HomeMy WebLinkAboutFS 2013-02-20 COMPLETE AGENDA PACKETW"
City of Tukwila
Finance and Safety
Committee
O Dennis Robertson, Chair
O Verna Seal
O De'Sean Quinn
AGENDA
WEDNESDAY, FEBRUARY 20, 2013 — 5:30 PM
CONFERENCE ROOM #3 (at east entrance of City Hall)
Distribution:
D. Robertson
V. Seal
D. Quinn
K. Hougardy
Mayor Haggerton
D. Cline
P. McCarthy
C. O'Flaherty
S. Kerslake
K. Matej
M. Villa
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. An ordinance regarding advance payment of travel
a. Forward to 2/25 COW
Pg.1
expenses.
and 3/4 Regular Mtg.
Peggy McCarthy, Finance Director
b. Local Improvement District (LID) #33:
b. Forward to 3/4 Consent
Pg.13
(1) A resolution fixing the time for the final assessment
roll hearing.
Agenda
(2) A resolution appointing a Hearing Examiner.
(3) A resolution clarifying the terms of the interfund loan.
(4) An ordinance amending Ordinance No. 322 to adopt
regulations relating to assessment roll hearings and
appeal.
Peggy McCarthy, Finance Director
c. Police Department 4th Quarter (2012) update.
c. Information only
Pg.27
Mike Villa, Police Chief
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Tuesday, March 5, 2013
16. The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 - 433 -1800 or (TukwilaCityClerk @TukwilaWA.gov) for assistance.
p
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance & Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
DATE: February 12, 2013
SUBJECT: Close Revolving Fund for Advance Payment of Travel Expenses and
Repeal Ordinance Nos. 614, 1215, and 1562
ISSUE
Close the revolving fund used for payment of travel expenses and repeal Ordinance Nos. 614,
1215, and 1562.
BACKGROUND
The revolving fund for advance payment of travel expenses was established in 1970 pursuant to
Chapter 174, laws of 1969 which provided reasonable allowance in advance of expenditure for
travel related expenses incurred by elected or appointed official and employees of the City for
necessary official travel.
Under the current method for certain travel related expense, advances are given for meal per
diem and incidentals for upcoming travel to those that request advances. The amount of the
advance is based on estimated travel dates and meals not provided during the event. Upon
return the employee completes a Travel Expense Reimbursement Form to reconcile actual per
diem and incidentals with the conference agenda and Training Attendance Request (TAR). Any
amounts not eligible for per diem and incidentals must be returned by the employee. Any
additional eligible costs are paid through the AP system.
In 2010 the Finance Department began issuing Procurement Cards (PCards) for a variety of
City related expenses including travel expenses.
DISCUSSION
After the revolving fund is closed employees will still have options for handling travel related
expenses.
1. Employee may choose to use their own funds and be reimbursed through AP after
travel completion. The Employee would have the choice to either submit receipts and be
reimbursed the actual expenses for incidentals and meals up to the per diem amount or
simply receive per diem rate for meals.
2. Employee may use their PCard to pay for travel related costs. Reconciliation would still
be required upon travel completion but there would be no need for additional
transactions between the City and the employee. For those employees who do not
currently have a PCard, they would need to be approved for a card through their
supervisor and follow policy for obtaining the card.
3. Additionally, in rare circumstances, funds could be advanced through the AP system.
This option would only be available for Councilmembers or to employees due to
extraordinary circumstances.
1
INFORMATIONAL MEMO
Page 2
Closing the revolving fund and encouraging the use of PCards for travel related expenses or
reimbursing expenses after travel is completed creates efficiencies and reduces costs to the
City.
1. It will streamline processes for travel related expenses for the Finance Department by
eliminating the reconciliation of one checking account.
2. Reduce the amount of time necessary to reconcile travel claims.
3. Reduce expenses for the City by eliminating the cost of maintaining the account with US
Bank.
4. Potentially reduce the total cost associated with travel by reimbursing actual cost for
meals rather than providing per diem. Costs would be reduced when PCards are used.
5. When travel expenses are charged to the PCard or reimbursed through accounts
payable, the expense is recorded on the City's financial system earlier than when
advanced travel checks are issued through the revolving fund. By recording the
transaction earlier, the financial statements are more complete.
RECOMMENDATION
Council is being asked to approve the Ordinance to repeal Ordinance Nos. 614, 1215, and
2252. This item is scheduled for the February 25, 2013 Committee of the Whole, and March 4,
2013 Regular Council Meeting.
ATTACHMENTS
Draft Ordinance to repeal Ordinance Nos. 614, 1215, and 1562
Ordinance No. 614
Ordinance No. 1215
Ordinance No. 1562
W:IFIN Projects\Council Agenda Items1201311nfo Memo - Close Advanced Travel Fund.docx
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DRAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, REPEALING
ORDINANCE NOS. 614, 1215 AND 1562, THEREBY
ELIMINATING TUKWILA MUNICIPAL CODE CHAPTER
3.04, "ADVANCE TRAVEL EXPENSE REVOLVING
FUND "; PROVIDING FOR SEVERABILITY; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, Ordinance No. 614 established a revolving fund for advance payment
of travel expenses to officials and employees of the City of Tukwila; and
WHEREAS, Ordinance Nos. 1215 and 1562 amended Ordinance No. 614 relating
to the fund amount and custodian of the fund; and
WHEREAS, the revolving fund for advance payment of travel expenses is no longer
necessary due to the implementation of other methods for funding travel - related
expenses;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Repealer. Ordinance Nos. 614, 1215 and 1562, as codified in Tukwila
Municipal Code (TMC) Chapter 3.04, "Advance Travel Expense Revolving Fund," are
hereby repealed in their entirety, thereby eliminating TMC Chapter 3.04.
Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
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Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2013.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Shelley M. Kerslake, City Attorney
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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Page 2 of 2
CITY OF TUKWILA
ORDINANCE NO.
AN ORDINANCE establishing a revolving fund
for advance payment of travel expenses to
officials and employees of the City of
Tukwila.
THE CITY COUNCIL OF THE CITY OF TUKWILA DO ORDAIN AS
FOLLOWS:
Section 1. Pursuant to Chapter 174, Laws of 1969, and
in order to provide reasonable allowances in advance of expend-
iture for expenses to be incurred by elected or appointed offi-
cials and employees of the City for necessary official travel,
there is hereby established a revolving fund, to be known as
the "Advance Travel Expense Revolving Fund ", such fund to be
used solely for the purpose of making advance payments of such
travel expenses. Such advances shall be made under the provi-
sions of such Chapter and this Ordinance and under the rules and
regulations prescribed by the State Auditor.
Section 2. The custodian of this fund shall be the City
Treasurer and the fund shall be established by a City Treasurer's
check in the sum of $1,000.00, which shall be deposited in a
special checking account in a local bank in the name of the City
and entitled "Advance Travel Expense Account - -Mabel J. Harris,
Custodian ". Advances for travel expenses shall be made by the
issuance of checks drawn on such account payable to the applicant.
A check register will be maintained in which all transactions of
the fund will be recorded.
Section 3. Requests for advances shall be reasonable esti-
mates of the travel expense requirements of the applicant and
include the following information:
5
Date of request
Name of applicant
Destination
Purpose of travel
Anticipated departure and return dates
Amount requested
Signature of applicant
Official approval of trip
Check number, amount and date (to be provided
by the custodian when advance is made)
Approved requests will be retained in the files of the custodian
to support such advances until final settlement is made and claim
for reimbursement has been submitted.
Section 4.On or before the tenth day following the close
of the authorized travel period for which expenses have been
advanced to any officer or employee, he shall submit to the appro-
priate official a fully itemized travel expense voucher for all
reimbursable items legally expended, accompanied by the unexpended
portion of such advance, if any. Any advance made for this pur-
pose, or any portion thereof, not repaid or accounted for in the
time and manner specified herein, shall bear interest at the rate
of 10% per annum from the date of default until paid.
Section 5. To protect the City from any losses on account
of advances made as provided herein, the City shall have a prior lien
against and a right to withhold any and all funds payable or to be-
come payable by the City to an officer or employee to whom such an
advance has been given up to the amount of such advance and interest
at the rate of 10% per annum, until such time as repayment or just-
ification has been made. No advance of any kind shall be made to
any officer or employee at any time when he is delinquent in
accounting for or repaying a prior advance.
-2-
6
Section 6. Any advance made under the authority of
this Ordinance shall be considered as having been made to the
officer or employee to be expended by him as an agent for the
City for the City's purposes only and specifically to defray
necessary costs while performing his official duties. No such
advance shall be considered as a personal loan to such officer
or employee and any expenditure thereof, other than for official
business purposes, shall be considered a misappropriation of
public funds.
Section 7. This Ordinance shall take effect immediately
upon its passing, signing and publication.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASH-
INGTON, at its regular meeting on the 6th day of April, 1970.
ATTEST:
CITY CLERK
APPROVED AS TO FORM
MAYOR
CITY ATTORNEY
-3-
lee _1/44-zell 4-1
(je' / 2 7C
7
8
CITY OF TUKWIL
WASHIN GTON /
ORDINANCE NO. /� J-5—
AN ORDINANCE OF THE CITY OF TUKWILA, WASHINGTON,
CHANGING THE NAME OF THE CUSTODIAN FOR THE AD-
VANCE TRAVEL EXPENSE ACCOUNT, AMENDING SECTION
2 OF ORDINANCE NO. 614, AND REPEALING ORDINANCE
NOS. 778, 890, 940, 1050, AND 1083.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section A. Ordinance No. 614 is hereby amended to read
as follows:
COUNCIL ACTIN
MEE nnt:
nPE
DATE I AGEI,t'y , ALT:
li
Section 2. The custodian of this fund shall be the Finance
Director, and the fund shall be established by a City Treasurer's check
in the amount of $1,500 which shall be deposited in a special checking
account in a local bank in the name of the City and entitled: "Advance
Travel Expense Account - Alan Doerschel, Custodian." Advances for travel
expenses shall be made by the issuance of checks drawn on such account,
payable to the applicant. A check register will be maintained in which
all transactions of the fund will be recorded. The Finance Director
can designate a back -up person to be authorized to sign checks drawn on
the "Advance Travel Expense Account." Such back -up person shall only
sign in the absence of, or in the event of the incapacity of the Finance
Director.
