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HomeMy WebLinkAboutReg 2013-05-06 Item 6C - Report - City Administrator / 2013 Work Plan Status for 1st Quartermon TO: City of Tukwila CITY ADMINISTRATOR REPORT Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: May 1, 2013 SUBJECT: Report for May 6, 2013 Regular Council Meeting Jim Haggerton, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. The report consists of information provided by the Executive Team, with editing and input by the City Administrator. Please let me know if you have any questions or need additional information about any of the following items, and please feel free to contact any of the department heads for additional information. Intergovernmental Update • Refugee 101: Mayor Haggerton, Councilmember Kruller, City Administrator Cline, and several staff members attended this community meeting sponsored by the Tukwila School District, International Rescue Committee and Schools Out Washington. • Southwest King County Chamber Meeting: Mayor Haggerton and City staff met with the Chamber's new Executive Director, Carol Kolson, to discuss how best the City and Chamber can partner together. City staff will continue to work with the Chamber on effective outreach to our business community. • Southwest King County Economic Development Initiative (SKCEDI): Staff attended the monthly steering committee meeting. The group continues to work on organizational restructuring. • King County City Administrators /Managers Monthly Meeting: The City Administrator, Government Relations Manager and Finance Director attended the May 1, 2013 meeting where the following items were discussed: the National League of Cities November 2013 Conference in Seattle; AWC legislative update; the WCMA Summer Conference; Bond Rating Experiences and an SCA update. Peggy McCarthy, Finance Director, presented an overview of how the bond rating experience has changed over the past few years, reviewed Tukwila's recent experiences and provided useful strategies to better prepare cities for future ratings. II. Community Events • Global to Local Health Fair: On April 27th City staff participated in the Global to Local Health Fair at Bartell's which was well attended. The Fire Department distributed approximately 100 smoke detectors to participants as well as emergency preparedness information. • East African Forum: On April 27th City staff also participated in the East African Forum at Foster High School. The Forum shared the result of the Somali Community Services Coalition survey with families from Tukwila and SeaTac. About 30 adults attended. 23 City Administrator Report Page 2 • City staff supported three volunteer restoration events this week for the Restore the Duwamish Shoreline Project: o A special work party on Wednesday, April 17th for 26 employees of FedEx, who grubbed out blackberry roots and weeded out other invasive plants, as well as planting approximately 60 native trees and shrubs; o An Earth Day /Duwamish Alive event on Saturday, April 20th, where over 100 volunteers will grub out blackberry roots, mulch around planted areas, and dig out poison hemlock and other invasive plants. Volunteers include representatives from BECU, CBRE, Puget Sound Energy, Boeing, Inner City Outings (ICO) with Tukwila Elementary School students, and community members; and o Arbor Day native tree and shrub planting by participants in the second annual "Healthy Earth Healthy You 5 -K Fun Run ", and an after -run volunteer work party for additional weeding and planting. III. Department Updates MAYORS OFFICE • Several staff had the opportunity to tour the Valley Communications Center and learn more about the operations (processes for responding to emergencies, recruitment and training, etc.) • The Public Outreach and Engagement Liaison kick -off meeting was held on April 30th and included staff from various City Departments. An Advisory Team will oversee the pilot of the City's Liaison Outreach Program and the Implementation Team will develop materials and support the implementation of the pilot. • Plans were finalized to modify existing work areas in order to provide work space for the new City Council Analyst, improve the flow of foot traffic in /out of the Mayor's department area, and increase privacy and usability of the kitchen /break room. This work will be completed mid -May. • Renton Technical College Advisory Committee — Staff attended the quarterly meeting on workforce training issues. CITY CLERK'S OFFICE • WCIA adds NorthWest Clerk's Institute trainings to list of reimbursable credentialed programs: The Washington Cities Insurance Authority has reviewed and recognized the essential relevance of the Washington State