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Home My WebLink AboutReg 2013-04-15 COMPLETE AGENDA PACKETL Tukwila City Council Agenda ( ' 1 im • REGULAR MEETING ❖ op, "" Jim y David Haggerton, Mayor Councilmembers + Joe Duffie + Dennis Robertson Cline, CityAdministrator + Allan Ekberg + Verna Seal Hougardy, Council President + De'Sean Quinn + Kate Kruller Kathy Monday, April 15, 2013; 7:00 PM • Ord #2401 • Res #1794 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (p /ease limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 3. CONSENT AGENDA a. Approval of Minutes: 4/1/13 (RegularMtg.) b. Approval of Vouchers. c. A resolution declaring certain fleet vehicles and equipment as surplus and authorizing their sale or disposal. [Reviewed and forwarded to Consent by Utilities Committee on 4/1/13.] Pg.1 4. UNFINISHED BUSINESS Authorize the Mayor to sign a supplemental agreement to contract #13 -036 with KPG, Inc., for an emergency storm pipe repair on East Marginal Way South in the amount of $138,049.94. P /ease refer to 4/8/13 CO. W. packet. Q Pg.17 5. NEW BUSINESS 6. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report d. City Attorney e. Intergovernmental Pg.19 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA S OPSIS Initials Meeting Date Prepared by / ,,, M r's e v Council re ' 04/15/13 BG.' n Refolution AN Date if r Bid Award AltgDate Public Hearing Mtg Date Other AltgDate SPONSOR n Council l I- Mayor HR I- DCD Finance n Fire IT Pea — Police K PIF' SPONSOR'S The Fleet Department has identified 35 vehicles or pieces of equipment that have outlived SUMMARY their service life and are no longer needed by the City. All of the equipment is fully depreciated and are currently valued at $50,550.00. Most of the vehicles require extensive repairs and will be sold "as is" at auction. Council is being asked to approve the Resolution declaring the 35 vehicles and equipment as surplus and authorize their sale. REVIEWED BY E COW Mtg. F CA&P Cmte F&S Cmte — Transportation Cmte Cmte — Arts Comm. 1--- Parks Comm. Planning Comm. COMMITTEE CHAIR: JOE DUFFIE 2 Utilities DATE: 04/01/13 ITEM INFORMATION ITEM No. 3.C. 1 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 04/15/13 AGENDA ITEM TITLE Resolution Declaring 35 Vehicles and Pieces of Equipment as Surplus CATEGORY n Delicussion illtgDate [Z1 Motion AltgDate 04/15/13 n Refolution AN Date — Ordinance Mg Date r Bid Award AltgDate Public Hearing Mtg Date Other AltgDate SPONSOR n Council l I- Mayor HR I- DCD Finance n Fire IT Pea — Police K PIF' SPONSOR'S The Fleet Department has identified 35 vehicles or pieces of equipment that have outlived SUMMARY their service life and are no longer needed by the City. All of the equipment is fully depreciated and are currently valued at $50,550.00. Most of the vehicles require extensive repairs and will be sold "as is" at auction. Council is being asked to approve the Resolution declaring the 35 vehicles and equipment as surplus and authorize their sale. REVIEWED BY E COW Mtg. F CA&P Cmte F&S Cmte — Transportation Cmte Cmte — Arts Comm. 1--- Parks Comm. Planning Comm. COMMITTEE CHAIR: JOE DUFFIE 2 Utilities DATE: 04/01/13 RECOMMENDATIONS: SPONSOR/ADMIN. Comml'ITEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE Exp1NDITuRF REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 501 EQUIPMENT RENTAL/FLEET Comments: Approximate value of 35 pieces of equipment is $50,550,00 MTG. DATE RECORD OF COUNCIL ACTION 04/15/13 MTG. DATE ATTACHMENTS 04/15/13 Informational Memorandum dated 03/29/13 Final Resolution Exhibit A - Surplus Property 2013 with photos Minutes from the Utilities Committee meeting of 04/01/13 1 2 y City of Tukwila o' Jim Haggerton, Mayor 2 90 INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Pat Brodin, Operations Manager DATE: March 29, 2013 SUBJECT: Resolution to Surplus City Equipment for 2013 ISSUE Approve Resolution authorizing the sale of surplus equipment no longer needed by the City. BACKGROUND The Fleet Department has identified 35 pieces of equipment that have outlived their service life and are no longer needed by the City. These items still operate but in some cases require extensive repairs and are no longer used or too costly to overhaul. All of the pieces of equipment are fully depreciated and are currently valued at $50,550.00. Selling these pieces of