HomeMy WebLinkAboutReg 2013-04-15 Item 3C - Resolution - Surplus Fleet Vehicles and EquipmentCOUNCIL AGENDA SYNOPSIS
Initials
.lfeeting Date
Prepared bp,.
II • rr,r r
Council review ,
04/15/13
BG -'/
Declaring
if
and Pieces of Equipment
as Surplus
Motion
Date 04/15/13
❑ Ordinance
A tg Date
❑ Bid Award
Mlfa Date
❑ Other
Mtt Date
C.1.i'I:GoRY • Disaission
/1
• Resolution
• Public Hearin
ITEM INFORMATION
IM No.
1
STAFF SPONSOR: BOB GIBERSON
ORIGINAL. AGENDA DATE: 04/15/13
AGENDA ITEM TIDE
Resolution
Declaring
35 Vehicles
and Pieces of Equipment
as Surplus
Motion
Date 04/15/13
❑ Ordinance
A tg Date
❑ Bid Award
Mlfa Date
❑ Other
Mtt Date
C.1.i'I:GoRY • Disaission
/1
• Resolution
• Public Hearin
Mtg Date
Mtg
Mt Date
Alts Date
SPONSOR ❑ Council ❑ Mayor ❑ HR • DCD ❑ Finance Fire • IT ❑ Pelt 1 1 Polue 0, PIU
SPONSOR'S The Fleet Department has identified 35 vehicles or pieces of equipment that have outlived
SUMALIRY their service life and are no longer needed by the City. All of the equipment is fully
depreciated and are currently valued at $50,550.00. Most of the vehicles require extensive
repairs and will be sold "as is" at auction. Council is being asked to approve the Resolution
declaring the 35 vehicles and equipment as surplus and authorize their sale.
REVIEWED BY
❑ COW l
Itg. ❑ CA &P Cmte ❑ F &S Cmte Transportation Cmte
Cmte ❑ Arts Comm. ❑ Parks Comm. E Planning Comm.
COMI\II"iTEE CHAIR: JOE DUFFIE
i4 Utilities
DATE: 04/01/13
RECOMMENDATIONS:
SPONSOR /ADMIN.
COMMIYIEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT 1 FUND SOURCE
.XPENDI"I'URI'. REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 501 EQUIPMENT RENTAL' FLEET
Comments: Approximate value of 35 pieces of equipment is $50,550.1!
MTG. DATE
RECORD OF COUNCIL ACTION
04/15/13
MTG. DATE
ATTACHMENTS
04/15/13
Informational Memorandum dated 03/29/13
Final Resolution
Exhibit A - Surplus Property 2013 with photos
Minutes from the Utilities Committee meeting of 04/01/13
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2
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Pat Brodin, Operations Manager
DATE: March 29, 2013
SUBJECT: Resolution to Surplus City Equipment for 2013
ISSUE
Approve Resolution authorizing the sale of surplus equipment no longer needed by the City.
BACKGROUND
The Fleet Department has identified 35 pieces of equipment that have outlived their service life
and are no longer needed by the City. These items still operate but in some cases require
extensive repairs and are no longer used or too costly to overhaul. All of the pieces of
equipment are fully depreciated and are currently valued at $50,550.00. Selling these pieces of
equipment at auction in an "as is" condition is now the most practical solution for disposal.
RECOMMENDATION
The Council is being asked to approve the Resolution declaring the 35 pieces of equipment as
surplus and authorizing their sale and consider this item on the Consent Agenda of the April 15,
2013 . Regular Council Meeting.
attachments: Draft Resolution
Exhibit A Surplus Equipment Spreadsheet & Photos
W: \Shared Copy Only\Jeff\Info Memo 2013 Surplus Vehicles.docx
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4
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DECLARING CERTAIN FLEET VEHICLES AND EQUIPMENT
AS SURPLUS, AND AUTHORIZING THEIR SALE OR DISPOSAL.