Municipal Clerk's Association trainings and has added them to the list of reimbursable credentialed programs — representing a cost savings to Tukwila for those staff members attending the courses. HUMAN SERVICES • The Environmental Coalition of South Seattle won a grant to support indoor air quality outreach in Tukwila and SeaTac. We will be working with the group to help implement this grant. COMMUNITY DEVELOPMENT • Tukwila Tree and Environment Advisory Committee The Tukwila Tree and Environment Advisory Committee met on Wednesday, April 10, 2013 to continue its urban forestry discussions. The Committee reached consensus on policies that would promote increased tree planting and /or planting of large canopy trees through the modification of street tree and yard landscape codes incentives. The Committee also agreed with proposed policy text to establish minimum standards for 24 City Administrator Report Page 3 such items as minimum soil volume, soil quality, plant quality, planting techniques, irrigation, mulching, tree pruning and prohibiting tree topping. • Update regarding citizen concerns On Thursday evening, April 11, Code Enforcement, Police, Fire and Administration held a community meeting at the Tukwila Community Center with the residents from S. 158th St. The purpose of the meeting was to update the residents on their neighborhood concerns regarding several properties. The residents were extremely happy about the increased police presence on The Grande Terrace apartment property and in the neighborhood. CODE ENFORCEMENT • Tukwila International Blvd Clean Up Code Enforcement has been working with the businesses along Tukwila International Blvd to comply with the sign code by removing all illegal signage from the building and windows, and removing all obstacles that block the direct line of sight in and out of area open to public, and permitting all permanent signs. Businesses are also cleaning up the exterior property area. PUBLIC WORKS • Briscoe - Desimone Levee: On 4/16 Public Works, Community Development, and Mayor's Office staff met with Councilmembers Kruller, Quinn, and Robertson to discuss the City of Kent and King County Flood Control District's proposed design for the Desimone levee repair and how it compares to requirements under Tukwila's Shoreline Master Program. City staff will continue to work on this issue and bring it to a future Community Affairs and Parks Committee. • Foster Point Sewer Lift Station: Several weeks ago, a blockage was discovered in the sanitary sewer force main near the Foster Point Bridge (56th Ave S) and the pump station was returned back to service on April 17th • Duwamish Gardens: The King Conservation District Board voted on Monday April 8th to approve a grant $300,000 grant for construction. The first meeting of the Duwamish Gardens Citizens Committee met to discuss preliminary site design concepts. The consultant will now prepare a 10% site design based on the project requirements and input received. The 30% design will be brought to committee for information only later this year. PARKS AND RECREATION • Parks, Recreation and Open Space (PROS) Plan: Staff has started distributing a link to an online survey to gather information for the PROS Plan. Public input will be a key part of this process, and there will be numerous opportunities for the public to become engaged and participate. • Partnerships: The Recreation Division continues to develop and strengthen partnerships with Global2Local and the Somali Community Services Coalition. Staff has been providing "Women's Only" time in the TCC Fitness Room, averaging about 30 women per session. On Monday evenings, staff leads a class that is comprised of Burmese and Hispanic men and women, and each Wednesday staff instructs a Women's Only group that is comprised of Somali and Eritrean women. Between the 3 activities, we have connected with an additional 80 people to help integrate healthy lifestyle activities into their routines. TUKWILA POOL — METROPOLITAN PARK DISTRICT (MPD) • Grant Funding: The City has been awarded a Community Transformation grant in the amount of $48,000 from Seattle Children's Hospital, Healthy King County Coalition, and 25 City Administrator Report Page 4 Seattle - King County Public Health with funds from the Centers for Disease Control and Prevention to support the creation of policy to implement innovative programming at the Pool. Grant funds will be utilized to support universal swimming opportunities and overcoming barriers to participation in health and fitness opportunities at the Pool. This item will be coming to the CAP on May 13, 2013. • Capital Project: The Tukwila Pool Renovation is in the final stages of completion. Staff