Section B. Ordinance Nos. 778, 890, 940, 1050 and 1083 are
hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a regular meeting thereof this01"1- day of , 1981.
Apprived as to Form:
ATTEST:
Mayo •ro Tem, ary Van Dus
i Q
Ci y C erk
C y Attorney, Lawrence . Hard
Published Record Chronicle - June 7, 1981
9
10
CITY OF TUKWILA
WASHINGTON
ORDINANCE NO. / 5-4 .Z
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, INCREASING THE
AMOUNT IN THE "ADVANCE TRAVEL EXPENSE
ACCOUNT - FINANCE DIRECTOR, CUSTODIAN" AS SET
BY ORDINANCE NO. 1215.
WHEREAS, the City Council desires that an adequate amount be on hand to cover
the cost of employee travel while on City business, and
WHEREAS, the title "Finance Director" should be shown as the Fund Custodian, and
WHF,REAS, it has been recommended that the amount in this fund be raised from
$1,500 to $5,000.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO HEREBY ORDAIN AS FOLLOWS:
Ordinance 1215 and TMC 3.12.020 are hereby amended to read as follows:
Section 2. The custodian of this fund shall be the Finance Director. The fund total
shall be $5,000 which will be deposited in a special checking account at a local bank in the
name of the City and entitled "Advance Travel Expense Account - Finance Director,
Custodian." Advances for travel expenses shall be made by the issuance of checks drawn on
such account, payable to the applicant. A check register will be maintained in which all
transactions of the fund will be recorded. The Finance Director can designate a back -up
person to be authorized to sign checks drawn on the "Advance Travel Expense Account.'
Such back -up person shall only sign in the absence of, or in the event of the incapacity of the
Finance Director.
PASSED BY THE CITY COUNCIL OFD THE OF TUKWILA,
WASHINGTON, at a Regular Meeting thereof this _ day of �� � 1990.
-
ATTEST /AUTHENTICATED:
I. antu, cling 'ty lerk
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
By
. `'iii /4iu-
F 4' D WITH THE CITY CLERK ./-• 2- `j e
PASSED BY THE CITY COUNCIL; Li —2 - 9 o
PUBLISHED: 11- -- Q O
EFFECTIVE DATE: i/ -//-9''
ORDINANCE NO.: /S& -
■
PUBLISHED: VALLEY DAILY NEWS - FRIDAY, APRIL 6, 1990
sen, Mayor
c.
11
12
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance & Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
DATE: February 13, 2013
SUBJECT: Resolutions and Ordinance for Local Improvement District #33
ISSUE
Consider for approval (1) a Resolution appointing a Hearing Examiner to conduct a public
hearing on the final assessment roll, (2) a Resolution fixing the time and place for the public
hearing on the final assessment roll, (3) a Resolution clarifying the interfund loan terms
authorized in Resolution No. 1739, (4) an Ordinance amending Ordinance 322 to allow for
appeal to the Council after the assessment roll hearing.
An "LID #33: Calendar of Remaining Events" is also included for Council information.
BACKGROUND
On November 16, 2009, the Council adopted Ordinance No. 2260 ordering improvements for
the Southcenter area by establishing the formation of Local Improvement District (LID) #33
Tukwila Urban Center Access (Klickitat) Project. On May 5, 2011, the Council adopted
Resolution No. 1739 authorizing interim financing of the project through internal loans among
the Arterial Street Fund, the General Fund and other funds. A few steps remain to complete the
LID process, some of which include establishing and updating legislation.
To better understand the interfund loan resolution, the accounting and financing structure for the
LID project is discussed in the following paragraph.
The LID Project fund, also known as the Klickitat Project #98410419 (the Project), is a subset of
the Arterial Street Fund. All Project revenue and expenditure transactions and balances reside
in the Arterial Street Fund and are accounted for within that fund as a unique project using the
Project Accounting system. Since Project inception, the unfunded portion of the Project, the
portion that will be paid for through the LID assessment, has been financed by the Arterial
Street Fund reserves and through General Fund contributions. In 2012, consideration was
given to establishing a loan to the Arterial Street Fund from the internal service Equipment
Rental and Replacement Fund 501, in an amount not to exceed $2,500,000, to assist cash flow
needs. This interfund loan would be in lieu of additional General Fund contributions.
DISCUSSION
The final steps in completing the LID process are outlined on the attached "LID #33: Calendar of
Remaining Events ". The next steps requiring Council action are as follows:
13
14
INFORMATIONAL MEMO
Page 2
1. Resolution appointing Hearing Examiner:
Pursuant to RCW 35.44.070, the City Council may designate an officer to conduct a hearing on
the assessment roll. This Resolution appoints Gary McLean as the City's Hearing Examiner for
the assessment roll hearing for LID #33.
