HomeMy WebLinkAboutReg 2013-05-06 Item 4C - Grant Application - CDBG Block Grant for 2014 Minor Home Repair for $125,000COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
05/06/13
Prepared by
EB
i"C o vi w council review
9 IL
RMATION
ITEM No.
4.C.
1
STAFF SPONSOR: EVIE BOYKAN
ORIGINAL AGENDA DATE: 05/06/13
AGENDA ITEM TITLE Minor Home Repair Application to King County for the 2014 Community
Development Block Grant Funds (CDBG)
CATEGORY ❑ Discussion
Mtg Date
Motion
Date 05/06/13
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
►1
Mtg
SPONSOR ❑ Council
❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PIP/
11 Mayor
SPONSOR'S City Council is being asked to authorize the Mayor to sign the Annual CDBG application to
SUMMARY King County for the Minor Home Repair Program for the cities of Tukwila, SeaTac, Des
Moines, and Covington.
(Approved for Consent by the Council President)
REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: COMMI'1"1'EE CHAIR:
RECOMMENDATIONS:
SPONSOR /ADMIN.
CoMMITrEE
Human Services /Mayor's Office
Approved for Consent by the Council President
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source: HOUSING AND URBAN DEVELOPMENT
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
05/06/13
Informational Memorandum dated 04/22/13 with attachments
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2
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton, David Cline
Community and Parks
FROM: Evie Boykan, Human Services Manager
DATE: April 22, 2013
SUBJECT: Authorization to submit CDBG Application for Minor Home Repair 2014
ISSUE
King County must receive a Mayor's signed application, as authorized by the City Council, for
the annual application to King County for Federal Community Development Block Grants.
These funds target the Tukwila Minor Home Repair program. For 2014, we propose serving as
the fiscal administrator for minor home repair in the cities of Tukwila, SeaTac, Des Moines, and
Covington. This program successfully assists low and moderate income homeowners in
maintaining their homes. We are applying for $125,000 for to be used between the four
participating cities. We estimate about $35,000 of in -kind staff time from the four respective
cities. This is estimated dollar value based on the amount of staff time contributed by the
member cities implementing the program work. The City of Des Moines uses some of the
construction money to pay for their staffing costs.
BACKGROUND
The Office of Human Services has been administering this program in -house since 2005. In
2012 our contractors served 17 unduplicated Tukwila households with 83 hours of labor.
Tukwila's current budget for this program is $125,000 for the entire program with $26,000 for
Tukwila.
DISCUSSION
This application competes county wide with other capital, federal applications from both cities
and non - profit agencies. Tukwila sits at the table to recommend capital projects, but of course
cannot vote on their own application.
RECOMMENDATION
We seek Council support for this application and request consideration for placement on the
Consent Agenda at the May 6th Regular Meeting.
ATTACHMENTS
Part I Application Title page to King County. — The full application is in process.
W:12013 Info Memos- Counci112014 CDBG Grant Applicationv2.doc
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PART I. APPLICATION TITLE PAGE 2014 CDBG Capital Application :
1. Applicant Agency Name City of Tukwila
2. Title of Proposed Project Tukwila/SeaTac/Des Moines/Covington Minor Home Repair
3. Project Site Street Address Sites include qualifying homeowners in the respective cities for zip
codes 98042,98148, 98168, 98178, 88 and 98
(For Mapping Purposes)
(Zip Code Required) Congressional District: 8,9
3.1 Provide boundaries of service delivery area in narrative form (describing natural boundaries, site street
names, roads, etc).and provide a map outlining the area that will be served.
Projects will take place on the natural city boundaries of the respective cities. Provide map as an
attachment labeled "Attachment 2 - Service Delivery Area".
4. Proposed Use of CDBG Funds (Summarize in one or two sentences how CDBG funds will be used.)
Funds will be used to provide grants for housing repair and maintenance for income eligible homeowners
within the jurisdictional boundaries of the above cities. Housing preservation and maintenance are the goals
with safety and health needs prioritized.
5. 2014 King County CDBG Funds Requested: $125,000
Matching funds (private): $ in-kind 35,000
Other Grant, State Federal Fund Sources (detailed in Application) $
Total Project Cost: $ 160,000
6. Can your project be funded at a reduced level if necessary? x yes no.
If yes, what is the minimum amount of CDBG funding needed to still have the project go forward?
$
What would be changed to address the reduction of funds?
Insert text here
TO THE BEST OF MY KNOWLEDGE AND BELIEF, THE INFORMATION INCLUDED IN THIS
APPLICATION HAS BEEN CAREFULLY EXAMINED. APPLICANT UNDERSTANDS AND AGREES TO
COMPLY WITH THE POLICIES, RULES AND REGULATIONS REFERENCED IN THE APPLICATION IF
FUNDING IS AWARDED. IT IS FURTHER UNDERSTOOD THAT INFORMATION PRESENTED IN THIS
APPLICATION WILL BECOME A PART OF ANY SUBSEQUENT FUNDING CONTRACT.