is coordinating with McKinstry to complete the remaining punch -list items and finalize closeout documents. POLICE • Business Ending Slavery and Trafficking (BEST) o A non - profit organization called Business Ending Slavery and Trafficking (BEST) has teamed with Tukwila, Sea -Tac, Federal Way, Seattle and Bellevue Police Departments along with members of the Washington Lodging Association and the Tacoma Convention Bureau in coordination a list of best practices for law enforcement and hoteliers to collaborate in the identification and prosecution of individuals involved in the sex trafficking industry. o There will be scheduled training for law enforcement, first responders and hoteliers. In addition, the group is working on a restricted reporting website for reputable hoteliers and all law enforcement to share information related to crime and sex trafficking in our hotels. Tukwila PD has taken the lead in administering that website with Seattle PD as the alternate administrator. FIRE • The department command staff is preparing a Scope of Work for Berk and Associates regarding a Tukwila Fire Department Strategic Plan to align their operations and plans with the City's Strategic Plan.. 26 2013 City -Wide Work Plan - First Quarter Update Community Vision The City of opportunity, the community of choice. City Mission To provide superior services that support a safe, inviting and healthy environment for our residents, businesses and guests. Strategic Goals and Objectives 1. A Community of Inviting Neighborhoods & Vibrant Business Districts A. Cultivate community ownership of shared spaces. B. Build a broad and collaborative approach to preventing crime and increasing the sense of safety. C. Focus City planning and investments on creating a connected, dynamic urban environment. D. Use City efforts and investments to realize established visions for specific sub - areas. 2. A Solid Foundation for All Tukwila Residents A. Partner with organizations that help meet the basic needs of all residents. B. Strive for excellent education, vocational supports, and personal growth opportunities through effective partnerships and City services. C. Encourage maintenance, improvements, and diversity in the City's housing stock. 3. A Diverse & Regionally Competitive Economy A. Embrace the City's economic potential and strengthen the City's role as a regional business and employment center. B. Strengthen the City's engagement and partnership with the business community. 4. A High- Performing & Effective Organization A. Use Tukwila's Vision, Mission, and Strategic Plan to focus and prioritize City efforts. B. Advance Tukwila's interests through participation in regional partnerships. C. Continue to develop as an organization and support individual growth. D. Ensure City facilities are safe, efficient, and inviting to the public. E. Ensure the long -term fiscal sustainability of the City. 5. A Positive Community Identity & Image A. Improve the City's ability to build trust and work with all members of the Tukwila community. B. Facilitate connections among Tukwila's communities. C. Promote a positive identity and image of Tukwila. 2013 Priorities Crime Reduction along Tukwila International Boulevard (TIB) An Improved Environment for Community Livability Strengthened Financial Fundamentals Updated Plans and Policies Aligned with the Community's Vision Improved Access to City Services and Decision - Making Council, Staff and Partners Engaged in a Shared Commitment to the Community's Vision 27 xmlr 90 2013 PRIORITIES 2013 City -Wide Work Plan - First Quarter Update Community Vision The City of opportunity, the community of choice. e Reduction along Tukwii: n STRATEGIC PLAN STATUS AS OF APRI GOALS (Mal Boulevard 30, 20 Implement the Crime Reduction Initiative and engage all departments in supporting crime reduction Police 1B, 1D Actively engaged with other departments during the monthly Hot Spots Meetings in identifying crime trends Police Department is taking the lead in implementing the Crime Reduction Initiative (CRI), Strategy A: "Target Hot Spots and Key Offenders" with specific emphasis on "No- and Low -Cost Measures. ". Staff is meeting regularly, creating lists of hot spots and key offenders using industry standards, and using software to easily share this information. Begin Tukwila Village Construction ED, DCD 1D Design review application for the Library received 4/17/13. Revitalize the Urban Renewal Area ED 1D Council adopted Ordinance 2401 on April 22, identifying 5 high crime hotels and 2 adjacent properties for acquisition using the Urban Renewal Statute. Appraisals have begun on all properties with next decision in summer. Action expected by end of year. Increase