WHEREAS, the 35 vehicles and pieces of equipment described and illustrated on the
attached Exhibit A were purchased by the City of Tukwila and utilized by the Police, Public
Works and Parks & Recreation Departments; and
WHEREAS, the vehicles and equipment described on Exhibit A have a total combined
value of $50,550; and
WHEREAS, the vehicles and pieces of equipment described on Exhibit A have outlived
their usefulness and are no longer needed by the City of Tukwila's Fleet (Equipment Rental)
Department or any other City department;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. Declaration of Surplus. The 35 vehicles and pieces of equipment described
on the attached Exhibit A are hereby declared surplus.
Section 2. Fleet Department Authorized to Sell. The Fleet Department, as part of the
City's replacement program, is hereby authorized to sell the 35 vehicles and pieces of
equipment described on Exhibit A for the best available price, or properly dispose of those
items it is unable to sell.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of , 2013.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President
APPROVED AS TO FORM BY:
Shelley M. Kerslake, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Attachment: Exhibit A, Photographs and descriptions of 35 surplus vehicles and equipment
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Surplus Equipment for 2013
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Funds Liquidated in 2012 for Pursuit -rated vehicles #1432 & #1433.
2009 Recap for Standby reduction, outhiled for ER Admin use.
Std as same lot with #1013 trailer. Not going to be replaced. Funds can I
be liquidated. !I
Replaced by #1602 in 2004; Transferred from Golf to Parks 08/16/06.
Replaced in 2007 with #6604. Re- Funded for replacement in 2010.
I Replaced in 2010 with #6609.
Replaced in 2011 with #6612. 2005 Purchase - replaces #1642.
Purchased used.
Sold as same lot as #1068. Purchased from GC funds.
IReptaced in 2008 by Unit #6607.
Laptop; 2005 Purchase - replaces #1175. Replaced in 2010 w/ #1732.
Laptop; 2005 Purchase - replaces #1185. Replaced in 2010 by #1733.
12006 Purchase, Replaces #1165.
Replaced in 2011 with budgeted Unit #1737. 2007 Purchase replaces
#1102.
Replaced in 2011 with budgeted Unit #1738.2007 Purchase replaces
#1118.
Replaced in 2011 with budgeted Unit #1721. 2007 Purchase replaces
#1109.
2006 New Purchase. Replaced in 2010 with #6610.
Current Driver /
Owner
ST/
GC / pulls core 1
harvester unit # 1665
TRAFFIC / Standby II
PD/HARRISON
MAJOR CRIMES /
LANCASTER
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Koutouvidis 11/08
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Serial Number 1 Vehicle
Identification Number
T187 STOCK # 7445 l
PG0328- 299213
S /N: 95006337, MODEL #:
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1GNDM19W8V13216815
1GCGC34FOPE213694
1GCCS19Z7M0133472
1 FDKE3OMXMHB00494
S/N 2087
S /N: 230000207
MOD: 30821
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S /N: TC200GX015071
MOD: HD200
MODEL: 04350 S /N: 01168
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S/N: 09600 -40134
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S /N: 2531320
M01200A926247
Description
Trailer, Stewart (Paver)
CART, Club Car Carry-all
Utility, Cushman Truckster
Utility, John Deere Gator