Applicant Contact Information
X
Authorized Signature of Applicant
Print or Type Contact Name and Title
Print or type Name and Title E-mail Address
E-mail Address:
Phone and Fax #
ATTENTION: Applications submitted by cities or towns must be signed, not stamped, by your Mayor or City
Manager and authorized by your City Council. Applications submitted by nonprofit organizations or special
districts must be signed by an authorized representative and authorized by your board.
A copy of City Council or board minutes authorizing submittal of your application must be submitted
with the application. Labeled Attachment No.1
;, eneral Information/Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page
n
PART I. APPLICATION TITLE PAGE
2014 CDBG Capital Application :
If more than one application is submitted, the City Council or board minutes authorizing the
applications must indicate priority order of proposal request.
PART I General Information/Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page
PART I. AGENCY INFORMATION 2014 CDBG Capital Application
The following page is for HCD Application Tracking Purposes Only, go on to the next page.
Application Modifications: (HCD Use Only)
Application Page(s)
Updated Issue Date
HUD Matrix Code:
Amount of Funding Request: $
Eligibility Citation: 570. National Objective Citation: 208.
Consolidated Plan Strategy #: D North/East Sub-Region LI So. Sub-Region
Reviewed and confirmed eligibility:
HCD CD Planner: HCD Coordinator: HCD Program Manager:
PART I General Information/Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page
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PART I. AGENCY INFORMATION
2014 CDBG Capital Application
A. AGENCY CONTACT SHEET AND ORGANIZATION INFORMATION
Grant Writer Contact Name: Evie Boykan
Agency Name/Title: City of Tukwila
E -Mail: evie.boykan @tukwilawa.gov
Phone and Fax #: 206 - 433 -7180
Web Site Address: www.tukwilawa.gov
General (Offices)
Executive Director
Financial Staff
Fiscal Information
Agency Name:
Mailing Address:
City /State /Zip:
Phone and Fax #:
Web Site Address:
Name/Title:
E -Mail:
Phone and Fax #:
Name/Title:
E -Mail:
Phone and Fax #:
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
206 - 433 -1850, 206 - 433 -7191
www.tukwilawa.gov
David Cline, City Administrator
David.Cline @tukwilawa.gov
206 - 433 -1851, 206 - 433 -7191
Peggy McCarthy, Finance Director
Peggy. McCarthy @tukwilawa.gov
206 - 433 -1838, 206 - 433 -1833
Applicant's Federal Taxpayer ID No. 91- _6001519
Applicant's Federal DUNS Number: 01-202-7504
Number
King County Vendor # _2097
B. AGENCY SERVICE INFORMATION
CAGE
B.1. What services does your agency provide? Describe the need or problem your program is designed to
meet. What is the problem /need you are addressing? Quantify this need, using local or regional data that
confirm or describe the problem or need. How much of the need are you currently serving?
The City of Tukwila provides municipal services to a diverse residential population of over 19,000
residents and 150- 170,000 day time individuals including employees, shoppers, students and other visitors.
Tukwila has a much lower median household income than King county overall, and to a lesser extent, other
King county cities, other than SeaTac. Over 23% of families and 24% of individuals live below the poverty
level. Most of our housing stock is older than 40 years, and based on our prior experience many of our
homeowners experience challenges in maintaining their housing. Most of our prior housing repair clients are at
50% of median income and below. We continue to see economic barriers that contribute to homeowner's
difficulties in maintaining their housing in safe and healthy conditions. We expect based on prior work that we
are serving about 10% of the need.
SeaTac homeowners experience similar challenges as Tukwila homeowners. The vast majority of SeaTac
homes were built prior to 1980. 8.1% of the population live under the poverty line. Almost 7% of SeaTac
residents are older than 65.
In the City of Covington, 44% of the housing stock was built prior to 1979. Staff in Covington report the need
for services based on family income limitations. These limitations manifest in the inability of the homeowner to
perform the necessary preventive maintenance as well as the challenges in addressing immediate needs such
as heat and hot water. Approximately 28% of Covington households meet the median low income guidelines
with 13% of families having female head of household below the poverty level.
In Des Moines a high percentage of the residential population is 65 and older. There has been substantial
growth in the Hispanic, Native Hawaiian and other Pacific Islander populations. Almost 14% of the population
PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page
PART I. AGENCY INFORMATION 2014 CDBG Capital Application
is below poverty. 20-51% of Des Moinea households experience a severe cost burden in meeting their
housing needs. 44% of Des Moines residents are considered low to moderate income.
B.2. How do you determine eligibility (income screening, location of residence, eligibility in other
government programs? Are you familiar with current CDBG income screening requirements? [PART III, VI
and VII applicants will need to provide a copy of the tool used during the client intake process as an
attachment per instructions.]