equipment at auction in an "as is" condition is now the most practical solution for disposal. RECOMMENDATION The Council is being asked to approve the Resolution declaring the 35 pieces of equipment as surplus and authorizing their sale and consider this item on the Consent Agenda of the April 15, 2013 Regular Council Meeting. attachments: Draft Resolution Exhibit A Surplus Equipment Spreadsheet & Photos W: \Shared Copy Only\Jeff\Info Memo 2013 Surplus Vehicles.docx 3 4 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING CERTAIN FLEET VEHICLES AND EQUIPMENT AS SURPLUS, AND AUTHORIZING THEIR SALE OR DISPOSAL. WHEREAS, the 35 vehicles and pieces of equipment described and illustrated on the attached Exhibit A were purchased by the City of Tukwila and utilized by the Police, Public Works and Parks & Recreation Departments; and WHEREAS, the vehicles and equipment described on Exhibit A have a total combined value of $50,550; and WHEREAS, the vehicles and pieces of equipment described on Exhibit A have outlived their usefulness and are no longer needed by the City of Tukwila's Fleet (Equipment Rental) Department or any other City department; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. The 35 vehicles and pieces of equipment described on the attached Exhibit A are hereby declared surplus. Section 2. Fleet Department Authorized to Sell. The Fleet Department, as part of the City's replacement program, is hereby authorized to sell the 35 vehicles and pieces of equipment described on Exhibit A for the best available price, or properly dispose of those items it is unable to sell. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachment: Exhibit A, Photographs and descriptions of 35 surplus vehicles and equipment W: \Word Processing \Resolutions \Fleet vehicles & equip declared surplus 3 -25 -13 TT:bjs Page 1 of 1 5 6 Surplus Equipment for 2013 Exhibit A EQ# DIV Dept Yr Description Serial Number 1 Vehicle Identification Number License Purch Year Original Cost Out -Svc Value Current Driver / Owner Notes 1013 STREET MAINT ST 1989 Trailer, Stewart (Paver) T187 STOCK # 7445 16802D 1994 $ 5,407 $500 ST / Sold as same lot as Unit #1414. 1067 GOLF GC 2002 CART, Club Car Carry-all PG0328- 299213 N/A 2003 $ 6,812 $1,500 GC / 1068 GOLF GC 1995 Utility, Cushman Truckster S /N: 95006337, MODEL #: 898634C N/A 1995 $ 16,814 $1,500 GC / pulls core harvester unit # 1665 Replaced by Unit #1062 in 2005. Unit #1068 pulls core harvester Unit #1665, purchased from GC funds. Not shown on replacement schedule; $29K is for Util vehicle and harvester replacement. 1069 GOLF GC 1995 Utility, John Deere Gator S /N: W004X2X011191 N/A 1995 $ 4,456 $2,000 GC / 1073 PD PATROL PD 1997 Motorcycle, Honda Gold Wing GL1500A2V 1HFSC2204VA901162 1655EX 1999 $ 14,660 $3,500 TRAFFIC / Standby Replaced by Unit #1083 in 2005. 1122 PD CRIME PREV P0 2000 Sedan, Chevy Lumina 2G1WL52J6Y1276065 30905D 2000 $ 16,797 $2,800 PD / HARRISON Funds Liquidated in 2012 for Pursuit -rated vehicles #1432 & #1433. 2009 Recap for Standby reduction, outfilled for ER Admin use. 1125 PD INVEST / MAJOR CRIMES PD 1998 Sedan, Chevy Lumina 2G1WL52K3W9273874 (U /C 297ZWZ) 1998 $ 19,717 $2,800 MAJOR CRIMES / LANCASTER Jerk & Run; Replaced by Unit #1163 in 2005 1145 PD INVEST / MAJOR- CRIMES PD 2005 Sedan, Ford Taurus 1FAFP53205A120629 (U/C 219SZU) 2004 $ 18,113 $2,200 MAJOR CRIMES / Koutouvidis 11/08 Replaced in 2012 with refurbished low -use vehicle #1141. 1157 PD INVEST / MAJOR CRIMES PD 2005 Sedan, Ford Taurus 1FAFP53275A120630 (U/C 620TBB) 2004 $ 18,559 $2,300 MAJOR CRIMES / Stock Jerk & Run; Stock as of 3/30/06. 1206 PD INVEST / MAJOR CRIMES PD 1997 Cargo Van, ChevyAstro 1GNDM19W8V8216815 23899D r 097HVW 1997 $ 20,199 $1,800 MAJOR CRIMES / (Firearms) 1250 PARKS MAINT PK 1993 1 -Ton Pickup, Chevy w/ Liftgate 1GCGC34FOPE213694 15310D 1993 $ 16,804 $1,800 PW / TOWS WAM 1292 PW ENGINEERING PW 1991 Pickup, Chevy S -10 1GCCS19Z7M0133472 09569D 1990 $ 12,660 $1,800 PW / Mike Ronda Replaced in 2000 by Unit #1133. 1296 FD AMBULANCE / EMER MEDICAL AID FD 1991 Ambulance, Ford Rescue 1FDKE30MXMHB00494 12511D 1991 $ 71,538 $3,500 FD # 596 - A541 Traded in Unit #252. 1414 STREET MAINT ST 1993 Paver, Tow Type, STEWART -400 Asphalt Paver S/N 2087 N/A 1993 $ 24,453 $3,000 ST / Sold as same lot with #10T3 trailer. Not going to be replaced. Funds can be liquidated. 