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HomeMy WebLinkAboutReg 2013-05-06 COMPLETE AGENDA PACKETL ( ' .y Tukwila City Council Agenda 1 im • REGULAR MEETING ❖ "" Jim Haggerton, Mayor Councilmembers + Joe Duffie + Dennis Robertson David Cline, City Administrator + Allan Ekberg + Verna Seal Kathy Hougardy, Council President + De'Sean Quinn + Kate Kruller Monday, May EXECUTIVE SESSION — 6:00 PM — 7:00 PM Potential Property Acquisition — Pursuant to RCW 42.30.110(1)(b) (60 minutes) 6, 2013; 7:00 PM • Ord #2402 • Res #1795 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATIONS a. Introduction of Cheryl Thompson, Executive Assistant in the Mayor's Office. Joyce Trantina, Mayor's Office. b. Promotion of Sanjay Prasad to the position of Sergeant in the Police Department. Mike Villa, Police Chief c. Mayor's State of the City report. Mayor Haggerton. d. 2013 first quarter update on the Strategic Plan. Joyce Trantina, Mayor's Office. 3. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. CONSENT AGENDA a. Approval of Minutes: 4/15/13 (Regular Mtg.) b. Approval of Vouchers. c. Authorize the Mayor to sign an application for Community Development Block Grant funds for the 2014 Minor Home Repair Program to serve the cities of Tukwila, SeaTac, Des Moines and Covington, in the amount of $125,000.00. [Approved for Consent by the Council President] Pg.1 5. NEW BUSINESS 6. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report, to include 2013 Work Plan Status d. City Attorney e. Intergovernmental Pg.23 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA SYNOPSIS Initials Meeting Date 05/06/13 Prepared by EB i"C o vi w council review 9 IL RMATION ITEM No. 4.C. 1 STAFF SPONSOR: EVIE BOYKAN ORIGINAL AGENDA DATE: 05/06/13 AGENDA ITEM TITLE Minor Home Repair Application to King County for the 2014 Community Development Block Grant Funds (CDBG) CATEGORY ❑ Discussion Mtg Date Motion Date 05/06/13 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date ►1 Mtg SPONSOR ❑ Council ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PIP/ 11 Mayor SPONSOR'S City Council is being asked to authorize the Mayor to sign the Annual CDBG application to SUMMARY King County for the Minor Home Repair Program for the cities of Tukwila, SeaTac, Des Moines, and Covington. (Approved for Consent by the Council President) REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMI'1"1'EE CHAIR: RECOMMENDATIONS: SPONSOR /ADMIN. CoMMITrEE Human Services /Mayor's Office Approved for Consent by the Council President COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: HOUSING AND URBAN DEVELOPMENT Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 05/06/13 Informational Memorandum dated 04/22/13 with attachments 1 2 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton, David Cline Community and Parks FROM: Evie Boykan, Human Services Manager DATE: April 22, 2013 SUBJECT: Authorization to submit CDBG Application for Minor Home Repair 2014 ISSUE King County must receive a Mayor's signed application, as authorized by the City Council, for the annual application to King County for Federal Community Development Block Grants. These funds target the Tukwila Minor Home Repair program. For 2014, we propose serving as the fiscal administrator for minor home repair in the cities of Tukwila, SeaTac, Des Moines, and Covington. This program successfully assists low and moderate income homeowners in maintaining their homes. We are applying for $125,000 for to be used between the four participating cities. We estimate about $35,000 of in -kind staff time from the four respective cities. This is estimated dollar value based on the amount of staff time contributed by the member cities implementing the program work. The City of Des Moines uses some of the construction money to pay for their staffing costs. BACKGROUND The Office of Human Services has been administering this program in -house since 2005. In 2012 our contractors served 17 unduplicated Tukwila households with 83 hours of labor. Tukwila's current budget for this program is $125,000 for the entire program with $26,000 for Tukwila. DISCUSSION This application competes county wide with other capital, federal applications from both cities and non - profit agencies. Tukwila sits at the table to recommend capital projects, but of course cannot vote on their own application. RECOMMENDATION We seek Council support for this application and request consideration for placement on the Consent Agenda at the May 6th Regular Meeting. ATTACHMENTS Part I Application Title page to King County. — The full application is in process. W:12013 Info Memos- Counci112014 CDBG Grant Applicationv2.doc 3 4 PART I. APPLICATION TITLE PAGE 2014 CDBG Capital Application : 1. Applicant Agency Name City of Tukwila 2. Title of Proposed Project Tukwila/SeaTac/Des Moines/Covington Minor Home Repair 3. Project Site Street Address Sites include qualifying homeowners in the respective cities for zip codes 98042,98148, 98168, 98178, 88 and 98 (For Mapping Purposes) (Zip Code Required) Congressional District: 8,9 3.1 Provide boundaries of service delivery area in narrative form (describing natural boundaries, site street names, roads, etc).and provide a map outlining the area that will be served. Projects will take place on the natural city boundaries of the respective cities. Provide map as an attachment labeled "Attachment 2 - Service Delivery Area". 4. Proposed Use of CDBG Funds (Summarize in one or two sentences how CDBG funds will be used.) Funds will be used to provide grants for housing repair and maintenance for income eligible homeowners within the jurisdictional boundaries of the above cities. Housing preservation and maintenance are the goals with safety and health needs prioritized. 5. 2014 King County CDBG Funds Requested: $125,000 Matching funds (private): $ in-kind 35,000 Other Grant, State Federal Fund Sources (detailed in Application) $ Total Project Cost: $ 160,000 6. Can your project be funded at a reduced level if necessary? x yes no. If yes, what is the minimum amount of CDBG funding needed to still have the project go forward? $ What would be changed to address the reduction of funds? Insert text here TO THE BEST OF MY KNOWLEDGE AND BELIEF, THE INFORMATION INCLUDED IN THIS APPLICATION HAS BEEN CAREFULLY EXAMINED. APPLICANT UNDERSTANDS AND AGREES TO COMPLY WITH THE POLICIES, RULES AND REGULATIONS REFERENCED IN THE APPLICATION IF FUNDING IS AWARDED. IT IS FURTHER UNDERSTOOD THAT INFORMATION PRESENTED IN THIS APPLICATION WILL BECOME A PART OF ANY SUBSEQUENT FUNDING CONTRACT. Applicant Contact Information X Authorized Signature of Applicant Print or Type Contact Name and Title Print or type Name and Title E-mail Address E-mail Address: Phone and Fax # ATTENTION: Applications submitted by cities or towns must be signed, not stamped, by your Mayor or City Manager and authorized by your City Council. Applications submitted by nonprofit organizations or special districts must be signed by an authorized representative and authorized by your board. A copy of City Council or board minutes authorizing submittal of your application must be submitted with the application. Labeled Attachment No.1 ;, eneral Information/Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page n PART I. APPLICATION TITLE PAGE 2014 CDBG Capital Application : If more than one application is submitted, the City Council or board minutes authorizing the applications must indicate priority order of proposal request. PART I General Information/Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page PART I. AGENCY INFORMATION 2014 CDBG Capital Application The following page is for HCD Application Tracking Purposes Only, go on to the next page. Application Modifications: (HCD Use Only) Application Page(s) Updated Issue Date HUD Matrix Code: Amount of Funding Request: $ Eligibility Citation: 570. National Objective Citation: 208. Consolidated Plan Strategy #: D North/East Sub-Region LI So. Sub-Region Reviewed and confirmed eligibility: HCD CD Planner: HCD Coordinator: HCD Program Manager: PART I General Information/Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 8 PART I. AGENCY INFORMATION 2014 CDBG Capital Application A. AGENCY CONTACT SHEET AND ORGANIZATION INFORMATION Grant Writer Contact Name: Evie Boykan Agency Name/Title: City of Tukwila E -Mail: evie.boykan @tukwilawa.gov Phone and Fax #: 206 - 433 -7180 Web Site Address: www.tukwilawa.gov General (Offices) Executive Director Financial Staff Fiscal Information Agency Name: Mailing Address: City /State /Zip: Phone and Fax #: Web Site Address: Name/Title: E -Mail: Phone and Fax #: Name/Title: E -Mail: Phone and Fax #: City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 206 - 433 -1850, 206 - 433 -7191 www.tukwilawa.gov David Cline, City Administrator David.Cline @tukwilawa.gov 206 - 433 -1851, 206 - 433 -7191 Peggy McCarthy, Finance Director Peggy. McCarthy @tukwilawa.gov 206 - 433 -1838, 206 - 433 -1833 Applicant's Federal Taxpayer ID No. 91- _6001519 Applicant's Federal DUNS Number: 01-202-7504 Number King County Vendor # _2097 B. AGENCY SERVICE INFORMATION CAGE B.1. What services does your agency provide? Describe the need or problem your program is designed to meet. What is the problem /need you are addressing? Quantify this need, using local or regional data that confirm or describe the problem or need. How much of the need are you currently serving? The City of Tukwila provides municipal services to a diverse residential population of over 19,000 residents and 150- 170,000 day time individuals including employees, shoppers, students and other visitors. Tukwila has a much lower median household income than King county overall, and to a lesser extent, other King county cities, other than SeaTac. Over 23% of families and 24% of individuals live below the poverty level. Most of our housing stock is older than 40 years, and based on our prior experience many of our homeowners experience challenges in maintaining their housing. Most of our prior housing repair clients are at 50% of median income and below. We continue to see economic barriers that contribute to homeowner's difficulties in maintaining their housing in safe and healthy conditions. We expect based on prior work that we are serving about 10% of the need. SeaTac homeowners experience similar challenges as Tukwila homeowners. The vast majority of SeaTac homes were built prior to 1980. 