HomeMy WebLinkAboutCOW 2013-02-25 COMPLETE AGENDA PACKETc
Age Tukwila City Council Agenda
• COMMITTEE OF THE WHOLE • ❖
Jim Haggerton, Mayor Councilmembers + Joe Duffie + Dennis Robertson
-9 David Cline, CityAdministrator + Allan Ekberg + Verna Seal
Kathy Hougardy, Council President + De'Sean Quinn + Kate Kruller
Monday, February 25, 2013, 7:00 PM Tukwila City Hall Council Chambers
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
2. SPECIAL
PRESENTATIONS
a. Introduction of Raejean Kreel, CERT Coordinator. Marty Grisham,
Emergency Manager.
b. King County Airport noise mitigation update. Sharyn Parker, Sound
Insulation Program Manager, and Kathleen Crabtree, representative to
the King County Airport Roundtable.
3. CITIZEN COMMENT
At this time, you are invited to comment on items not included on this agenda
is
(p /ease limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue
presented for discussion.
4. SPECIAL ISSUES
a. An ordinance regarding advanced payment of travel expenses.
b. An agreement for the Parks and Recreation Open Space (PROS) Plan.
c. A proposed development agreement for 223 Andover Park East.
Pg.1
Pg.15
Pg.39
5. REPORTS
a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
6. MISCELLANEOUS
7. EXECUTIVE SESSION
8. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at
www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings - Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared by
Map 's review
Council review
02/25/13
PMC
K9 li
03/04/13
PMC
ITEM INFORMATION
ITEM NO.
4.A.
STAFF SPONSOR: PEGGY MCCARTHY
ORIGINAL AGENDA DATE: 2/25/13
AGENDA ITEM TITLE Repeal Ordinance Nos. 614, 1215, and 1562 regarding Advanced Travel
CATEGORY Z Discussion
Mtg Date 02/25/13
111 Motion
Mtg Date
Lil Resolution
Mtg Date
Z Ordinance
Mtg Date 03/04/13
['Bid Award
Mtg Date
['Public Hearing
Mtg Date
10 Other
Mtg Date
SPONSOR 111 Council LIl Mayor LI HR EIDCD Z Finance E] Fire LIJ IT LI P&R [i] Police
SPONSOR'S
SUMMARY
Repeal Ordinance Nos. 614, 1215, and 1562 eliminating the Tukwila Municipal Code
Chapter 3.04 Advance Travel Expense Revolving Fund.
REVIEWED BY
111 COW Mtg. LJ CA&P Cmte
Utilities Cmte IIJ Arts Comm.
DATE: 02/20/13
Z F&S Cmte 111 Transportation Cmte
11 Parks Comm. EI Planning Comm.
CONlivfITTEE CHAIR: ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMMITTEE Unanimous Approval, Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
$0
AMOUNT BUDGETED
$0
APPROPRIATION REQUIRED
$0
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
2/25/13
MTG. DATE
ATTACHMENTS
02/25/13
Informational Memorandum dated 02/12/13
Ordinance in Draft Form
Ordinance No. 614
Ordinance No. 1215
Ordinance No. 1562
Minutes from Finance and Safety Committee meeting of 02/20/13
03/04/13
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TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance & Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
DATE: February 12, 2013
SUBJECT: Close Revolving Fund for Advance Payment of Travel Expenses and
Repeal Ordinance Nos. 614, 1215, and 1562
ISSUE
Close the revolving fund used for payment of travel expenses and repeal Ordinance Nos. 614,
1215, and 1562.
BACKGROUND
The revolving fund for advance payment of travel expenses was established in 1970 pursuant to
Chapter 174, laws of 1969 which provided reasonable allowance in advance of expenditure for
travel related expenses incurred by elected or appointed official and employees of the City for
necessary official travel.
Under the current method for certain travel related expense, advances are given for meal per
diem and incidentals for upcoming travel to those that request advances. The amount of the
advance is based on estimated travel dates and meals not provided during the event. Upon
return the employee completes a Travel Expense Reimbursement Form to reconcile actual per
diem and incidentals with the conference agenda and Training Attendance Request (TAR). Any
amounts not eligible for per diem and incidentals must be returned by the employee. Any
additional eligible costs are paid through the AP system.
In 2010 the Finance Department began issuing Procurement Cards (PCards) for a variety of
City related expenses including travel expenses.
DISCUSSION
After the revolving fund is closed employees will still have options for handling travel related
expenses.
1. Employee may choose to use their own funds and be reimbursed through AP after
travel completion. The Employee would have the choice to either submit receipts and be
reimbursed the actual expenses for incidentals and meals up to the per diem amount or
simply receive per diem rate for meals.
2. Employee may use their PCard to pay for travel related costs. Reconciliation would still
be required upon travel completion but there would be no need for additional
transactions between the City and the employee. For those employees who do not
currently have a PCard, they would need to be approved for a card through their
supervisor and follow policy for obtaining the card.
3. Additionally, in rare circumstances, funds could be advanced through the AP system.
This option would only be available for Councilmembers or to employees due to
extraordinary circumstances.
3
INFORMATIONAL MEMO
Page 2
Closing the revolving fund and encouraging the use of PCards for travel related expenses or
reimbursing expenses after travel is completed creates efficiencies and reduces costs to the
City.
1. It will streamline processes for travel related expenses for the Finance Department by
eliminating the reconciliation of one checking account.
2. Reduce the amount of time necessary to reconcile travel claims.
3. Reduce expenses for the City by eliminating the cost of maintaining the account with US
Bank.
4. Potentially reduce the total cost associated with travel by reimbursing actual cost for
meals rather than providing per diem. Costs would be reduced when PCards are used.
5. When travel expenses are charged to the PCard or reimbursed through accounts
payable, the expense is recorded on the City's financial system earlier than when
advanced travel checks are issued through the revolving fund. By recording the
transaction earlier, the financial statements are more complete.
RECOMMENDATION
Council is being asked to approve the Ordinance to repeal Ordinance Nos. 614, 1215, and
2252. This item is scheduled for the February 25, 2013 Committee of the Whole, and March 4,
2013 Regular Council Meeting.
ATTACHMENTS
Draft Ordinance to repeal Ordinance Nos. 614, 1215, and 1562
Ordinance No. 614
Ordinance No. 1215
Ordinance No. 1562
W:1FIN Projects\Council Agenda Items1201311nfo Memo - Close Advanced Travel Fund.docx
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AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, REPEALING
ORDINANCE NOS. 614, 1215 AND 1562, THEREBY
ELIMINATING TUKWILA MUNICIPAL CODE CHAPTER
3.04, "ADVANCE TRAVEL EXPENSE REVOLVING
FUND "; PROVIDING FOR SEVERABILITY; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, Ordinance No. 614 established a revolving fund for advance payment
of travel expenses to officials and employees of the City of Tukwila; and
WHEREAS, Ordinance Nos. 1215 and 1562 amended Ordinance No. 614 relating
to the fund amount and custodian of the fund; and
WHEREAS, the revolving fund for advance payment of travel expenses is no longer
necessary due to the implementation of other methods for funding travel - related
expenses;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Repealer. Ordinance Nos. 614, 1215 and 1562, as codified in Tukwila
Municipal Code (TMC) Chapter 3.04, "Advance Travel Expense Revolving Fund," are
hereby repealed in their entirety, thereby eliminating TMC Chapter 3.04.
Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
W: Word Processing \Ordinances \Repeal ordinances relating to advance travel fund 1 -10 -13
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Page 1 of 2
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Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2013.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Shelley M. Kerslake, City Attorney
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
W: Word Processing \Ordinances \Repeal ordinances relating to advance travel fund 1 -10 -13
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Page 2 of 2
CITY OF TUKWILA
ORDINANCE NO i4
AN ORDINANCE establishing a revolving fund
for advance payment of travel expenses to
officials and employees of the City of
Tukwila.
THE CITY COUNCIL OF THE CITY OF TUKWILA DO ORDAIN AS
FOLLOWS:
Section 1. Pursuant to Chapter 174, Laws of 1969, and
in order to provide reasonable allowances in advance of expend-
iture for expenses to be incurred by elected or appointed offi-
cials and employees of the City for necessary official travel,
there is hereby established a revolving fund, to be known as
the "Advance Travel Expense Revolving Fund ", such fund to be
used solely for the purpose of making advance payments of such
travel expenses. Such advances shall be made under the provi-
sions of such Chapter and this Ordinance and under the rules and
regulations prescribed by the State Auditor.
Section 2. The custodian of this fund shall be the City
Treasurer and the fund shall be established by a City Treasurer's
check in the sum of $1,000.00, which shall be deposited in a
special checking account in a local bank in the name of the City
and entitled "Advance Travel Expense Account - -Mabel J. Harris,
Custodian ". Advances for travel expenses shall be made by the
issuance of checks drawn on such account payable to the applicant.
A check register will be maintained in which all transactions of
the fund will be recorded.
Section 3. Requests for advances shall be reasonable esti-
mates of the travel expense requirements of the applicant and
include the following information:
7
Date of request
Name of applicant
Destination
Purpose of travel
Anticipated departure and return dates
Amount requested
Signature of applicant
Official approval of trip
Check number, amount and date (to be provided
by the custodian when advance is made)
Approved requests will be retained in the files of the custodian
to support such advances until final settlement is made and claim
for reimbursement has been submitted.
Section 4.On or before the tenth day following the close
of the authorized travel period for which expenses have been
advanced to any officer or employee, he shall submit to the appro-
priate official a fully itemized travel expense voucher for all
reimbursable items legally expended, accompanied by the unexpended
portion of such advance, if any. Any advance made for this pur-
pose, or any portion thereof, not repaid or accounted for in the
time and manner specified herein, shall bear interest at the rate
of 10% per annum from the date of default until paid.
Section 5. To protect the City from any losses on account
of advances made as provided herein, the City shall have a prior lien
against and a right to withhold any and all funds payable or to be-
come payable by the City to an officer or employee to whom such an
advance has been given up to the amount of such advance and interest
at the rate of 10% per annum, until such time as repayment or just-
ification has been made. No advance of any kind shall be made to
any officeror employee at any time when he is delinquent in
accounting for or repaying a prior advance.
-2-
8
Section 6. Any advance made under the authority of
this Ordinance shall be considered as having been made to the
officer or employee to be expended by him as an agent for the
City for the City's purposes only and specifically to defray
necessary costs while performing his official duties. No such
advance shall be considered as a personal loan to such officer
or employee and any expenditure thereof, other than for official
business purposes, shall be considered a misappropriation of
public funds.