1601 PARKS MAINT PK 1995 Spreader, Lely Fertilizer Broadcaster (tow behind type W) 1995 $ 3,999 $500 PK / Replaced by #1602 in 2004; Transferred from Golf to Parks 08/16/06. 1612 GOLF GC 2002 Mower, Toro Rotary Rough GROUNDSMASTER 3500 -D S /N: 230000207 MOD: 30821 N/A 2002 $ 25,914 $1,800 GC / Replaced in 2007 with #6604. Re- Funded for replacement in 2010. Replaced in 2010 with #6609. 1616 STREET MAINT ST 1984 Spray Tank, BROYHILL I- 960- 200TE -AN -50 37685D 1984 $ 5,675 $300 ST / 1636 GOLF GC 1987 Seeder, Jacobson Overseeder 1986 $ 4,741 $500 GC / 1653 GOLF GC 2002 Spray tank, John Deere 200 gal. W/18' spray boom S /N: TC200GX015071 MOD: HD200 N/A 2005 $ 500 $600 GC / mounted on ProGator #1066 Replaced in 2011 with #6612. 2005 Purchase - replaces #1642. Purchased used. 1654 GOLF GC 1990 Mower, Toro Collar /Greens MODEL: 04350 S /N: 01168 N/A 1990 $ 10,794 $1,500 GC / 1655 GOLF GC 1990 Slicer, Ryan Mataway Turf 148661 M5442839010 1990 $ 2,793 $500 GC / 1659 GOLF GC 1992 Aerator, RYAN GREENSAIRE MODEL 544872 S /N: 91505506 MOD: 5442872 -9110 N/A 1992 $ 7,953 $500 GC / 1665 GOLF GC 1989 Core Harvester, Cushman S /N: A0076932 1989 $300 GC / mounted on Cushman #1068 Sold as same lot as #1068. Purchased from GC funds. 1667 GOLF GC 1994 Mower, Toro Greensmaster walk - behind Model 1000 S /N: 04051 -40550 1994 $ 3,980 $500 GC / 1668 GOLF GC 1994 Aerator, Fairway, TORO HC4000 S/N: 09600 -40134 N/A 1994 $ 16,696 $500 GC / Replaced in 2008 by Unit #6607. 1711 PD PATROL PD 2005 Patrol, Crown Victoria 2FAFP71WX5X176716 33256D 2005 $ 50,605 $1,100 ER YARD - USED PARTS FOR 1731 Laptop; 2005 Purchase - replaces #1175. Replaced in 2010 w/ #1732. 1712 PD PATROL PD 2005 Patrol, Crown Victoria 2FAFP71 W45X176713 33255D 2005 $ 51,085 $1,800 CONVERT/ WINDSHIELD Laptop; 2005 Purchase - replaces #1185. Replaced in 2010 by #1733. 1717 PD PATROL PD 2007 Patrol, Crown Victoria 2FAFP71 W07X111103 43876D 2006 $ 51,202 $2,300 ADMIN / DREVER 2006 Purchase, Replaces #1165. 1718 PD PATROL PD 2008 Patrol, Crown Victoria AFV 2FAFP71V58X100249 45150D 2007 $ 52,067 $2,000 PATROL / Replaced in 2011 with budgeted Unit #1737. 2007 Purchase replaces #1102. 1719 PD PATROL PD 2008 Patrol, Crown Victoria AFV 2FAFP71V18X100247 45151D 2007 $ 51,782 $1,800 PATROL / Replaced in 2011 with budgeted Unit #1738. 2007 Purchase replaces #1118. 1721 PD PATROL PD 2008 Patrol, Crown Victoria AFV 2FAFP71V38X100248 45156D 2007 $ 51,160 $800 PATROL / Replaced in 2011 with budgeted Unit #1721. 2007 Purchase replaces #1109. 1801 EQUIP RENTAL ER 1990 Tool, Brake lathe AMMCO Model 4000 S /N: 95999 1990 $ 3,500 $600 ER / 1802 EQUIP RENTAL ER 1990 Tool, Tire Changer, COATS Model 15A S /N: 2531320 1990 $ 2,935 $600 ER / 1803 EQUIP RENTAL ER 1990 Tool, Wheel Balancer MODEL WB240 1990 $ 3,627 $550 ER / 6601 GOLF GC 2006 Grounds, John Deere 1200A Sand Trap Rake M01200A926247 N/A 2006 $ 983 $500 GC / 2006 New Purchase. Replaced in 2010 with #6610. $50,550 W:0Shared copy OnlyJeffExhibil A 2013 Auc3on.xIox 8 Exhibit A — Photos of 2013 Surplus Equipment Unit 1414 and #1013 Gilcrest /Stewart Propaver model 413. Tow- behind Layton box paver, has self - propelled augers. Trailer has winch to load/ unload. Value $3,500.00. Unit 1067, 2002 Club Car carryal hours. Value $1,500.00. Unit 1068, 1995 Cushman Truckster utility. Diesel 4110 hours. Value $1,500.00. Unit 1665, 1989 Cushman core harvester to be sold with truckster Unit #1038. Value $300.00. Unit 1069, 1995 John Deere Gator 4x2, 4264 hours. Value $2,000.00. 1 Unit 1073, 1997 Honda GL1500A2V, 63,663 miles. Value $3,500.00. 9 Exhibit A — Photos of 2013 Surplus Equipment r Unit 1122, 2000 Chevy Lumina 86,986 miles. Value $2,800.00. Unit 1125, 1998 Chevy Lumina, 97,387 miles. Value $2,800.00. Unit 1145, 2005 Ford Taurus, 116,152 miles. Value $2,200.00. 10 Unit 1157, 2005 Ford Taurus, 97,166 miles. Value $2,300.00 Unit 1206, 1997 Chevy Astro Van, 75,586 miles. Value $1,800.00. Unit 1250, 1993 Chevy diesel pickup, 90,502 miles/ Lift gate in bed. Value $1,800.00. 2 Exhibit A — Photos of 2013 Surplus Equipment Unit 1292, 1991 Chevy S-10 pickup, 69,908 miles, Lumber rack. Value $1,800.00. .• mar WO.' )• Unit 1296, 1991 Ford E-350 Road Rescue body. 7.3 diesel , 63,326 miles 6,589 hours. Value $3,500.00. Unit 1601, 1995 Lely broadcaster spreader model WRF. Value $500.00. =?F Unit 1612, 2002 Toro Grounds master 3500-Diesel rotary rough mower, 2,839 hours. Value $1,800.00. Unit 1616, 1984/Broyhill spray tank trailer. Tank has leak /no pump. Value $300.00. Unit 1636, 1987 Jacobsen slicer seeder PTO driven. Value $500.00. 