8.1% of the population live under the poverty line. Almost 7% of SeaTac residents are older than 65. In the City of Covington, 44% of the housing stock was built prior to 1979. Staff in Covington report the need for services based on family income limitations. These limitations manifest in the inability of the homeowner to perform the necessary preventive maintenance as well as the challenges in addressing immediate needs such as heat and hot water. Approximately 28% of Covington households meet the median low income guidelines with 13% of families having female head of household below the poverty level. In Des Moines a high percentage of the residential population is 65 and older. There has been substantial growth in the Hispanic, Native Hawaiian and other Pacific Islander populations. Almost 14% of the population PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page PART I. AGENCY INFORMATION 2014 CDBG Capital Application is below poverty. 20-51% of Des Moinea households experience a severe cost burden in meeting their housing needs. 44% of Des Moines residents are considered low to moderate income. B.2. How do you determine eligibility (income screening, location of residence, eligibility in other government programs? Are you familiar with current CDBG income screening requirements? [PART III, VI and VII applicants will need to provide a copy of the tool used during the client intake process as an attachment per instructions.] Staff participation in this multi jurisdictional program are well familiar with CDBG income screening requirements. City of Tukwila started this program in -house 8 years ago. Each applicant submits current income which becomes part of their on -going file. An application is included in this proposal. B.3. Describe the process your agency uses to a) assess community needs, b) obtain input from clients on service delivery and c) ensure the services are delivered by culturally competent staff in a culturally competent manner. How often is this completed? The City recently completed City of Tukwila Strategic Plan (2012) includes a comprehensive state of the city including identifying community needs, and sharing the process used to solicit input from a wide range of stakeholders. In addition, the Human Services Division collects on -going demographic and qualitative data substantiating needs and reflecting public input on service accessibility and delivery. Specialized providers and short term consultants were used in 2012 to increase our cultural sensitivity and competence in working within a diverse community. Staff receive and seek out on -going training on cultural competence. PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page PART I. AGENCY INFORMATION 2014 CDBG Capital Application B.4 Agency Service Profile. Using the table below, indicate the total number of individuals, including family members, served by your agency during 2011 and 2012 according to the applicable income category. Yearly Income Categories 30% Median Very Low - Income 50% Median Low Income 80% Median Moderate Income Total number of individuals served For year 2011 37 31 12 80 For year 2012 16 8 2 26 Contract year 2012 is still in effect — these figures represent fiscal year 2012 only. C. AGENCY PROGRAM EXPERIENCE C.1. Describe the length of time the agency has operated, date of incorporation, the purpose of the agency, and the type of corporation. Describe the type of services provided, the agency's capabilities, the number and characteristics of clients served, and required licenses to operate (if applicable). The City of Tukwila incorporated in 1908 and serves the residential and business community within the jurisdictional boundaries. All typical municipal services are provided. C.2. Briefly describe the agency's existing staff positions and qualifications, its capacity to carry out this activity, and state whether the agency has a personnel policy manual with an affirmative action plan and grievance procedure. Evie Boykan, Human Services Manager has managed CDBG funds since 1991 and has been involved with minor home repair services since 1999. In 2005, the cities of Tukwila and SeaTac joined together of offer a minor home repair program to their residents. The city maintains a personnel policy manual and is an equal opportunity employer, and assures equal employment regardless of race, creed, color, etc. The City also maintains policies and procedures regarding grievances. D. AGENCY BACKGROUND INFORMATION D.1. Provide Agency's current adopted Mission Statement or Vision Statement: Vision: - The city of opportunity, the community of choice Mission : To provide superior services that support a safe, inviting, and healthy environment for our residents, businesses and guests. D.2. Agency Financial Management Profile Audit: - OMB A -133 Provide a copy of the most recent A -133 Audit. Label as Attachment 4 D.2.1 Did your agency receive a cumulatively amount of $500,000 or more in federal funds in 2012? _x_ Yes _ No (If yes, please provide a copy of the Schedule of Expenditures of Federal Awards (SEFA). Label it Attachment 4A D.2.2 Does your agency anticipate receiving a cumulative total of $500,000 or more in federal funds in 2013? _x Yes No Information is included in attached audit Audit(s) - Miscellaneous Financial Report(s) PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page PART I. AGENCY INFORMATION 2014 CDBG Capital Application D.2.3. If an audit is not available, then a financial statement(s) that include General Ledger and Balance Sheet detail for the most recent one year period is required. Label as Attachment 4. D.3. Organization Chart - Provide a chart that outlines the level of authority associated with the implementation of a project if funds are awarded. This should reflect the front line person through to the authority who signs the Application and the Contract. Label as Attachment 5 Non - Profits or Special Districts — Additional Required Attachments ❑ Current List of Agency Board Members Attachment No: PART I -D.4.1 Provide a current list of Agency Board of Directors: Include name, position /title, city residence, length of time on the Board, and expiration of terms. Note any vacant positions. ❑ Current Bylaws; Articles of Incorporation Attachment No: PART 1 -0.4.2 ❑ Copy of Non - Profit IRS Letter of Designation Attachment No. PART 1 -0.4.3 E. PROJECT PARTNER SPONSOR INFORMATION: (Applies to King County Housing Authority and King County Department Sponsored Projects only) E.1. General Agency Name: Mailing Address: City /State /Zip: Phone and Fax #: Web Site Address: E.2 Executive Director Name/Title: E -Mail: Phone and Fax #: E.3. If King County: (Division Director) Name/Title: Department: E -Mail: Phone and Fax #: Assigned Staff Contact Name: E -Mail: Phone and Fax #: F. CULTURAL COMPENTENCY ADVISORY SECTION ON CULTURAL COMPETENCY IN PROVISION OF SERVICES Purpose: Please note that this section is strictly advisory to the applicant. The purpose of this page is to call attention to a trend still in development, but that is receiving considerable discussion nationwide and for which standards will likely be developed in the future. This the trend to achieve cultural competency in the delivery of social services to populations of diverse ethnic, racial, religious, linguistic and other backgrounds. Most local agencies are already serving the needs of these diverse populations with great PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 11 PART I. AGENCY INFORMATION 2014 CDBG Capital Application success. The concept of cultural competency seeks to extend these efforts to even better serve the diversity of people in our communities. • Definition of Cultural Competency: An ongoing and evolving process that comprises knowledge attainment and the development of behaviors, attitudes, policies, and practices that come together in a system of care enabling agencies, programs, and individuals to increase access to services and to develop or adapt services that are appropriate to specific cultural needs. • Cultural