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Home My WebLink AboutCOW 2013-03-25 Item 4C - Resolution - Andover Park West Sanitary Sewer Line Emergency RepairCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 03/25/13 BG- 6,5 04/01/13 BG Lil Ordinance Mtg Date Bid Award Mtg Date [ Public Hearing Mtg Date Other Mtg Date CATEGORY L Discussion L Mtg Date Mtg SPONSOR Council Lil Mayor HR 111 DCD LI Finance Fire IT Pe7R Police L Pr SPONSOR'S This resolution will declare an emergency that authorizes City staff to expedite repair of SUMMARY the APW/APE Sewer Repair March 2013 Project. On 3/11/13, raw sewage was reported and i twas discovered that the sewer main had failed near Andover Park West. A temporary rental pump has been installed to bridge the railroad tracks and the plugged sewer line at an approximate cost of $40,000 for 4 months. Council is being asked to approve the resolution declaring an emergency. Final costs will be reported at a later date. ITEM INFORMATION ITEM No. 4.C. 61 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DAIE: 03/25/13 AGENDA HEM TITLE Andover Resolution Park W/Andover Park E Sewer Repair March 2013 Declaring an Emergency 03/25/13 Motion Date 04/01/13 Resolution Mtg Date Lil Ordinance Mtg Date Bid Award Mtg Date [ Public Hearing Mtg Date Other Mtg Date CATEGORY L Discussion L Mtg Date Mtg SPONSOR Council Lil Mayor HR 111 DCD LI Finance Fire IT Pe7R Police L Pr SPONSOR'S This resolution will declare an emergency that authorizes City staff to expedite repair of SUMMARY the APW/APE Sewer Repair March 2013 Project. On 3/11/13, raw sewage was reported and i twas discovered that the sewer main had failed near Andover Park West. A temporary rental pump has been installed to bridge the railroad tracks and the plugged sewer line at an approximate cost of $40,000 for 4 months. Council is being asked to approve the resolution declaring an emergency. Final costs will be reported at a later date. REVIEWED BY COW Mtg. CA&P Cmte 111 F&S Cmte 111 Transportation Cmte Cmte Arts Comm. 111 Parks Comm. 1111 Planning Comm. COMMITTEE CHAIR: JOE DUFFIE L Utilities DATE: 03/18/13 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 402 SEWER FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/25/13 04/01/13 MTG. DATE ATTACHMENTS 03/25/13 Informational Memorandum dated 03/15/13 Draft Resolution Minutes from the Utilities Committee meeting of 03/18/13 04/01/13 61 62 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Utilities Committee FROM: Bob, Giberson, Public Works Director- BY: Mike Cusick, Senior Engineer DATE: March 15, 2013 SUBJECT: APW /APE Sewer Repair March 2013 Project No. 91340202 Emergency Resolution ISSUE Approve Resolution declaring an emergency which authorizes City staff to expedite repair of the APW /APE (Andover Park W /Andover Park E) Sewer Repair March 2013 Project. BACKGROUND On March 11, 2013, City staff received a call from a business owner on Andover Park East reporting sewage coming up in his parking lot. Staff discovered that the 12 -inch pipe between Andover Park East and Andover Park West was full of sewage and not flowing. Maintenance staff then tried jetting the sewer line, and the jet head was only able to go out about 150 feet of the 430 foot sewer line. The sewer flow rate improved, but the jet head could go no further. When the jet head is unable to access the pipe, it usually indicates there is a major break in the sewer pipe and has caved in. On March 12, 2013, staff noted gravel in the downstream manhole and determined that the sewer pipe had failed and a sink hole had formed near the railroad tracks. A temporary rental pump has been installed to bridge the railroad tracks and the plugged sewer line. In February 2011 this section of sewer pipe failed just east of Andover Park West resulting in a major excavation for repair of the sewer and water lines. In 2012 the City of Tukwila received a Public Works Trust Fund Loan for the relining of sewer pipes in this portion of the CBD for 2013. The new failure is about 150 feet east of the failure which occurred in 2011. ANALYSIS Approve the Resolution which declares an emergency and authorizes Public Works to immediately stabilize the damaged sewer system with a construction contract exempt from competitive bidding. The scope of this sewer stabilization project is to install a rental pump with temporary piping between the railroad ties so that train traffic is not blocked by sewer piping laying over the train tracks and then on to a manhole near Andover Park West. This temporary system will allow the City time to hire a consultant to design a repair project and use normal bidding procedures in hiring a contractor for the repair. Staff will return to Committee at a later date with a Consultant Agreement for the design work. RECOMMENDATION The Council is being asked to approve the Resolution declaring an emergency for the APW /APE Sewer Repair March 2013 Project and consider this item at the March 25, 2013 Committee of the Whole meeting and subsequent April 1, 2013 Regular meeting. Attachment: Draft Resolution W: \PW Eng \PROJECTS\- SW Projects \PW APE Sewer Repair March 2013 (91340202)\ Info Memo Emergency Resolution APW -APW Repair March 2013.docx 63 64 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING AN EMERGENCY IN RESPONSE TO DAMAGES TO PUBLIC PROPERTY DUE TO A COLLAPSED SANITARY SEWER. WHEREAS, it has been determined that a sanitary sewer has collapsed in the 1000 block of Andover Park West; and WHEREAS, the break has resulted in damage to the sanitary sewer and the break poses a significant risk to existing water utilities; and WHEREAS, the repairs to the sanitary sewer are required immediately; and WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive bidding exemptions; and WHEREAS, the Mayor of Tukwila declared an emergency on March 8, 2013, in order to allow City forces to respond with appropriate resources to restore damages and prevent further impacts to public and private property; and WHEREAS, the City Council wishes to provide their support and endorsement of the Mayor in his action to declare an emergency and for the City's efforts to respond to the emergency; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council supports the Mayor in his declaration of emergency and authorizes the execution of contracts or agreements due to damages and the need for protective actions brought about by a failed sanitary sewer, and hereby authorizes City forces to respond in the most effective and expedient manner, without regard for the procedures and formalities that would otherwise govern the assignment of duties, procurement of materials, and contracting of services. This situation is an emergency as defined in RCW 39.04.280(3). W: \Word Processing \Resolutions \Emergency— Sanitary sewer on APW 3 -12 -13 MC:bjs Page 1 of 2 65 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing \Resolutions \Emergency— Sanitary sewer on APW 3 -12 -13 MC:bjs 66 Page 2 of 2 UTILITIES COMMITTEE Meeting Minutes March 18, 2013 — 5:00 p.m. — Conference Room 1 City of Tukwila Utilities Committee PRESENT Councilmembers: Joe Duffie, Chair; Allan Ekberg and Verna Seal Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Mike Cusick, Greg Villanueva, David Cline, Pat Brodin, and Gail Labanara Guests: Chuck Parrish, resident CALL TO ORDER: The meeting was called to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution Declaring Emergency: Andover Park West /Andover Park East Sewer Repair — March 2013 . Staff is seeking Council approval of a resolution declaring an emergency and authorizing a contract exempt from competitive bidding for the immediate stabilization of a damaged sewer system between Andover Park West (APW) and Andover Park East (APE) near Minkler Boulevard. This section of sewer pipe has failed two times within the last two years. The current resolution will allow City staff to provide a temporary stabilization of the sewer pipe so that a long -term repair project can be designed and constructed through the City's regular bidding process. The cost of the temporary pump rental and pumping is $40,000 for four months. UNANIMOUS APPROVAL. FORWARD TO MARCH 25 COW FOR DISCUSSION. B. Commercial Business District (CBD) Sanitary Sewer Rehabilitation — Consultant Agreement Staff is seeking Council approval of a consultant agreement with RH2 Engineers for design services relating to the CBD Sanitary Sewer Rehabilitation Project in the amount of $79,977. This project is funded in part by the obligated 2012 Public Works Trust Fund (PWTF) loan of $750,000. We believe that part of the PWTF will be able to aid the emergency repair project listed above as it is in the same area. Committee questioned the scoring of the consultants as there were only two applicants, and staff did not include a scoring worksheet in the packet. UNANIMOUS APPROVAL. FORWARD TO APRIL 1 CONSENT AGENDA. C. NPDES Program: 2013 Surface Water Management Program and 2012 Annual Report As a requirement of the National Pollutant Discharge and Elimination System (NPDES) Phase II permit, staff has completed the 2013 update to the Surface Water Management Program (SWMP) as well as the 2012 Surface Water Management Annual Report. Both documents must be submitted to the Department of Ecology (DOE) by March 31, 2013. As of August 1, 2013, an updated NPDES Permit Phase II will be in effect. The City's current NPDES Permit expired February 15, 2012, was extended by DOE for one year (system- wide), and will be replaced with an updated Permit that will be valid August 1, 2013 through July 31, 2018. Staff reviewed the new NPDES requirements which go into effect on August 1, 2013. Included in the requirements is the option to either pay for Regional Monitoring (cost $4k) and Effectiveness Studies (cost $7k) conducted by DOE or conduct monitoring ourselves. Low Impact Development (another LID) is a NPDES requirement that includes using pervious surfaces that could be pavers, rain gardens, and porous asphalt and concrete. Some developers are submitting LIDs with their plans, but nothing will be required until 2016. INFORMATION ONLY. 67