2. Resolution fixing the time and place for the public hearing on the final assessment roll:
Pursuant to RCW 35.44.070, this Resolution sets March 27, 2013 as the hearing date on the
assessment roll for LID #33. The hearing will be conducted at the Tukwila Community Center
Meeting Room B and will begin at 9:00 am. The hearing will continue until all evidence has
been heard. Notification of the hearing will be mailed to all property owners within the LID.
3. Resolution clarifying loans authorized in Resolution No. 1739:
On May 2, 2011, the City Council adopted Resolution No. 1739 authorizing the transfer of funds
for the purpose of making a loan or loans from the General Fund and /or other funds to the
Arterial Street Fund for purposes of covering authorized expenditures related to the LID project.
The Resolution revises and updates the terms of the interfund loan with the following
information:
a. Revises the maximum loan amount not to exceed from $12 million to $9.5 million for the
loan from the Arterial Street Fund to the LID Project Fund and to $2.5 million for the loan
from the Equipment Rental and Replacement Fund to the Arterial street Fund.
b. Adds in language that specifies that the loan shall be repaid from LID Bond proceeds no
later than December 31, 2014.
c. Sets the interest rate for the loan at 1.80% per annum consistent with Resolution No.
1739 guidelines.
d. Extends the financing period to the date the LID bond proceeds are received.
4. Ordinance amending Ordinance 322 allowing for appeal to the Council after the assessment
roll hearing:
Pursuant to RCW 35.43 and 35.44, Ordinance 322 is amended to allow appeal to the Council
after the assessment roll hearing.
RECOMMENDATION
The Committee is being asked to forward these 4 items to the March 4, 2012 Regular Meeting
Consent Agenda.
ATTACHMENTS:
1. Draft Resolution appointing Hearing Examiner to conduct the final assessment roll
2. Draft Resolution fixing time and place for public hearing on the final assessment roll
3. Draft Resolution clarifying terms of interfund loan authorized in Resolution No. 1739.
4. Copy of Resolution No. 1739
5. Draft ordinance amending Ordinance 322
6. Tukwila Municipal Code section applicable to the Code change referenced in the draft Ordinance.
7. LID #33 Calendar of Remaining Events
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DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, APPOINTING A HEARING
EXAMINER PURSUANT TO RCW 35.44.070 TO CONDUCT
A HEARING ON THE FINAL ASSESSMENT ROLL FOR
KLICKITAT LOCAL IMPROVEMENT DISTRICT NO. 33.
WHEREAS, on November 16, 2009, the City Council passed Ordinance No. 2260
creating the Klickitat Local Improvement District (LID) No. 33; and
WHEREAS, pursuant to RCW 35.44.070 the City Council may designate an officer
to conduct a hearing on the assessment roll; and
WHEREAS, the City Council wishes to designate Gary McLean as Hearing
Examiner to preside over the LID assessment roll hearing;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Appointment of Hearing Examiner. The City Council of the City of Tukwila,
Washington, does hereby appoint Gary McLean to act as the City's Hearing Examiner
for the assessment roll hearing for LID No. 33.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2013.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
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AFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, FIXING THE TIME FOR A HEARING ON THE FINAL
ASSESSMENT ROLL FOR KLICKITAT LOCAL IMPROVEMENT DISTRICT NO. 33.
WHEREAS, by Ordinance No. 2260, the City Council of the City of Tukwila
established Klickitat Local Improvement District No. 33 for construction of access
improvements to the Southcenter area; and
WHEREAS, construction of the improvements has now been completed; and
WHEREAS, the assessment roll for the local improvements has been prepared and
filed with the office of the City Clerk;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Hearing Date. The City Council of the City of Tukwila, Washington,
hereby sets March 27, 2013 as the hearing date on the assessment roll for Local
Improvement District No. 33 now on file at the office of the City Clerk. The hearing shall
be held before the appointed Hearing Examiner beginning at 9:00 AM at the Tukwila
Community Center, 12424 42nd Ave. S., Tukwila, Washington.
Section 2. Notice of Hearing. The City Clerk of the City of Tukwila, Washington
shall prepare a notice of the hearing as provided in RCW 35.44.080 and shall mail and
publish said notice of hearing as provided in RCW 35.44.090.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2013.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
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18
DR FT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, PROVIDING FOR CLARIFICATION
OF THE TERMS OF AN INTERFUND LOAN TO FUND THE
TUKWILA URBAN CENTER ACCESS PROJECT IN LOCAL
IMPROVEMENT DISTRICT NO. 33, AND OTHER MATTERS
PROPERLY RELATED THERETO.