Section 7. This Ordinance shall take effect immediately
upon its passing, signing and publication.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASH-
INGTON, at its regular meeting on the 6th day of April, 1970.
ATTEST:
-
CITY CLERK
APPROVED AS TO FORM
n n
MAYOR
CITY ATTORNEY
-3-
9
CITY OF TUKWIL
WASHINGTON
ORDINANCE NO. L2
AN ORDINANCE OF THE CITY OF TUKWILA, WASHINGTON,
CHANGING THE NAME OF THE CUSTODIAN FOR THE AD-
VANCE TRAVEL EXPENSE ACCOUNT, AMENDING SECTION
2 OF ORDINANCE NO. 614, AND REPEALING ORDINANCE
NOS. 778, 890, 940, 1050, AND 1083.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section A. Ordinance No. 614 is hereby amended to read
as follows:
COUNCIL ACTiO:'.:"
MEE INC i DA7E AG.r�_
nil. r�.;
Q '$4 gyp.
Section 2. The custodian of this fund shall be the Finance
Director, and the fund shall be established by a City Treasurer's check
in the amount of $1,500 which shall be deposited in a special checking
account in a local bank in the name of the City and entitled: "Advance
Travel Expense Account - Alan Doerschel, Custodian." Advances for travel
expenses shall be made by the issuance of checks drawn on such account,
payable to the applicant. A check register will be maintained in which
all transactions of the fund will be recorded. The Finance Director
can designate a back -up person to be authorized to sign checks drawn on
the "Advance Travel Expense Account." Such back -up person shall only
sign in the absence of, or in the event of the incapacity of the Finance
Director.
Section B. Ordinance Nos. 778, 890, 940, 1050 and 1083 are
hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a regular meeting thereof thisot '=`� day of , 1981.
Appr'ved as to Form:
ATTEST:
Mayo pro Tem, ary Van Dus
Ci y C erT k
C y Attorney, Lawrence . Hard
Published Record Chronicle - June 7, 1981
10
CITY OF TUKWILA
WASHINGTON
ORDINANCE NO. / 54.2
AN ORDINANCE OF THE CITY COUNCL, OF THE CITY
OF TUKWILA, WASHINGTON, INCREASING THE
AMOUNT IN THE "ADVANCE TRAVEL EXPENSE
ACCOUNT - FINANCE DIRECTOR, CUSTODIAN" AS SET
BY ORDINANCE NO. 1215.
WHEREAS, the City Council desires that an adequate amount be on hand to cover
the cost of employee travel while on City business, and
WHEREAS, the title "Finance Director" should be shown as the Fund Custodian, and
WHEREAS, it has been recommended that the amount in this fund be raised from
$1,500 to $5,000.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO HEREBY ORDAIN AS FOLLOWS:
Ordinance 1215 and TMC 3.12.020 are hereby amended to read as follows:
Section 2. The custodian of this fund shall be the Finance Director. The fund total
shall be $5,000 which will be deposited in a special checking account at a local bank in the
name of the City and entitled "Advance Travel Expense Account - Finance Director,
Custodian." Advances for travel expenses shall be made by the issuance of checks drawn on
such account, payable to the applicant. A check register will be maintained in which all
transactions of the fund will be recorded. The Finance Director can designate a back -up
person to be authorized to sign checks drawn on the "Advance Travel Expense Account.'
Such back -up person shall only sign in the absence of, or in the event of the incapacity of the
Finance Director.
PASSED BY THE CITY COUNCIL OF, THE �OF TUKWILA,
WASHINGTON, at a Regular Meeting thereof this „7 day of 1990.
ATTEST /AUTHENTICATED:
antu, cting ity Jerk
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
By
L"�% � .I
F /D WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL; d —2 _ 9 b
PUBLISHED: .1-1- 6,-- 0
EFFECTIVE DATE: -// -9”
ORDINANCE NO.: / c& Z.
PUBLISHED: VALLEY DAILY NEWS - FRIDAY, APRIL 6, 1990•
:r L. ' an 1 sen, Mayor
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City of Tukwila
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
February 20, 2013 5:30p.m.; Conference Room #3
Finance and Safety Committee
PRESENT
Councilmembers: Dennis Robertson, Chair; De'Sean Quinn and Allan Ekberg (filling in for Dennis Robertson)
Staff: Peggy McCarthy, Mike Villa, Gail Labanara and Kimberly Matej
CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Ordinance: Advance Travel Payment
Staff is seeking Council approval of an ordinance that will close the revolving fund that has been utilized
for payment of advance travel expenses. Staff is recommending closure of this fund due to increased
efficiencies and reduction of City costs related to utilizing P -Cards for travel related expenses, as well as
employee reimbursement for costs incurred post travel.
Staff noted that since this policy does not typically apply to Councilmembers, unless the Council
determines it to be, advance travel funds will be available to Councilmembers, or in rare instances to
employees, through a request to Finance Department. UNANIMOUS APPROVAL. FORWARD TO
FEBRUARY 25 COW FOR DISCUSSION.
B. Resolutions and Ordinances regarding Local Improvement District (LID) No. 33
The Tukwila Urban Center Access — Klickitat Project is now complete, and the City needs to move
forward with the assessment of appropriate costs within the Local Improvement District No. 33.This step
in the process requires several resolutions and an ordinance that will establish and clarify the processes for
public hearings, appeals and loans as outlined below:
• Resolution: Appointing a hearing examiner to conduct a public hearing on the project's final
assessment roll.
• Resolution: Setting time and place for public hearing.
• Resolution: Revises and updates terns of the interfund loan including: exclusion of contributions
for the General Fund; setting the interest rate at 1.80 %; repayment by December 31, 2014; and
extension of the financing period to the date the LID bond proceeds are received.
• Ordinance: Amends Tukwila Municipal Code (TMC) Chapter 13.04 to include a process for
administering hearing and appeal relating to assessment rolls.
The Committee was in agreement with the resolutions and ordinance relating to the LID. Committee Chair
Robertson requested that the memo that is provided to full Council specifically list /outline the rolls and
responsibilities of the City Council in regards to hearing and appeal as outlined in the draft ordinance
included in the Committee agenda packet.
Additionally, Chair Robertson expressed the importance of the City Council understanding that this is a
quasi-judicial process which requires that Councilmembers have no ex -parte communications. He
requested that the City Attorney provide information as appropriate to the Council in order to ensure that
the quasi-judicial process is adhered to and understood. UNANIMOUS APPROVAL FORWARD TO
MARCH 4 CONSENT AGENDA.
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COUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared by
Ma ir's review
Council review
02/25/13
Di
03/04/13
Di
DJ
ITEM INFORMATION
ITEM No.
f
4.B.
STAFF SPONSOR: RICK STILL
OR MINA], AGENDA DATE: 2/25/13
AGENDA ITEM TITLE Parks Recreation & Open Space Plan - Authorize Consultant Agreement
CNIEGORY Z Discussion
Mtg Date 02/25/13
Z Motion
Mtg Date 03/04/13
Lil Resolution
Mtg Date
El Ordinance
Mtg Date
Bid Award fl Public Hearing
Mtg Date Mtg Date
El Other
Mtg Date
SPONSOR El Council fl Mayor El HR El DCD El Finance El Fire 171 IT Z P&R Police LI AV
SPONSOR'S
SUMMARY
A current 6-year Open Space Plan is required to be eligible to apply for any state and
federal grant funding. This planning tool also assists the entire parks and recreation
system and identifies community needs as well as providing policies and standards to help
guide the department into the future. The Council is being asked to authorize the Mayor to
sign the Consultant Agreement.
REVIEWED BY Lil COW Mtg.
Lil Utilities Cmte
DATE: 2/11/13
Z CA&P Cmte
El Arts Comm.
F&S Cmte 11 Transportation Cmte
El Parks Corns LI Planning Comm.
COMMITTEE CHAIR: EKBERG
RECOMMENDATIONS:
SPoNsoR/ADmIN. Parks and Recreation Department
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED
$95,041 $100,000
APPROPRIATION REQUIRED
$95,041
Fund Source: CAPITAL IMPROVEMENT PROGRAM, 2012-2017
Comments.. Project #81330101
MTG. DATE
RECORD OF COUNCIL ACTION
02/25/13
MTG. DATE
ATTACHMENTS
02/25/13
Informational Memorandum and attachments dated 2/6/2013
(Memorandum updated after 2/11/13 CAP Meeting)
Minutes from the Community Affairs and Parks Committee meeting of 2/11/13
03/04/13
15
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TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs and Parks Committee
FROM: Rick Still, Parks and Recreation Director
BY: Dave Johnson, Recreation Superintendent
DATE: February 6, 2013
SUBJECT: Parks Recreation & Open Space Plan — Authorize Consultant Agreement
Project Number 81330101
(Amended after the 2/11/13 CAP Meeting as shown below)
ISSUE
The City's 6 -year Parks Recreation & Open Space (PROS) Plan is due for an update and
authorization for the Mayor to sign the Consultant Agreement to complete these services is
required.
BACKGROUND
The 2008 - 2014 PROS Plan was adopted by Ordinance Number 2207 on June 23, 2008, and
amended by Ordinance Number 2213 on November 17, 2008. A city has a PROS Plan for a
number of reasons. It helps to establish the parks and recreation needs of a community and
identifies ways to meet those needs. It establishes a 6 -year Capital Improvement Plan and
provides policy and standards to guide the department for the future. It also serves as the Open
Space Plan which is required for the City to be eligible for State and Federal grant funding.
Staff is proposing to update the PROS Plan in 2013 for the following reasons:
• The current PROS Plan was adopted in 2008 and will expire in 2014.
• The Plan is budgeted to be updated in 2013 according to the 2012 -2017 Financial
Planning Model and Capital Improvement Program.
• The PROS Plan serves as the Master Plan for Parks, Recreation, and Open Space. In
order to continue to qualify for Federal and State Grant Funding, this must be updated.
Since 2008, over $1.5 million has been granted to City Parks and Open Space projects as
a result of the current PROS Plan.
• The PROS Plan will incorporate the recent and ongoing Citywide Strategic Plan and dive
deeper with respect to Parks, Recreation, and Open Space.
• Significant changes have occurred since the current Plan was adopted in 2008, including
demographic, financial climate, service providers, and department staffing levels. The
plan will help to forecast future trends and their impact on parks and recreation.
• Evaluate programs, facilities, and events and identify underserved portions of the
community.
• The PROS Plan will take into account the City's Strategic Plan, Walk and Roll Plan,
Comprehensive Plan, and countywide planning policies and Growth Management Act.