bus shelter cleaning, litter pickup and graffiti removal PW 1A, 1B, 1D Public Works has hired new staff member funded from Solid Waste franchises revenues, which has resulted in significant cleaning efforts. This includes garbage collection, power washing bus shelters and graffiti clean -up. Restore proactive code enforcement efforts citywide DCD, CE 1A Proactive code enforcement efforts concentrating on the Tukwila International Blvd corridor to particularly address sign code violations, business licenses, and debris. All mobile food vendors city -wide have been visited, ensuring proper licenses /certifications, locations, and other requirements. Streamline and strengthen nuisance ordinance and abatement process DCD 1A, 1B Updated Nuisance Ordinance completely revising the Vacant Buildings, Structures and Premises section to clarify and streamline the enforcement section, add definitions for "Vacant Nuisance Premises" and "Chronic Nuisance Building or Premises" and granting abatement authority to the City (under a court order) for properties which do not comply within the 30 -day timeline. Also added language regulating Recreational Vehicles - parking and occupying as a dwelling unit. Plan for pedestrian safety improvements along Tukwila International Boulevard PW 1B, 1C, 1D A small design contract with David Evans & Associates was executed in February as part of the annual ADA improvements project (CIP p. 17). Create strategies to mitigate neighborhood impacts of freight mobility Mayor's Office 1A Staff has been in ongoing conversations with Allentown representatives regarding their concerns with the BNSF Intermodal Facility. A meeting with BNSF, City staff and Council representatives will be scheduled to take place during the 2nd Quarter. 28 Page 2 2013 PRIORITIES 2013 City -Wide Work Plan - First Quarter Update Community Vision The City of opportunity, the community of choice. STRATEGIC PLAN STATUS AS OF APRI GOALS 30, 20 City Compensation Policy H R, Finance 4E Human Resources, Finance and City Administration worked with the Finance and Safety Committee to create a draft Citywide Compensation policy that addresses non - represented and represented employee groups. The policy will be brought forward for adoption by the Council during the second quarter. Six major union contracts will be negotiated in 2013, starting in 2nd and 3rd Quarter. Research revenues and opportunities to reduce expenditures (including impact of golf course on General Fund) Finance 4E Discussions are scheduled for Finance and Safety Committee. In April, Finance staff presented overview of golf fund. Additional information will be presented in 3rd and 4th Quarter. Evaluate viability of sewer utility funds PW, Finance 4E Slated for an upcoming Utilities Committee meeting in 2nd Quarter. nd Policies Aligned. e Cor un Incorporate Strategic Plan Vision and aspirations into Comprehensive Plan updates. 2013 elements include: Utilities, Capital Facilities, Transportation, Natural Environment and Tukwila International Boulevard DCD, PW 1A, 1C, 1D, 2C, 2D, 3A, 4A Comp Plan: Planning Commission will hold work sessions and hearings on the elements from April -July. Council will consider recommended changes August —October. Document has been streamlined and reformatted to work better online. Tukwila International Boulevard Plan DCD, ED 1D The Transportation Corridors Comp Plan element will be refocused on the TIB corridor when it is reviewed in 2014. Updates to the TIB Plan will follow. Southcenter Plan Update DCD 1D Transit Infill SEIS to incentivize development underway. This will eliminate the need for individual developments in the urban center to fill out SEPA checklists and protect them from appeal on environmental issues. Facilities Needs Assessment PW 4D Consultant selection and negotiated contract will be brought to Finance and Safety committee in Second Quarter. Parks, Recreation and Open Space Plan Update (PROS) PR 1C, 2B Consultant selected, community survey nearing launch point, preparing to assemble Focus Groups and coordinate the Community Workshops. Revise policies for undergrounding of utilities PW 1A Revised policy is in draft Utilities Element (Policy 12.1.33). Establish public safety oriented sidewalk policy PW 1A, 1B Included as Goal 13.5 in draft Transportation Element. Page 3 29 2013 PRIORITIES 2013 City -Wide Work Plan - First Quarter Update Community Vision The City of opportunity, the community of choice. Implement improved and tailored public engagement strategies in all planning efforts All Depts STRATEGIC PLAN STATUS AS OF APRI GOALS 5A 30, 20 Public Outreach Engagement Liaison program has begun with cross department participation and continued support from