WHEREAS, the City Council, by Ordinance No. 2260 passed on November 16,
2009, formed Local Improvement District No. 33 ( "LID No. 33 "); ordered the City to
undertake the Urban Center Access Project (Project 98410419) (the "Project ");
established the Local Improvement Fund, District No. 33 (the "LID Project Fund "), to
pay the costs of the Project; and authorized the use of interfund loans or other short-
term borrowings to pay the costs of the Project on an interim basis pending the receipt
of the revenues from the issuance of Local Improvement District Bonds (the "LID
Bonds "), grants and other resources; and
WHEREAS, the City Council, by Resolution No. 1739 adopted on May 2, 2011,
directed that up to $12,000,000 of funds be loaned on a temporary basis at a market
rate for the purpose of paying costs of the Project; and
WHEREAS, the Project is nearing completion and it is now expected that the LID
Bonds will be issued in mid -2013, and it is now necessary to clarify and restate the
terms of that interfund loan;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. In order to meet the continuing cash flow needs of the Project, the City
Council now finds that the terms of the previously- authorized interfund loan must be
revised and updated as follows:
1. The loan amount authorized to be loaned from the Arterial Street Fund to
the LID Project Fund is revised to a maximum amount not to exceed $9,500,000.
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2. The loan amount authorized to be loaned from the General Fund or other
funds to the Arterial Street Fund is revised to a maximum amount not to exceed
$2,500,000. The internal service Equipment Rental and Replacement Fund 501 shall
serve as the lending fund for this loan.
3. Loan advances to meet Project cash flow needs shall be authorized until
the loans are repaid from the LID Bond proceeds or other resources.
4. The loans shall be repaid from the LID Bond proceeds or other resources
no later than December 31, 2014.
5. Interest shall accrue, beginning on the date of each expenditure (each of
which shall be deemed a loan draw) until repaid, on the principal amount of each loan
draw outstanding at the rate of 1.80 percent per annum, computed on the basis of a
360 -day year for the actual number of days the principal amount of the loan draw is
outstanding. Such rate is determined to be a market rate, after receiving quotes from
three banks accustomed to making similar loans to municipal government entities, and
approximating the average rate of interest that would likely have been charged had the
City borrowed through those sources to provide interim funding for the Project.
Section 2. The Finance Director shall keep a record of the principal amount so
borrowed, the amount of interest accruing and the repayment of all such principal and
interest.
Section 3. The Finance Director and all other appropriate officials of the City are
authorized to take such action as may be necessary to carry out this resolution
including, without limitation, taking such action as may be necessary to amend the
budgets for the affected years to reflect the transfers and interfund loans described in
this resolution, and including bringing forth budget amendments or reconciliations to
Council, if Council approval in addition to this resolution is determined to be necessary
under state law. All actions previously taken and consistent with the provisions of this
resolution are ratified and confirmed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2013.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
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Page 2 of 2
City of Tukwila
Washington
Resolution No. / 17 3 9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AUTHORIZING THE TRANSFER OF FUNDS FOR
THE PURPOSE OF MAKING A LOAN OR LOANS FROM THE
GENERAL FUND AND /OR OTHER FUNDS TO THE ARTERIAL
STREET FUND FOR UP TO A 15 -MONTH PERIOD OF TIME.
WHEREAS, there may be insufficient funds available from time to time during the
period April 2011 to June 2012 in the Arterial Street Fund to cover authorized expenditures
while the City waits for reimbursement of federal, state and local grant monies that have
been approved for allocation to the City for which contracts have been executed; and
WHEREAS, the General Fund and /or other funds have sufficient funds from which to
transfer funds in an amount not to exceed twelve million dollars ($12,000,000) for the
purpose of making loans to cover authorized expenditures from the Arterial Street Fund;
and
WHEREAS, in the event a loan is made from the General Fund and /or other funds to
the Arterial Street Fund as provided above, the loans shall be at the current market rate of
interest for comparable investments of similar maturity; and
WHEREAS, the City Council intends to replace any funds loaned to the Arterial Street
Fund with long term Local Improvement District bonds upon completion of the Tukwila
Urban Center Access Project (Project No. 98410419), also known as the Klickitat project,
upon completion of construction and completion of the final assessment roll;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Purpose. Authorization is hereby given during the time period April 2011
to June 2012 for the transfer of funds to the Arterial Street Fund, when there are
insufficient funds available therein to cover authorized expenditures for which contracts
have been executed, in an amount not to exceed twelve million dollars ($12,000,000) from
the General Fund and /or other funds for the purpose of making a loan at the current
market rate of interest.
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Page 1 of 2
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22
Section 2. Implementation. The Finance Director is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
PASSED BY THE CITY COUNCIL 1F THE CITY OF TUKWILA, WASHINGTON, at
Regular Meeting this of m Cxc�
a Regu g o� day
ATTEST /AUTHENTICATED:
a4pChristy O'Fl CMC, City Cler
APPROVED AS TO
Shelley M. Kersl
ttorney
W: \Word Processing \Resolutions \Klickitat Interfund Loan - Authorization
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, 2011.