DISCUSSION
Requests for Proposals (RFP) were sent out to over 30 Parks and Recreation Planning
consultant firms from the Municipal Research and Services Center roster. We received five
proposals in response to the RFP. A review committee comprised of representation from Parks
and Recreation, Mayor's Office, Community Development, and Parks Commission rated the five
proposals based on Creative Approach, Qualifications and Expertise, Effective Public
Involvement, Experience with Implementation, Professional Presentation, and Ability to Meet
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INFORMATIONAL MEMO
Page 2
Timeline. This review narrowed the field to three consultants, who were invited in for a panel
interview. The interview panel was comprised of similar representation as the initial review
committee. MIG was rated with the highest score and selected as the most qualified consultant.
FINANCIAL IMPACT
The consultant's scope of work will not exceed the CIP's $100,000 budget for this project (page
52).
RECOMMENDATION
The Community Affairs and Parks Committee is being asked to approve the Consultant
Agreement and consider this item at the February 25, 2013 Committee of the Whole meeting
and forward to the Consent Agenda at the March 4, 2013 Regular Meeting.
ATTACHMENTS
Evaluation Sheet
Consultant Agreement
Scope of Work
Cost Estimate
W:12013 Info Memos- CouncillParksandOpenSpace -Info Memo2 - 211 13.doc
PROS Plan RFP Evaluation Sheet
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20
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
PLANNING & DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City ", and MIG, hereinafter referred to as "the Consultant ", in consideration of the
mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Parks and Recreation
Planning services in connection with the project titled Parks, Recreation & Open Space Plan.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2013, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than December 31, 2013 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $95,041.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
21
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage
shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
MIG PROS Plan — 2013
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22
Page 2
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self - insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as required
by this section shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
MIG PROS Plan — 2013
CA revised : 1 -2013
Page'3
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10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The provisions
of this Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
MIG PROS Plan — 2013
CA revised : 1 -2013
24
Page 4
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
MIG
815 SW 2nd Avenue, Suite 200
Portland, OR 97204
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this
CITY OF TUKWILA
Jim Haggerton, Mayor
day of , 20
CONSULTANT
By:
Printed Name:
Title:
Attest /Authenticated: Approved as to Form:
Christy O'Flaherty, City Clerk Office of the City Attorney
MIG PROS Plan — 2013
CA revised : 1 -2013
Page 5
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Tukwila Parks, Recreation and Open Space Plan Scope of Work Exhibit A
PHASE 1: WHERE ARE WE NOW?
In Phase 1, the MIG Team will gain a deeper understanding of the Tukwila park, recreation and open space system, building on
our Team's existing knowledge, as well as the updated park and facility inventory, and recent local and regional planning efforts.
Phase 1 Tasks:
1.1 Project Initiation Meeting (TAG #1)
A technical advisory group (TAG) made up of representation from relevant City departments is an important part of building
support within the City for park, recreation and open space projects. At key points in the process the planning team will meet with
this group to solicit feedback on technical work products and seek guidance on the PROS plan development, including aligning
projects with existing City efforts. MIG will facilitate an initial 1.5 hour meeting of the Technical Advisory Group (TAG) to discuss
the objectives of the plan, information needs, communication protocols and scheduling of key events in the PROS process.
Following the meeting MIG will prepare a 1 to 2 page summary of key decision points and provide this document to the City in pdf
format for distribution to the TAG.
1.2 Background Information Review
MIG will review key background information provided by the City. This documentation will include relevant site, city -wide and
regional plans, City budget and capital improvement plan, recreation program guides, and other documents related to the PROS
effort. Information from this background review will be incorporated into the summary documents, beginning with the Existing
Recreation Resources Summary Report, as necessary, and tracked in a project references list.
1.3 Inventory Review and Analysis
MIG will review electronic and hard copy park, recreation facility, open space and trail inventory data provided by the City. Existing
classifications of park sites, counts of facilities and acreage will be analyzed and included in a base map of Tukwila's PROS
system based on the provided Geographic Information System (GIS) data provided. The base map will be provided in pdf format
for review by the TAG . MIG will complete one revision of the map based on any updates to the data (provided by the City) or style
and presentation comments by the TAG.
1.4 Recreation Program Matrix and Analysis
Utilizing City program information, staff and consulting team knowledge of other recreation providers in the community, MIG will
assemble a matrix of program types and audiences and populate it with information about the existing providers in Tukwila.
Analysis of this matrix will identify gaps, overlaps and niche opportunities, which will be incorporated into the Existing Recreation
Resources Summary Report.
1.5 Site Tours
MIG will participate in one day of site touring to familiarize the project team with the specifics of Tukwila's parks, recreation
facilities and open spaces. This tour should include City staff members with on- the - ground knowledge of the best of the system as
well as with issues. Observations of park and facility condition from this tour will be incorporated into the Existing Recreation
Resources Summary Report.
1.6 Public Information Update
MIG will prepare a public information update for each phase of the project that describes the process, interesting facts and
findings in a series of short paragraphs that can be easily utilized in a wide range of existing City communications (including social
media, newsletters and website updates). The Phase 1 update will include a description of the process, key dates (such as the
community workshops), the online survey link, and preliminary facts and figures about the park system from the background
analysis.
1.7 Stakeholder Interviews /Focus Groups (4 -5)
MIG Team member BERK will facilitate one day of stakeholder interviews or focus groups, up to five meetings of 1 -1.5 hours. The
topics and invitees will be discussed at TAG meeting #1. The City will initiative outreach and assist in scheduling the attendees,
the City will also provide meeting rooms and logistics support. BERK will provide a summary of the discussions that identifies
issues and ideas raised by the participants.
1.8 Existing Recreation Resources Summary Report
The key work product of this phase will be the Existing Recreation Resources Summary Report. This report will include an
overview of the economic context, discussion of demographic trends, and baseline information on the parks, trails, and recreation
programs provided by the City and others, including an overview on how these sites and services are marketed to the public. This
summary report allows for review of this information by the TAG prior to moving forward with the needs analysis. MIG will provide
the summary report in Word and pdf format to facilitate the collection of comments. The City will collect comments and return one
set of consolidated comments for one revision by MIG.
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1.9 Project Management and Administration
This task will ensure a consistent basis for project management and follow -up. As part of this task, MIG will prepare a request for
information identifying the desired background information for the project. MIG will coordinate with the City on project activities and
progress in biweekly phone calls, resolve issues that may arise regarding schedule and deliverables, and recommend direction for
completing project tasks. Project Management and Coordination for this phase is based on a 2 -month duration.
Phase 1 Deliverables:
• TAG #1 Summary
• Community and Stakeholder Engagement Plan
• Public Information Update
• Stakeholder Interviews /Focus Groups Summary
• Existing Recreation Resources Summary Report
PHASE 2: WHERE DO WE WANT TO BE?
Phase 2 will include a needs assessment and the initial development of strategic directions. The community questionnaire and
targeted focus groups will occur during this phase. Based on the vision emerging from the public engagement process, the MIG
Team will design and conduct a needs analysis for the area that will identify needs for parks, recreation facilities, trails and
recreation programs, as well as project future needs. The summary of the Needs Analysis will be the basis of the work in Phase
3.
Phase 2 Tasks:
2.1 Community Workshops
MIG Team member BERK will design and facilitate three community workshops at times and locations convenient to the target
populations. The workshops will be open to the entire community but will also target participation from Tukwila's immigrant
communities. Targeted outreach will allow the MIG Team to efficiently provide translation services by identifying the key
populations and language groups for each workshop. The MIG Team will provide interpretative /translation at two of the three
meetings, one in Spanish and a second covering 3 -4 languages based on anticipated participation. BERK will provide a summary
of the set of workshops, identifying the specific ideas and overlapping themes raised by participants.
2.2 Online Survey
MIG Team will develop an open- access online survey to gather feedback from residents, as well as employers and employees.
This online survey gives all interested parties a voice in the planning process, and will collect community input about community
desires, initial priorities and important park and recreation activities. The MIG Team will design and program the online survey,
and analyze the results, including a brief memo summarizing key findings. The City will post the link to the City website and
distribute it as widely as possible using existing communications networks and newsletters.
2.3 Needs Analysis
MIG will design a customized analysis addressing Tukwila's issues identified in the Phase 1 public input and the Online Survey. A
preliminary review of the analysis will be discussed by the TAG at meeting #2. Following this meeting, MIG will revise the analysis
model, run it and prepare a summary of the results to present at the Strategy Session (TAG Meeting #3). All documentation of the
analysis will be provided in electronic formats that are accessible to TAG members for review (Word, pdf, Google Earth KMZ).
2.4 TAG Meeting #2
At the second TAG meeting, the MIG Team will preview the results of the Needs Analysis and get direction and feedback to
prepare the final analysis. Following the meeting, MIG will prepare a summary of key information items and decision points and
provide this document to the City in pdf format for distribution to the TAG.
2.5 City Council Update
This meeting will serve as a check -in and update with the Community Affairs & Parks Committee or Committee of the Whole, to
present the Needs Analysis results and get feedback from Council prior to the strategy session (Task 3.1).
2.6 Public Information Update
The Phase 2 update will include findings from the community input process and a description of the needs analysis process.
2.7 Project Management and Coordination
Project Management and Coordination for this phase is based on a 3- month duration.
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Phase 2 Deliverables:
• Community Workshop Summary
• Survey Summary
• Need Analysis Summary
• TAG #2 Summary
• City Council Key Directions Summary Memo
• Public Information Update
PHASE 3: HOW DO WE GET THERE?
To begin Phase 3, the MIG Team will facilitate a Strategy Session, expanding on the Technical Advisory Group as needed to
refine the vision and further define objectives, goals and strategies to sustain and enhance parks, recreation facilities, trails and
programs. Following the Strategy Session, the MIG Team will prepare draft strategies, actions and recommendations. We will
also prepare a preliminary capital development plan and summarize funding and implementation strategy options (including a
review of the implications on the City's impact fees) in a memo format. The TAG will review these materials and the project
prioritization criteria. The MIG Team will refine the prioritization criteria and use them to prioritize capital projects, summarizing
this information in memo format for further TAG review.
Phase 3 Tasks:
3.1 Strategy Session (TAG Meeting #3)
MIG will facilitate a third TAG meeting, using the Needs Analysis Summary as a starting point. This meeting will focus on defining
the preferred approaches to meeting Tukwila's PROS needs. This meeting may benefit from an expanded attendance to include
additional staff and potential partners.
3.2 Draft Strategies, Actions and Recommendations
MIG will develop the ideas originating in Task 3.1 into a framework of strategic directions, actions and recommendations that will
address park sites, recreation facilities and programs, and open spaces to guide implementation of the plan. The draft of this
framework will be provided electronically (Word and pdf) for review by the TAG and comments (one set consolidated by the City)
will be integrated into the Working Draft Plan.
