HomeMy WebLinkAboutUtilities 2013-05-06 COMPLETE AGENDA PACKETCity of Tukwila
Utilities Committee
• Joe Duffie, Chair
• Allan Ekberg
• Verna Seal
AGENDA
Distribution:
J. Duffie
A. Ekberg
V. Seal
K. Hougardy
Mayor Haggerton
D. Cline
K. Matej
B. Giberson
F. Iriarte
R. Tischmak
G. Labanara
S. Kerslake
Clerk File Copy
2 Extra
A. Le (e -mail pkt. pdf)
e -mail cover to:
C. O'Flaherty, D.
Alm berg, B. Saxton,
S. Norris, M. Hart,
D. Robertson
MONDAY, MAY 6, 2013
5:00 PM in Conference Room #1 (6300 Bldg.)
Next Scheduled Meeting: Monday, May 20, 2013
15. The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
Item
Recommended Action
Page
1.
PRESENTATION(S)
2.
BUSINESS AGENDA
a) Follow -up on Administrative Review of Water
a)
Information Only
Pg. 1
Adjustment
b) 2013 Utilities Committee Work Plan
b)
Information Only
Pg. 5
c) Water Utility Rate Workshop Update
c)
Information Only
Pg. 7
3.
ANNOUNCEMENTS
4.
MISCELLANEOUS
Future Agendas:
- Adoption of SWCP
Next Scheduled Meeting: Monday, May 20, 2013
15. The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
p
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
DATE: May 3, 2013
SUBJECT: Follow up on Administrative Review of Water Adjustment
ISSUE
Follow up on administrative review by the Utilities Committee that had been requested by Ms. Sidra Ing.
BACKGROUND
The Finance Department received Ms. lng's request for a leak adjustment and processed a billing adjustment of $500
in January 2013, which was the maximum amount allowed per policy. In February 2013, the Finance Department
received a request asking for an administrative review of the leak adjustment that was granted. Because the leak had
been repaired through the King County Housing and Community Development Program, Human Services was also
able to assist Ms. Ing and granted her $600 on March 19, 2013.
Ms. Ing indicated that she wanted to proceed with a review by the Utilities Committee to see if any additional
adjustment could be done for her. Ms. Ing presented her case to the Utilities Committee on April 15, 2013. After
review and discussion of the circumstances related to her leak, Utilities Committee agreed to allow Ms. Ing to pay the
balance owing over several months rather than requiring payment in full and that all late fees related to the leak
would be waived.
DISCUSSION
Following the Utilities Committee meeting, Finance staff contacted Ms. Ing and discussed payment terms for the
remaining balance. Finance had originally proposed paying the balance over 12 months, which would have required
approximately $150 additional payment each month. Ms. Ing indicated that she was not comfortable paying that
much extra each month and requested to pay the balance over 18 months or approximately $100 extra each month.
Finance agreed to the terms of paying the balance over 18 months and drafted a repayment agreement for her to
sign. Finance also removed all late fees associated with the leak in question.
Since the initial contact with Ms. Ing, Finance has not been able to reach her to arrange for her to sign the
agreement. Finance has left several voice mail messages and asked her to return calls and also left information on
her pager. Ms. Ing, even though she has not signed the repayment agreement, has made a payment in excess of the
current charges. Current water charges for March were $93.69 and she paid $204.78 on April 24, 2013 (or $111.09
for the payment plan). This payment brought the balance owing on the account down to $1,500.00.
Finance is still attempting to reach her to obtain a signature on the Utility Payment Arrangement.
RECOMMENDATION
For information only.