competency implies a process, rather than a single point in time. Further, it requires the attainment of knowledge and skills that will help providers and programs work more effectively with people who have diverse backgrounds and experiences. Finally, cultural competence requires action to increase access and cultural adaptation based on what is learned about individuals and communities. • Cultural competency denotes a commitment to social change, accessibility to opportunity, and delivery of services that are relevant to the details of a household's particular cultural background. Please respond to the following questions: (Please answer all three questions one single page.) F.1 To the best of your ability please describe the diversity of people your agency currently serves in terms of the following categories: race, ethnicity, religious affiliations, language groups, sexual orientation, and disability (physical and psychiatric), Over 43 % of our residents speak a language other than English. Over 70 languages are spoken and our school district has been identified as the most diverse in the country. Non- Hispanic whites represent 54% of our population and another 13.6% identified as Hispanic. Tukwila is home to multiple faith groups including Christianity, Islam, etc. 146 adults received Disability Lifeline assistance in 2011 -2012, compared to 399 in 2009 -2010. We do not have data on sexual orientation. F.2 How are your agency's services constructed to meet the needs of its clients based upon their identity as a member of one or more of these groups? (Examples: give #'s of bilingual staff, access to interpreter services, or collaborations with specialized expertise from agencies that serve minority populations.) With such a diverse population we need multiple strategies to meet resident needs. These strategies include working with specialized providers, language line and interpreters for mandated interpretation and translation, and contracted services for special events and community engagement. There is increasing collaboration between City departments and specialty providers to enhance existing services and make them more accessible to our diverse public. F.3 Do you have a training strategy in place to achieve cultural competency? Please describe. The city's new strategic plan identifies a goal of a positive community identity and image. As part of this goal, the city will be pursuing development of a public outreach engagement initative. As part of that initiative staff will receive training to achieve greater levels of cultural competency. Resources: The following resources are available to increase your agency's ability to serve people of diverse backgrounds in a culturally competent manner: • Training opportunities are available through: minority Executive Directors Coalition (206) 325- 2542, or University of Washington School of Social Work. On the web: www.air.org /cecp /cultural. PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application A. Eligibility Check C1 the one activity that you have determined your project would best qualify under: HUD CFR Matrix Check Activity Citation Code Activity Community Facilities Acquisition of Real Property 570.201(a) .................. Senior Centers 570.201(c) Handicapped Centers 570.201(c) 03B Homeless Facility (Not operation) 570.201(c) 03C Youth Centers 570.201(c) 03D Neighborhood Facilities 570.201(c) 03E Child Care Centers 570.201(c) 03M Fire Station /Equipment 570.201(c) 030 ❑ Health Facilities 570.201(c) 03P ❑ Abused and neglected Children Facilities 570.201(c) 03Q Facilities for AIDS Patients (Not Operation) 570.201(c) 03S *Removal of Architectural Barriers 570.201 Parks Parks, Recreational Facilities Tree Planting Public Infrastructure Solid Waste Disposal Improvements 570.201(c) 03H Flood Drainage Improvements 570.201(c) 031 ❑ Water /Sewer Improvements 570.201(c) 03J ❑ Street Improvements 570.201(c) 03K ❑ Sidewalks 570.201(c) 03L ❑ *Removal of Architectural Barriers 570.201 Miscellaneous Minor Home Repair 570.202 Non- residential Historic Preservation ED Direct Financial Assistance to For - Profits 570.203 Micro Enterprise Assistance 570.203 570.201(c) 570.201(c) *As associated with one of the activities noted above it. Provide (in narrative) why you feel the project falls within that category. This is self explanatory. PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 13 PART II. FEDERAL REQUIREMENTS B. National Objective B.1 AREA BENEFIT 2014 CDBG Capital Application L/M Income Area Benefit For these purposes, an Area Benefit activity is an activity that is available to benefit all the residents of an area that is primarily residential. In order to qualify as addressing the national objective of benefit to L/M income persons on an area basis, an activity must meet the identified needs of UM income persons residing in an area where at least 51 percent of the residents are UM income persons. The benefits of this type of activity are available to all residents in the area regardless of income. For example, typical Area Benefit activities include: ✓ Street improvements, /Water and sewer lines, ✓ Neighborhood facilities, and ✓ Facade improvements in neighborhood commercial districts. The requirement that an area benefit activity must qualify on the basis of the income levels of the persons who reside in the area served by the activity is statutory. (See section 105(c)(2) of the Housing and Community Development Act of 1974 as amended.) This means that the activity may not qualify as meeting the L/M income area benefit national objective on any other basis. For example, if the assisted activity is a park that serves an area having a L/M income concentration that falls below the required percentage, the activity may not qualify even it there is reason to believe that the park will actually be used primarily by UM income persons. Determining the Service Area The inclusion or exclusion of a particular portion of the grantee's jurisdiction can make the difference between whether the percentage of L/M income residents in the service area is high enough to qualify under the L/M Income Benefit national objective. The principal responsibility for determining the area served by an activity rests with the grantee. HUD will generally accept a grantee's determination unless the nature of the activity or its location raises serious doubts about the area claimed by the grantee. The area that the grantee determines will be served by an activity need not be coterminous with census tracts or other officially recognized boundaries, but it is useful if it reasonably coincides with such boundaries because of the need to consider census data in the area, as discussed later in this section. It is critical, however, that the service area determined by the grantee be the entire area served by the activity. This means that, even though a predominantly L/M income neighborhood may be one of several neighborhoods served by an activity (e.g., a grocery store) the percentage of L/M income persons in the total area served by the activity is considered for this purpose. B.1.2 Define the service area. Briefly describe how the boundaries of the service area were determined. The service area includes the jurisdictional boundaries of the identified cities of Tukwila, SeaTac, Des Moines and Covington. Staff from these cities identified interest and the capacity to be able to implement the program. PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 14 PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application B1. National Objective — Area Benefit There are two ways to qualify for Area Benefit. Check H the box and provide the information which supports the method of qualification that demonstrates how your proposed activity meets this national objective: ❑ B.1.3. Area Benefit / Census Tract(s) \ and Block Group(s) and number of residents in Service Delivery Area. (Consult with HCD Staff to obtain HUD formula census data.) List ALL applicable Census Tracts and Block Groups along with the pertinent number of low /mod persons associated with the area. Table B.2 — Census Tract / Block Group Project Information Census Tract(s) Block Group(s) Total Population Low /Mod Population % Low Mod Number of Families in Project Service Benefit Area 2 Number of families interviewed (surveyed) City of 3 Number of persons in the families interviewed Tukwila [Add rows as needed] Number of persons in the families interviewed who are low and moderate - income persons 5 Area Total 6 ❑ B.1.4. Area Benefit / Survey of Residents in Defined Service Delivery Area If a grantee has reason to believe that the available census data does not reflect current relative income levels in an area, or where the area does not coincide sufficiently well with census boundaries, HUD will accept information obtained by the grantee from use of a special survey of the residents of the area. The grantee must obtain HUD's approval of the survey instrument and other methodological aspects of the survey for this purpose. HUD will approve the survey where it determines that it meets standards of statistical reliability that are comparable to that of the Decennial Census data for areas of similar size. HUD requires