Motorcycle, Honda Gold Wing
GL1500A2V
Sedan, Chevy Lumina
Sedan, Chevy Lumina
Sedan, Ford Taurus
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Cargo Van, Chevy Astro I
1 -Ton Pickup, Chevy w/ Liftgate
Pickup, Chevy S -10
Ambulance, Ford Rescue
Paver, Tow Type, STEWART -400
Asphalt Paver
Spreader, Lely Fertilizer Broadcaster
(tow behind type W)
Mower, Toro Rotary Rough
GROUNDSMASTER 3500 -D
Spray Tank, BROYHILL
Seeder, Jacobson Overseeder
Spray tank, John Deere 200 gal. W/18'
spray boom
Mower, Toro Collar /Greens
Slicer, Ryan Mataway Turf
I Aerator, RYAN GREENSAIRE MODEL
544872
Core Harvester, Cushman
Mower, Toro Greensmaster walk -
behind Model 1000
Aerator, Fairway, TORO HC4000
Patrol, Crown Victoria
1 Patrol, Crown Victoria
Patrol, Crown Victoria
Patrol, Crown Victoria AFV
Patrol, Crown Victoria AFV
Patrol, Crown Victoria AFV
1 Tool, Brake lathe AMMCO Model 4000
1Tool, Tire Changer, COATS Model 15A
Tool, Wheel Balancer MODEL WB240
Grounds, John Deere 1200A Sand
Trap Rake
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STREET MAINT
GOLF
GOLF
GOLF
PD PATROL
PD CRIME PREV
PD INVEST / MAJOR
CRIMES
PD INVES r / MAJOR f
CRIMES
PD INVEST/ MAJOR
CRIMES
PD INVEST / MAJOR f
CRIMES
PARKS MAINT
PW ENGINEERING
FD AMBULANCE /
EMER MEDICAL AID
STREET MAINT
PARKS MAINT
GOLF
STREET MAINT
GOLF
GOLF
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GOLF
GOLF
GOLF
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PD PATROL
PD PATROL
PD PATROL
PD PATROL
PD PATROL
PD PATROL
EQUIP RENTAL
EQUIP RENTAL
EQUIP RENTAL
GOLF
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Exhibit A — Photos of 2013 Surplus Equipment
Unit 1414 and #1013 Gilcrest /Stewart Propaver
model 413. Tow- behind Layton box paver, has
self - propelled augers. Trailer has winch to load/
unload. Value $3,500.00.
Unit 1067, 2002 Club Car carryall 2 plus, 2347
hours. Value $1,500.00.
Unit 1068, 1995 Cushman Truckster utility.
Diesel 4110 hours. Value $1,500.00.
Unit 1665, 1989 Cushman core harvester to be
sold with truckster Unit #1038. Value $300.00.
Unit 1069, 1995 John Deere Gator 4x2, 4264
hours. Value $2,000.00.
Unit 1073, 1997 Honda GL1500A2V, 63,663 miles.
Value $3,500.00.
1
9
Exhibit A — Photos of 2013 Surplus Equipment
Unit 1122, 2000 Chevy Lumina 86,986 miles.
Value $2,800.00.
Unit 1157, 2005 Ford Taurus, 97,166 miles.
Value $2,300.00
Unit 1125, 1998 Chevy Lumina, 97,387 miles.
Value $2,800.00.
Unit 1206, 1997 Chevy Astro Van, 75,586 miles.
Value $1,800.00.
Unit 1145, 2005 Ford Taurus, 116,152 miles.
Value $2,200.00.
10
Unit 1250, 1993 Chevy diesel pickup, 90,502
miles/ Lift gate in bed. Value $1,800.00.
2
Exhibit A -- Photos of 2013 Surplus Equipment
Unit 1292, 1991 Chevy S -10 pickup, 69,908 miles,
Lumber rack. Value $1,800.00.
Unit 1296, 1991 Ford E -350 Road Rescue body.
7.3 diesel , 63,325 miles 6,589 hours. Value
$3,500.00.
Unit 1601, 1995 Lely broadcaster spreader
model WRF. Value $500.00.
Unit 1612, 2002 Toro Grounds master 3500- Diesel
rotary rough mower, 2,839 hours. Value $1,800.00.
Unit 1616, 1984/Broyhill spray tank trailer.
Tank has leak /no pump. Value $300.00.
Unit 1636, 1987 Jacobsen slicer seeder PTO
driven. Value $500.00.
3
11
Exhibit A — Photos of 2013 Surplus Equipment
Unit 1653, 2002 John Deere 200 gal. Spray
tank, computer controlled spray rate. Hyd.
Powered 18' boom. Value $600.00.