Staff participation in this multi jurisdictional program are well familiar with CDBG income screening
requirements. City of Tukwila started this program in -house 8 years ago. Each applicant submits current
income which becomes part of their on -going file. An application is included in this proposal.
B.3. Describe the process your agency uses to a) assess community needs, b) obtain input
from clients on service delivery and c) ensure the services are delivered by culturally competent
staff in a culturally competent manner. How often is this completed?
The City recently completed City of Tukwila Strategic Plan (2012) includes a comprehensive state of
the city including identifying community needs, and sharing the process used to solicit input from a wide range
of stakeholders. In addition, the Human Services Division collects on -going demographic and qualitative data
substantiating needs and reflecting public input on service accessibility and delivery. Specialized providers
and short term consultants were used in 2012 to increase our cultural sensitivity and competence in working
within a diverse community. Staff receive and seek out on -going training on cultural competence.
PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page
PART I. AGENCY INFORMATION
2014 CDBG Capital Application
B.4 Agency Service Profile.
Using the table below, indicate the total number of individuals, including family members, served by your
agency during 2011 and 2012 according to the applicable income category.
Yearly Income
Categories
30% Median
Very Low - Income
50% Median
Low Income
80% Median
Moderate
Income
Total number of
individuals
served
For year 2011
37
31
12
80
For year 2012
16
8
2
26
Contract year 2012 is still in effect — these figures represent fiscal year 2012 only.
C. AGENCY PROGRAM EXPERIENCE
C.1. Describe the length of time the agency has operated, date of incorporation, the purpose of the
agency, and the type of corporation. Describe the type of services provided, the agency's capabilities,
the number and characteristics of clients served, and required licenses to operate (if applicable).
The City of Tukwila incorporated in 1908 and serves the residential and business community within the
jurisdictional boundaries. All typical municipal services are provided.
C.2. Briefly describe the agency's existing staff positions and qualifications, its capacity to carry out this
activity, and state whether the agency has a personnel policy manual with an affirmative action plan and
grievance procedure.
Evie Boykan, Human Services Manager has managed CDBG funds since 1991 and has been involved
with minor home repair services since 1999. In 2005, the cities of Tukwila and SeaTac joined together of offer
a minor home repair program to their residents. The city maintains a personnel policy manual and is an equal
opportunity employer, and assures equal employment regardless of race, creed, color, etc. The City also
maintains policies and procedures regarding grievances.
D. AGENCY BACKGROUND INFORMATION
D.1. Provide Agency's current adopted Mission Statement or Vision Statement:
Vision: - The city of opportunity, the community of choice
Mission : To provide superior services that support a safe, inviting, and healthy environment for our
residents, businesses and guests.
D.2. Agency Financial Management Profile
Audit: - OMB A -133 Provide a copy of the most recent A -133 Audit. Label as Attachment 4
D.2.1 Did your agency receive a cumulatively amount of $500,000 or more in federal funds in 2012?
_x_ Yes _ No (If yes, please provide a copy of the Schedule of Expenditures of Federal
Awards (SEFA). Label it Attachment 4A
D.2.2 Does your agency anticipate receiving a cumulative total of $500,000 or more in federal funds
in 2013?
_x Yes No
Information is included in attached audit
Audit(s) - Miscellaneous Financial Report(s)
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PART I. AGENCY INFORMATION 2014 CDBG Capital Application
D.2.3. If an audit is not available, then a financial statement(s) that include General Ledger and
Balance Sheet detail for the most recent one year period is required. Label as Attachment 4.
D.3. Organization Chart - Provide a chart that outlines the level of authority associated with the
implementation of a project if funds are awarded. This should reflect the front line person through to
the authority who signs the Application and the Contract. Label as Attachment 5
Non - Profits or Special Districts — Additional Required Attachments
❑ Current List of Agency Board Members Attachment No: PART I -D.4.1
Provide a current list of Agency Board of Directors: Include name, position /title, city residence,
length of time on the Board, and expiration of terms. Note any vacant positions.
❑ Current Bylaws; Articles of Incorporation Attachment No: PART 1 -0.4.2
❑ Copy of Non - Profit IRS Letter of Designation Attachment No. PART 1 -0.4.3
E. PROJECT PARTNER SPONSOR INFORMATION: (Applies to King County Housing Authority and King County
Department Sponsored Projects only)
E.1. General Agency Name:
Mailing Address:
City /State /Zip:
Phone and Fax #:
Web Site Address:
E.2 Executive Director Name/Title:
E -Mail:
Phone and Fax #:
E.3. If King County:
(Division Director) Name/Title:
Department:
E -Mail:
Phone and Fax #:
Assigned Staff Contact Name:
E -Mail:
Phone and Fax #:
F. CULTURAL COMPENTENCY
ADVISORY SECTION ON CULTURAL COMPETENCY IN PROVISION OF SERVICES
Purpose: Please note that this section is strictly advisory to the applicant. The purpose of this page is to
call attention to a trend still in development, but that is receiving considerable discussion nationwide and for
which standards will likely be developed in the future. This the trend to achieve cultural competency in the
delivery of social services to populations of diverse ethnic, racial, religious, linguistic and other
backgrounds. Most local agencies are already serving the needs of these diverse populations with great
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PART I. AGENCY INFORMATION 2014 CDBG Capital Application
success. The concept of cultural competency seeks to extend these efforts to even better serve the
diversity of people in our communities.
