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HomeMy WebLinkAbout2012-10-02 Finance and Safety MinutesFINANCE AND Meeting Minutes SAFETY COMMITTEE 5:15p.m.; Conference Room #3 October 2, 2012 — PRESENT Councilmembers: Staff: City of Tukwila Finance and Safety Committee De'Sean Quinn, Chair; Dennis Robertson and Kate Kruller David Cline, Peggy McCarthy, Vicky Carlsen, Chris Flores, Bob Giberson, Bob Benedicto, Gail Labanara and Kimberly Matej CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:15 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution: Annual Cancellation of Accounts Receivable (Past Due and Returned Checks) Staff is seeking Council approval of an annual resolution to cancel (write-off) account receivables deemed uncollectible. This year's annual account receivable write-off totals $8,777.89. Staff reviewed the process by which Accounts Receivable determines items as uncollectible. This year's write-offs are lower than last year's which can be attributed to: less accidents caused by unknown or uninsured motorists, and a change to the Tukwila Municipal Code which withholds business licenses and/or renewals until such debts are paid to the City. The City is also utilizing a different debt collection agency. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15 CONSENT AGENDA. B. Resolution: Annual Cancellation of Outstanding Claims and Unredeemed Property At staff request, this item has been moved to the October 16, 2012, Finance & Safety Committee meeting. New information has become available that may affect the processing of this annual cancellation. RETURN TO OCTOBER 16 FINANCE & SAFETY COMMITTEE MEETING. C. Proposed Facilities Plan Staff is seeking Committee confirmation of the need for a Facilities Plan for the City, as well as input on the proposed Facilities Plan included in the Committee agenda packet. Staff utilized a PowerPoint presentation to provide the Committee with an overview and summary of a proposed Facilities Plan, which outlines options for the replacement and/or retrofit of City buildings. After the presentation, and a brief discussion, the Committee confirmed that there is a need for the City to have a Facilities Plan. Additional comments from the Committee Members are bulleted below: Committee Member Robertson: Believes that a Facilities Plan is the right thing to do; however, it appears to be more logical to wait for the conclusion of the Strategic Plan to ensure the Facilities Plan is supported by the Strategic Plan outcomes. Has some inquiries about prioritization, but relates prioritization back to the conclusion of the Strategic Plan. Committee Member Kruller: Believes there may be some timing concerns in consideration of the current economy. Requested benchmarking to identify what similar and/or surrounding jurisdictions are doing in regard to facilities. Finance & Safety Committee Minutes October 2, 2012 — Page 2 Committee Chair Quinn: Does not believe there is enough information presented to make a recommendation at this time. Expressed the need for a more detailed justification. After further discussion, the Committee determined that it is in the best interest of the full Council for this item to be heard, as information only, prior to the budget work sessions taking place next week since the draft CIP includes funding for a portion of the Facilities Plan. Per direction, staff will present this information at the October 8 COW. Attachments to the full Council will include the proposed Facilities Plan and 2008 Seismic Study that was conducted by Reid Middleton. Committee Members expressed four important factors affecting the Facilities Plan — timing, financing, priorities and the Strategic Plan. FORWARD TO OCTOBER 8 COW FOR INFORMATIONAL PRESENTATION. III. MISCELLANEOUS Meeting adjourned at 6:19 p.m. Next meeting: Tuesday, October 16, 2012 — 5:15 p.m. — Conference Room #3 Committee Chair Approval Minutes by KAM.