Unit 1654, 1990 Toro greens mower, 3121
hours. Value $1,500,00.
Unit 1655, 1990 Ryan Mataway Turf Slicer.
Value $500.00.
12
Unit 1668, 1994 Toro HC4000 fairway aerator
PTO. Powered. Value $500.00.
Unit 1659, 1992 Ryan model 54482 greensaire
aerator. Value $500.00.
Unit 1667, 1994 Toro Greens master mod.1000.
Value $500.00.
4
Exhibit A— Photos of 2013 Surplus Equipment
Unit 1711, 2005 Ford Crown Victoria Police
Interceptor, steering failure, 108,715 miles.
Value $1,100.00.
Unit 1712, 2005 Ford Crown Victoria Police
Interceptor 97,521 miles. Value $ 1,800.00.
Unit 1717, 2003 Ford Crown Victoria Police
Interceptor, 71,548 miles. Value $2,300.00.
Unit 1718, 2008 Ford Crown Victoria Police
Interceptor, 82,440 miles. Value $2,000.00.
Unit 1719, 2008 Ford Crown Victoria Police
Interceptor, 86,678 miles. Value $1,800.00.
Unit 1721, 2008 Ford Crown Victoria Police
Interceptor, 89,587 miles, bad rear differential
& transmission. Value $800.00.
5
13
Exhibit A— Photos of 2013 Surplus Equipment
Unit 1801, 1990 Ammo) brake lathe. Value
$ 600.00.
Unit 1802, 1990 Coats model 15A rim clamp tire
machine. Value $600,00.
14
Unit 1803, 1990 Snap -On W6240 wheel
balancer. Value $550.00.
Unit 6601, 1996 John Deere 1200A sand trap
rake, 3,959 hours. Value $500.00.
6
UTILITIES COMMITTEE
Meeting Minutes
April 1, 2013 — 5:00 p.m. — Conference Room 1
City of Tukwila
Utilities {Committee
PRESENT
Councilmembers: Joe Duffle, Chair; Allan Ekberg and Verna Seal
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Ryan Larson, Jeff Morton, David Cline, Gail
Labanara and Kimberly Matey
CALL TO ORDER: The meeting was called to order at 5:00 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Supplemental Agreement No. 1: East Marginal Way South
Staff is seeking Council approval of Supplemental Agreement No. 1 with KPG, Inc. for final design
services for the emergency storm pipe repair on East Marginal Way South (south of South 124th Street) in
the amount of $138,044.44 (also see Utilities Committee minutes dated January 22, 2013).
The original contract agreement with KPG was to perform preliminary engineering to investigate the
location and condition of the pipe. This supplemental agreement will finalize the design for the repair.
Although this repair was not budgeted, the conditions are serious enough that staff is recommending
immediate design and construction. Monies will be taken from four areas:
• Annual Small Drainage Program
• East Marginal Way South Outfalls
• Christensen Road Surface Water Pipe
• Lower Duwamish Surface Water Conveyance
Although each of these projects /programs above is important, they can be delayed to future years without
significant impacts. UNANIMOUS APPROVAL. FORWARD TO APRIL 8 COW FOR
DISCUSSION.
B. Resolution: 2013 Surplus of City Vehicles and Equipment
Staff is seeking Council approval of a resolution that declares 35 City pieces of equipment including 14
vehicles as surplus and authorizes their sale and/or disposal. All of the items are currently depreciated and
are valued at a combined total of $50,500.
Upon Council approval, these items will be sold at an auction, as appropriate, in as -is condition or will be
disposed. UNANIMOUS APPROVAL. FORWARD TO APRIL 15 CONSENT AGENDA.
III. MISCELLANEOUS
Meeting adjourned at 5:15 p.m.
Next meeting. Next meeting: Monday, April 15, 2013 — 5:00 p.m. — Conf. Room No. 1.
Committee Chair Approval
Min c?ies by KAM. Reviewed by GL
15