees wage increase dependent on what is decided in the contracts - -still in negotiations (95% CPI SeaTacBrem) plus .8% increase and 3 days paid time off to catch up with AFSCME Non -Rep Wage Action 0 O 0 O Ni 0 N 0 N 0 00 0 %0S'Z 0 0 unknown 0 � to N City 'Auburn Bothell IBurien* Edmonds * Federal Way Kent Kirkland Lakewood* Renton SeaTac * to their Assessed Valuation. data current as of 1/11/13 45 46 FINANCE AND SAFETY COMMITTEE Meeting Minutes February 5, 2013 — 5:30p.m.; Conference Room #3 City of Tukwila Finance and Safety Committee DRAFT PRESENT Councilmembers: Dennis Robertson, Chair, Chair; Verna Seal and De'Sean Quinn Staff: Bruce Linton, Peggy McCarthy, Stephanie Brown, Kim Gilman, Gail Labanara, Cyndy Knighton, David Cline and Kimberly Matej CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:39 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Ordinance: 2013 Non - Represented Employees' Wages & Benefits Staff is seeking Council approval of a draft resolution that provides for a 2.61% cost of living adjustment (COLA) for all non - represented employees retroactive to January 1, 2013, as well as a salary schedule, benefit summary, and longevity pay plan. Staff explained that this COLA follows the intent of Resolution No. 1537 which provides for application of a COLA in odd numbered years, and an external comparables and internal equity adjustment in even number years. Under normal circumstances, this resolution would have come forward to the Council for consideration in the fall prior to the year in which the adjustment takes effect. However, Resolution No. 1769 required classification evaluation of non - represented positions whose compensation bands varied +/- 5% in comparison to market. It was determined that this evaluation would be completed prior to moving forward with the 2013 COLA resolution which resulted in the delay. Staff responded to an inquiry from Committee Chair Robertson regarding changes that were made to the Non - Represented Salary Schedule (page 5 of the agenda packet), including job titles and reclassifications. After discussion, Chair Robertson requested that a brief memo be provided to full Council with an explanation of what changed on the Salary Schedule and why the changes were made. It was noted that recommendations for City -wide compensation methodologies will be forthcoming to the Committee. Chair Robertson requested that this item added to the Finance & Safety Committee schedule, and requested an updated schedule be included in the February 20 Committee packet. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 11 COW FOR DISCUSSION. DRAFT 47