3.3 Capital Development Plan
MIG will build a planning model of the cost for developing the sites and facilities recommended in the plan. The assumptions for
costs will be derived from any recent Tukwila's projects and the MIG Team experience. The model will be a working document
that can be updated with new cost assumptions during and following the planning process. For review the document will be
provided in Excel and pdf formats and a snapshot of this model will be included in the Working Draft Plan.
3.4 Funding and Implementation Strategies
Based on the scale of improvements recommended, MIG will develop strategies for funding and implementing projects and
service enhancements in Tukwila. This will include a review of the key variables in the Park Impact Fee calculation and a
description of how the application of impact fees benefits the system as a whole. A memo describing proposed strategies will be
provided by MIG for review by the TAG and comments (one set consolidated by the City) will be integrated into the Working Draft
Plan.
3.5 Prioritization Criteria and Project Priorities
MIG will draft criteria for Tukwila to use in prioritizing projects, both during and following the planning process, and apply these
criteria to the recommended projects to create a recommended 6 -year Capital Improvement Plan along with non - capital projects
the City should pursue in the first six year planning period. A draft of the criteria and preliminary prioritize project list will be
provided by MIG for review by the TAG and comments (one set consolidated by the City) will be integrated into the Working Draft
Plan.
3.6 City Council Update
This meeting will serve as a check -in and update with the Community Affairs & Parks Committee or Committee of the Whole, to
get feedback on the plan directions (Tasks 3.2 — 3.5) prior to preparation of the Working Draft Plan.
3.7 Public Information Update
The Phase 3 update will include findings from the needs analysis and a description of how these influence the recommended
direction for the plan.
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3.8 Project Management and Coordination
Project Management and Coordination for this phase is based on a 2 month duration.
Phase 3 Deliverables:
• Strategy Session (TAG #3) Summary
• Draft Plan Elements
o Strategies, Actions and Recommendations
o Capital Development Plan
o Funding and Implementation Strategies
o Preliminary Project Prioritization
• City Council Key Directions Summary Memo
• Public Information Update
PHASE 4: WHERE /HOW DO WE START IMPROVEMENTS?
In Phase 4, the MIG Team will prepare a graphically -rich, readable and functional Working Draft Plan. The Working Draft Plan
will be presented to staff and their comments will be incorporated and used to create a Public Review Draft plan. This plan will
be released for review by the public and local agency review bodies. The MIG Team will provide a toolkit of review support
materials, including a PowerPoint presentation and talking points for use by City staff in presenting the plan. Incorporating
feedback from the review process, the Final Plan will present practical, implementable directions to provide core parks and
recreation services to Tukwila in a cost - effective, sustainable, and successful way.
Phase 4 Tasks:
4.1 Working Draft Plan
MIG will assemble a first draft of the full PROS plan from the content created in Phases 1 -3, described above. This draft will be
provided to the TAG for review prior to release to the public. This review allows the TAG to identify critical flaws, revisions of
language and feedback about the overall presentation of the plan. MIG will provide the plan in Word format to allow commenting
and will incorporate one set of revisions (based on comments consolidated by the City) into the Public Review Draft Plan.
4.2 TAG Meeting #4
MIG will facilitate a meeting with the TAG to review the direction and content of the plan in detail and discuss suggested revisions.
4.3 City Council Update
This meeting will provide a chance for the Community Affairs & Parks Committee or Committee of the Whole to provide feedback
on the Draft Plan prior to the public release.
4.4 Public Review Draft Plan
MIG will revise the Working Draft Plan based on staff and TAG comments (received at the meeting and in written form), a full
PROS plan will be released to the public and provided to City Council for comment and consideration for adoption. This draft is
intended to support the community discussion of the plan through the adoption process. Rather than creating multiple versions as
comments are received, the City will track comments and corrections in a separate memo, allowing City Council to consider the
comments together and City Staff to recommend changes to incorporate in the final plan and which to address in other ways. MIG
will provide the plan in both Word and pdf formats to support this review process.
4.5 Adoption Support
MIG will provide a PowerPoint presentation to accompany the Public Review Draft Plan that can be presented by City staff as
needed during the review and adoption process. MIG will also be available to respond to questions and comments as the plan
moves forward.
4.6 Public Information Update
The Phase 4 update will include the review and adoption schedule for the plan to inform involved community members when they
can provide comments on the draft plan and how those comments will be considered prior to adoption.
4.7 Final Plan
Following adoption of the plan, MIG will complete one round of final edits based on feedback received during the adoption process
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(as approved by City Council) and deliver the final version of Tukwila's PROS Plan to the City in pdf files suitable for printing and
for publishing online.
4.8 GMA and RCO Submissions
MIG will advise on SEPA review and complete the self- assessment checklist to include with the plan for GMA and RCO
submissions. MIG will deliver a package of electronic files appropriate for submission to RCO for plan certification.
4.9 Project Coordination and Close -Out
Project Management and Administration for this phase is based on a 3 -month duration and includes the packaging and delivery of
project files and other close -out activities.
Phase 4 Deliverables:
• Working Draft Plan
• TAG Meeting #4
• Public Review Draft Plan
• Adoption Support Presentation
• Public Information Update
• Final Plan
• GMA/SEPA Self Assessment Checklist and Submission Package
• Digital Project Files
5
31
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Exhibit B
Tukwila PROS Plan I 2/5/2013
34
35
36
City of Tukwila
Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
February 11, 2013 — 5:15 p.m.
PRESENT
Councihnembers: Allan Ekberg, Chair; De' Sean Quinn and Kate Kruller
Staff: Rick Still, Dave Johnson, David Cline and Kimberly Matej
CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:17 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Consultant Agreement: Parks, Recreation and Open Space Plan
Staff is seeking Council approval to enter into a consultant agreement with MIG in the amount of $95,041
for planning services relating to an update of the City's Parks, Recreation and Open Space (PROS) Plan.
A PROS Plan establishes and identifies ways to meet a community's Parks and Recreation needs now and
in the future. A plan is required for grant funding eligibility, and the Growth Management Act requires
certain components of such a plan. The last update to the 6 -Year PROS Plan was made in 2008. Planning
services provided by MIG for the next Plan update will include, but are not limited to: a summary report
of existing recreation resources; a community and stakeholder engagement plan; stakeholder interviews
and focus groups; needs analysis; surveys; interaction with the City Council; and a delivery of a final
Plan.
MIG was chosen from the MRSC Roster after scoring the highest of three consultants that were selected
for a panel interview. Staff mentioned that MIG was one of the finalists considered for the City's recently
completed Strategic Plan. It was noted that BERK will provide subcontractor work for MIG on certain
portions of the PROS update. MIG and BERK have worked successfully on past projects, and BERK's
work on the City's Strategic Plan is expected to provide consistency and applicability to the City's
Strategic Plan. Additionally, MIG is aware of all other elements that may have an impact on the PROS
Plan, including but not limited to work of the Tree Committee, and the City's Comprehensive Plan.
In response to an inquiry made by the Committee, staff confirmed that the Tukwila Pool will be
considered a recreational element of the City in the PROS Plan. Staff also added that the Parks,
Recreation and Open Space Plan is a useful tool to assist in implementing the City's Strategic Plan in the
Parks & Recreation Department. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 25
COW FOR DISCUSSION MEETING.
III. MISCELLANEOUS
Committee Chair Ekberg inquired about the status of finalizing the Committees goals. Kimberly Matej
communicated that Council President Hougardy intends to have further discussion of committee goals at the
upcoming Council Retreat.
Meeting adjourned at 5:47 p.m.
Next meeting: Monday, February 25, 2013 — 5:00 p.m. — Conference Room #3
`w_r Committee Chair Approval
Minutes by KAM.
37
38
COUNCIL AGENDA SYNOPSIS
-I dials
Meeting Date
Prepared by
Ma r's review
Cowed 1 review
02/25/13
DCS
,,,ii c
k cis it
3/11/13
03/11/13
DCS
•
Motion
Date
03/18/13
DCS
• Bid
Award
a Public Healig
• Other
Mtg Date
Mtg
ITEM INFORMATION
hEm No.
4.C.
39
STAFF SPONSOR: DEREK SPECK
ORIGINAL AGENDA DATE: 2/25/13
AGENDA ITEM TITLE 223 Andover Park East Development
Agreement
(DA)
CA FEGORY 0 Discussion
02/25/13
•
Motion
Date
1111 Resolution
Mtg Date
a Ordnance
• Bid
Award
a Public Healig
• Other
Mtg Date
Mtg
Mtg Date 03/18/13
Mtg Date
Mtg Date 3/11/13
Mtg Date
SPONSOR 11 Council L Mayor • HR 11 DCD • Finance • Fire • IT
• P&R • Polzce • PW
SPONSOR'S The owner of 223 Andover Park East (the former Circuit City property) has requested
SUMMARY permission to construct buildings that would exceed the current limits for building height
and residential units. The Council is being asked review the proposed DA at the 2/25/13
Committee of the Whole. If the Council has suggested changes on 2/25, they will be
incorporated into the DA that will come back before the Council on 3/11/13 for a public
hearing and further discussion. The Council will be asked to approve the DA on 3/18/13.
REVIEWED BY
• COW Mtg.
Cmte
0
CA&P Cmte • F&S Cmte
Comm
CHAIR:
• Transportation
Cmte
1111 Utilities
•
Arts Comm. • Parks
U Planning Comm.
DATE: 1/28/13
COMMITTEE
EKBERG
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Mayor's Office
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/25/13
MTG. DATE
ATTACHMENTS
02/25/13
Informational Memorandum dated 1/23/13
Letter from Omar Lee dated 1/17/13
Conceptual sketches from Mulvanny G2 architecture firm dated 1/23/13
Mass and scale sketches dated December 2012
Ordinance authorizing the Development Agreement
Draft Development Agreement
Minutes from the Community Affairs and Parks Committee meeting of 1/28/13
39
40
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs and Parks Committee
FROM: Derek Speck, Economic Development Administrator
DATE: January 23, 2013
SUBJECT: 223 Andover Park East Proposed Development Agreement
ISSUE
The owner of 223 Andover Park East (the former Circuit City site) has asked the City for
permission to construct a building that would exceed some current zoning limits at that site.
BACKGROUND
In 2010, Omar and Christine Lee, as the managing members of South Center WA LLC,
purchased the property at 223 Andover Park East, which was the former Circuit City site. Since
that time the owners have conducted preliminary feasibility analysis to redevelop the site. Their
current concept is to construct a pair of attached, seventeen story buildings that would be
almost 180 feet tall and would comprise approximately 170 hotel guest rooms and 280
residential units.