documenting the following Survey Results in the Low and Moderate Income Worksheet to determine level of eligibility: Complete this table if the National Objective is determined via the Survey Instrument methodology. * Assuming 2.59 persons per household PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 15 Action Required (Assuming 95% Confidence Level) Expected 1 Number of Families in Project Service Benefit Area 2 Number of families interviewed (surveyed) 3 Number of persons in the families interviewed 4 Number of persons in the families interviewed who are low and moderate - income persons 5 Divide Line 4 by Line 3 6 Multiply Line 5 by 100. This is % of LMI persons in service area % % * Assuming 2.59 persons per household PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 15 PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application B.2. National Objective - Limited Clientele Activities Benefiting Low /Moderate Income Persons A Low /Moderate income limited clientele activity is an activity which provides benefits predominantly to low to moderate - income persons rather than everyone in an area generally. It may benefit particular persons without regard to the area in which they reside, or it may be an activity which provides benefit on an area basis but only to a specific group of persons who reside in the area. In either case, at least 51% of the beneficiaries of the activity must be documented Low to Moderate income persons. Check El the one box below that supports the method of qualification that demonstrates how your proposed activity meets the Limited Clientele national objective ❑ B.2.1 Presumed Benefit - To qualify under this subcategory, a limited clientele activity must meet one of the following tests: Exclusively benefit a clientele who are generally presumed by HUD to be principally UM income persons. The following groups are currently presumed by HUD to be made up principally of L/M income persons: ❑ abused children, ❑ elderly persons, (defined as 62 years of age and older) ❑ battered spouses, ❑ homeless persons, ❑ adults meeting Bureau of Census' definition of severely disabled persons *, ❑ illiterate adults, ❑ persons living with AIDS, and ❑ immigrant farm workers. (Note: this presumption may be challenged in a particular situation, if there is substantial evidence that the persons in the actual group that the activity is to serve are most likely not principally L/M income persons.) * The census definition of "severely disabled" follows: Persons are classified as having a severe disability if they: (a) used a wheel -chair or had used another special aid for six months or longer; (b) are unable to perform one or more "functional activities" or need assistance with an "ADL or IADL "; (c) are prevented from working at a job or doing housework; or (d) have a selected condition including autism, cerebral palsy, Alzheimer's disease, senility or dementia, or mental retardation. Also, persons who are under 65 years of age and who are covered by Medicare or who receive SSI are considered to have a severe disability. Note: For purposes of this definition, the term "functional activities" includes seeing, hearing, having one's speech understood, lifting and carrying, walking up a flight of stairs, and walking. An ADL is an "activity of daily living" which includes getting around inside the home, getting in or out of bed or a chair, bathing, dressing, eating, and toileting. An IADL is an "instrumental activity of daily living" and includes going outside the home, keeping track of money or bills, preparing meals, doing light housework, and using the telephone. It should also be noted that the so- called "presumed" categories were modified in the regulations in 1995. A new group has been added: "persons living with AIDS." The former category of "handicapped persons" has been replaced with "severely disabled adults." This latter change was made for two reasons. First, the PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 16 PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application word "persons" was replaced with "adults" to make it clear that an activity designed to treat handicapped children would not qualify for the presumption, because HUD has been unable to find evidence that the majority of handicapped (or even severely disabled) children are members of a L/M income family. Moreover, the term "handicapped" has been replaced with "severely disabled" (which now will use the census definition of that term). This change was made because the term "handicapped" has been used in so many different ways for different Federal programs and has taken on a much broader meaning than had been envisioned when it was originally introduced as a "presumed" L/M income group for CDBG purposes. A review of census data supports the presumption that adults (but not children, as mentioned above) having severe disability are predominantly L/M income persons. ❑ B.2.2. Require information on family size and income so that it is evident that at least 51% of the clientele are persons whose family income does not exceed the L/M income limit. (This includes the case where the activity is restricted exclusively to UM income persons). Reference: §570.208(a) (2) (i) (8) and (C) An example of the current HUD Income Guidelines are found in the following table. Income guidelines are adjusted annually by the United States Department of Housing and Urban Development. Please contact County staff for technical assistance and guidance if you need additional information or clarification of required report documentation if funds are awarded for your project. 2013 HUD INCOME GUIDELINES Median Family Income = $86,700 Effective January 1, 2013 FAMILY SIZE 30% MEDIAN 50% MEDIAN VERY LOW- INCOME LOW- INCOME 80% MEDIAN MODERATE INCOME • 1 $18,200 • 2 • $20,800 • 3 • $23,400 • 4 • $26,000 • 5 • $28,100 • 6 • $30,200 • 7 • $32,250 • 8 • $34,350 $30,350 • $34,700 • $39,050 • $43,350 • $46,850 • $50,300 • $53,800 • $57,250 • $45,100 • $51,550 • $58,000 • $64,400 • $69,600 • $74,750 • $79,900 • $85,050 ❑ B.2.3. Be of such nature and in such location that it may reasonably be concluded that the activity's clientele will primarily be L/M income persons (e.g., a day care center that is designed to serve residents of a public housing complex). Reference: §570.208(a)(2)(0(D) ❑ B.2.4. Be an activity that serves to remove material or architectural barriers to the mobility or accessibility of elderly persons or of adults meeting the Bureau of the Census' Current Population Reports definition of "severely disabled," provided it is restricted, to the extent practicable, to the removal of such barriers by assisting: - the reconstruction of a public facility or improvement, or portion thereof, that does not qualify under the UM income area benefit criteria; - the rehabilitation of a privately -owned nonresidential building or improvement that does not qualify under the L/M income area benefit criteria or the UM income jobs criteria; or - the rehabilitation of the common areas of a residential structure that contains more than one dwelling unit and that does not qualify under the L/M income housing criteria. Reference: §570.208(a)(2)(ii) PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 17 PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application ❑ B.2.5. Be a microenterprise assistance activity carried out in accordance with the provisions of §570.201(o) with respect to those owners of microenterprises and persons developing microenterprises assisted under the activity during each program year who are low- and moderate - income persons. (Note that, for these purposes, once a person is determined to be L/M income, he /she may be presumed to continue to qualify as such for up to a three -year period. This would enable the provision of general support services to such a person during that three -year period, without having to check to determine whether the person's income has risen.) Reference: §570.208(a)(2)(iii) Because of certain statutory limitations, the regulations preclude the following kinds of activities from qualifying under the limited clientele category but qualify under the other statues: • Activities involving the acquisition, construction, or rehabilitation of property for housing, including homeownership assistance (these must qualify under the Housing subcategory, because of section 105(c)(3) of the authorizing statute); or • Activities where the benefit to UM income persons is the creation or retention of jobs (these must qualify under the Jobs subcategory with certain exceptions as noted under the previous area benefit section, because of the different presumptions provided under sections 105(c)(1)(C) and (4) of the authorizing statute). Definitions Low /Moderate Income Limited Clientele Section 102(a)(20) of the HCDA defines the term 'low- and moderate income persons' as families and individuals whose incomes are no more than 80 percent of the median income of the area involved. The 'area involved' is determined for the CDBG program the same way it is determined for the Section 8 Housing program. The 80% of median income figure is determined by HUD based on a four - person family and is adjusted upward or downward