Attachments: Updated account listing for Ms. Ing showing charges and payments from 1/17/12 through 4/30/13
Copy of Utility Payment Arrangement
Z\FinanceUnfo Memo - Update to Request for Admin Review Leak docx
1
AcctListing
04/30/2013 09:19
Account Listing
City of Tukwila
Page: 1
Account #
19- 0505 -0000
Role
Name & Address
owner ING, SIDRA
11962 44TH AVE S
TUKWILA, WA 98178 -3477
Service location (Same)
Date
04/30/2013
04/24/2013
04/22/2013
04/22/2013
04/12/2013
03/31/2013
03/19/2013
03/13/2013
03/05/2013
02/28/2013
02/13/2013
01/30/2013
01/31/2013
01/14/2013
12/31/2012
12/12/2012
12/03/2012
11/30/2012
11/20/2012
11/19/2012
10/31/2012
10/15/2012
10/01/2012
09/30/2012
09/12/2012
08/31/2012
08/13/2012
07/31/2012
07/13/2012
06/30/2012
Type
Bill
Receipt
Credit Applied
Bill Credit
Penalty
Bill
Receipt
Penalty
Receipt
Bill
Penalty
Billing Adjustment
Bill
Penalty
Bill
Penalty
Receipt
Bill
Bill
Penalty
Bill
Penalty
Receipt
Bill
Penalty
Bill
Receipt
Bill
Receipt
Bill
Doc. No
00638312
00535127
00535008
00000189
00635547
00635096
00531958
00631915
00529319
00631457
00628942
00617083
00628480
00620683
00620174
00617557
00519910
00617083
00614468
00614401
00613943
00611150
00515156
00610717
00607584
00607112
00509613
00604158
00505363
00595850
Last Last Status Customer
Billed Payment On Account
04/30/2013 04/24/2013 a
Transactions
Amount Description
99.29
204.78
0.00
0.00
10.75
93.69
600.00
14.08
208.30
99.29
12.17
- 500.00
494.09
10.37
770.44
5.18
140.00
748.12
30.00
1.19
736.96
0.49
129.30
106.26
0.72
94.59
100.00
114.04
85.00
94.59
0.00
Deposits
On Acct
Auto generated billing for document d
April 2013
Auto generated receipt applying on ar
Rev int 11/12 -4/13, utiltiy corn. agreer
Auto generated penalty for document
Auto generated billing for document d
March 2013
Auto generated penalty for document
March 2013
Auto generated billing for document d
Auto generated penalty for document
Leak 10/12, AJ 10/12 & 11/12 billing
Auto generated billing for document d
Auto generated penalty for document
Auto generated billing for document d
Auto generated penalty for document
UM RECEIPTS 12/3/2012
Auto generated billing for document d
November 2012
Auto generated penalty for document
Auto generated billing for document d
Auto generated penalty for document
October 2012
Auto generated billing for document d
Auto generated penalty for document
Auto generated billing for document d
UM RECEIPTS 8/13/2012
Auto generated billing for document d
July 2012
Auto generated billing for document d
0.00
Balance Due
Running Balance
0.00 1,599.29
0.00 1,500.00
-53.74 1,704.78
53.74 1,758.52
0.00 1,758.52
0.00 1,747.77
0.00 1,654.08
0.00 2,254.08
0.00 2,240.00
0.00 2,448.30
0.00 2,349.01
0.00 2,336.84
0.00 2,836.84
0.00 2,342.75
0.00 2,332.38
0.00 1,561.94
0.00 1,556.76
0.00 1,696.76
0.00 948.64
0.00 918.64
0.00 917.45
0.00 180.49
0.00 180.00
0.00 309.30
0.00 203.04
0.00 202.32
0.00 107.73
0.00 207.73
0.00 93.69
0.00 178.69
1,599.29
Page: 1
AcctListing
04/30/2013 09:19
Account Listing
City of Tukwila
Page: 2
Account #
Role
Name & Address
Date Type
06/06/2012 Receipt
05/31/2012 Bill
05/10/2012 Receipt
05/03/2012 Receipt
04/30/2012 Bill
04/18/2012 Receipt
04/17/2012 Bill
04/15/2012 Penalty
04/02/2012 Receipt
03/31/2012 Bill
03/14/2012 Penalty
02/29/2012 Bill