• Definition of Cultural Competency: An ongoing and evolving process that comprises knowledge
attainment and the development of behaviors, attitudes, policies, and practices that come together in a
system of care enabling agencies, programs, and individuals to increase access to services and to
develop or adapt services that are appropriate to specific cultural needs.
• Cultural competency implies a process, rather than a single point in time. Further, it requires the
attainment of knowledge and skills that will help providers and programs work more effectively with
people who have diverse backgrounds and experiences. Finally, cultural competence requires action
to increase access and cultural adaptation based on what is learned about individuals and
communities.
• Cultural competency denotes a commitment to social change, accessibility to opportunity, and delivery
of services that are relevant to the details of a household's particular cultural background.
Please respond to the following questions: (Please answer all three questions one single page.)
F.1 To the best of your ability please describe the diversity of people your agency currently
serves in terms of the following categories: race, ethnicity, religious affiliations, language
groups, sexual orientation, and disability (physical and psychiatric),
Over 43 % of our residents speak a language other than English. Over 70 languages are spoken and our
school district has been identified as the most diverse in the country. Non- Hispanic whites represent 54%
of our population and another 13.6% identified as Hispanic. Tukwila is home to multiple faith groups
including Christianity, Islam, etc. 146 adults received Disability Lifeline assistance in 2011 -2012,
compared to 399 in 2009 -2010. We do not have data on sexual orientation.
F.2 How are your agency's services constructed to meet the needs of its clients based upon
their identity as a member of one or more of these groups? (Examples: give #'s of bilingual
staff, access to interpreter services, or collaborations with specialized expertise from
agencies that serve minority populations.)
With such a diverse population we need multiple strategies to meet resident needs. These strategies
include working with specialized providers, language line and interpreters for mandated interpretation and
translation, and contracted services for special events and community engagement. There is increasing
collaboration between City departments and specialty providers to enhance existing services and make
them more accessible to our diverse public.
F.3 Do you have a training strategy in place to achieve cultural competency? Please describe.
The city's new strategic plan identifies a goal of a positive community identity and image. As part of this
goal, the city will be pursuing development of a public outreach engagement initative. As part of that initiative
staff will receive training to achieve greater levels of cultural competency.
Resources: The following resources are available to increase your agency's ability to serve people of diverse
backgrounds in a culturally competent manner:
• Training opportunities are available through: minority Executive Directors Coalition (206) 325-
2542, or University of Washington School of Social Work.
On the web: www.air.org /cecp /cultural.
PART I General Information /Agency Information and Part II Federal Requirements 2014 CDBG Capital Application Page
PART II. FEDERAL REQUIREMENTS
2014 CDBG Capital Application
A. Eligibility
Check C1 the one activity that you have determined your project would best qualify under:
HUD
CFR Matrix Check
Activity Citation Code Activity
Community Facilities
Acquisition of Real Property 570.201(a)
..................
Senior Centers 570.201(c)
Handicapped Centers 570.201(c) 03B
Homeless Facility (Not operation) 570.201(c) 03C
Youth Centers 570.201(c) 03D
Neighborhood Facilities 570.201(c) 03E
Child Care Centers 570.201(c) 03M
Fire Station /Equipment 570.201(c) 030 ❑
Health Facilities 570.201(c) 03P ❑
Abused and neglected Children Facilities 570.201(c) 03Q
Facilities for AIDS Patients (Not Operation) 570.201(c) 03S
*Removal of Architectural Barriers 570.201
Parks
Parks, Recreational Facilities
Tree Planting
Public Infrastructure
Solid Waste Disposal Improvements 570.201(c) 03H
Flood Drainage Improvements 570.201(c) 031 ❑
Water /Sewer Improvements 570.201(c) 03J ❑
Street Improvements 570.201(c) 03K ❑
Sidewalks 570.201(c) 03L ❑
*Removal of Architectural Barriers 570.201
Miscellaneous
Minor Home Repair 570.202
Non- residential Historic Preservation
ED Direct Financial Assistance to For - Profits 570.203
Micro Enterprise Assistance 570.203
570.201(c)
570.201(c)
*As associated with one of the activities noted above it.
Provide (in narrative) why you feel the project falls within that category.
This is self explanatory.