for larger or smaller families. A family is defined in the Entitlement program as all persons living in the same household who are related by blood, marriage, or adoption. An individual living in a housing unit that contains no other person(s) related to him /her is considered to be a one - person family for this purpose. Adult children who continue to live at home with their parent(s) are considered to be part of the family for this purpose and their income must be counted in determining the total family income. A dependent child who is living outside of the home (for example, students living in a dormitory or other student housing) is considered for these purposes to be part of the family upon which he /she is dependent, even though he /she is living in another housing unit. A household is defined in the Entitlement program as all persons occupying the same housing unit, regardless of their relationship to each other. The occupants could consist of a single family, two or more families living together, or any other group of related or unrelated persons who share living arrangements. Persons vs. households: It is important to note that, for all but one of the subcategories under this national objective, the test of meeting the objective of Benefit to L/M Income Persons is to be met based on UM Persons. Only with the subcategory of UM Income Housing must the test be met based on UM Households. Elderly or Senior Citizen: According to HUD, you must be at least 62 years of age and meet one of the following three situations in order to qualify as an elderly household. In the first situation, you must be living alone or be the head of household or spouse of the head of household. The second situation requires two or more elderly people living together. In the third situation, an elderly person has a live -in aide. If a household has elderly people who do not meet any of the above three scenarios, then HUD does not consider it an elderly household. PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 18 PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application C. Project Benefit The Agency will be required to ensure that services provided with funding under this award are made available to residents of jurisdictions participating in the King County CDBG Consortium: Indicate number of residents that will be served in each of the following communities. ❑ A minimum of thirty percent of the total population served must be CDBG Consortium residents for a project application that is multi jurisdictional, including both CDBG Consortium and non - consortium jurisdictions; ❑ A CDBG Consortium funding award will be proportionate to the percent of consortium residents to be served for a multi jurisdictional project application that serves CDBG Consortium and non - consortium residents. Table C.1 - Residents Served: North /East Sub - region South Sub - region Outside CDBG Consortium City Indicate # of Beneficiaries Indicate # of City Beneficiaries City Indicate # of Beneficiaries Beaux Arts Algona Auburn Bothell Black Diamond Bellevue Carnation Burien Federal Way Clyde Hill Covington Kent Duvall Des Moines Seattle Hunts Point Enumclaw Other Issaquah Maple Valley Kenmore Pacific Lake Forest Park SeaTac Mercer Island Tukwila North Bend Renton — Joint Agreement City Sammamish Uninc. King Co Skykomish Snoqualmie Woodinville Yarrow Point Kirkland- - Joint Agreement City Redmond — Joint Agreement City Shoreline -- Joint Agreement City Uninc.King Co. TOTAL TOTAL TOTAL Grand Total C.1 Describe the method and source(s) used for collecting the data in the project benefit worksheet. Insert text here PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 19 PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application D. ENVIRONMENTAL REVIEW * *Note on Choice - Limiting Activities: From your application submittal date until the ER completion date, no "choice limiting" activities (such as property acquisition, clearing, grading, site prep, etc.) may occur. Undertaking such activities after application submittal could void the project's eligibility. Please thoroughly answer the following questions: D.1 What is the current use of the site? Insert Text Here D.2. What are the current site natural conditions (trees, ground surface, etc.)? How developed (buildings, roads, etc.) is the site? Describe the surrounding area (commercial, residential, wooded, etc.). Insert Text Here D.3. Identify the nearest natural waterbody (stream, lake, etc.). How far, and in which direction, is it from the project site? Insert Text Here D.4 How much of a net increase in impervious surface (ex: concrete /asphalt) will occur (if applicable)? Insert Text Here D.5 Does a current stormwater system exist at the project site? Please explain. Insert Text Here D.6 Will the project excavate or otherwise disturb soil? If so, to what depth and horizontal dimensions? Will any previously- undisturbed soil be impacted? Please explain. Insert Text Here D.7 Is the project located in a(n): (check and respond to all that apply) ❑ D.7.1 FEMA- designated floodplain? If so, does your agency have flood insurance (please provide covered items, dollar amount and duration)? (CDBG funds may not be used for any projects located in a FEMA- designated floodway). ❑ D.7.2 Wetland? ❑ D.7.3 Ecologically- sensitive area? ❑ D.7.4 Designated Historic neighborhood? D.8 Toxics: • Has a Phase I Environmental Site Assessment (or equivalent toxics review) been completed? (These are normally completed upon property purchase.) If so, on what date? Insert Text Here • Do any underground storage tanks (used to store oil /fuel) exist on, or adjacent to, the property? Did any exist in the past? If yes, please explain, include size of the tank(s). Insert Text Here • What was the previous use of the property? Insert Text Here D.9 Identify any other environmental reviews or studies completed for this site. Studies: [ Title ] Date Completed: SEPA [ Title ] Date Completed: Other: [ Title ] Date Completed: D.10 Provide and label pictures of project site as follows: ❑ D.10.1 North ❑ D.10.2 East ❑ D.10.3 South and ❑ D.10.4 West. Label Pictures as Attachment No. 6. D.11 Attach a site plan - label it "Attachment 7 ". PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 20 PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application D.12 Climate Change. In the near future, the National Environmental Policy Act (NEPA) and State Environmental Policy Act (SEPA) will require climate change impact assessments for certain project actions. In preparation for these coming requirements, this application asks some basic climate questions relating to your project. Please answer as best you can. • Generally, what project construction practices and /or features will minimize climate impacts? Examples could include: green building materials, energy efficient design, pervious surfaces installed, proximity to mass transit, etc. • Does your agency /organization have a climate change plan (guidance on reducing impacts to, or adapting to the effects of, climate change)? If so, please explain. If you need assistance with the Environmental Review Details section, please contact Randy Poplock at (206) 263 -9099 or Randy .PoplockAkingcounty.gov. Continue to next page. PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 21 PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application E. RELOCATION DETAILS E.1 Is there Acquisition involved in any aspect of the project? (This includes Right of Way acquisition associated with infrastructure projects.) E.2 Will this project involve: If your answer is No for 8.1 E.3 Type of Relocation Residential: Commercial: Residential tenant relocation? Commercial tenant relocation? — move on to the next section of the application. ❑ Permanent ['Temporary ❑ Permanent ❑ Temporary Briefly describe anticipated relocation needs and how they will be addressed ❑ Yes ❑ No ❑ Yes No ❑ Yes ❑ No E.4 What requirements or guidelines govern your relocation plan? (Check all applicable) ❑ Uniform Relocation Act ❑ Section104 [d] ❑ Washington State Department of Transportation ❑ Other (please specify): E.5 Are there tenants in the facility at this time? ❑ Yes ❑ No E.6 Have you developed a relocation plan for this project? ❑ Yes ❑ No E.7 How many tenants will need to be relocated in this project? Residential Commercial E.8 Have you provided notices to the tenants indicating the type of displacement and benefits provided to tenants? E.9 Have you identified replacement or temporary units for those who will be displaced? E.10 Have you determined the tenants' relocation benefits? E.11 Have you included the total relocation budget in the development budget under relocation? ❑ Yes ❑ No ❑ Yes ❑ No ❑Yes ❑ No ❑ Yes ❑ No Attachments (use colored separator sheets between documents) E.12 - Attach copies of notices required indicating the type of displacement and benefits provided to the tenants E.13 - Attach URA Checklist [HCD /CD URA FORM 1] If you feel your project activity is a planning or human service activity and does not trigger the Uniform Relocation Act, please indicate such. If you are unsure, please contact Wendy DeRobbio for technical assistance at the following contact information and for documentation