02/13/2012 Receipt
01/30/2012 Receipt
01/31/2012 Bill
01/17/2012 Penalty
01/17/2012 Receipt
Doc. No
00502364
00592741
00500881
00499938
00589616
00499324
00586923
00586851
00497263
00586401
00583184
00582735
00490887
00488609
00574506
00571959
00487952
Last Last Status
Billed Payment
Amount
85.00
84.10
85.00
107.80
86.89
60.00
30.00
0.91
47.63
84.10
0.64
86.89
104.00
120.68
95.26
0.76
60.00
Description
June 2012
Auto generated
May 2012
May 2012
Auto generated
April 2012
April 2012
Auto generated
April 2012
Auto generated
Auto generated
Auto generated
UM RECEIPTS
January 2012
Auto generated
Auto generated
UM RECEIPTS
Customer
On Account
billing for document d
billing for document d
penalty for document
Deposits
Balance Due
On Acct Running Balance
0.00 84.10
0.00 169.10
0.00 85.00
0.00 170.00
0.00 277.80
0.00 190.91
0.00 250.91
0.00 220.91
0.00 220.00
0.00 267.63
0.00 183.53
0.00 182.89
0.00 96.00
0.00 200.00
0.00 320.68
0.00 225.42
0.00 224.66
billing for document d
penalty for document
billing for document d
2/13/2012
billing for document d
penalty for document
1/17/2012
Page: 2
Oa
UTILITY PAYMENT ARRANGEMENT
ACCOUNT #:
19 -0505
DATE: 04/18/2013
CUSTOMER NAME:
Sidra Ing
ADDRESS: 11962 44th Ave S
Tukwila, WA 98178
DAY PHONE:
206 - 999 -3190
EVENING PHONE:
AY TO THE CITY OF TUKWILA AS LISTED BELOW:
$ 100.00
PLUS CURRENT BILL DUE ON
5/10/13
$ 100.00
PLUS CURRENT BILL DUE ON
6/10/13
$ 100.00
PLUS CURRENT BILL DUE ON
7/10/13
$ 100.00
PLUS CURRENT BILL DUE ON
8/10/13
$ 100.00
PLUS CURRENT BILL DUE ON
9/10/13
$ 100.00
PLUS CURRENT BILL DUE ON
10/10/13
$ 100.00
PLUS CURRENT BILL DUE ON
11/10/13
$ 100.00
PLUS CURRENT BILL DUE ON
12/10/13
$ 100.00
PLUS CURRENT BILL DUE ON
1/10/14
$ 100.00
PLUS CURRENT BILL DUE ON
2/10/14
$ 100.00
PLUS CURRENT BILL DUE ON
3/10/14
$ 100.00
PLUS CURRENT BILL DUE ON
4/10/14
$ 100.00
PLUS CURRENT BILL DUE ON
5/10/14
$ 100.00
PLUS CURRENT BILL DUE ON
6/10/14
$ 100.00
PLUS CURRENT BILL DUE ON
7/10/14
$ 100.00
PLUS CURRENT BILL DUE ON
8/10/14
$ 11.09
PLUS CURRENT BILL DUE ON
9/10/14
$ 1,611.09
TOTAL DUE
NOTICE
I understand that failure to keep this payment arrangement constitutes notice that water
service will be discontinued without further notice and water services will not be
reconnected until payment is received in full including a reconnection fee of $50.00.
Account is subject to 8% per annum penalty fee, which is computed on a monthly basis until
paid in full.
I HEREBY WAIVE ALL RIGHTS TO ANY NOTICE OF TURN OFF FOR FAILURE TO
KEEP THIS AGREEMENT.
CUSTOMER SIGNATURE DATE
FINANCE DIRECTOR OR ASSIGNEE DATE
4
TO:
City of Tukwila
Jim Haggerton, Mayor
Department of Public Works Bob Giberson, P.E., Director
Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Robin Tischmak, City Engineer
DATE: May 3, 2013
SUBJECT: 2013 Utilities Committee Work Plan
ISSUE
Updated information includes anticipated schedules for the list of 2013 funded utility projects may be brought forward to
the Utilities Committee.
DISCUSSION
Public Works previously discussed the 2013 work program at the January 22, 2013 Utilities Committee. Anticipated
schedules and potential committee agenda items, as well as obtain direction from the committee regarding any
preferences or requests for how agenda items are included and presented.