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PART II. FEDERAL REQUIREMENTS
B. National Objective
B.1 AREA BENEFIT
2014 CDBG Capital Application
L/M Income Area Benefit
For these purposes, an Area Benefit activity is an activity that is available to benefit all the residents
of an area that is primarily residential. In order to qualify as addressing the national objective of
benefit to L/M income persons on an area basis, an activity must meet the identified needs of UM
income persons residing in an area where at least 51 percent of the residents are UM income
persons. The benefits of this type of activity are available to all residents in the area regardless of
income.
For example, typical Area Benefit activities include:
✓ Street improvements,
/Water and sewer lines,
✓ Neighborhood facilities, and
✓ Facade improvements in neighborhood commercial districts.
The requirement that an area benefit activity must qualify on the basis of the income levels of the persons
who reside in the area served by the activity is statutory. (See section 105(c)(2) of the Housing and
Community Development Act of 1974 as amended.) This means that the activity may not qualify as
meeting the L/M income area benefit national objective on any other basis. For example, if the assisted
activity is a park that serves an area having a L/M income concentration that falls below the required
percentage, the activity may not qualify even it there is reason to believe that the park will actually be
used primarily by UM income persons.
Determining the Service Area
The inclusion or exclusion of a particular portion of the grantee's jurisdiction can make the difference
between whether the percentage of L/M income residents in the service area is high enough to qualify
under the L/M Income Benefit national objective. The principal responsibility for determining the area
served by an activity rests with the grantee. HUD will generally accept a grantee's determination unless
the nature of the activity or its location raises serious doubts about the area claimed by the grantee.
The area that the grantee determines will be served by an activity need not be coterminous with census
tracts or other officially recognized boundaries, but it is useful if it reasonably coincides with such
boundaries because of the need to consider census data in the area, as discussed later in this section. It
is critical, however, that the service area determined by the grantee be the entire area served by the
activity. This means that, even though a predominantly L/M income neighborhood may be one of several
neighborhoods served by an activity (e.g., a grocery store) the percentage of L/M income persons in the
total area served by the activity is considered for this purpose.
B.1.2 Define the service area. Briefly describe how the boundaries of the service area were determined.
The service area includes the jurisdictional boundaries of the identified cities of Tukwila, SeaTac, Des
Moines and Covington. Staff from these cities identified interest and the capacity to be able to
implement the program.
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PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application
B1. National Objective — Area Benefit
There are two ways to qualify for Area Benefit. Check H the box and provide the information
which supports the method of qualification that demonstrates how your proposed activity
meets this national objective:
❑ B.1.3. Area Benefit / Census Tract(s) \ and Block Group(s) and number of residents in Service
Delivery Area. (Consult with HCD Staff to obtain HUD formula census data.) List ALL applicable
Census Tracts and Block Groups along with the pertinent number of low /mod persons associated with
the area.
Table B.2 — Census Tract / Block Group Project Information
Census
Tract(s)
Block
Group(s)
Total
Population
Low /Mod
Population
% Low Mod
Number of Families in Project Service Benefit Area
2
Number of families interviewed (surveyed)
City of
3
Number of persons in the families interviewed
Tukwila
[Add rows as
needed]
Number of persons in the families interviewed who are
low and moderate - income persons
5
Area Total
6
❑ B.1.4. Area Benefit / Survey of Residents in Defined Service Delivery Area
If a grantee has reason to believe that the available census data does not reflect current
relative income levels in an area, or where the area does not coincide sufficiently well with
census boundaries, HUD will accept information obtained by the grantee from use of a
special survey of the residents of the area. The grantee must obtain HUD's approval of the
survey instrument and other methodological aspects of the survey for this purpose. HUD will
approve the survey where it determines that it meets standards of statistical reliability that are
comparable to that of the Decennial Census data for areas of similar size.
HUD requires documenting the following Survey Results in the Low and Moderate Income Worksheet to
determine level of eligibility: Complete this table if the National Objective is determined via the Survey
Instrument methodology.
* Assuming 2.59 persons per household
PART I General Information /Agency Information and Part II Federal Requirements
2014 CDBG Capital Application Page
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Action
Required
(Assuming 95%
Confidence Level)
Expected
1
Number of Families in Project Service Benefit Area
2
Number of families interviewed (surveyed)
3
Number of persons in the families interviewed
4
Number of persons in the families interviewed who are
low and moderate - income persons
5
Divide Line 4 by Line 3
6
Multiply Line 5 by 100. This is % of LMI persons in
service area
%
%
* Assuming 2.59 persons per household
PART I General Information /Agency Information and Part II Federal Requirements
2014 CDBG Capital Application Page
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PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application
B.2. National Objective - Limited Clientele Activities Benefiting Low /Moderate Income Persons
A Low /Moderate income limited clientele activity is an activity which provides benefits predominantly to
low to moderate - income persons rather than everyone in an area generally. It may benefit particular
persons without regard to the area in which they reside, or it may be an activity which provides benefit on
an area basis but only to a specific group of persons who reside in the area. In either case, at least 51%
of the beneficiaries of the activity must be documented Low to Moderate income persons.