Ilan Ekberg, Council Presi
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Page 2 of 2
RFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 322
TO ADOPT REGULATIONS RELATING TO ASSESSMENT ROLL
HEARINGS AND APPEAL, TO BE CODIFIED AT TUKWILA
MUNICIPAL CODE SECTION 13.04.095; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, RCW 35.44.070 requires that recommendations of the Hearing
Examiner on a local improvement district assessment roll be appealable, by property
owners who protested his or her assessment, to the City Council; and
WHEREAS, Tukwila Municipal Code Chapter 13.04 did not contain a process for
administering such appeals;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Ordinance No. 322 Amended. Ordinance No. 322 is hereby amended
to adopt new regulations to be codified at Tukwila Municipal Code Section 13.04.095,
"Assessment Roll — Hearing and Appeal," as follows:
Section 13.04.095 Assessment Roll — Hearing and Appeal
At the time fixed for hearing on the assessment roll and at the times to which such hearing
may be continued, the City's Hearing Examiner shall consider all objections timely filed
with the City Clerk pursuant to RCW 35.44.080, following which the Hearing Examiner
shall make recommendations that the City Council correct, revise, raise, lower, change or
modify the roll or any part thereof, or set aside the roll and order the assessment to be
made de novo, or that the Council adopt or correct the roll or take other action on the roll.
The City Council shall adopt or reject the recommendation of the Hearing Examiner at a
public meeting; provided, that any person who shall have challenged his or her
assessment before the Examiner, may appeal the recommendation of the Hearing
Examiner to the City Council by filing written notice of such appeal with the City Clerk
within 10 calendar days of the date of mailing of the Hearing Examiner's recommendation.
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Page 1 of 2
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The appeal shall be upon the record made before the Hearing Examiner, based on a
preponderance of evidence standard and shall be considered by the Council at a public
meeting in accordance with the City Council's rules of procedure. Confirmation of the roll
shall be by ordinance.
Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2013.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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Page 2 of 2
TITLE 13 — PUBLIC IMPROVEMENTS
13.04.070 LID Property Inclusions
Unless otherwise provided in the ordinance ordering the
improvement, the improvement district shall include all the
property between the termini of the improvement abutting
upon, adjacent, vicinal, or proximate to the street, avenue,
land, alley, boulevard, park drive, parkway, public place or
square proposed to be improved to a distance of 90 feet back
from the marginal lines thereof or to the centerline of the
blocks facing or abutting thereon, whichever is greater (in the
case of unplatted property, the distance back shall be the
same as in the platted property immediately adjacent thereto);
provided, that if the local improvement is such that the special
benefits resulting therefrom extent beyond the boundaries as
above set forth, the Council may create an enlarged district to
include as nearly as practicable all the property to be specially
benefited by the improvement; the petition or resolution for an
enlarged district and all proceedings pursuant thereto shall
conform as nearly as is practicable to the provisions relating to
local improvement districts generally, except that the petition or
resolution must describe it as an enlarged district and state
what proportion of the amount to be charged to the property
specially benefited shall be charged to the property lying be-
tween the termini of the proposed improvement and extending
back from the marginal lines thereof to the middle of the block
(or 90 feet back) on each side thereof, and what proportion
thereof to the remainder of the enlarged district; provided fur-
ther, that whenever the nature of the improvement is such that
the special benefits conferred on the property are not fairly
reflected by the use of the aforesaid termini and zone method,
the ordinance ordering the improvement may provide that the
assessment shall be made against the property of the district
in accordance with the special benefits it will derive from the
improvement without regard to the zone and termini method.
(Ord. 322 §3(part), 1961)
13.04.080 Determination of Authority
All local improvements, funds for the making of which are
derived in whole or in part from assessments upon property
specially benefited, shall be made either by the City itself or by
contract upon competitive bids in the manner provided by law.
The City Council shall determine whether such local improve-
ment shall be done by contract or by the City itself.
(Ord. 322 §4, 1961)
13.04.090 Cost
The cost and expense of any such improvement, or such
portion thereof as the City Council may determine to be as-
sessed, shall be distributed and assessed against all the prop-
erty included in such local improvement district, in accordance
with the special benefits conferred thereon, and in the manner
provided by law.
(Ord. 322 §5, 1961)
13.04.100 Bonds - Payment of Cost
The City Council may provide by ordinance for the pay-
ment of the whole or any portion of the cost and expense of
any local improvement by bonds of the improvement district,
but no bonds shall be issued in excess of the cost and ex-
pense of the improvement, nor shall they be issued prior to 20
days after the 30 days allowed for the payment of assess-
ments without penalty or interest.
(Ord. 322 §6, 1961)
13.04.110 Bonds - Issuance and Sale
A. Local improvement bonds may be issued to the con-
tractor or sold by the officers authorized by the ordinance di-
recting their issue to do so, in the manner prescribed therein,
and at not less than par and accrued interest. Any portion of
the bonds of any issue remaining unsold may be issued to the
contractor constructing the improvement in payment thereof.
B. The proceeds of all sales of bonds shall be applied in
payment of the cost and expense of the improvement.