Current zoning at this location does not allow residential units and has a height limit of 115 feet.
The owners would now like to perform additional analysis to determine if this project is
financially feasible. Before they invest the additional funds necessary for the more in -depth
analysis, however, they would like approval of the residential use and additional height. They
are not requesting any other approvals at this time. The project would still go through the City's
regular design review and building permitting processes.
DISCUSSION
The key question for the City is whether we want to encourage this type of development in this
location. This development would be a significant change for the area.
The site is located in the core of the Tukwila Urban Center (TUC), which is between Westfield
Southcenter and the Sounder commuter rail station. The TUC is also known to some people as
Tukwila's Southcenter District. Bringing this many residents into the Southcenter District will be
a significant step toward the area feeling more like a downtown for Tukwila and would have the
effect of adding a new neighborhood and constituency. These would also be the tallest buildings
in Tukwila.
Staff believes this is an excellent project that will serve as a positive catalyst for the City's vision
for future growth in the Southcenter District for the following reasons:
1. Fosters a Neighborhood: This project will be a catalyst to create a pedestrian friendly,
walkable neighborhood in the core of Tukwila's Southcenter District. The people who
41
INFORMATIONAL MEMO
Page 2
would choose to stay or live in this development would do so for the convenient access
to the freeways but also for the convenience of walking to restaurants, entertainment,
shopping, buses, and the commuter rail station.
2. Supports Existing Business: This project's guests and residents will support existing
businesses.
3. Improves City Image: The project will be high quality and will improve the image of
Tukwila's Southcenter District and identity for the entire City.
4. Encourages Residential Development: The project will stimulate additional development
in the Southcenter District's core by serving as an example of the financial feasibility of
residential development.
5. Encourages Apartments in Other Neighborhoods to Improve: The residential units will
encourage the private sector to redevelop or renovate existing apartments in Tukwila by
showing demand for higher quality units and rents that justify new construction.
6. Supports Comprehensive Plan: This site lies within the core of Tukwila's Urban Center
(TUC). The City's Comprehensive Plan has a vision for the TUC to be a "great place for
working, shopping, doing business, living, or playing." One of the noted future features is
"a core area of high quality, walkable retail, entertainment, housing, public spaces, and
employment..." Since this site is located in the TUC core and would add housing that is
walkable to transit, retail, and entertainment, it supports the Comprehensive Plan.
7. Supports Housing Targets: The residential units will help the City meet its housing
targets as required by the State Growth Management Act and as determined through
King County's Countywide Planning Policies.
8. Supports Urban Center Designation: The TUC was designated as one of the region's
urban centers, which are described in the Countywide Planning Policies as areas of
concentrated employment and housing with direct service by high capacity transit. As
such, the TUC earns preferential treatment for transit service and facility improvements.
The housing and employment with this project supports the TUC's urban center
designation.
Southcenter Plan
The City of Tukwila is preparing a plan for the Southcenter District. The Plan will present the
community's vision for the evolution and continued growth of the area for the next 20 years and
will include related changes to zoning and development standards and requirements. Although
the Plan is still in development, it appears that the owners' development proposal is very likely
to fit within the vision of the Plan.
The Tukwila Planning Commission has completed their review of the most recent draft
Southcenter Plan documents and approved the draft documents as presented at their October
25, 2012 meeting. Those documents support residential uses at this site but would set a height
limit of 70 feet. However, it should be noted that the owners secured a major investor just prior
to the Planning Commission's approval and so the height issues inherent in this project were not
fully considered. At the Planning Commission's October 25, 2012 meeting, this project was
W: \Derek \Omar Lee \Council Memo V2.doc
42
INFORMATIONAL MEMO
Page 3
briefly discussed and the Commission indicated strong support. If the Council approves a
development agreement allowing this height at this site, the draft Southcenter Plan documents
can be revised to take this policy into account.
Development Agreement
In order to build to this height and allow residential uses at this site, the City would need to
either change the zoning for the neighborhood or execute a development agreement for that
specific property. Since the City is currently working on the Southcenter Plan it is more
appropriate at this time to execute a development agreement for this site. A development
agreement would require the Council to hold a public hearing and approve the agreement by
ordinance.
Staff recommends the basic terms of the agreement to be as follows:
1. The City would grant the current owners the right to construct buildings on the Circuit
City parcel up to 180 feet for up to 50% of the lot area. The remainder of the lot would
have height limits as determined by the zoning in effect at the time that a complete
design review application is submitted.
2. The City would grant the owners the right to include up to 300 residential housing units.
3. The owners must submit a complete building permit application to the City before the
end of 2015. Otherwise, these rights expire. Once a complete building permit
application is accepted by the City, the vesting rights apply as under State law.
4. The residential housing units must be platted as condos and the water intrusion system
must meet the state's laws as required for condos.
This agreement would provide the owners almost three years to complete the financial
feasibility, complete environmental analysis, secure hotel agreements, arrange financing,
complete design review, and create construction documents for building permit submittal.
This agreement would not change any other governing regulations. The rest of the zoning
codes, building codes, and other development standards would be applied as for any other
project. This agreement would not change any fees related to the project. In the future the
owners may request the City waive, amend, or defer fees but that would be a future decision for
the City Council.
Staff is seeking feedback from the Committee on proposed terms. If the Committee is
interested in this proposal, then staff will prepare a draft development agreement and ordinance
for Council approval. Staff would like the Council to hold a public hearing at the Committee of
the Whole meeting on March 11 and schedule a vote for the Regular meeting on March 18.
Official notice for the public hearing would be published on February 25.
The Committee could reconsider this item with the draft agreement and ordinance at its meeting
on February 25 and then decide whether to forward the item to the full Council. However, staff
recommends the Committee forward this item to the full Council's Committee of the Whole
meeting on February 25. That would enable the full council to have extra time to review and
discuss the draft agreement and ordinance.
W: \Derek \Omar Lee \Council Memo V2.doc
43
INFORMATIONAL MEMO
Page 4
FINANCIAL IMPACT
There is no additional budget requested for this item. If this project gets developed as
proposed, it would generate additional sales and property taxes and fees and additional
requests for public service.
RECOMMENDATION
The Council is being asked to consider this item at the February 25, 2013 Committee of the
Whole meeting, hold a public hearing at the March 11, 2013 Committee of the Whole meeting,
and take action at the March 18, 2013 Regular Meeting.
ATTACHMENTS
Letter from Omar Lee dated January 17, 2013
Conceptual sketches from Mulvanny G2 dated January 23, 2013
Mass and scale sketches dated December 2012
W: \Derek \Omar Lee \Council Memo V2.doc
44
South Center WA, LLC
18230 East Valley Highway Suite 195 Washington 98032
Telephone (425) 251 -1600 Facsimile (425) 251 -1900
January 17, 2013
Mayor Haggerton,
We have enjoyed working with you and your staff on the future development of our
property located at 223 Andover Park East, which was formerly a Circuit City store. We
purchased this property in October of 2010, because we like the location and believe in the future
of Tukwila's Central Business District (CBD).
At our first meeting in late 2010, you and your staff shared your vision for Tukwila's
CBD. This meeting inspired us to seriously consider building a pair of seventeen -story towers
consisting of apartments and a luxury hotel. To date, we have made a significant investment into
evaluating the financial feasibility of this project. However, before taking the next step with the
development, we must have certainty regarding the allowable building height. The current
zoning height limit is 115 feet. This development project requires up to 180 feet excluding
mechanical appendages. We respectfully submit that requesting the City grant us a variance in
the form of a development agreement.
Although the project will change as our plans develop due to lender /investor
requirements and market demand, our current concept is to include 171 hotel rooms and 282
residential units. We will also include some retail and restaurant space on the ground floor.
We believe this project is a great opportunity for the City of Tukwila, as it will set the
stage for additional developments in the CBD. This project will create many jobs and attract
more customers to local businesses. Furthermore, it will improve Tukwila's image by
demonstrating its status as a desirable location for large development projects and pro - growth
attitude.
Our investors and we have a strong track record for developing quality projects (please
see a copy of my resume attached hereto). We have developed many retail and commercial
properties, office buildings, apartment complexes and shopping malls. Our nearest project is only
a few miles away at the Great Wall Shopping Mall in Kent. We transformed what used to be an
abandoned hardware store into a thriving Asian shopping mall that provides hundreds of jobs and
45
is now used as a central location for food, entertainment and shopping. We look forward to
performing a similar transformation with this currently abandoned Circuit City building.
We are very excited to get this project underway and are looking forward to working with
you and your staff. Thank you for your support, time and consideration.
Very Truly Yours,
46
mar . Lee
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Looking west over West Valley Highway and Green River towards the Mall
Images provided by the Department of Community Development. All images are approximate.
AFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, RELATING TO DEVELOPMENT
AGREEMENTS AUTHORIZED PURSUANT TO CHAPTER 18.86 OF
THE TUKWILA MUNICIPAL CODE; APPROVING AND
AUTHORIZING THE PROPOSED 223 ANDOVER PARK EAST
DEVELOPMENT AGREEMENT WITH SOUTH CENTER WA, LLC, A
WASHINGTON LIMITED LIABILITY COMPANY; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, RCW 36.70B.170, et seq. and Tukwila Municipal Code (TMC) Chapter
18.86 authorize development agreements between the City and persons having
ownership or control of real property in order to establish development standards to
govern and vest the development, use and mitigation of real properties; and
WHEREAS, the City of Tukwila and South Center WA, LLC wish to enter into a
Development Agreement for the 223 Andover Park East development, a copy of which
is attached hereto as Exhibit A; and
WHEREAS, as required pursuant to TMC Section 18.86.050, a public hearing was
conducted on the 11th day of March 2013 to take public testimony regarding this
Development Agreement, as proposed; and
WHEREAS, the City Council, pursuant to City Ordinance No. 23xx, approved this
Development Agreement as proposed and authorized execution of this Development
Agreement;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. The 223 Andover Park East Development Agreement by and between
the City of Tukwila and South Center WA, LLC, a copy of which is attached hereto as
Exhibit A, is hereby approved, and the Mayor is authorized and directed to execute said
Development Agreement on behalf of the City of Tukwila.