NPDES Program — Present Annual Report for discussion along with new permit requirements. (Completed)
Second Quarter
2012 Small Drainage Program (Construction) — Project close -out. (May 2013)
2013 Small Drainage Program — Award design & construction contracts. (No 2013 Program)
EMW Emergency Storm Pipe 11 -19 -12 - Award design (Complete) & construction contracts, close emergency.
APW /APE Emergency Sewer Repair March 2013 — Closeout and merge with CBD Sewer Rehabilitation.
Third Quarter
Lift Station #15 Improvements — Award construction contract.
Surface Water Comprehensive Plan — Discuss future policies & adopt plan.
Tukwila 205 Levee — Discuss certification options and funding.
Annual Sewer Repair Program — Approve contracts for design and construction.
CBD Sanitary Sewer Rehabilitation — Award design (Complete) & construction contracts.
Sewer Lift Station # 2 Upgrades — Award generator replacement & repairs contract,
Sewer Comprehensive Plan — Adopt plan.
Andover Park W /Strander New Water Main — Coordinate construction with APW street project.
Water Comprehensive Plan — Adopt plan.
Howard Hanson Dam Flood Control Measures Removal — Construction closeout & close emergency.
Fourth Quarter
Soils Reclamation Facility — Award preliminary design & site location contract.
Solid Waste Interlocal Agreement — City action by April 30, 2013 for Amended and Restated ILA.
Mandatory Garbage Collection
Franchise Agreement with Allied Waste (Tukwila South & PM)
Franchise Agreements — PSE, T- Mobile, Comcast, XO, Level 3, ELI, Zayo, 360Networks, and SCL.
Regional Fiber Consortium Projects
RECOMMENDATION
Information only.
W:1PW Eng10THERIRobin Tischmak \InfoMem0 -rev 2013 UC WorkProgram gl.doc
5
6
To:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
From: Bob Giberson, Public Works Director /86
By: Gail Labanara, Public Works Analyst
Date: May 3, 2013
Subject: Water Utility Rate Workshop Update
ISSUE
Analysis of the Water Fund's rate structure and whether changes are needed.
BACKGROUND
The Water Supply Forum, of which Cascade Water Alliance is a member, held a regional workshop, Rate Policy
Development in Changing Times, on April 8, 2013. The workshop covered declining water demands, revenue
stability and rates. During the workshop individual groups met to prioritize competing policy objectives related to
affordability, conservation, administration, and other factors. Once priorities were listed, specific rate structures
were then discussed that would facilitate the chosen rate structure.
The Puget Sound region's water supply is plentiful, however our concern now is that with conservation and the
recession, the demand for water has decreased dramatically. As reported in the 2009 Regional Outlook for
utilities in the three - county region of King, Pierce and Snohomish, there has been a 25% decrease in water use
per household from 1990 to 2005 for both single and multi - family residential customers. Commercial and
industrial water users have also significantly reduced their use. Fortunately smaller declines are expected in the
future, but with any decrease in water consumption, the impact is reduced revenue to our water utility and
capital infrastructure projects.
ANALYSIS
The Forum's workshop looked at the alignment of costs and revenue. Overall, our revenue is 75% variable with
our summer water rates and only 25% fixed with our base meter fees, while expenditures are 90% fixed for
operations and maintenance and 10% variable for capital projects. For rate stability we will need to have our
revenue at a more fixed component as water consumption continues to remain flat.
During the Committee meeting, we will recreate the exercise from the Workshop to rate our priorities for the
water utility in Revenue Stability, Conservation & Efficiency, Affordability, and Rate Understandability (please
see attached sheets for definitions and priority listing practice sheet). This will help determine our objectives for
Tukwila and if we should make changes to our existing rate structures which would assist us in better reaching
our goals for fund reserves and capital projects.
RECOMMENDATION
Information only.
