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HomeMy WebLinkAboutReg 2013-02-19 Item 3E - Final Acceptance - 2012 Overlay and Repair by ICON Materials for $968,927.36COUNCIL AGENDA SYNOPSIS Iaitials A1eetingDate Prepared by 02/19/13 BG Mayor's review Council revi ew ITEM INFORMATION ITEM No. 3.E. CAS NUMB] 12: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATH: 02/19/13 AGENDA 111N4 TiiJ» 2012 Overlay & Repair Program Project Completion and Acceptance CA'I'l M ORY alurssion AirgDate Z Motion Mt Date 02/19/12 Resolution Mtg Date 1 Ordinance Mtg Date 1 1Bid Award Alrg Date Public heating Mtg Date 1 1 Other A /g Date SPONSOR Council 1 1 Mayor HR _ DCD Finance Fire 1 1 IT P&R 1 1 Police M P117 SP ONsoR' S The contract with ICON Materials of Pacific, WA is complete for the 2012 Overlay & Repair SUMMARY Program. This contract improved two major roadways at Tukwila Parkway and Andover Park West. Construction began August 6, 2012 and was completed on December 31, 2012. Four change orders were issued for $31,438.96 and under-runs credited $36,770.60. Council is being asked to accept and finalize the contract with ICON Materials in the amount of $968,927.36. REviiAxim li ' COW Mtg. CA&P Cmte F&S Cmte 1 Utilities Cmte Arts Comt-n. __ Parks Comm. 1 DATE: 02/12/13 COMMITTEE CI-L-l1IR: KATE W Transportation Cmte I Planning Comm. KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. Commr-rmi:, Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITuRk R1 1(2ti [RIM AMOUNT BUDGETED APPROPRIATION REQUIRED $968,927.36 $1,071,684.90 $0.00 Fund Source: 104 ARTERIAL STREETS (PG 14, 2013 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/19/13 MTG. DATE ATTACHMENTS 02/19/13 Informational Memorandum dated 02/08/13 State of WA Department of Revenue Notice of Completion 12-091 Minutes from the Transportation Committee meeting of 02/12/13 13 14 TO: FROM: BY: DATE: SUBJECT: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee Bob Giberson, Public Works Director Peter Lau, Senior Engineer February 8, 2013 2012 Overlay and Repair Program Project No. 91210401, Contract No. 12 -091 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 12 -091 with ICON Materials of Pacific, Washington was issued on August 6, 2012 for the 2012 Overlay and Repair Project. This overlay project provided hot mix asphalt (HMA) paving at 2 locations: Tukwila Parkway from Southcenter Parkway to Andover Park West and Andover Park West from Midland Drive to South 180th Street. The street improvements included pavement and paving; removing and replacing concrete curbs, gutters, sidewalks and ADA ramps; installing traffic loops and junction boxes; adjusting surface utilities to grade; and installing new roadway channelization. ANALYSIS Construction was physically completed with condition on December 31, 2012. Four (4) change orders were executed for the project due to unexpected site conditions discovered during construction. Unit price under -runs were due to bid item quantities not fully utilized during construction. Retainage is being held by the City for this project in the amount of $48,446.37. The construction budget was $1,071,684.90 with a 10% contingency. Construction Contract Amount Change Order Nos. 1 — 4 Unit Price Under -runs No Sales Tax Paid Total Amount Paid $974,259.00 31,438.96 (36,770.60) 0.00 $968.927.36 RECOMMENDATION The Council is being asked to formally accept and authorize the release of retainage, subject to standard claim and lien release procedures, for the 2012 Overlay and Repair Project with ICON Materials in the final amount of $968,927.36 and to consider this item on the Consent Agenda of the February 19, 2013 Regular Meeting. Attachment: Notice of Completion W: \PW Eng \ PROJECTS \N- RW & RS Projects\2012 Overlay & Repair Program (91210401) \Construction\After Con \Info Memo - 2012 Overlay Closeout, 2- 5- 13.docx 15 16 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 601 006 854 Name & Address of Public Agency City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 UBI Number: 179 000 208 Date: January 10, 2013 Department Use Only Assigned to: Date Assigned: Notice is hereby given relative to the completion of contract or project described below Project Name 2012 Overlay Program Contract