concurring with your interpretation. PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page 22 mon TO: City of Tukwila CITY ADMINISTRATOR REPORT Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: May 1, 2013 SUBJECT: Report for May 6, 2013 Regular Council Meeting Jim Haggerton, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. The report consists of information provided by the Executive Team, with editing and input by the City Administrator. Please let me know if you have any questions or need additional information about any of the following items, and please feel free to contact any of the department heads for additional information. Intergovernmental Update • Refugee 101: Mayor Haggerton, Councilmember Kruller, City Administrator Cline, and several staff members attended this community meeting sponsored by the Tukwila School District, International Rescue Committee and Schools Out Washington. • Southwest King County Chamber Meeting: Mayor Haggerton and City staff met with the Chamber's new Executive Director, Carol Kolson, to discuss how best the City and Chamber can partner together. City staff will continue to work with the Chamber on effective outreach to our business community. • Southwest King County Economic Development Initiative (SKCEDI): Staff attended the monthly steering committee meeting. The group continues to work on organizational restructuring. • King County City Administrators /Managers Monthly Meeting: The City Administrator, Government Relations Manager and Finance Director attended the May 1, 2013 meeting where the following items were discussed: the National League of Cities November 2013 Conference in Seattle; AWC legislative update; the WCMA Summer Conference; Bond Rating Experiences and an SCA update. Peggy McCarthy, Finance Director, presented an overview of how the bond rating experience has changed over the past few years, reviewed Tukwila's recent experiences and provided useful strategies to better prepare cities for future ratings. II. Community Events • Global to Local Health Fair: On April 27th City staff participated in the Global to Local Health Fair at Bartell's which was well attended. The Fire Department distributed approximately 100 smoke detectors to participants as well as emergency preparedness information. • East African Forum: On April 27th City staff also participated in the East African Forum at Foster High School. The Forum shared the result of the Somali Community Services Coalition survey with families from Tukwila and SeaTac. About 30 adults attended. 23 City Administrator Report Page 2 • City staff supported three volunteer restoration events this week for the Restore the Duwamish Shoreline Project: o A special work party on Wednesday, April 17th for 26 employees of FedEx, who grubbed out blackberry roots and weeded out other invasive plants, as well as planting approximately 60 native trees and shrubs; o An Earth Day /Duwamish Alive event on Saturday, April 20th, where over 100 volunteers will grub out blackberry roots, mulch around planted areas, and dig out poison hemlock and other invasive plants. Volunteers include representatives from BECU, CBRE, Puget Sound Energy, Boeing, Inner City Outings (ICO) with Tukwila Elementary School students, and community members; and o Arbor Day native tree and shrub planting by participants in the second annual "Healthy Earth Healthy You 5 -K Fun Run ", and an after -run volunteer work party for additional weeding and planting. III. Department Updates MAYORS OFFICE • Several staff had the opportunity to tour the Valley Communications Center and learn more about the operations (processes for responding to emergencies, recruitment and training, etc.) • The Public Outreach and Engagement Liaison kick -off meeting was held on April 30th and included staff from various City Departments. An Advisory Team will oversee the pilot of the City's Liaison Outreach Program and the Implementation Team will develop materials and support the implementation of the pilot. • Plans were finalized to modify existing work areas in order to provide work space for the new City Council Analyst, improve the flow of foot traffic in /out of the Mayor's department area, and increase privacy and usability of the kitchen /break room. This work will be completed mid -May. • Renton Technical College Advisory Committee — Staff attended the quarterly meeting on workforce training issues. CITY CLERK'S OFFICE • WCIA adds NorthWest Clerk's Institute trainings to list of reimbursable credentialed programs: The Washington Cities Insurance Authority has reviewed and recognized the essential relevance of the Washington State Municipal Clerk's Association trainings and has added them to the list of reimbursable credentialed programs — representing a cost savings to Tukwila for those staff members attending the courses. HUMAN SERVICES • The Environmental Coalition of South Seattle won a grant to support indoor air quality outreach in Tukwila and SeaTac. We will be working with the group to help implement this grant. COMMUNITY DEVELOPMENT • Tukwila Tree and Environment Advisory Committee The Tukwila Tree and Environment Advisory Committee met on Wednesday, April 10, 2013 to continue its urban forestry discussions. The Committee reached consensus on policies that would promote increased tree planting and /or planting of large canopy trees through the modification of street tree and yard landscape codes incentives. The Committee also agreed with proposed policy text to establish minimum standards for 24 City Administrator Report Page 3 such items as minimum soil volume, soil quality, plant quality, planting techniques, irrigation, mulching, tree pruning and prohibiting tree topping. • Update regarding citizen concerns On Thursday evening, April 11, Code Enforcement, Police, Fire and Administration held a community meeting at the Tukwila Community Center with the residents from S. 158th St. The purpose of the meeting was to update the residents on their neighborhood concerns regarding several properties. The residents were extremely happy about the increased police presence on The Grande Terrace apartment property and in the neighborhood. CODE ENFORCEMENT • Tukwila International Blvd Clean Up Code Enforcement has been working with the businesses along Tukwila International Blvd to comply with the sign code by removing all illegal signage from the building and windows, and removing all obstacles that block the direct line of sight in and out of area open to public, and permitting all permanent signs. Businesses are also cleaning up the exterior property area. PUBLIC WORKS • Briscoe - Desimone Levee: On 4/16 Public Works, Community Development, and Mayor's Office staff met with Councilmembers Kruller, Quinn, and Robertson to discuss the City of Kent and King County Flood Control District's proposed design for the Desimone levee repair and how it compares to requirements under Tukwila's Shoreline Master Program. City staff will continue to work on this issue and bring it to a future Community Affairs and Parks Committee. • Foster Point Sewer Lift Station: Several weeks ago, a blockage was discovered in the sanitary sewer force main near the Foster Point Bridge (56th Ave S) and the pump station was returned back to service on April 17th • Duwamish Gardens: The King Conservation District Board voted on Monday April 8th to approve a grant $300,000 grant for construction. The first meeting of the Duwamish Gardens Citizens Committee met to discuss preliminary site design concepts. The consultant will now prepare a 10% site design based on the project requirements and input received. The 30% design will be brought to committee for information only later this year. PARKS AND RECREATION • Parks, Recreation and Open Space (PROS) Plan: Staff has started distributing a link to an online survey to gather information for the PROS Plan. Public input will be a key part of this process, and there will be numerous opportunities for the public to become engaged and participate. • Partnerships: The Recreation Division continues to develop and strengthen partnerships with Global2Local and the Somali Community Services Coalition. Staff has been providing "Women's Only" time in the TCC Fitness Room, averaging about 30 women per session. On Monday evenings, staff leads a class that is comprised of Burmese and Hispanic men and women, and each Wednesday staff instructs a Women's Only group that is comprised of Somali and Eritrean women. Between the 3 activities, we have connected with an additional 80 people to help integrate healthy lifestyle activities into their routines. TUKWILA POOL — METROPOLITAN PARK DISTRICT (MPD) • Grant Funding: The City has been awarded a Community Transformation grant in the amount of $48,000 from Seattle Children's Hospital, Healthy King County Coalition, and 25 City Administrator Report Page 4 Seattle - King County Public Health with funds from the Centers for Disease Control and Prevention to support the creation of policy to implement innovative programming at the Pool. Grant funds will be utilized to support universal swimming opportunities and overcoming barriers to participation in health and fitness opportunities at the Pool. This item will be