Check El the one box below that supports the method of qualification that demonstrates how your proposed
activity meets the Limited Clientele national objective
❑ B.2.1 Presumed Benefit - To qualify under this subcategory, a limited clientele activity must
meet one of the following tests:
Exclusively benefit a clientele who are generally presumed by HUD to be
principally UM income persons. The following groups are currently
presumed by HUD to be made up principally of L/M income persons:
❑ abused children,
❑ elderly persons, (defined as 62 years of age and older)
❑ battered spouses,
❑ homeless persons,
❑ adults meeting Bureau of Census' definition of severely disabled persons *,
❑ illiterate adults,
❑ persons living with AIDS, and
❑ immigrant farm workers.
(Note: this presumption may be challenged in a particular situation, if there is
substantial evidence that the persons in the actual group that the activity is to serve
are most likely not principally L/M income persons.)
* The census definition of "severely disabled" follows:
Persons are classified as having a severe disability if they:
(a) used a wheel -chair or had used another special aid for six months or longer;
(b) are unable to perform one or more "functional activities" or need assistance with an
"ADL or IADL ";
(c) are prevented from working at a job or doing housework; or (d) have a selected condition
including autism, cerebral palsy, Alzheimer's disease, senility or dementia, or mental
retardation. Also, persons who are under 65 years of age and who are covered by
Medicare or who receive SSI are considered to have a severe disability.
Note: For purposes of this definition, the term "functional activities" includes seeing, hearing, having one's
speech understood, lifting and carrying, walking up a flight of stairs, and walking. An ADL is an "activity of
daily living" which includes getting around inside the home, getting in or out of bed or a chair, bathing,
dressing, eating, and toileting. An IADL is an "instrumental activity of daily living" and includes going
outside the home, keeping track of money or bills, preparing meals, doing light housework, and using the
telephone.
It should also be noted that the so- called "presumed" categories were modified in the regulations in 1995.
A new group has been added: "persons living with AIDS." The former category of "handicapped persons"
has been replaced with "severely disabled adults." This latter change was made for two reasons. First, the
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PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application
word "persons" was replaced with "adults" to make it clear that an activity designed to treat handicapped
children would not qualify for the presumption, because HUD has been unable to find evidence that the
majority of handicapped (or even severely disabled) children are members of a L/M income family.
Moreover, the term "handicapped" has been replaced with "severely disabled" (which now will use the
census definition of that term). This change was made because the term "handicapped" has been used in
so many different ways for different Federal programs and has taken on a much broader meaning than
had been envisioned when it was originally introduced as a "presumed" L/M income group for CDBG
purposes. A review of census data supports the presumption that adults (but not children, as mentioned
above) having severe disability are predominantly L/M income persons.
❑ B.2.2. Require information on family size and income so that it is evident that at least 51% of
the clientele are persons whose family income does not exceed the L/M income limit. (This
includes the case where the activity is restricted exclusively to UM income persons). Reference:
§570.208(a) (2) (i) (8) and (C)
An example of the current HUD Income Guidelines are found in the following table. Income guidelines
are adjusted annually by the United States Department of Housing and Urban Development. Please
contact County staff for technical assistance and guidance if you need additional information or
clarification of required report documentation if funds are awarded for your project.
2013 HUD INCOME GUIDELINES
Median Family Income = $86,700
Effective January 1, 2013
FAMILY
SIZE
30% MEDIAN 50% MEDIAN
VERY
LOW- INCOME LOW- INCOME
80% MEDIAN
MODERATE
INCOME
• 1 $18,200
• 2 • $20,800
• 3 • $23,400
• 4 • $26,000
• 5 • $28,100
• 6 • $30,200
• 7 • $32,250
• 8 • $34,350
$30,350
• $34,700
• $39,050
• $43,350
• $46,850
• $50,300
• $53,800
• $57,250
• $45,100
• $51,550
• $58,000
• $64,400
• $69,600
• $74,750
• $79,900
• $85,050
❑ B.2.3. Be of such nature and in such location that it may reasonably be concluded that the
activity's clientele will primarily be L/M income persons (e.g., a day care center that is designed to
serve residents of a public housing complex). Reference: §570.208(a)(2)(0(D)
❑ B.2.4. Be an activity that serves to remove material or architectural barriers to the mobility or
accessibility of elderly persons or of adults meeting the Bureau of the Census' Current Population
Reports definition of "severely disabled," provided it is restricted, to the extent practicable, to the
removal of such barriers by assisting:
- the reconstruction of a public facility or improvement, or portion thereof, that does not qualify
under the UM income area benefit criteria;
- the rehabilitation of a privately -owned nonresidential building or improvement that does not
qualify under the L/M income area benefit criteria or the UM income jobs criteria; or
- the rehabilitation of the common areas of a residential structure that contains more than one
dwelling unit and that does not qualify under the L/M income housing criteria.