Number 12 -091 Job Order Contracting ■ Yes © No Description of Work Done/Include Jobsite Address(es) Provide hot mix asphalt (HMA) overlay at 2 locations in Tukwila: Tukwila Parkway from Southcenter Parkway to Andover Park West, and Andover Park West from Midland Drive to South 180th Street. The street improvements include planing bituminous pavement, removing pavement, providing pavement repairs, and paving with HMA at the stated streets; removing and replacing concrete curbs, gutters, sidewalks and ADA ramps; installing traffic loops and junction boxes; adjusting surface utilities to grade; and installing new channelization. Federally funded road transportation project? ❑ Yes ' No Contractor's Name ICON Materials Telephone Number 206 - 575 -3200 Contractor Address 1508 Valentine Avenue SE, Pacific, WA 98047 If Retainage is Bonded, List Surety's Name (or attach a copy) Surety Agent's Address Date Contract Awarded July 2, 2012 Date Work Commenced August 6, 2012 Date Work Completed December 31, 2012 Date Work Accepted Contract Amount Additions (+ ) Reductions (- ) Sub -Total Amount of Sales Tax Paid at 0% (If various rates apply, please send a breakdown) TOTAL Please List all Subcontractors Below: $ 974,259.00 $ 31,438.96 $ 36,770.60 $ 968,927.36 Liquidated Damages $ Amount Disbursed $ Amount Retained $ $ 0.00 $ 968,927.36 NOTE: These two totals must be equal 0.00 920,480.99 48,446.37 TOTAL $ 968,927.36 Subcontractor's Name: UBI Number: Affidavit ID (if known) Cascade Channel & Grouting 601 426 821 Not known yet Chandler Construction, Inc. 600 624 758 Not known yet G & G Corporation 601 381 635 Not known yet J & G Concrete Corporation 602 817 010 Not known yet Pyramid Grinding, LLC 602 778 944 411998 Sea -Tac Sweeping Service 601 735 583 Not known yet Stripe Rite, Inc. 601 048 084 Not known yet Tyee Concrete Construction, Inc. 602 123 519 Not known yet F215 -038 -000 08 -2011 REV 31 0020e (08/25/11) Continued on page 2 17 18 TRANSPORTATION COMMITTEE - Meeting Minutes February 12, 2013 — 5:00 p.m. — Conference Room #1 City of Tukwila Transportation Committee PRESENT Councilmembers: Kate Kruller, Chair; Joe Duffie and Dennis Robertson Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, David Cline, Peter Lau CALL TO ORDER: The meeting was called to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Tukwila Urban Center Access (Klickitat) Project Completion and Acceptance Staff is seeking Council approval for project completion, closeout, and release of retainage to Guy F Atkinson Construction in the amount of $12,225,981.57 for the construction of the Southcenter Parkway underpass at Klickitat Dr. Seventy -one change orders were issued during this project for $1,484,126.90 and cost underruns were credited for $138,035.66. The project was completed under budget. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 19 CONSENT AGENDA. B. 2012 Overlay & Repair Project Completion and Acceptance Staff is seeking Council approval for project completion, closeout, and release of retainage to ICON Materials in the amount of $968,927.36 for the overlay and repair of Tukwila Parkway (from Southcenter Pkwy to Andover Park West) and Andover Park West (from Midland Dr to S 180`h St). Four change orders were issued during this project for $31,438.96 and cost underruns were credited for $36,770.60. The project was completed under budget. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 19 CONSENT AGENDA. C. TUC Pedestrian /Bicycle Bridget Project Update Staff presented an information only update on design, right -of -way and funding. Staff was asked to bring presentation to full council when agenda is light. INFORMATION ONLY, WILL BE BROUGHT TO FULL COUNCIL AS A PRESENTATION AT A LATER DATE. III. SCATBd Nothing to report. IV. MISCELLANEOUS a) National Transportation Day is today. b) Revised Transportation Committee Goals handed out by Chair Kruller (attached). Goals will be forwarded to the Council President for discussion at the Council Retreat. c) Bob will check with City Clerk for status on resolution to change Transportation Committee start tiem to 5:15 p.m. Meeting adjourned at 6:05 p.m. Next meeting: Tuesday, February 26, 2013 Committee Chair Approval Minutes by BG,. Reviewed by GL. 19