coming to the CAP on May 13, 2013. • Capital Project: The Tukwila Pool Renovation is in the final stages of completion. Staff is coordinating with McKinstry to complete the remaining punch -list items and finalize closeout documents. POLICE • Business Ending Slavery and Trafficking (BEST) o A non - profit organization called Business Ending Slavery and Trafficking (BEST) has teamed with Tukwila, Sea -Tac, Federal Way, Seattle and Bellevue Police Departments along with members of the Washington Lodging Association and the Tacoma Convention Bureau in coordination a list of best practices for law enforcement and hoteliers to collaborate in the identification and prosecution of individuals involved in the sex trafficking industry. o There will be scheduled training for law enforcement, first responders and hoteliers. In addition, the group is working on a restricted reporting website for reputable hoteliers and all law enforcement to share information related to crime and sex trafficking in our hotels. Tukwila PD has taken the lead in administering that website with Seattle PD as the alternate administrator. FIRE • The department command staff is preparing a Scope of Work for Berk and Associates regarding a Tukwila Fire Department Strategic Plan to align their operations and plans with the City's Strategic Plan.. 26 2013 City -Wide Work Plan - First Quarter Update Community Vision The City of opportunity, the community of choice. City Mission To provide superior services that support a safe, inviting and healthy environment for our residents, businesses and guests. Strategic Goals and Objectives 1. A Community of Inviting Neighborhoods & Vibrant Business Districts A. Cultivate community ownership of shared spaces. B. Build a broad and collaborative approach to preventing crime and increasing the sense of safety. C. Focus City planning and investments on creating a connected, dynamic urban environment. D. Use City efforts and investments to realize established visions for specific sub - areas. 2. A Solid Foundation for All Tukwila Residents A. Partner with organizations that help meet the basic needs of all residents. B. Strive for excellent education, vocational supports, and personal growth opportunities through effective partnerships and City services. C. Encourage maintenance, improvements, and diversity in the City's housing stock. 3. A Diverse & Regionally Competitive Economy A. Embrace the City's economic potential and strengthen the City's role as a regional business and employment center. B. Strengthen the City's engagement and partnership with the business community. 4. A High- Performing & Effective Organization A. Use Tukwila's Vision, Mission, and Strategic Plan to focus and prioritize City efforts. B. Advance Tukwila's interests through participation in regional partnerships. C. Continue to develop as an organization and support individual growth. D. Ensure City facilities are safe, efficient, and inviting to the public. E. Ensure the long -term fiscal sustainability of the City. 5. A Positive Community Identity & Image A. Improve the City's ability to build trust and work with all members of the Tukwila community. B. Facilitate connections among Tukwila's communities. C. Promote a positive identity and image of Tukwila. 2013 Priorities Crime Reduction along Tukwila International Boulevard (TIB) An Improved Environment for Community Livability Strengthened Financial Fundamentals Updated Plans and Policies Aligned with the Community's Vision Improved Access to City Services and Decision - Making Council, Staff and Partners Engaged in a Shared Commitment to the Community's Vision 27 xmlr 90 2013 PRIORITIES 2013 City -Wide Work Plan - First Quarter Update Community Vision The City of opportunity, the community of choice. e Reduction along Tukwii: n STRATEGIC PLAN STATUS AS OF APRI GOALS (Mal Boulevard 30, 20 Implement the Crime Reduction Initiative and engage all departments in supporting crime reduction Police 1B, 1D Actively engaged with other departments during the monthly Hot Spots Meetings in identifying crime trends Police Department is taking the lead in implementing the Crime Reduction Initiative (CRI), Strategy A: "Target Hot Spots and Key Offenders" with specific emphasis on "No- and Low -Cost Measures. ". Staff is meeting regularly, creating lists of hot spots and key offenders using industry standards, and using software to easily share this information. Begin Tukwila Village Construction ED, DCD 1D Design review application for the Library received 4/17/13. Revitalize the Urban Renewal Area ED 1D Council adopted Ordinance 2401 on April 22, identifying 5 high crime hotels and 2 adjacent properties for acquisition using the Urban Renewal Statute. Appraisals have begun on all properties with next decision in summer. Action expected by end of year. Increase bus shelter cleaning, litter pickup and graffiti removal PW 1A, 1B, 1D Public Works has hired new staff member funded from Solid Waste franchises revenues, which has resulted in significant cleaning efforts. This includes garbage collection, power washing bus shelters and graffiti clean -up. Restore proactive code enforcement efforts citywide DCD, CE 1A Proactive code enforcement efforts concentrating on the Tukwila International Blvd corridor to particularly address sign code violations, business licenses, and debris. All mobile food vendors city -wide have been visited, ensuring proper licenses /certifications, locations, and other requirements. Streamline and strengthen nuisance ordinance and abatement process DCD 1A, 1B Updated Nuisance Ordinance completely revising the Vacant Buildings, Structures and Premises section to clarify and streamline the enforcement section, add definitions for "Vacant Nuisance Premises" and "Chronic Nuisance Building or Premises" and granting abatement authority to the City (under a court order) for properties which do not comply within the 30 -day timeline. Also added language regulating Recreational Vehicles - parking and occupying as a dwelling unit. Plan for pedestrian safety improvements along Tukwila International Boulevard PW 1B, 1C, 1D A small design contract with David Evans & Associates was executed in February as part of the annual ADA improvements project (CIP p. 17). Create strategies to mitigate neighborhood impacts of freight mobility Mayor's Office 1A Staff has been in ongoing conversations with Allentown representatives regarding their concerns with the BNSF Intermodal Facility. A meeting with BNSF, City staff and Council representatives will be scheduled to take place during the 2nd Quarter. 28 Page 2 2013 PRIORITIES 2013 City -Wide Work Plan - First Quarter Update Community Vision The City of opportunity, the community of choice. STRATEGIC PLAN STATUS AS OF APRI GOALS 30, 20 City Compensation Policy H R, Finance 4E Human Resources, Finance and City Administration worked with the Finance and Safety Committee to create a draft Citywide Compensation policy that addresses non - represented and represented employee groups. The policy will be brought forward for adoption by the Council during the second quarter. Six major union contracts will be negotiated in 2013, starting in 2nd and 3rd Quarter. Research revenues and opportunities to reduce expenditures (including impact of golf course on General Fund) Finance 4E Discussions are scheduled for Finance and Safety Committee. In April, Finance staff presented overview of golf fund. Additional information will be presented in 3rd and 4th Quarter. Evaluate viability of sewer utility funds PW, Finance 4E Slated for an upcoming Utilities Committee meeting in 2nd Quarter. nd Policies Aligned. e Cor un Incorporate Strategic Plan Vision and aspirations into Comprehensive Plan updates. 2013 elements include: Utilities, Capital Facilities, Transportation, Natural Environment and Tukwila International Boulevard DCD, PW 1A, 1C, 1D, 2C, 2D, 3A, 4A Comp Plan: Planning Commission will hold work sessions and hearings on the elements from April -July. Council will consider recommended changes August —October. Document has been streamlined and reformatted to work better online. Tukwila International Boulevard Plan DCD, ED 1D The Transportation Corridors Comp Plan element will be refocused on the TIB corridor when it is reviewed in 2014. Updates to the TIB Plan will follow. Southcenter Plan Update DCD 1D Transit Infill SEIS to incentivize development underway. This will eliminate the need for individual developments in the urban center to fill out SEPA checklists and protect them from appeal on environmental issues. Facilities Needs Assessment PW 4D Consultant selection and negotiated contract will be brought to Finance and Safety committee in Second Quarter. Parks, Recreation and Open Space Plan Update (PROS) PR 1C, 2B Consultant selected, community survey nearing launch point, preparing to assemble Focus Groups and coordinate the Community Workshops. Revise policies for undergrounding of utilities PW 1A Revised policy is in draft Utilities Element (Policy 12.1.33). Establish public safety oriented sidewalk policy PW 1A, 1B Included as Goal 13.5 in draft Transportation Element. Page 3 29 2013 PRIORITIES 2013 City -Wide Work Plan - First Quarter Update Community