3 11 Exhibit A — Photos of 2013 Surplus Equipment 0 , Unit 1653, 2002 John Deere 200 gal. Spray tank, computer controlled spray rate. Hyd. Powered 18' boom. Value $600.00. 1 Unit 1654, 1990 Toro greens mower, 3121 hours. Value $1,500.00. 44' Unit 1655, 1990 Ryan Mataway Turf Slicer. Value $500.00. 12 Unit 1668, 1994 Toro HC4000 fairway aerator PTO. Powered. Value $500.00. Unit 1659, 1992 Ryan model 54482 greensaire aerator. Value $500.00. 1 t Unit 1667, 1994 Toro Greens master mod.1000. Value $500.00. 4 Exhibit A — Photos of 2013 Surplus Equipment Unit 1711, 2005 Ford Crown Victoria Police Interceptor, steering failure, 108,715 miles. Value $1,100.00. Unit 1712, 2005 Ford Crown Victoria Police Interceptor 97,521 miles. Value $ 1,800.00. Unit 1717, 2003 Ford Crown Victoria Police Interceptor, 71,548 miles. Value $2,300.00. Unit 1718, ?i)OS Ford Crown Victoria Police Interceptor, 82,440 miles. Value $2,000.00. Unit 1719, 2008 Ford Crown Victoria Police Interceptor, 86,678 miles. Value $1,800.00. Unit 1721, 2008 Ford Crown Victoria Police Interceptor, 89,587 miles, bad rear differential & transmission. Value $800.00. 5 13 Exhibit A — Photos of 2013 Surplus Equipment Unit 1801, 1990 Ammco brake lathe. Value $ 600.00. Unit 1802, 1990 Coats model 15A rim clamp tire machine. Value $600.00. 14 Unit 1803, 1990 Snap -On WB240 wheel balancer. Value $550.00. Unit 6601, 1996 John Deere 1200A sand trap rake, 3,959 hours. Value $500.00. 6 UTILITIES COMMITTEE Meeting Minutes April 1, 2013 — 5:00 p.m. — Conference Room 1 City of Tukwila Utilities Committee PRESENT Councilmembers: Joe Duffle, Chair; Allan Ekberg and Verna Seal Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Ryan Larson, Jeff Morton, David Cline, Gail Labanara and Kimberly Matej CALL TO ORDER: The meeting was called to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Supplemental Agreement No. 1: East Marginal Way South Staff is seeking Council approval of Supplemental Agreement No. 1 with KPG, Inc. for final design services for the emergency stoinn pipe repair on East Marginal Way South (south of South 124th Street) in the amount of $138,049.94 (also see Utilities Committee minutes dated January 22, 2013). The original contract agreement with KPG was to perform preliminary engineering to investigate the location and condition of the pipe. This supplemental agreement will finalize the design for the repair. Although this repair was not budgeted, the conditions are serious enough that staff is recommending immediate design and construction. Monies will be taken from four areas: • Annual Small Drainage Program • East Marginal Way South Outfalls • Christensen Road Surface Water Pipe • Lower Duwamish Surface Water Conveyance Although each of these projects /programs above is important, they can be delayed to future years without significant impacts. UNANIMOUS APPROVAL. FORWARD TO APRIL 8 COW FOR DISCUSSION. B. Resolution: 2013 Surplus of City Vehicles and Equipment Staff is seeking Council approval of a resolution that declares 35 City pieces of equipment including 14 vehicles as surplus and authorizes their sale and /or disposal. All of the items are currently depreciated and are valued at a combined total of $50,500. Upon Council approval, these items will be sold at an auction, as appropriate, in as -is condition or will be disposed. UNANIMOUS APPROVAL. FORWARD TO APRIL 15 CONSENT AGENDA. III. MISCELLANEOUS Meeting adjourned at 5:15 p.m. Next meeting: Next meeting: Monday, April 15, 2013 — 5:00 p.m. — Conf. Room No. 1. Committee Chair Approval Min''es by KAM. Reviewed by GL. 15 16 COUNCIL AGENDA SYNOPSIS Initials Meetin Date Pre ared b BG. giNgrarifillirrn Ma i 's rei'ie Council review 04/08/13 04/15/13 BG ,A, ir t+ 04/08/13 Motion Date 04/15/13 Resolution Mtg Date Bid Award Mtg Date L Public Hearing Mtg Date J Other Mtg Date CATEGORY a Discussion 0 ITEM INFORMATION ITEM No. 4 17 STAFF SPONSOR: BOB GIBERSON 0 RIGINA1 , AGENDA DATE: 04/08/13 AGENDA ITEM TITLE East Consultant Marginal Way South Emergency Supplemental Agreement Storm with KPG, Pipe Repair 11-19-12 Inc. for final design 04/08/13 Motion Date 04/15/13 Resolution