The URL can be used to link to this page

Home My WebLink AboutReg 2013-03-04 Item 4D - Final Acceptance - Tukwila Pool Parking Lot and Access Improvements with Evergreen Asphalt & ConcreteCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by 03/04/13 RS Mayor's rev Council review ITEM INFORMATION ITEM NO. 4.D. 23 STAFF SPONSOR: RICK STILL ORIGINAL AGENDA DATE: 3/4/13 AGENDA ITEM TITLE Tukwila 11263002 Pool - Parking Lot Access & Improvements Project City Project NO. - Project Completion and Acceptance CATEGORY ❑ Discussion Mtg Date Motion Date 3/4/13 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date A Mtg SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT A P&R ❑ Police ❑ PW SPONSOR'S Through interlocal agreement with the Metropolitan Park District, the City is contracted to SUMMARY manage projects for the pool. The low bidder, Evergreen Asphalt and Concrete Inc, completed the Parking Lot Access and Improvements Project on time and under budget. The Council is being asked to provide formal acceptance and retainage bond release authorization, subject to standard claim and lien release procedures. REVIEWED BY ❑ COW Mtg. ❑ Utilities Cmte DATE: 2/25/13 /1 CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte Comm. ❑ Planning Comm. CHAIR: EKBERG ❑ Arts Comm. /1 Parks COMMITTEE RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Parks and Recreation Department COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $73,151.48 $90,000 $0 Fund Source: TUKWILA METROPOLILTAN PARK DISTRICT Comments: Project #11263002 MTG. DATE RECORD OF COUNCIL ACTION 03/04/13 MTG. DATE ATTACHMENTS 03/04/13 Informational Memorandum dated 2/20/13, with two attachments Minutes from the Community Affairs and Parks Committee meeting of 2/25/13 23 24 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks & Recreation Director DATE: February 20, 2013 SUBJECT: Tukwila Pool - Parking Lot Access & Improvements Project City Project No. 11263002 Project Completion and Acceptance ISSUE Accept Contract as complete and authorize release of the retainage. BACKGROUND The City is contracted through an Interlocal Agreement by the Tukwila Metropolitan Park District to manage projects utilizing the City processes. On December 12, 2012, the City entered into contract No 11263002 with Evergreen Asphalt and Concrete Inc. of Kent, Washington for the demolition of concrete, construction of concrete parking area, walkways, seat wall and relocation of the flag pole at the Tukwila Pool. DISCUSSION Work started on December 12, 2012 and was completed on January 14, 2013. The Landscape Architect, LAstudio, is recommending acceptance of the completed project (Attachment A). FINANCIAL IMPACT One deduct change order was issued in the amount of ($8,918.78) on December 7, 2012. Contract Award Amount (without sales tax) Change Order Sales Tax at 9.5% Total $74,950.00 ($8,918.78) $7,120.25 $73,151.48 Retainage of $3340.25 was held from the single payment of Evergreen Asphalt & Concrete Inc. RECOMENDATION The Council is being asked for formal acceptance and retainage bond release authorization, subject to standard claim and lien release procedures, for the contract with Evergreen Asphalt & Concrete Inc. in the amount of $73,151.48 and to consider this item on the Consent agenda of the March 4, 2013 Regular Meeting. ATTACHMENTS A. LAstudio recommendation of acceptance B. Notice of Completion form 25 26 land planning landscape architecture land entitlement January 25, 2013 LLC Mr. Rick Still — Director Tukwila Parks and Recreation 12424 — 42"d Avenue South Tukwila, WA 98168 ATTACHMENT A RE: Entry Access Improvements — Tukwila Pool Building The LA Studio Project #LA1214 Project Acceptance Rick, Tukwila Parks & Rec. Project #11263002 We understand that the project referenced above was completed on January 14, 2013, and that Tukwila Parks and Recreation has done a walk- through and approved the completed project. We observed the completed project on January 15, 2013, and the work appears to be in general conformance with the permitted project plans dated 11/5/2012 and Change Order #1 dated 12/7/2012 approved by Tukwila Parks