W: Word Processing \Ordinances\223 APE DA 2 -20 -13
SK:bjs
Page 1 of 2
67
Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2013.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Shelley M. Kerslake, City Attorney
Exhibit A — Development Agreement
W: Word Processing \Ordinances\223 APE DA 2 -20 -13
SK:bjs
68
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Page 2of2
DEVELOPMENT AGREEMENT
FOR THE
223 ANDOVER PARK EAST DEVELOPMENT
THIS DEVELOPMENT AGREEMENT ( "Development Agreement") is entered into as
of the day of , 2013 by and between the City of Tukwila, a municipal
corporation operating under the laws of the State of Washington as a non-charter code city (the
"City"), and South Center WA, LLC, a Washington limited liability company ("Developer"),
pursuant to the authority of RCW 36.70B.170, et seq. and Chapter 18.86 of the Tukwila
Municipal Code, and in consideration of the mutual benefits to be derived. The City and
Developer are sometimes collectively referred to in this Development Agreement as the
"Parties," and individually as a "Party." The Parties have, entered into this Development
Agreement with reference to the following facts:
I. RECITALS
WHEREAS, RCW 36.70B.170, et seq. and FMC Ch. 18.86 authorize development
agreements between the City and persons having ownership or control of real property in order
to establish development standards to govern and vest the development, use and mitigation of
real properties; and
WHEREAS, the site of this development is located in the core of the Tukwila Urban
Center, between Westfield Southcenter Maii . and the Sounder Commuter Rail Station; an d
WHEREAS, the proposed development is for the construction of a pair of attached, 17-
story buildings which would be 180 feet in height and would comprise approximately 170 hotel
guest rooms and 280 residential units ; and
1-1 E'
AS this site lies within the core of Tukwila's Urban Center (TUC). The
Tukwila Urban Center Elernent of theCornprehensive Plan outlines a vision for the TUC to be a
"great place ft?:wor mg, shopping. business, living, or playing." One of the noted future
features is "a core area o f higli1P cigu'ality,walkable retail, entertainment, housing, public space s ,
and employment.T i
his site is in the TUC core and would add housing that is walkable
to transit, retail, and entertainment; thus, it supports the Comprehensive Plan; and
WHEREAS, Tukwil:al's Urban Center is one of the region's 17 designated urban centers.
The Countywide Planning Policies defines and envisions urban cen t ers as areas of concentrated
employment and housing with direct service by high-capacity transit. This proposed
development would place concentrated employment and housing within the core of the Tukwila
Urban Center and helps the City meet the intended purpose of the urban center; and
WHEREAS, this development will be a catalyst to create a pedestrian friendly, walkable
neighborhood in the core of Tukwila's Urban Center. People who would choose to stay or live
in this development would do so for the convenient access to the freeways but also for the
1
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convenience of walking to restaurants, entertainment, shopping, buses, and the commuter rail
station; and
WHEREAS, the development will be of high quality and will improve the image of
Tukwila's Southcenter District and identity for the entire City; thereby having the potential to
attract further high quality development; and
WHEREAS, This development will stimulate additional residential development in the
area by demonstrating the financial feasibility of this type of development and demonstrating
demand for high quality housing stock; and
WHEREAS, residential units will assist the City in meeting its housing targets as
required by the Growth Management Act and as determined through King County's Countywide
Planning Policies; and
WHEREAS, the City has a goal to encourage ownership of housing as a method to foster
stability in our population and schools. This project would be developed with the ability to
readily convert to condominiums; and
WHEREAS, as required pursuant to TMC 18.86.050, a public hearing was conducted on
the 1 lth day of March, 2013 to take public testimony regarding this Development Agreement, as
proposed; and
\VIIEREAS, the City Council, pursuant to City Ordinance No.
approved this
Development Agreement as proposed and authored executiOnef this Development Agreement;
and
WI IEREAS. pursuant to TMC 18.86.080, the decision of the City Council to approve or
reject Developer's request for a development agreement is a discretionary, legislative act; and
WHEREAS, the Parties desire to enter into this Development Agreement upon the terms
and conditions as set forth herein,
NOW, THEREFORE, in consideration of the mutual agreements contained herein, as
well as other valuable consideration, the receipt and sufficiency of which are hereby mutually
acknowledged, the City and Developer hereby agree as follows:
II. AGREEMENT
Section 1. Incorporation of Recitals. The Parties agree that the foregoing recitals
are true and correct to the best of their knowledge and are incorporated by this reference as
though fully set forth herein.
Section 2. Project Description. This development involves the construction of two
attached 17-story buildings and related parking facilities. The Property is located within the
2
Tukwila Urban Center. Exhibit A (legal description) and B (site map). Use of the Property will
consist of approximately 170 hotel guest rooms and 280 residential units, as well as related
parking facilities.
Section 3. Statement of Authority and Intent. This Development Agreement is
entered into pursuant to the authorization of RCW 36.70B.170 and TMC 18.86 and is intended
and designed to vest this development to certain terms and conditions. Other than those terms
and conditions specifically identified in this Agreement, the City's regulatory codes in effect at
the time of a complete building permit application are accepted1Dy the City shall apply.
Section 4. Development Standards; Conditions.
4.1 Effective Period of this Agreement. This Development Agreement shall be valid
until December 31, 2015. If Developer has not submitted, and the City has not accepted, a
complete building permit application and building permits have not been secured for the
development by that date, this Development Agreement shall be void and development may
occur on the subject site pursuant to the then-adopted development regulations,
4.2 Application of Development Standards. 'RCW 36.70B 180(3)(d) and TMC
18.86.030 authorize the establishment :of design standards by a development agreement. More
specifically, TMC 18.86.030 provides that, a development agreement may allow development
standards different from those otherwise imposed under the Tukwila Municipal Code in order to
provide flexibility achieve public benefifutsn, r.espond to changing community needs, or
encourage modificatio 9ehithavte provide the ell ti equivalent or adequately achieve the
purposes of otherwise onafspplicable City standards. 'ePursuant thereto and dduring the Effective
Period, the provisions this Section 4 set forth the development standards that differ from or
supplement those standards set the City's regulations. Accordingly, th e
following development standards shall apply to and govern and vest the development and use of
f
the Project in lieu of any conflicting or different standards or requirements elsewhere in the
Governing Regulations.
4.3 Additional Building 1 Icight. The maximum building height for 50 percent of th e
site shall be 180 'feet. The remainder of the site would be limited in height by the zoning code in
effect that the time of complete building permit application. This increase in building height is
consistent with the goals of the Comprehensive Plan to encourage residential development within
the Urban Center and iseensistent with the City's vision of increased urban density.
4.4 Residential Units. The City will allow up to 300 residential housing units to be
constructed on the Site.
4.5 Condominium Designation. In order to receive a Certificate of Occupancy the
Developer must demonstrate that a Washington condominium declaration has been recorded for
all residential units built, along with the survey map and plans, which show surveying data for
the overall parcel, as well as details of buildings and the location of units. These documents
must be in conformance with RCW 64.34 et seq. In addition, all applicable development plans
3
71
submitted to the City for the residential building must show that the Site's water intrusion system
meets the Washington State standards for condominium development.
Section 5. Major and Minor Amendments - Development Agreement. All
proposed amendments to the Development Agreement shall be considered in accordance with
this Section 5.
5.1 Process. The Mayor may approve Minor Amendments to the Development
Agreement proposed by the City or Developer and mutually agreed to by the Parties. Such
approval shall be in writing and the resulting amendmen i
be incorporated into this
Development Agreement as an amendment. The City Council :may approve Major Amendments
to the Development A re ement in accordance with process
the ,Same for approval of the
Development Agreemengt.A Major Amendment to the%Development Agreement approved by the
City Council, and mutually agreed to by the Parties; shall be incorporated into this Development
Agreement as an amendment pursuant to Section:21 hereof.
5.2 Minor Amendment Defined. A proposed amendment to the Development
Agreement shall be considered a minor amendment if the proposed amendment does not modify
the Governing Regulations or Section -4 (Development Standards; Conditions) hereof , does n. ot
materially modify the size or scope (4 the development, and does not modify the Vesting Period
or term of this Development Agreement.
5.3 Major Amendment Defined. A proposed amendment to the Development
Agreement shall be considered a Major Amendment if the proposed amendment does not
constitute a Minor Amendmen t
5.4 Determination. An application for ;a Minor Amendment shall be made to the
Mayor. The application shall describe the proposed Minor Amendment in sufficient detail such
that the Mayor can determine whether or not the proposal qualifies as a Minor Amendment.
the application does not provide -sufficient information, qtlhe Mayor may request additional
information 'from the Developer or reject the application. Upon receipt of sufficient information
to determine if the roposal set forth the application constitutdesPa Minor Amendment, the
Mayor shall deterniiPne the the proposal constitutes a Minor Amen ment. In the event that the
Mayor determines that proposed amendment is a Minor Amendment, the Minor Amendment
may be administratiVely;Proved by the Mayor. In the event that the Mayor determines that the
proposal constitutes a Major Aamendment, the Developer shall submit the proposal in accordance
with the same process for approval of a Development Agreement, withdraw its proposed
amendment, or modify andrre-sPuPbmit its proposed amendment. The determination of the Mayor
shall be a final decision.
Section 6. Further Discretionary Actions. Developer acknowledges that the
Development Agreement contemplates the exercise of further discretionary powers by the City.
These powers include, but are not limited to, review of permit applications under SEPA.
Nothing in this Development Agreement shall be construed to limit the authority or the
obligation of the City to hold legally required public hearings, or to limit the discretion of the
4
72
City and any of its officers or officials in complying with or applying Governing Regulations and
the development standards and conditions set forth in Section 4 hereof
Section 7. Existing Land Use Fees and Impact Fees. Generally applicable land use
fees and impact fees adopted by the City by resolution or ordinance as of the effective date of
this Development Agreement may be increased by the City from time to time, and the new fees
applied to subsequent permits and approvals for the Property.
Section 8, Specific Performance. The Parties specifically agree that damages are
not an adequate remedy for breach of this Development Agreeme and nd that the Parties are
entitled to compel specific performance of all material terms of this Development Agreement by
any Party in default hereof.
Section 9. Termination. This Development Agreement shall expire and/or terminate
on the earlier of the termination/expiration provisions set forth as follows:
9.1 This Development Agreement shall terminate upon the expiration of the Effective
Period identified in Section 4 hereof.
9.2 Upon termination of this Development Agreement, the City shall record a notice
of such termination in a form satisfactory to the City Attorney that the Development Agreement
has been terminated.
Section 10. A n
t and Assumption. The Developer shall have the right to sell,
assign or transfer this velonpmeent Agreement with all its right's, title and interests therein to any
person, firm or corporation at any time duriny, the term of this Development Agreement.
Developer shall provide the City with written notice of any intent to sell, assign, or transfer all or
a portion of the Subject Property, at least 30 days in advance of such action.