Mtg Date Bid Award Mtg Date L Public Hearing Mtg Date J Other Mtg Date CATEGORY a Discussion 0 • Ordinance Mtg Date Mtg Mtg Date SPONSOR Council Lil Mayor HR LI DCD • Finance Fire IIJ IT P&R Poltce PTV SPONSOR'S This contract is for final design of the E Marginal Way South Emergency Storm Pipe Repair SUMMARY 11-19-12. The original design contract with KPG was to investigate the emergency sinkhole and determine the conditions of the pipe. The final design contract will include extensive potholing and conduct geotechnical evaluations. The emergency repair is unbudgeted and 4 different CIP projects will fund the EMWS Emergency Repair. Council is being asked to approve the design supplement with KPG in the amount of $138,049.94. REVIEWED BY LI COW Mtg. Cmte LJ CA&P Cmte Lil F&S Cmte 11 Transportation Cmte Parks Comm. LI Planning Comm. COMMII1EE CHAIR: JOE DUFFIE 1 Utilities • Arts Comm. DATE: 04/01/13 RECOMMENDATIONS: SPONSOR/ADMIN, COMMITTEE Public Works Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $138,049.94 $0.00 $0.00 Fund Source: 412 SURFACE WATER (PAGES 136, 142, 143 & 145, 2013 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/08/13 Forward to next Regular Meeting 04/15/13 MTG. DATE ATTACHMENTS 04/08/13 Informational Memorandum dated 03/29/13 KPG Contract, Scope of Work, and Fee Location Map 2013 CIP, pages 136, 142, 143, and 145 Minutes from the Utilities Committee meeting of 04/01/13 04/15/13 No attachments 17 18 mon TO: City of Tukwila CITY ADMINISTRATOR REPORT Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: April 12, 2013 SUBJECT: Report for April 15, 2013 Regular Council Meeting Jim Haggerton, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. The report consists of information provided by the Executive Team, with editing and input by the City Administrator. Please let me know if you have any questions or need additional information about any of the following items, and please feel free to contact any of the department heads for additional information. Intergovernmental and Local Issues Update MEETINGS • On Thursday, April 11, City representatives sponsored a community meeting at Tukwila Community Center to address ongoing neighborhood concerns near 158th Street west of 42nd Avenue. Approximately 25 residents attended and interacted with representatives from Police, Fire and Code Enforcement. Attendees expressed their appreciation to the City for their support and attention to these concerns. • Mayor Haggerton spoke at the Southwest King County Chamber of Commerce Monthly Membership Luncheon which showcased the Mayors from Tukwila, SeaTac, Burien and Des Moines. ii. Department Updates MAYORS OFFICE • Southwest King County Chamber Government Affairs: Staff attended the Chamber's government affairs committee meeting on April 2. • Bond Rating Tour: In preparation for issuing bonds this summer for the Local Improvement District, Mayor Haggerton and several City staff members provided a tour of the City for two analysts from Standard and Poor's. It was very well received HUMAN SERVICES • On April 11, the second Sexual Assault Coordinated Response meeting took place at the Tukwila Community Center for continued learning and information exchange. • On April 12, Human Services hosted the Human Services Advisory Board, with guest speakers from the King County Bar Association Housing Justice Project and the Angle Lake Resource Center. • On April 13, the Global to Local Connections Orientation and Tour was held to orient University of Washington students to the Tukwila and SeaTac communities. 19 City Administrator Report Page 2 • Online reporting has starting for our non - profits and much hand holding is taking place to support this new process with the agencies. COMMUNITY DEVELOPMENT • TRAKiT and Workbook Review /Collection Meeting — Last week the various core teams for the TRAKiT permitting system met with Michael from CRW for the final push to complete the various workbooks for each module. We had yet another 3 -day meeting and at the end handed over the completed workbooks. This week we delivered the various custom forms and reports to CRW so that they can begin building them. CRW is also underway with the system configuration for our new system which will take a couple of months. CRW will be back the first of June to train the staff that will be testing the