Attachments: Water Supply Forum Regional Workshop Overview of Rate Structure Objectives
W:\PW Eng\OTHER \Gail Labanara \Water 8 Sewer Documents\Info Memo Water Utility Rate Workshop 05 -03- 13.docx
7
Water Supply Forum
Regional Workshop
April 8, 2013
Overview of Rate Structure Objectives
Definition
Context
Goal(s)
• Control and predict
revenue, regardless of
external factors
• Encourage efficient water
use
• Provide affordable water
to "lifeline" users
• Keep structure simple to
administer and explain to
customers
■ Recent water sales have
remained below
expectations
■ Extended revenue
shortfalls can deplete
utility reserves and
require other actions
• Reduce revenue
volatility /variability
Water use efficiency rule
requires implementation
of measures to achieve
water savings! goals
Price signals can
encourage efficient water
use / reduce idle capacity
• Reduce overall and peak
demands
nsider
utility rate impacts on
senior / low- income /
disabled customers
• Rate structure features
may provide alternative to
policy -based discounts
• Keep costs low for basic
"lifeline" water use
• Rate structures reflect a
set of policy objectives
• Objectives are best
achieved when the
structure is understood by
policymakers, staff, and
customers
■ Improved predictability of,
revenue for planning
• Enhanced alignment of
revenues with fixed costs
Possibility of reducing
reserve requirements
• Recover costs from users
based on demand
• Reduced variable costs
Improved equity in cost
recovery from customers
Possibly delay costly
capacity investments
• Relief to low -end users
• Potential synergy with
conservation /efficiency
objectives
• Guide behavior through
logical pricing signals
• Keep rate structure simple
to administer and explain
• Potentially reduced
administrative costs
• Improved customer
relations
• Limited incentive to use
water efficiently
• Diminished equity in cost
recovery from customers
• Increased revenue
volatility /variability
• Diminished alignment of
revenues with fixed costs
• Possibility of needing
higher reserve levels
• Increased revenue
volatility /variability
• Policy -based objectives
may reduce equity
• Limited ability to target
desired customer base
• May limit ability to
achieve other objectives
CO
How Can We Impact Achievement of the Objectives?
Revenue Stability Conservation &
Efficiency
IncreDecreaSirtR Vottome Charges
asing Fixed Charges / 0 .000■0.0,0 ''''''''''
Decseasirsg Fixed Charges /
increasing Volume Charges
Affordability Understandability
•
,111
rf/
010 6',./w/1,10fibityi) //%
How Would You Weigh These Objectives?
• Pair-wise Comparison:
— Compare two objectives at a time
— Assign subjective weighting "points" to each objective
— Evaluate relative priority of objectives
• Our Version:
— For each comparison, assign 1-5 points to each objective
2
1
a I More
Less Equally ortant
v,1Iu,Af
9
Sample Pairwise Comparison
2
Revenue Stability
vs.
Conservation & Efficiency
4
Revenue Stability
vs.
Affordability
2
4
Revenue Stability
vs.
Understandability
2
3
Conservation &
Efficiency
vs.
Affordability
3
Conservation &
Efficiency
vs.
Understandability
2
Affordability
Objective Total Score
Revenue Stability &
2+4+4 =10
Reliability
Conservation &
Efficiency
4 +3 +4 =11
Affordability 2 +3 +3 =8
Understandability 2 +2 +3 =7
Ranking
2
1
3
Now: Split Into Groups & Do The Comparison
10
Revenue Stability
Water Supply Forum
Regional Workshop - April 8, 2013
Prioritization of Rate Structure Objectives
!9'
tre tlol S I
For each comparison, please allocate 6 points across both objectives being compared by assigning a score of 1 -5 points to each
objective.
1 2
Much Less Less
Important Important
3
Equally
Important
4
More
Important
5
Much More
Important
Comparison of Objectives
Revenue Stability
Revenue Stabilit
Conservation & Efficiency
Affordability
Understandability
Ranking of Objectives
Understandability
Affordability
Understandability
Page 1
11
Conservation & Efficiency
vs.
Affordability
Conservation & Efficiency
vs.
Understandability
Ranking of Objectives
Understandability
Affordability
Understandability
Page 1
11