Reference: §570.208(a)(2)(ii)
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PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application
❑ B.2.5. Be a microenterprise assistance activity carried out in accordance with the provisions of
§570.201(o) with respect to those owners of microenterprises and persons developing microenterprises
assisted under the activity during each program year who are low- and moderate - income persons.
(Note that, for these purposes, once a person is determined to be L/M income, he /she may be
presumed to continue to qualify as such for up to a three -year period. This would enable the provision
of general support services to such a person during that three -year period, without having to check to
determine whether the person's income has risen.) Reference: §570.208(a)(2)(iii)
Because of certain statutory limitations, the regulations preclude the following kinds of activities from qualifying
under the limited clientele category but qualify under the other statues:
• Activities involving the acquisition, construction, or rehabilitation of property for housing, including
homeownership assistance (these must qualify under the Housing subcategory, because of section
105(c)(3) of the authorizing statute); or
• Activities where the benefit to UM income persons is the creation or retention of jobs (these must qualify
under the Jobs subcategory with certain exceptions as noted under the previous area benefit section,
because of the different presumptions provided under sections 105(c)(1)(C) and (4) of the authorizing
statute).
Definitions
Low /Moderate Income Limited Clientele
Section 102(a)(20) of the HCDA defines the term 'low- and moderate income persons' as families and
individuals whose incomes are no more than 80 percent of the median income of the area involved. The 'area
involved' is determined for the CDBG program the same way it is determined for the Section 8 Housing
program. The 80% of median income figure is determined by HUD based on a four - person family and is
adjusted upward or downward for larger or smaller families.
A family is defined in the Entitlement program as all persons living in the same household who are related by
blood, marriage, or adoption. An individual living in a housing unit that contains no other person(s) related to
him /her is considered to be a one - person family for this purpose. Adult children who continue to live at home
with their parent(s) are considered to be part of the family for this purpose and their income must be counted in
determining the total family income. A dependent child who is living outside of the home (for example, students
living in a dormitory or other student housing) is considered for these purposes to be part of the family upon
which he /she is dependent, even though he /she is living in another housing unit.
A household is defined in the Entitlement program as all persons occupying the same housing unit, regardless
of their relationship to each other. The occupants could consist of a single family, two or more families living
together, or any other group of related or unrelated persons who share living arrangements.
Persons vs. households:
It is important to note that, for all but one of the subcategories under this national objective, the test of meeting
the objective of Benefit to L/M Income Persons is to be met based on UM Persons. Only with the subcategory
of UM Income Housing must the test be met based on UM Households.
Elderly or Senior Citizen: According to HUD, you must be at least 62 years of age and meet one of the
following three situations in order to qualify as an elderly household. In the first situation, you must be living
alone or be the head of household or spouse of the head of household. The second situation requires two or
more elderly people living together. In the third situation, an elderly person has a live -in aide. If a household
has elderly people who do not meet any of the above three scenarios, then HUD does not consider it an elderly
household.
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PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application
C. Project Benefit
The Agency will be required to ensure that services provided with funding under this award are made
available to residents of jurisdictions participating in the King County CDBG Consortium: Indicate
number of residents that will be served in each of the following communities.
❑ A minimum of thirty percent of the total population served must be CDBG Consortium residents for
a project application that is multi jurisdictional, including both CDBG Consortium and non -
consortium jurisdictions;
❑ A CDBG Consortium funding award will be proportionate to the percent of consortium residents to
be served for a multi jurisdictional project application that serves CDBG Consortium and non -
consortium residents.
Table C.1 - Residents Served:
North /East Sub - region
South Sub - region
Outside CDBG
Consortium
City
Indicate # of
Beneficiaries
Indicate # of
City Beneficiaries
City
Indicate # of
Beneficiaries
Beaux Arts
Algona
Auburn
Bothell
Black Diamond
Bellevue
Carnation
Burien
Federal Way
Clyde Hill
Covington
Kent
Duvall
Des Moines
Seattle
Hunts Point
Enumclaw
Other
Issaquah
Maple Valley
Kenmore
Pacific
Lake Forest Park
SeaTac
Mercer Island
Tukwila
North Bend
Renton —
Joint Agreement City
Sammamish
Uninc. King Co
Skykomish
Snoqualmie
Woodinville
Yarrow Point
Kirkland- -
Joint Agreement City
Redmond —
Joint Agreement City
Shoreline --
Joint Agreement City
Uninc.King Co.
TOTAL
TOTAL
TOTAL
Grand Total
C.1 Describe the method and source(s) used for collecting the data in the project benefit worksheet.
Insert text here
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PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application
D. ENVIRONMENTAL REVIEW
* *Note on Choice - Limiting Activities: From your application submittal date until the ER completion date, no
"choice limiting" activities (such as property acquisition, clearing, grading, site prep, etc.) may occur.
