HomeMy WebLinkAbout2013-03-19 Finance and Safety MinutesCity of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
March 19, 2013 5: 30p.m.; Conference Room #3
PRESENT
Councilmembers: Dennis Robertson, Chair; Verna Seal and De'Sean Quinn
Staff: David Cline, Vicky Carlsen, Peggy McCarthy and Kimberly Matej
Guests: Chuck Parrish, resident
CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. 2012 4th Quarter Cash and Investment Report
Staff reviewed the 4"' Quarter Cash & Investment Report for 2012 and explained a full year comparison
from the same time last year. The briefing included information on the City's portfolio components;
portfolio performance; policy compliance and liquidity analysis; and fund cash and investment balances.
Each of these is detailed in the informational memo included in the Committee agenda packet.
INFORMATION ONLY.
B. 2012 4th Quarter Miscellaneous Revenue Report
As information only, staff presented the 2012 4"' Quarter Miscellaneous Revenue Report. Sales tax
revenues above those for the same period last year by $145,000. As estimated, sales tax revenues exceeded
budget projections for 2012 (by $630,000), but remained below last year's receipts (by $302,000). There
was a brief discussion regarding the State budget and the potential for Streamlined Sales Tax mitigation
payments to be reduced further or completely eliminated. INFORMATION ONLY.
III. MISCELLANEOUS
Committee Chair Robertson discussed some items that have been added to the 2013 Finance & Safety
Committee Work Plan including: policies, revenue enhancements, and compensation. An updated copy of
the work plan is attached to these minutes.
Meeting adjourned at 6:23 p.m.
Next meeting: Tuesday, April 2, 2013 — 5:30 p.m. — Conference Room #3
Committee Chair Approval
Minutes b KAM.
Item
Plan Description
BUDGETED PLANS:
Plan Detail Timing Dept
Action and Discussion Items
1
Local Improvement District & Bond Issuance
1. Legislation of an administrative type
2. Ordinance approving assessment role
3. Ordinance approving issuance of bonds
Q1, 2 & 3
Finance
2
Financial and other policies
1. Electronic devise usage policy
2. Reserve Policy
3. Debt Policy
4. Capital funding policy
5. Equipment replacement funding
6. Attachment A and CIP
7. Ethics Policy, Q3
Q2 & 3
Finance /
IT /Legal
3
Revenue enhancement
1. Insurance company charge for police /fire accident support on 05 & 0405
2. Transportation Benefit District
3. False alarm fee review, increase
Q3
Finance /
Fire
5
Budget amendments
1. Capital projects, CIP
2. Revenue adjustments
3. New or unbudgeted initiatives
Q3 & 4
Finance
6
Golf Course financial review
1. Cost reduction
2. Working capital sufficiency
3. Indirect cost allocation (ICA) affordability
4. Subsidy by General Fund - net amount with and without ICA
5. Marketing and management strategies
Q2
Finance /
Park & Rec
7
Sewer Fund financial review 1. Sufficient working capital
2. Interfund utility tax
Q3
Finance /
Public
Works
8
Mandatory legislation not covered elsewhere in 1. Property tax levy ordinance
Plan 2. Cap on property tax levy
Q4
Finance
9
Compensation
1. Compensation study
2. Compensation goals and purpose statement at a °high level°
3. Council roles and responsibility statement regarding employee
compensation
4. Annual & union contract driven compensation processes and procedures
5. Temporary Judicial Support Associate
Q2, Q3,
Q4
HR / Court
/ Other
10
City facilities
1. Scoping, research and recommendations
Q2 & 3
Public
Works
11
Tourism Promotion Area,
Q1 & Q2
EconDev
12
Tukwila Village progress
Q2
EconDev
13
Urban renewal holdings and Crime Reduction L. F &S provides oversight to the Administration's plans for T0B crime
Initiatives reduction.
EconDev /
Police
Reports /Briefings
Frequency
14
Investment report
Quarterly
Finance
Finance
Finance
15
Sales Tax & Misc Revenue report
Quarterly
Finance
Finance
Finance
16
Financial Report, Attachment A
Quarterly
Finance
Finance
Finance
17
Police Activity Report
Quarterly
Police
Police
Police
18
Fire Activity Report
Quarterly
NEW INITIATIVES/ OTHER:
19 Ilicxpendituure reductions
1
(Finance
Item provided by Committee Chair.