system. The testing phase will be approximately 3 months. • Comprehensive Plan Open House - On March 27, 2013, staff held an open house at the Tukwila Community Center on proposed changes to the Comprehensive Plan. Approximately 20 residents met with staff from DCD and Public Works at topic - specific stations to discuss proposed changes at individual transportation, natural environment, capital facilities, utilities, Southcenter area, and Comprehensive Plan update. The open house was a good opportunity to outreach with the community on a variety of topics. The open house was publicized via a postcard mailing to homes and businesses, an article in the Tukwila Reporter, and on the City of Tukwila website. In addition, meeting notices in Spanish and Somali were posted on the website, and made available at several locations around Tukwila. • Concerns expressed to Council - Several citizens expressed concerns at the March 25th council meeting, regarding particular properties on S. 158th street at 42nd Av S. Here is an update about these properties: • 15808 - 42" Ave S. (SE corner of 42" Ave S and S. 1581 St) This property is owned by an elderly woman whose property continuously and chronically become severely overgrown. She is low- income and is unable physically or financially to maintain the yard. Over the years, Code Enforcement has arranged for volunteers to clear out the blackberries and overgrowth, but it is not a permanent solution. We have contacted her daughter this week and she said she will clear the weeds within two weeks. Code enforcement is exploring other ways to address properties of this type through direct abatement and placing property liens for the costs. • 4059 S. 1581 St. (SW corner of 42nd Ave S and S. 1581 St) This vacant house is secured and not in danger of collapse. It does not represent a danger to public safety. The owner periodically mows the grass. Although not attractive, there is no violation at this location. • Permit activity for the first quarter of this year is up from last year: 2013 Permits and Value 2012 Permits and Value Building Permits 95 $20,076,193 89.....$7,828,895 Mechanical Permits 55 $953,500 41.....$855,140 Plumbing /Gas Permits 42 $356,448 51.....$155,541 Electrical Permits 310 $4,861,405 300...$3,374,579 Total 502 $26,247,546 481...$12,214,155 • Sound Transit Noise Panel Installation -Work to install the permanent noise panels in the vicinity of the Duwamish neighborhood has been delayed until two weeks, until April 15, due to issues with fabrication of the panels. 20 City Administrator Report Page 3 PUBLIC WORKS • TIB Cleanup. Increased levels of cleaning has started on TIB. Last week, all bus shelters were pressure washed, all graffiti removed in the right -of -way and 65 large bags of trash were collected. Staff is working on weeding and replacing dead plants in median planters. INFORMATION TECHNOLOGY • Videotaping. Based upon feedback received from Council and staff after the first video test, we have requested a quote to add a fifth camera in order to have a centralized shot of the entire dais. We will be doing several more taping tests prior to going live in order to incorporate our lessons - learned. For example, we are making plans to stage a presentation test in the Chambers to allow us to stop and go as needed to experiment with graphics. We are scheduled for another live video test during the Council meeting and MPD meeting on April 15, with a comprehensive test all the way through to broadcast at the Council meeting on April 22. Our go -live date is expected to be May 6; however, we may or may not have the fifth camera in place by that date. • Council Laptops. Four Councilmembers gave their approval of the recommended laptop at the Council meeting on April 8. Three Councilmembers have chosen to continue using an iPad. IT will be ordering a total of 4 additional laptops for a total count of 5, one of which will be issued to the Council Analyst. A timeline for deployment will be provided as soon as we receive an expected delivery date. PARKS AND RECREATION • Municipal Golf Collaboration: P &R directors that operate staff run municipal golf courses have met to discuss potential coordinated efforts in marketing, purchasing and growing golf together. Upcoming Events • April 20 Tukwila Pool Grand Re- Opening Celebration. Ribbon