(Ord. 322 §7, 1961)
13.04.120 Warrants - Payment of Cost
The City Council may provide by ordinance for the is-
suance of warrants in payment of the cost and expense of any
local improvement, payable out of the local improvement dis-
trict fund. The warrants shall bear interest at the rate of not to
exceed 8% per year and shall be redeemed either in cash or
by local improvement bonds for the same improvement autho-
rized by ordinance.
(Ord. 322 §8, 1961)
- New TMC section
13.04.095 Assessment Roll — Hearing and Appeal
to be inserted here
Produced by the City of Tukwila, City Clerk's Office
Page 13-3
25
N
W
LID 33: Calendar of Remaining Events **
Responsible
Party:
Council Action rr
Council Action '
Clerk /PW/
Finance
Clerk
Clerk /PW/
Finance
Council Action
Clerk
n/a
n/a
Clerk /
Finance
Clerk
n/a
Council '
Action
Finance
February 12
February 20
March 7
March 11
March 27
April 15
April 18
April 23
May 3
May 9
May 16
June 10
June 18
July 5
Committee
Committee F &S
Regular
Committee
Meeting /
Transportation
F &S
Event Date:
March 4
**
February 18
Regular
July 1
Regular
Regular
Approve:
Approve
Approve ordinance
Approve:
1. Project close -
out
Resolutions:
1_ Appointing
confirming
assessment roll.
1. Ordinance
to sell Bonds
Hearing Examiner
In Quasi - Judicial
capacity:
2. Setting date,
time and location
of hearing
1. Hear objections
of property owners.
Council
Actions
3. Updating and
clarifying
interfund loan
terms
2. Rule on
objections or defer
to another
meeting.
Approve
Ordinance:
4. Allowing
appeal to Council
after assessment
roll hearing.
1. File
1. Publish
1 LID
1. Publish
1. Ordinance
1. Appeal
1. Publish
1. Publish
1. Prepay-
1 Sell
Staff
Actions
assessment roll
with City Clerk.
2 Publish
notice for
hearing date
(1st publication)
3 Mail notice of
hearing to
property
owners.
notice for
hearing date
(2nd
publication)
15 days
before
hearing.
hearing,
9:00 am,
TCC
ordinance
confirming
assessments
confirming
assessments
becomes
effective
period ends
10 days after
Ordinance
effective
date.
notice of final
assessment
roll (1st
publication)
notice of final
assessment
roll (2nd
publication)
2 Mail notice
to all property
owners that
roll is filed for
collection.
ment
period ends
30 days
after the
1st notice
of
collection is
published.
Bonds
15 days before
hearing.
** Note: Some dates are tentative and dependent on the timing of completion of certain events.
City of Tukwila
TO:
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance and Safety Committee
FROM: Mike Villa, Chief of Police
DATE: February 12, 2013
SUBJECT: Police Department 4th Quarter 2012 Report
BACKGROUND
The Police Department would like to keep the Finance and Safety Committee better
informed as to public safety and policing issues within the city.
At a previous Finance and Safety meeting, I offered to provide the committee quarterly
reports beginning in 2012. The committee was in unanimously favor of receiving
quarterly reports. This is the fourth such report and is for the fourth quarter of 2012.
DISCUSSION
During the presentation, I will discuss crime in Tukwila and strategies to reduce crime.
RECOMMENDATION
The report is for information and discussion only. The Finance and Safety Committee is
not being asked to make any decisions.
ATTACHMENTS
Power Point Presentation — 4th quarter report
27
28
Tukwila Foflc.e
Department
Finance and Safety Committee
Quarterly Information Brief
4th Quarter 2012
Anance & Safety
uarterly Informaton B rief
Agenda
4th Quarter Highlights
Crime Statistics
Crime Reduction Strategies
A world -class police department delivering professional law enforcement service
2
Finance & Safety
Quarterly Information Brief
Highlights
e The Regional law Enforcement Rally for Domestic
Violence Awareness
p Tukwila Municipal Court Orders
Collaboration
Process and procedures
Enforcement
King County Boundary Review Board Preparation
Police Department staff supported preparation and participated in
the Area Q Annexation hearings throughout the entire quarter
A world-class police department delivering professional law enforcement service
3
Finance & Safety
Quarterly Information Brief
Highlights
Proactive Police Activity on TIB
The bicycle team has been fully staffed
Significant progress has been made in reducing criminal activity
Central Business District Emphasis Patrols
Black Friday — 6 additional officers focused crime reduction efforts
in the area to address the increased vehicle prowls associated
with increased shopping activity
- Day after Christmas —A significant Police and Fire Department
presence mitigated several incidences
A world-class police department delivering professional law enforcement service
4
Finance & Safety
Quarterly Information brief
Highlights
Community Engagement
Somali /TPD community meeting
Tukwila Pantry Food and Toy Drive
$2,051, Food and Toys
Holiday Caroling
Shop with a cop
A world -class police department delivering professional law enforcement service
5
Finance & Safety
Quarterly Information Brief
Highlights
Major Investigations
Lengthy Vehicular Homicide Investigation Concluded.