Forterra. The first efforts will support planning efforts for the Comprehensive Plan, PROS Plan, and Facilities Plan. The City continues active involvement with Global 2 Local, enhancing community engagement efforts. Fire /Emergency Management continues to provide CERT training opportunities, including 1st QTR. Fire continues participation in selected public events and outreach. Tukwila Parks & Recreation continues to participate in community engagement efforts and is promoting community event participation to other City departments, community groups and service organizations. The police department's Community Relations Committee continues to proactively engage the Tukwila Community through various activities such as holiday food /gift drives, hosting a holiday, "Shop with a Cop" event, poster contests for elementary school students for "Night Out Against Crime," etc. Specifically first quarter work began on the annual "Night Out Against Crime" poster contest as well as the DARE graduation. The Police Department also actively engages with the Somali, and Bhutanese communities communicating safety strategies. Streamline permitting process and use technology to provide better service for customers and greater internal efficiencies DCD, IT 4A Department of Community Development has continued its streamlining efforts Traklt, New permit processing system with integrated GIS mapping will go live in October with online status checks and inspection requests. Electronic permit submittal will follow in January. Increase public access and visibility of Councilmembers (Council Chats, other efforts) IT 5A Council video recording equipment installation has completed with go- live broadcast to TV21 and video streaming to website expected for May 6 meeting. Advance the City's tools and processes for effective community engagement Mayor's Office, IT 5A Human Services has been participating in equity and social justice education. The City Clerk's Office continues to add high - retrieval documents to the City's Digital Records Center to supplement transparency and availability of our government to citizens. (CO) IT researched and purchased licensing for "STQRY" app for iPhones and Android devices, allowing the City to provide historical, event, and location -based information to citizens in many languages.(MM) Explore online registration for Parks and Recreation Programs PR, IT 4A Staff is working with IT to research options, costs, and address issues related to integration within the existing registration system. May lead to exploring other system -wide solutions. Council, Staff and Par ner Engaged ed Coa Establish a yearly process and procedures to align Council and staff, as well as the City's budget and annual priorities around next step in advancing the Strategic Plan Mayor's Office Finance 5A Joint Council- Executive Team workshop held on March 28 which identified 2013 priorities and future priorities for 2014 to 2018. Finance Department will begin drafting budget timeline that incorporates earlier input from Council and Community. 30 Page 4 mmumummol 2013 City -Wide Work Plan - First Quarter Update Community Vision The City of opportunity, the community of choice. 2013 PRIORITIES Engage and align staff in proactive leadership around our shared Vision and Goals Improve our internal communications to ensure staff are well- informed and have opportunities to provide input Develop a City Communications Plan to provide consistent and thorough communications with the public Build a stronger relationship with the school district(s) Mayor's Office Mayor's Office Mayor's Office Mayor's Office 4A, 4C, 5A 4A 5A 2B STATUS AS OF APRIL 30, 20 Executive Team members and staff members are participating in three day training on May 20 -22 on high performing organizations, which focuses on implementing the goals of the strategic plan. Second training session planned for fall, 2013. Police and Fire Departments are both working on developing department strategic plans that align with the City's Strategic Plan, will serve as a work plan for implementing the crime prevention goals and objectives of the city strategic plan. Staff has already begun to increase communication around the strategic plan with several outreach opportunities for the staff. As part of a coordinated plan, the City has updated its website and coordinated messaging around the Strategic Plan. The new position of Government Relations Manager, which becomes full -time in May, includes a focus on coordinating communications throughout the City. The Mayor, Council and City staff have begun more consistent outreach efforts with the School District, especially during their transition with a new Superintendent. Page 5 31