Cutting, Tours, and Demonstrations @ 10AM, April Pool's Day Event @ 1 PM. Call the Pool for more information (206) - 267 -2350. • April 20 Duwamish Alive! Restoration work party at Codiga Park. Volunteers welcome. For more information, or to register as a volunteer please go to http:// www .earthcorps.org /volunteer.php. • April 27 Healthy Earth Healthy You 5K Fun Run and Walk. For information and registration contact Tukwila Parks & Recreation Department, (206) 768- 2822. • April 27 Global 2 Local Spring Health Fair. Bartell Drugs parking lot on International Blvd in Tukwila, 9:OOam- 2:OOpm. For information please contact Vicki Orrico at Vicki @orricoconsulting.com. • May 1 Tukwila Community Center Open House: Free mini - classes, workshops and information about upcoming programs. 6 PM - 8 PM. For More Information 206 - 768 -2822 • May 4 Pitch In For Parks monthly clean up event at Cascade View Community Park, 9:OOam. No advanced registration required - just show up to volunteer! 21 City Administrator Report Page 4 • Washington Recreation and Parks Association (WRPA): This upcoming week, staff members will be attending the WRPA Annual Conference held in conjunction with the Oregon Recreation and Parks Association. The conference offers two days of continuing education and networking opportunities. Several Tukwila Parks and Recreation Staff sit on WRPA committees and many staff serve as mentors to new recreation professionals beginning their careers. TUKWILA POOL — METROPOLITAN PARK DISTRICT (MPD) • Grand Re- Opening Celebration: Scheduled for April 20, 2013, festivities begin at 10 am with a ribbon cutting ceremony followed by April Pool's Day Celebrations. • Department of Commerce Grant: Staff has been working on the application paperwork to submit for the reimbursement for the Department of Commerce Grant for the pool renovation project. POLICE • Staffing: Records Specialist Ana Beard was selected as the Professional Standards Administrative Specialist. This new position is part of the increased staffing approved to support the Crime Reduction Initiative (CRI). Her start date of April 15 is timely as we continue to progress towards full implementation of the CRI. • Funeral Services — Retired Police Chief Keith Haines On Monday, March 25, 2013, several police department staff members attended funeral services in Silverdale to celebrate the life of Retired Police Chief Keith Haines. He left a lasting legacy here in Tukwila and throughout the Pacific Northwest. • Crime Reduction Initiative A police department focus group met and discussed the next steps to implement Crime Reduction Initiative Strategy A: Target Hot Spots and Key Offenders. Selective criteria identifying targeted individuals and locations were established. These metrics meet crime analysis industry standards. Our intent is to target known and repeat offenders while also focusing our efforts on problem areas. One location that will meet those metrics is the Grand Terrace Apartments. Our Crime Prevention Team (CPT) met with concerned neighbors to collect information and further define the problems and associated impacts as a result of crime at that complex. The CPT is working on a strategy which may include but not limited to community engagement, collaboration with other city departments and focused enforcement. FIRE • Staffing: Two new fire employees have graduated from basic recruit academy. They are now engaged in two weeks of Firefighter II training and will then report for post academy indoctrination. They should be ready for full duty in late May or early June. Two new employees began service with the city on April 1, 2013, and will start a basic recruit academy in early May. We expect to see them report for front line shift service in early September. In March we saw the retirement of two very tenured employees, both at approximately 38 years of service to the City of Tukwila. We currently have two employees absent on long term disability, and one employee working on light duty in 22 City Administrator Report Page 5 Fire Prevention. There is one firefighter absent from shift assignment, and working on a special project in Fire Prevention. • FD Strategic Plan: We are developing a scope of work for Berk and Associates, and plan on inviting them to our May Officer's Meeting to facilitate the beginning of the process. 