Section 11. Covenants Running With the Land; Recording. The conditions and
covenants 'set forth in this Development Agreement and o i
incorporated rated herein by the Exhibits shall
run with the land and the benefits and burdens shall bind and inure to the benefit of the Parties.
The Developer, and every purchaser, assignee or transferee of an interest in the Property, or any
portion thereof, shall be obligated and bound by the terms and conditions of this Development
Agreement, and shall be:the beneficiary thereof and a party thereto, but only with respect to the
Property, or such portion thereof, sold, assigned or transferred to it. Any such purchaser,
assignee or transferee shall observe and fully perform all of the duties and obligations of a
Developer contained in this Development Agreement, as such duties and obligations pertain to
the portion of the Property sold, assigned or transferred to it.
Section 12. Amendment to Agreement; Effect of Agreement on Future Actions.
This Development Agreement may be amended by mutual consent of all of the Parties, provided
that any such amendment shall follow the process established for Major and Minor Amendments
as set forth in this Development Agreement.
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73
Section 13. Releases. Developer, and any subsequent owner, may be released from
further obligations relating to the sold, assigned, or transferred portion of the Property, provided
that the buyer, assignee or transferee expressly assumes the obligations under this Development
Agreement as provided herein.
Section 14. No Third-Party Beneficiary. This Development Agreement is made and
entered into for the sole protection and benefit of the Parties hereto and their successors and
assigns. No other person shall have any right of action base d upon any provision of this
Development Agreement.
Section 15. Interpretation. The Parties intend this Development Agreement to be
l
interpreted to the full extent authorized by aw as an exercise Ofthe City's authority to enter into
development agreements pursuant to RCW 36.7013.17 0 , e t seq., and this Development
Agreement shall be construed to exclude from the scope of this Development Agreement and to
reserve to the City, only that police powe.rd authority i which is prohilDited by law from being
subject to a mutual agreement with consideration. rat on. This Development Agreement has been
reviewed and revised by legal counsel for both Parties, rties and no presumption or rule construing
ambiguity against the drafter of the document shall apply to the interpretation or enforcement of
this Development Agreement.
Section 16. Notice. All communications, notices, and demands of any kind that a
Party under this Development Agreement requires or desires n
to give to any other Party shall be in
writing and either (i) delivered personally i, (ii) sent by facsimile transmission with an additional
copy mailed first class, or (iii) deposited n the U.S. mail, certified mail postage prepaid, return
receipt requested, and addressed as follows:
74
If to the City:
y of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
ttn: Mayor's Office
With a copy to:
City Attorney
City of Tukwila
Kenyon Disend, PLLC
11 Front Street South
Issaquah, Washington 98027-3820
General: 425-392-7090
Fax: 425-392-7071
6
If to Developer:
South Center WA, LLC
18230 East Valley Highway, Suite 195
Kent, WA 98032
425 -251 -1600
Notice by hand delivery or facsimile shall be effective upon receipt. If deposited in the mail,
notice shall be deemed delivered forty -eight (48) hours after deposited. Any Party at any time by
notice to the other Party may designate a different address or person to which such notice or
communication shall be given.
Section 17. Excusable Delay (Force Majeure) In addition to specific provisions of
this Development Agreement, and notwithstandinganything to the contrary in this Development
Agreement, neither Party shall be in default in the performance or 'the failure of performance of
its obligations under this Development Agreement, or in the delay of its performance, where
such failure or delay is due to war, insurrection, strikes, lock -outs or other labor disturbances,
one or more acts of a public enemy, war, riot, sabotage, blockade, embargo, floods, earthquakes,
fires, quarantine restrictions, freight embargoes, lack of transportation, court ;birder, delays or
failures of performance by any governmental authority or utility company (so long as the Party
seeking the extension has adequately complied ..with the applicable processing requirements of
such governmental authority or utility con)pany) L delays resulting from changes in any applicable
laws, rules, regulations, ordinances or codes, or a change in the interpretation thereof by any
governing body with jurisdiction. delays resulting from the - weather or soils conditions which
necessitate delay, delays resulting from litigation (including suits filed by third parties
concerning or arising out of this Development Agreement) or any other cause (lack of funds of
Developer, Developer's inability ` to ,finance the construction of the development, and
Developer's inability to lease ovements, are not causes beyond the reasonable control or
without the fault of Developer) beyond the reasonable control or without the fault of the Party
claiming an extension of time to perform or an'inability of performance. The extension of time
for any cause shall be from the time of the event that gave rise to such period of delay until the
date that the cause for the extension no longer exists or is no longer applicable, in each case as
evidenced by a; notice from the,Party cl aiming the extension. An extension of time for the
duration of such event will be deemed granted if notice by the Party claiming such extension is
sent to the other as to any of the above causes other than Permit Delays, within 10 days from the
commencement of the cause and such extension of time is not rejected in writing by the other
Party within 10 days of receipt of the notice (such extension of time is referred to herein as
"Force Majeure "). Times for performance under this Development Agreement may also be
extended in writing by the City and Developer in accordance with Section 11 herein.
7
75
Section 18. Indemnification. Except as otherwise specifically provided elsewhere in
this Development Agreement and any Exhibits hereto, each Party shall protect, defend,
indemnify and hold harmless the other Party and their officers, agents, and employees, or any of
them, from and against any and all claims, actions, suits, liability, loss, costs, expenses, and
damages of any nature whatsoever, whic h are caused by or result from any negligent act or
omission of the Party's own officers, agents, and employees in performing services pursuant to
h
this Development Agreement. In the event that any suit based upon such a claim, action, loss, or
damage is brought against a Party, the Party whose osng
negligent action or omissions gave rise to the
claim shall defend the other Party at the indemnifying y ihgParty's sole cost and expense; and if final
Party judgment be rendered against the other arty a n its
d officers, agents, and employees or jointly
the Parties and their respective officers, . afgetnhts,saanmde;employees, the Parties whose actions or
omissions gave rise to the claim shall satisfy y provided that, in the event of concurrent
negligence, each Party shall indemnify an. hot the other Parties harmless only to the extent of
that Party's negligence. The indemnification to City hereunder shall be for the benefit of the
City as an entity, and not for members of the general public.
Section 19. Applicable Law and Attorneys' Fees. This Development Agreement
shall be construed and enforced in accordance with the laws of the State of Washington. If
litigation is initiated to enforce the terms o f Develppment Agreement, the prevailing Party
shall be entitled to recover its reasonable attorneys fees and costs from the non-prevailing Party.
Venue for any action shall lie in King County Superior Court or the U.S. District Court for
Western Washington.
Section 20. Third Party Legal Challenie. In 'the event any legal action or special
proceeding is commenced by any person or entity other than a Party, or successor or assign of
Developer, to challenge this Development Agreement or any provision herein, the City may elect
to tender the defense of such lawsuit or individual claims in the lawsuit to Developer and/or
successor(s) assign(s). In slid) event. Developer' and/or such successor(s) or assign(s) shall
hold the City harmless from and defend the City from all costs and expenses incurred in the
defense of such lawsuit- or individual claims In the lawsuit, including, but not limited to,
attorneys':fecs and expenses nf litigation,, and damages awarded to the prevailing party or parties
in such litigation. The Developer and/or such successor(s) or assign(s) shall not settle any
lawsuit without the consent of i
the City. The City shall act in good faith and shall not
unreasonably withhold consent in .settle.
Section 21. Severability. If any phrase, provision or section of this Development
Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable, or
if any provision of this Development Agreement is rendered invalid or unenforceable according
to the terms of any statute of the State of Washington which became effective after the effective
date of the ordinance adopting this Development Agreement, and either Party in good faith
determines that such provision or provisions are material to its entering into this
i
Agreement, that Party may elect to terminate this Development Agreement as to all of its
obligations remaining unperformed.
8
76
Section 22. Authority. Each Party respectively represents and warrants that it has the
power and authority, and is duly authorized, to enter into this Development Agreement on the
terms and conditions herein stated, and to deliver and perform its obligations under this
Development Agreement.
Section 23. Exhibits and Appendices Incorporated. Each Exhibit attached hereto or
referenced is incorporated herein by such reference as if fully set forth herein.
Section 24. Headings. The headings in this Development Agreement are inserted for
reference only and shall not be construed to expand, limit or otherwise modify the terms and
conditions of this Development Agreement.
Section 25. Time of the Essence. Time is of the essence of this Development
Agreement and of every provision hereof. Unless otherwise set forth in this Development
Agreement, the referen. i
reference to "days" shall mean hc,aleridar days. If an period y time for action occurs on a
weekend or legal holiday in the State of Was mgton, then the time shall be extended
automatically to the next business day.
Section 26. Entire Agreement. This Development Agreement, and the DDA
referenced herein, represents the entire agreement of the parties with respect to the subject matter
hereof. There are no other agreements, oral or w. ritten, except as expressly set forth herein and
this Development Agreement supersedes all previous agreements, oral or written.
9
77
AS OF THE DATE FIRST WRITTEN ABOVE, the Parties evidence their agreement to
the Terms of this Development Agreement by signing below:
Attest:
By:
Christy O'Flaherty, City Clerk
Approved As To Form:
By:
78
Shelley Kerslake
City Attorney
CITY:
CITY OF TUKWILA, a municipal corporation
By:
Jim Haggerton
Mayor
DEVELOPER:
By:
10
Omar Lee
Manager
STATE OF WASHINGTON )
)ss
COUNTY OF
On , 20 , before me, the undersigned, a Notary Public, personally appeared
JIM HAGGERTON, personally known to me (or proved to me on the basis of satisfactory
evidence) as the person whose name is subscribed to the within instrument, and acknowledged to
me that he executed the same in his authorized capacity as MAYOR OF THE CITY OF
TUKWILA, and that by his signature on the instrument the entity upon behalf of which he
acted, executed the instrument.
STATE OF WASHINGTON)
,
)ss
COUNTY OF,
WITNESS thy hand and official seal.
. ,
On , 20 , before me, the undersigned, a Notary Public, personally appeared
OMAR LEE, personally known to me (or proved to me on the basis of satisfactory evidence) to
be the person whose name is subscribed to the within instrument, and acknowledged to me that
he executed the same in his authorized capacity, as MANAGER OF SOUTH CENTER WA,
LLC, and that by his signature on the instrument the entity upon behalf of which he acted,
executed the instrument.
WITNESS my hand and official seal.