• Occurred on 4/9/10
o A one-month trial from Nov 5 — Dec 5 resulting in a guilty verdict
(10 Officers and our Evidence Tech testified)
Suicide - 12/19/12
o Police and Fire personnel conducted a joint search and rescue
o Guardian One Helicopter joined in the immediate search
• Rescue boats deployed and searched extensively (10 hours)
A world-class police department delivering professional law enforcement service
6
Finance & Safety
Quarterly Information B rief
4t" Quarter Crime Statistics
Case Reports
c 2000
0 - Fi; m Fourth Quarter
fa' 1500 2005 -2012
Fourth Quarter
U 1000 Average
2005 2006 2007 2008 2009 2010 2011 2012
A world -class police department delivering professional law enforcement service
7
Finance & Safety
quarterly Information brief
4t" Quarter Crime Statistics
Calls for Service
10000
9000
8000
7000
6000
5000
4000
3000
2000
1000
0
Calls for Service
`""m- Fourth Quarter
2005 -2012
2005 2006 2007 2008 2009 2010 2011 2012
Fourth Quarter
Ave rage
A world -class police department delivering professional law enforcement service
8
Finance Safe ty
Quarterly Information brief
4t" Quarter Crime Statistics
Robbery
2005 2006 2007 2008 2009 2010 2011 2012
Fourth Quarter
2005 -2012
Fourth Quarter
Average
A world -class police department delivering professional law enforcement service
9
Finance & Safety
Quarterly Information Brief
18
16
14
12
10
2012 Crime Statistics
2012 Robbery Offenses
Compared to 2005 -2011
�\4
Avg /Month
2005 -2011
2012
A world -class police department delivering professional law enforcement service
10
Finance & Safe ty
Quarterly Information E3rief
4t" Quarter Crime Statistics
Aggravated Assault
2005 2006 2007 2008 2009 2010 2011 2012
Fourth Quarter
2005 -2012
Fourth Quarter
Ave rage
A world -class police department delivering professional law enforcement service
11
Finance & Safe ty
Quarterly Information brief
16
14
12
10
8
6
4
2012 Crime Statistics
2012 Aggravated Assault Offenses
Compared to 2005 -2011
Avg /Month
2005 -2011
2012
A world -class police department delivering professional law enforcement service
12
Finance & Safe ty
Quarterly Information Brief
4t" Quarter Crime Statistics
70
60
50
40
cu
30
20
10
0
Burglary 1st and 2nd Degree
Fourth Quarter
2005 -2012
Fourth Quarter
Average
2005 2006 2007 2008 2009 2010 2011 2012
A world -class police department delivering professional law enforcement service
13
Finance & Safety
Quarterly Information Brief
20
18
16
14
12
10
8
6
4
2
0
2012 Crime Statistics
2012 Burglary 1-2 Offenses
Compared to 2005-2011
— — Avg/Month
2005-2011
2012
A world-class police department delivering professional law enforcement service
14
Finance & Safety
Quarterly Information Brief
4t" Quarter Crime Statistics
100
90
80
70
60
50
40
30
20
10
0
Residential Burglary
2005 2006 2007 2008 2009 2010 2011 2012
Fourth Quarter
2005 -2012
Fourth Quarter
Average
A world -class police department delivering professional law enforcement service
15
Finance & Safety
quarterly nform ation B rief
2012 Crime Statistics
2012 Residential Burglary Offenses
Compared to 2005 -2011
�49 Avg /Month
2005 -2011
A world -class police department delivering professional law enforcement service
16
Finance & Safety
Quarterly Information Brief
4t" Quarter Crime Statistics
Auto Theft
2005 2006 2007 2008 2009 2010 2011 2012
Fourth Quarter
2005 -2012
Fourth Quarter
Ave rage
A world -class police department delivering professional law enforcement service
17
Finance & Safety
Quarterly Information
70
60
50
40
30
20
10
0
ief
2012 Crime Statistics
2012 Auto Theft Offenses
Compared to Jan-Dec 2005-2011
P-9
Avg/Month
2005-2011
2012
A world-class police department delivering professional law enforcement service
18
Finance & Safety
Quarterly Information Brief
4th Quarter Crime Statistics
400
350
300
250
200
150
100
50
0
Theft from Vehicle
,M4
2005 2006 2007 2008 2009 2010 2011 2012
• Fourth Quarter
2005-2012
Fourth Quarter
Average
A world-class police department delivering professional law enforcement service
1
19
Finance & Safety
Quarterly Information Brief
120
100
80
60
40
20
0
2012 Crime Statistics
2012 Theft from Vehicle Offenses
Compared to Jan-Dec 2005-2011
6
— Avg/Month
2005-2011
2012
A world-class police department delivering professional law enforcement service
20
Finance & Safety
Quarterly Information E3rief
Crime Reduction Strategies
Council Approved Budget to support the CRI
Hot Spots and Offenders
Timely Investigations
Visibility & Accessibility
Accomplishments to date
A world-class police department delivering professional law enforcement service
21
Finance & Safety
Quarterly Information B rief
Questions?
A world -class police department delivering professional law enforcement service
22