111. Council and Community Updates • Transit Stop Concerns: Chuck Hawes, De /Mar Company, 515 Strander Boulevard, spoke under citizen comments at the March 25, 2013 COW. Staff is working with Chuck and King County Metro Transit in an attempt to help address his concerns about expanding the existing transit stop into a Rapid Ride stop. 23 24 Upcoming Meetings & Events April 2013 15th (Monday) 16th (Tuesday) 17th (Wednesday) 18th (Thursday) 19th (Friday) 20th (Saturday) D Utilities Cmte, 5:00 PM (CR #1) D City Council Executive Session, 6:30 PM D City Council Regular Mtg., 7:00 PM (Council Chambers) D Tukwila Metropolitan Park District Board of Commissioners Special Meeting, S PM (Council Chambers) Note earlier time this month. D .. F�., —& Safety Cmte, D Library misery Beard, Cancelled D Tukwila Historical Society, 7:00 PM (Tukwila Heritage & Cultural Center, 14475 59`h Ave S.) Road Map Region Parent Forum 9:00 AM (Foster High School 4242 S. 144th St) Visit www.tukw:lowa.gov Cancelled "City Headlines "for more information. Tukwila Pool Grand Re- Opening Celebration! Ribbon - cutting and tours 10:00 AM (4414 S 144th St.) April Pools Day (Freee e event open to the first 150 people) 1:00 -2:00 PM Water Carnival 2:00 – 3:00 PM Open Swim 22nd (Monday) 23rd (Tuesday) 24th (Wednesday) 25th (Thursday) 26th (Friday) 27th (Saturday) > Civil Service Commission, 5:00 PM (CR #3) Rescheduled from 4-1-13 D Community Affairs & Parks Cmte, 5:15 PM ( #3) CR #3 D City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) D Transportation Cmte, 5:15 PM (CR #1) Plannin g Commission Work Session 6:30 PM (Council Chambers) D Lodging Tax Advisory Committee meeting, 12:00 NOON (Doubletree Suites, 16500 Southcenter Pkwy) ➢ Parks Commission, 5:30 PM (Community Center) D COPCAB, 6:30 PM (CR #5) D Planning Commission, 6:30 PM (Council Chambers) Healthy Earth Healthy You 5k Run and Walk Begins at 8:00 AM (Tukwila Community Center) Registration is $20.00 and includes the opportunity to plant a tree or shrub in your honor at a post event riverside restoration For registration information call 206- 768 -2822 Free Health Screening 9:00 AM – 2:00 PM (Bartell Drugs parking lot 14277 Pacific Hwy S) www.globaltolocal.org Tukwila Int'I. Blvd. Action Cmte's Trash Pickup Day 9:00 – 10:00 AM For location contact Rick at rick@forschler.org > City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall. > City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall. D Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room #3. Contact Human Resources at 206 - 433 -1831. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Thur., 6:30 PM, Conf. Rm #5. Chris Portman (206- 431- 2197). > Community Affairs & Parks Committee: 2nd & 4th Mon., 5:15 PM, Conf. Room #3 > Equity & Diversity Commission: 1st Thurs., 5:15 PM, Conf. Room #3. Contact Joyce Trantina at 206 - 433 -1850. ➢ Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Conf. Room #3 Meeting Cancelled. > Parks Commission: 3rd Wed., 5:30 PM, Meeting Room B at Community Center. Contact Dave Johnson at 206- 767 -2308. ➢Planning Commission /Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. & Dec., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206- 431 -3670. > Transportation Committee: 2nd & 4th Tues., 5:15 PM, Conf. Room #1 > Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59'" Avenue S. Contact Pat Brodin at 206- 433 -1861 >Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815. >Utilities Committee: 1st & 3rd Mon.. 5:00 PM. Conf. Room #1 (A) Request for Administrative Review of Water Adiustment. 25 Tentative Agenda Schedule MONTH MEETING 1- REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. April 1 8 15 See agenda packet cover sheet for this week's agenda (April 15, 2013 Regular Meeting). 22 Special Issues: An ordinance relating to land acquisition in the Urban Renewal area. Special Meeting: An ordinance relating to land acquisition to the Urban Renewal area. May 6 Special Presentations: 13 Special Presentations: 20 New Business: 28 (Tuesday) Mayor's State of the City. 1st Quarter update on TIB /Strategic Plan. Unfinished Business: Community Oriented Citizens Advisory Board (COPCAB) Annual Report. Police Annual Report to the Council. An ordinance confirming and levying the assessments for LID #33. City Facilities Needs Assessment & Feasibility Study Agreement. 26