Undertaking such activities after application submittal could void the project's eligibility.
Please thoroughly answer the following questions:
D.1 What is the current use of the site?
Insert Text Here
D.2. What are the current site natural conditions (trees, ground surface, etc.)? How developed (buildings,
roads, etc.) is the site? Describe the surrounding area (commercial, residential, wooded, etc.).
Insert Text Here
D.3. Identify the nearest natural waterbody (stream, lake, etc.). How far, and in which direction, is it from the
project site?
Insert Text Here
D.4 How much of a net increase in impervious surface (ex: concrete /asphalt) will occur (if applicable)?
Insert Text Here
D.5 Does a current stormwater system exist at the project site? Please explain.
Insert Text Here
D.6 Will the project excavate or otherwise disturb soil? If so, to what depth and horizontal dimensions? Will
any previously- undisturbed soil be impacted? Please explain.
Insert Text Here
D.7 Is the project located in a(n): (check and respond to all that apply)
❑ D.7.1 FEMA- designated floodplain? If so, does your agency have flood insurance (please provide
covered items, dollar amount and duration)? (CDBG funds may not be used for any
projects located in a FEMA- designated floodway).
❑ D.7.2 Wetland?
❑ D.7.3 Ecologically- sensitive area?
❑ D.7.4 Designated Historic neighborhood?
D.8 Toxics:
• Has a Phase I Environmental Site Assessment (or equivalent toxics review) been completed?
(These are normally completed upon property purchase.) If so, on what date?
Insert Text Here
• Do any underground storage tanks (used to store oil /fuel) exist on, or adjacent to, the property? Did
any exist in the past? If yes, please explain, include size of the tank(s).
Insert Text Here
• What was the previous use of the property?
Insert Text Here
D.9 Identify any other environmental reviews or studies completed for this site.
Studies: [ Title ] Date Completed:
SEPA [ Title ] Date Completed:
Other: [ Title ] Date Completed:
D.10 Provide and label pictures of project site as follows:
❑ D.10.1 North ❑ D.10.2 East ❑ D.10.3 South and ❑ D.10.4 West.
Label Pictures as Attachment No. 6.
D.11 Attach a site plan - label it "Attachment 7 ".
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PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application
D.12 Climate Change. In the near future, the National Environmental Policy Act (NEPA) and State
Environmental Policy Act (SEPA) will require climate change impact assessments for certain project actions. In
preparation for these coming requirements, this application asks some basic climate questions relating to your
project. Please answer as best you can.
• Generally, what project construction practices and /or features will minimize climate impacts?
Examples could include: green building materials, energy efficient design, pervious surfaces
installed, proximity to mass transit, etc.
• Does your agency /organization have a climate change plan (guidance on reducing impacts to, or
adapting to the effects of, climate change)? If so, please explain.
If you need assistance with the Environmental Review Details section, please contact Randy Poplock
at (206) 263 -9099 or Randy .PoplockAkingcounty.gov.
Continue to next page.
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PART II. FEDERAL REQUIREMENTS 2014 CDBG Capital Application
E. RELOCATION DETAILS
E.1 Is there Acquisition involved in any aspect of the project?
(This includes Right of Way acquisition associated with
infrastructure projects.)
E.2 Will this project involve:
If your answer is No for 8.1
E.3 Type of Relocation
Residential:
Commercial:
Residential tenant relocation?
Commercial tenant relocation?
— move on to the next section of the application.
❑ Permanent ['Temporary
❑ Permanent ❑ Temporary
Briefly describe anticipated relocation needs and how they will be addressed
❑ Yes ❑ No
❑ Yes No
❑ Yes ❑ No
E.4 What requirements or guidelines govern your relocation plan? (Check all applicable)
❑ Uniform Relocation Act
❑ Section104 [d]
❑ Washington State Department of Transportation
❑ Other (please specify):
E.5 Are there tenants in the facility at this time?
❑ Yes ❑ No
E.6 Have you developed a relocation plan for this project? ❑ Yes ❑ No
E.7 How many tenants will need to be relocated in this project?
Residential Commercial
E.8 Have you provided notices to the tenants indicating the type
of displacement and benefits provided to tenants?
E.9 Have you identified replacement or temporary units
for those who will be displaced?
E.10 Have you determined the tenants' relocation benefits?
E.11 Have you included the total relocation budget
in the development budget under relocation?
❑ Yes ❑ No
❑ Yes ❑ No
❑Yes ❑ No
❑ Yes ❑ No
Attachments (use colored separator sheets between documents)
E.12 - Attach copies of notices required indicating the type of displacement and benefits provided to the
tenants
E.13 - Attach URA Checklist [HCD /CD URA FORM 1]
If you feel your project activity is a planning or human service activity and does not trigger the Uniform
Relocation Act, please indicate such. If you are unsure, please contact Wendy DeRobbio for technical
assistance at the following contact information and for documentation concurring with your interpretation.
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