Vision The City of opportunity, the community of choice. Implement improved and tailored public engagement strategies in all planning efforts All Depts STRATEGIC PLAN STATUS AS OF APRI GOALS 5A 30, 20 Public Outreach Engagement Liaison program has begun with cross department participation and continued support from Forterra. The first efforts will support planning efforts for the Comprehensive Plan, PROS Plan, and Facilities Plan. The City continues active involvement with Global 2 Local, enhancing community engagement efforts. Fire /Emergency Management continues to provide CERT training opportunities, including 1st QTR. Fire continues participation in selected public events and outreach. Tukwila Parks & Recreation continues to participate in community engagement efforts and is promoting community event participation to other City departments, community groups and service organizations. The police department's Community Relations Committee continues to proactively engage the Tukwila Community through various activities such as holiday food /gift drives, hosting a holiday, "Shop with a Cop" event, poster contests for elementary school students for "Night Out Against Crime," etc. Specifically first quarter work began on the annual "Night Out Against Crime" poster contest as well as the DARE graduation. The Police Department also actively engages with the Somali, and Bhutanese communities communicating safety strategies. Streamline permitting process and use technology to provide better service for customers and greater internal efficiencies DCD, IT 4A Department of Community Development has continued its streamlining efforts Traklt, New permit processing system with integrated GIS mapping will go live in October with online status checks and inspection requests. Electronic permit submittal will follow in January. Increase public access and visibility of Councilmembers (Council Chats, other efforts) IT 5A Council video recording equipment installation has completed with go- live broadcast to TV21 and video streaming to website expected for May 6 meeting. Advance the City's tools and processes for effective community engagement Mayor's Office, IT 5A Human Services has been participating in equity and social justice education. The City Clerk's Office continues to add high - retrieval documents to the City's Digital Records Center to supplement transparency and availability of our government to citizens. (CO) IT researched and purchased licensing for "STQRY" app for iPhones and Android devices, allowing the City to provide historical, event, and location -based information to citizens in many languages.(MM) Explore online registration for Parks and Recreation Programs PR, IT 4A Staff is working with IT to research options, costs, and address issues related to integration within the existing registration system. May lead to exploring other system -wide solutions. Council, Staff and Par ner Engaged ed Coa Establish a yearly process and procedures to align Council and staff, as well as the City's budget and annual priorities around next step in advancing the Strategic Plan Mayor's Office Finance 5A Joint Council- Executive Team workshop held on March 28 which identified 2013 priorities and future priorities for 2014 to 2018. Finance Department will begin drafting budget timeline that incorporates earlier input from Council and Community. 30 Page 4 mmumummol 2013 City -Wide Work Plan - First Quarter Update Community Vision The City of opportunity, the community of choice. 2013 PRIORITIES Engage and align staff in proactive leadership around our shared Vision and Goals Improve our internal communications to ensure staff are well- informed and have opportunities to provide input Develop a City Communications Plan to provide consistent and thorough communications with the public Build a stronger relationship with the school district(s) Mayor's Office Mayor's Office Mayor's Office Mayor's Office 4A, 4C, 5A 4A 5A 2B STATUS AS OF APRIL 30, 20 Executive Team members and staff members are participating in three day training on May 20 -22 on high performing organizations, which focuses on implementing the goals of the strategic plan. Second training session planned for fall, 2013. Police and Fire Departments are both working on developing department strategic plans that align with the City's Strategic Plan, will serve as a work plan for implementing the crime prevention goals and objectives of the city strategic plan. Staff has already begun to increase communication around the strategic plan with several outreach opportunities for the staff. As part of a coordinated plan, the City has updated its website and coordinated messaging around the Strategic Plan. The new position of Government Relations Manager, which becomes full -time in May, includes a focus on coordinating communications throughout the City. The Mayor, Council and City staff have begun more consistent outreach efforts with the School District, especially during their transition with a new Superintendent. Page 5 31 32 Upcoming Meetings & Events May 2013 6th (Monday) 7th (Tuesday) 8th (Wednesday) 9th (Thursday) 10th (Friday) 11th (Saturday) ➢ Utilities Cmte, 5:00 PM (CR #1) ➢ Civil Service ➢ Chamber of Commerce Gov't. & Community Affairs Cmte, 12:00 NOON (Chamber Office) ➢ Finance & Tukwila Tree and Environment Advisory Committee Meeting, 5:30 — 8:30 PM (CR #2 — 6300 Southcenter Blvd) Restore the Duwamish Shoreline Challenge 1:00 — 4:00 PM Meet at the Green River Trail @ BECU Campus (12770 Gateway Drive) Join community members and local businesses to hel p remove invasive blackberry and plant native vegetation. For background information or to register visit: forterra.org/events 17th Annual Tukwila Arts Commission Fine Art Show Artist Reception 6:00 — 7:30 PM (Community Center Social Hall) Mingle with fellow artists, Tukwila Arts Commissioners, City Officials and enjoy live music along with light refreshments. 13th Annual Backyard Wildlife Festival Tukwila Community Center FREE event for all! 9:00 AM — 3:00 PM Enjoy a guided bird tour, Tips from Ciscoe Morris, Recycled Art y show, Kids' Garden art shop for a party, or s p Mother's Day gift! Visit www.backyard Commission, (Postponed to 5/13/13) ➢ City Council Executive Session, 6:00 PM ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) Safct Cmtc, 3 Cancelled ^ Commission, wildlifefestival.or• Cancelled or• call 206 - 768 -2822. 17th Annual Tukwila Fine Arts Show 9:30 AM — 3:00 PM Tukwila Community Center Council Chat 10:00 AM to 12:00 NooN Stop by and informally talk with a Tukwila City Councilmember about anything on your mind regarding Tukwila. Foster Golf Links Clubhouse (13500 Interurban Ave S) 13th (Monday) 14th (Tuesday) 15th (Wednesday) 16th (Thursday) 17th (Friday) 18th (Saturday) > Civil Service Commission, 5:00 PM (CR #3) (Rescheduled from 5/6/13) ➢ Community Affairs & Parks Cmte, 5: 15 PM (CR #3) ➢ City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) ➢ Transportation Cmte, 5:15 PM (CR #1) ➢ Tukwila International Boulevard Action Cmte, 7:00 PM (Community Center) ➢ Parks Commission, 5:30 PM (Community Center) ➢ Library Advisory Board, 7:00 PM (Community Center) ➢ Tukwila Historical Society, 7:00 PM (Tukwila Heritage & Cultural Center, 14475 5.0 Ave S.) Residential Recycling Collection Event and Rain Barrel Sale 9:00 AM to 3:00 PM Tukwila Village site at the corner of S. 144th St. & 41st Ave. S. For additional information, call 206- 431 -3683 Rain Barrels are $25 each — cash only. Duwamish Hill Preserve Volunteer Restoration Project 10:00 AM — 1:00 PM For information visit www.forterra.org/events May 13 — 17: Campaign filing period. lu ;,;,p:((ww,y i nauuniy g,at mmE(can9 d uitllm ,;ln, > Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. > City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall. > City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall. ➢ Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room #3. Contact Human Resources at 206 -433 -1831. > Community Affairs & Parks Committee: 2nd & 4th Mon., 5:15 PM, Conf. Room #3 > Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Conf Room #3 Meeting Cancelled. > Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206 -767 -2342. > Parks Commission: 3rd Wed., 5:30 PM, Meeting Room B at Community Center. Contact Dave Johnson at 206 - 767 -2308. > Transportation Committee: 2nd & 4th Tues., 5:15 PM, Conf Room #1 > Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center. Contact Pat Brodin at 206 -433 -1861 >Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815. > Utilities Committee: 1st & 3rd Mon., 5:00 PM, Conf. Room #1 (A) Follow —up on Administrative Review of Water Adjustment. (B) 2013 Utilities Committee Work Plan. (C) Water Utility Rate Workshop Update. 33 Tentative Agenda Schedule MONTH MEETING 1- REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. May 6 See agenda packet cover sheet for this week's agenda (May 6, 2013 Regular Meeting). 13 Special Presentations: 20 New Business: 28 (Tuesday) Community Oriented Citizens Advisory Board (COPCAB) Annual Report. Police Annual Report to the Council. An ordinance confirming and levying the assessments for LID #33. 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