Print Name:
NOTARY PUBLIC in and for the State of
Washington, residing at
My commission expires:
11
79
Exhibit A
Exhibit B
EXHIBITS:
Legal Description of Property
Depiction of the Property
12
80
Exhibit A
Legal Description of the Property
ANDOVER INDUSTRIAL PARK # 2 PORTION OF TRACT 9 - BEGIN NW CORNER TH
SELY ALONG CURVE TO LEFT RADIUS OF 573.69 FT CENTER BEARING N 86 -37-
32 E ARC DISTANCE OF 15.07 FT TO POB TH S 88 -25 -27 W 208.90 FT TH S 88 -25-
14 E 140.09 FT TH S 88 -25 -27 E 224.93 FT TAP ON E LINE OF TRACT 9 TH ALONG
PERIMETER OF TRACT 9 S 01 -05 -08 W 273 FT TH N 88 -25 -27 W 505.43 FT TH N
14 -39 -30 W 184.47 FT TH ALONG CURVE TO RIGHT RADIUS OF 573.69 FT ARC
DISTANCE OF 97.91 FT TO POB
13
81
82
0010
tc;
,62,,:,110 00
0031
101 UT1L. ESMT.
172
Exhibit B
Depiction of the Property
14820 F
0032
78
6.59
32530 sr '
0037.
152.01
32537
0038
1)
ffaRAMWRMSWM-.4:-
triF
eei
212
101 WEIL, eomy,
OnM
0101 STRIAlj PARK NO, 2
01
208.90
BAKER BLVD 90
49757 SF
1.14 AC
0085
142,10
TR. 8
gr
575,27
N 88-25-27
212237 313
4.87 AC
0075
Subject r .22 7
Propert
0
c-1
33392 SF.
Ob87
140.09
573.90 +1-
TR. 9
022320
173 . 34
3,
0
0
f"
52134 39'
0080 E
. .
ANDOVER IN ti USTRIAL
PARK NO. 3,
14
148507 SF
3.41. AC
0890
REF. •UK BLA * L94-0026 94052
30 i 30
01
.01
30
18
30
.00
Ni
83
84
City of Tukwila
Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
January 28, 2013 — 5:15 p.m.
PRESENT
Counci (members:
Staff:
Guests:
De'Sean Quinn, Acting Chair; Kathy Hougardy (filling in for Allan Ekberg) and Kate Kruller
Jack Pace, Bob Benedicto, Kathy Stetson, Derek Speck, Evie Boykan, Peggy McCarthy, David
Cline and Kimberly Matej
Omar Lee, South Center WA LLC; Christine Lee, South Center WA LLC; Jerry Quinn,
MulvannyG2; Craig Davenport, MulvannyG2; Cho Suzumura, MulvannyG2
CALL TO ORDER: Acting Committee Chair Quinn called the meeting to order at 5:22 p.m.
The order of agenda items was changed from that as outlined on the original agenda cover sheet in order to accommodate
attendees.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Memorandum of Understanding: Joint Human Services Application and Funding Program
Staff is seeking Council approval to enter into a Memorandum of Understanding (MOU) with 19 cities,
including Tukwila, for the implementation of a joint human services application and funding program. This
item is being brought forward to Council as it is comparable to, and largely considered an interlocal
agreement, and all such agreements require Council approval.
Staff explained that the MOU formalizes processes for application and online reporting for human services
funding that has been utilized since 2010. Overall, the program creates administrative efficiency, reduces
costs, and coordinates activities. The program will be managed by the City of Kent and will cost the City of
Tukwila $500 annually. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 4 REGULAR
MEETING CONSENT AGENDA.
B. Proposed Development Agreement: 223 Andover Park East
Staff is seeking Committee approval to forward a proposed development agreement to full Council for
discussion. The agreement is regarding the property located at 223 Andover Park East (the former Circuit
City site). A development agreement is being considered for this site because the proposed development
would conflict with current zoning limits for the site. Specifically, the building height would be 180 feet,
surpassing the current City limit of 115 feet in this location as well as incorporating 280 residential units
into the development in an area that does not currently allow residential.
The developers are interested in conducting additional studies, research, and analysis in order to determine
the feasibility of the project. However, prior to investing substantial monies for such they are seeking to
enter into a development agreement that would approve the residential dwellings and additional height. This
agreement would not provide design approval. it would provide the developers with almost three years to
complete the feasibility studies, additional analysis and create construction documents for building permits.
The agreement would not change any other governing regulations.
After discussion among Committee Members, staff and developer representatives, the Committee was in
favor of this item moving forward to full Council for discussion. A draft development agreement will be
submitted to full Council for review, after which a public hearing will he scheduled as appropriate.
UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 25 COW FOR DISCUSSION.
85
86
Upcoming Meetings & Events
February/March2013
25th(Monday)26th (Tuesday)27th (Wednesday)28th (Thursday)1st (Friday)2nd(Saturday)
Community Transportation Community COPCAB,
Affairs & Parks Cmte,Meeting6:30
PM
(CR #5)
Cmte, 5:15Open House
PM
5:15N:NPlan for the future
PMOTEEW
(CR #3)
of the Southcenter
TIME
Planning
(CR #1).
area
Commission,
Noon –1:30 PM
6:30
PM
City Council
(Albert Lee
(Council
Committee of
Appliance, 404
Chambers)
the Whole Mtg.,
Strander Blvd.)
7:00
PM
(Council
Tukwila Tree
Chambers)
and
Environment
Advisory
Committee
Meeting,
5:30 PM
(CR #2 –6300
Southcenter
Blvd.)
4th(Monday)5th (Tuesday)6th (Wednesday)7th (Thursday)8th (Friday)9th(Saturday)
Council Coffee Chat
Civil Service Chamber of Equity & Restore the
10:00 AM to
Commission,Commerce Diversity Duwamish
5:00 Gov’t. & Commission,Shoreline 12:00 N
PM
OON
(CR #3)
Community 5:15 Challenge
PM
(CR #3)
Affairs Cmte, 1:00 –4:00 PM
12:00 N
OON
Meet at the Green
UtilitiesCmte,
(Chamber
Stop by and informally
River Trail @
5:00
talk with a Tukwila
PM Office)
BECU Campus
(CR #1)
City Councilmember
(12770 Gateway
about anything on your
Drive)
Finance &
mind regarding
Join community
Safety Cmte,
.
Tukwila
members and local
5:30
PM
businesses to help
Foster Golf Links
City Council
(CR #3)
remove invasive
Clubhouse
Regular Mtg.,
blackberry and plant
(13500 Interurban Ave S)
7:00
PM
Arts
native vegetation.
(Council
Commission,
Dr. Seuss
For background
Chambers)
information or to
5:30
PM
Night
CPR Training
register visit:
(Community
Course
Celebrate Dr.
forterra.org/events
Center)
9:00 AM –3:00 PM
Tukwila Pool Soft Seuss’ birthday
(Fire Station 51)
Re-Opening
with bouncers,
Registration required.
(Grand re-
arts and crafts,
Call 206-575-4404
opening
food & games!
scheduled for
FREE FAMILY
th
April 20)!
FUN!
For more
6:00 to 8:00
PM
information call
(Community
206-768-2822.
Center)
Arts Commission: Contact Stephanie Gardner at 206-767-2342.
1st Tues., 5:30 , Tukwila Community Center.
PM
Chamber of Commerce’s Tukwila Government and Community Affairs Committee:
1st Tues., 12:00 Noon, Chamber Offices.
City CouncilCommittee of Whole (C.O.W.)Meeting:
2nd & 4th Mon., 7:00 , Council Chambers at City Hall.
PM
City Council Regular Meeting:
1st & 3rd Mon., 7:00 , Council Chambers at City Hall.
PM
Civil Service Commission:Contact Kim Gilman at 206-431-2187.
1st Mon., 5:00 , Conf. Room #3.
PM
Community Affairs & Parks Committee: 3(A) A resolution adopting a work plan and
2nd & 4th Mon., 5:15, Conf. Room #
PM
public participation process for updating the Comprehensive Plan. (B) Final acceptance for Tukwila Pool Parking Lot Project. (C)
Briefing on existing accessory dwelling unit regulations.
COPCAB (Community Oriented Policing Citizens Adv. Board): Chris Partman(206-431-2197).
4th Thur., 6:30 , Conf. Rm #5.
PM
Equity & Diversity Commission: Contact Joyce Trantina at 206-433-1850.
1st Thurs., 5:15 , Conf. Room #3.
PM
Finance & Safety Committee:
1st & 3rd Tues., 5:30, Conf. Room #3
PM
Library Advisory Board: Contact Stephanie Gardner at 206-767-2342.
3rd Wed., 7:00 ,Foster Library.
PM
Parks Commission: Contact Dave Johnson at 206-767-2308.
3rd Wed., 5:30 , Senior Game Room at Community Center.
PM
Planning Commission/Board of Architectural Review:
4th Thurs., except 2nd Thursday in Nov. & Dec., 6:30 ,
PM
Contact Wynetta Bivensat206-431-3670.
Council Chambers at City Hall.
Transportation Committee:
2nd&4thTues., 5:15, Conf. Room #1(A) Cascade View Elementary Safe Routes to School
PM
Consultant Contract Amendment No. 1. (B) Tukwila Urban Center Transit Center –Two Interlocal Agreements with King County
Metro.
th
Tukwila Historical Society: Contact Pat Brodin at
3rd Thurs., 7:00 , Tukwila Heritage & Cultural Center, 14475 59Avenue S.
PM
206-433-1861.
Tukwila Int’l. Blvd. Action Cmte:Contact Chief Villa at 206-433-1815.
2nd Tues., 7:00 , TukwilaCommunity Center.
PM
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Utilities Committee:
1st&3rdMon., 5:00 , Conf. Room #1
PM
Tentative Agenda Schedule
MONTH
MEETING 1-
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
February
4
11
19 (Tuesday)
25
See agenda packet
cover sheet for this
week's agenda
(February 25, 2012
Committee of the VVhole
Meeting).
March
4
Special Presentation:
11
Special Presentation:
18
Unfinished Business:
25
Special Presentation:
Somali Community
Services Coalition
Update.
Unfinished Business:
State of the Municipal
Court.
Public Hearing:
A proposal
Development
Agreement for 223
Andover Park East.
An update on the
Hyde Shuttle.
Teens for Tukwila.
A proposed
Development
Agreement for 223
Andover Park East.
Comprehensive Plan
Updates Process.
Special Issues:
An ordinance
eliminating the
Advanced Travel
Expense Revolving
Fund.
Authorize the Mayor
to sign an agreement
with MIG for the
Parks and Open Space
Plan in the amount of
$94,041.
An ordinance
vacating portions of
the existing South
178th Street right -of-
way.
A proposed
Development
Agreement for 223
Andover Park East.
88