and Recreation. We are therefore recommending acceptance of the completed project. Sincerely, The LA Studio, LLC f7A Melvin R. Easter, PLA ASLA President 15200 52nd Avenue South Suite 210 Seattle, Washington 98188 206204.0507 wx."ra-x, the st i d k net 27 28 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 602244570 Date: Name- & Address of Public Agency City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 UBI Number: DepartluV4t Assigned to: Date Assigned: Notice is hereby iven relative to the completion o contract or project described below Project Name Tukwila Pool-Parking Lot & Access Improvement Project Contract Number 12-148 Job Order Contracting 1 Yes 1 No Description of Work Done/Include Demolition of concrete, clearing Relocation of flag pole. 4414 S 144th St., Tukwila, WA Federally funded road transportation Jobsite Address(es) and grubbing. Construction of concrete parking area, walkways and seat wall. Vi No project? 1 Yes Contractor's Name Evergreen Asphalt & Concrete Inc Telephone Number 253-639.3779 Contractor Address PO Box 1567, Kent, WA 98035 If Retainage is Bonded, List Surety's Name (or attach a copy) Developers Surety & Indemnity Co. - The Insco Dico Group. Surety Agent's Address 9750 3rd Ave NE, Suite 305, Seattle, WA 98115 Date Contract Awarded 12/3/2012 Date Work Commenced 12/12/2012 Date Work Completed 1/14/2013 Date Work Accepted Contract Amount Additions ( + ) Reductions ( - ) Sub-Total Amount of Sales Tax Paid at .095 (If various rates apply, please send a breakdown) 6,346.48 TOTAL $ 73,151.48 NOTE: These two totals must be equal 74,950.00 0.00 8,145.00 66,805.00 Fna.t, OY. Liquidated Damages $ Amount Disbursed $ Amount Retained $ Please List all Subcontractors Below: 69,811.23 3,340.25 TOTAL $ 73,151.48 Subcontractor's Name: UBI Number: Affidavit ID (if known) F2I5-038-000 08-2011 REV 31 0020e (08/25/11) Continued on page 2 29 Please List all Subcontractors Below: Subcontractor's Name: UBI Number: Affidavit ID (if known) Cox inexits. Contact Name: Diane Jaber Email Address: Diane.Jaber @TukwilaWA.gov Title: Fiscal Specialist Phone Number: 206. 433 -1871 Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form to all three agencies below. For a faster response, please submit by e-mail. raWashington State Department of Revenue Public Works Section PO Box 47474 Olympia WA 98504 -7474 (360)725 -7588 FAX (360) 664.4159 PWC @dor.wa.gov Washington State Department of Labor and Industries Contract Release PO Box 44274 Olympia, WA 98504.4272 (360)902 -4754 FAX (360) 902 -6897 ContractRelease@lni.wa.gov Washington State Employment Security Department Specialized Collections Unit PO Box 9046 Olympia WA 98507 -9046 (360) 902-9780 Fax (360) 902 -9287 publicworks@esd.wa.gov For tax assistance or to request this document in an alternate format, visit http: / /dor.wa.gov or call 1- 800 - 647 -7706. Teletype (TTY) users may call (360) 705 -6718. F215- 038 -000 08 -2011 REV 31 0020e (08/25/11) 30 City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes February 25, 2013 — 5:15 p.m. PRESENT Councilmembers: Allan Ekberg, Chair; De'Sean Quinn and Kate Kruller Staff: Rick Still, Dave Johnson, David Cline and Kimber CALL TO ORDER: Committee Chair Ekberg called the I. PRESENTATIONS No presentations. :18 p.m. II. BUSINESS AGEND A. Resolution: Work • for the City's Comprehensive Plan B. Project Completion and Acceptance: Tukwila Pool — Parking Lot Access & Improvements Staff is seeking Council approval for formal project acceptance and completion as well as release of retainge in the amount of $73,151.48 to Evergreen Asphalt & Concrete for parking lot access and improvements at the Tukwila Pool. The City managed this project for the Metropolitan Park District via an interlocal agreement. The project included demolition of concrete, construction of a concrete paring area, walkways, seat wall, and relocation of the flag pole. One change order involving a reduction in the scope of concrete work was issued during the project, and resulted in a credit of $8,918.78. The project was completed under budget. UNANIMOUS APPROVAL. FORWARD TO MARCH 4 CONSENT AGENDA. 31