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HomeMy WebLinkAboutReg 2013-05-20 COMPLETE AGENDA PACKETL Tukwila City Council Agenda Nio fi 0 • REGULAR MEETING • 00, 2 Jim y David Haggerton, Mayor Councilmembers + Joe Duffie + Dennis Robertson Cline, CityAdministrator + Allan Ekberg + Verna Seal Hougardy, Council President + De'Sean Quinn + Kate Kruller Kathy Monday, May 20, 2013; 7:00 PM • Ord #2402 • Res #1795 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATION Building High Performing Organizations. Anton (Tony) Gardner, University of Virginia faculty and consultant. 3. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (p /ease limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. CONSENT AGENDA a. Approval of Minutes: 4/22/13 (Special Mtg.); 5/6/13 (RegularMtg.) b. Approval of Vouchers. c. Authorize the Mayor to sign the sub -award agreement with Seattle Children's Hospital for the Community Transformation grant, in the amount of $48,000.00. [Reviewed and forwarded to Consent by Community Affairs & Parks Committee on 5/13/13.] d. Authorize the Mayor to sign Supplement #11 to Contract #10 -022 with King County for the Fort Dent Bridge, as part of the 2013 Bridge Repair Program, in the amount of $40,355.00. [Reviewed and forwarded to Consent by Transportation Committee on 5/14/13.] e. Authorize the Mayor to sign an Interlocal Agreement with King County for the transfer of the drainage facility at South 200th Street and Frager Road in the Tukwila South area. [Reviewed and forwarded to Consent by Transportation Committee on 5/14/13.] Pg.1 Pg.21 Pg.31 5. NEW BUSINESS 6. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report d. City Attorney e. Intergovernmental Pg.47 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared ly 05/20/13 RS Myyr's e rdicir Council review ri,0100 ITEM INFORMATION ITEM No. 4.C. 1 STAFF SPONSOR: RICK STILL ORIGINAL AGENDA DATE: 5/20/13 AGENDA ITEM TITLE Community Transformation Grant Award CATEGORY LI Discussion Mtg Date Z Motion Mtg Date 05/20/13 E Resolution Mtg Date E Ordinance Mtg Date E Bid Award Mtg Date E Public Hearing Mtg Date Other Mtg Date SPONSOR Council L Mayor E HR E DCD E Finance Fire E IT P&R E Police T PI 'V SPONSOR'S A Community Transformation Grant has been awarded in the amount of $48,000 from SUMMARY Seattle Children's Hospital, Healthy King County Coalition and Seattle-King County Public Health with funds from the Centers for Disease Control and Prevention. Grant will be utilized to research, develop policies that support universal swimming opportunities and overcoming barriers to participation in aquatic recreation opportunities. REVIEWED BY Li COW Mtg. E Utilities Cmte DATE: 5/13/13 I CA&P Cmte _ F&S Cmte E Transportation Cmte Parks Comm. Planning Comm. COMMITTEE CHAIR: EKBERG 111 Arts Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Parks and Recreation Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $n/a $n/a $n/a Fund Source: N/A Comments: The grant is a non-matching award. MTG. DATE RECORD OF COUNCIL ACTION 5/20/13 MTG. DATE ATTACHMENTS 05/20/13 Informational Memorandum dated 5/8/13 Attachment A Grant Agreement Attachment B Workplan Minutes from the Community Affairs and Parks Committee meeting of 5/13/13 1 2 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director BY: Amy Kindel!, Aquatic Specialist DATE: May 8, 2013 SUBJECT: Community Transformation Grant for Tukwila Pool ISSUE Community Transformation Grant for the Tukwila Pool. BACKGROUND Pool Staff applied for a Community Transformation Grant (CTG) from Seattle Children's Hospital, Healthy King County Coalition, and Seattle - King County Public Health with funding from the Centers for Disease Control and Prevention (CDC). Cities located in South King County and neighborhoods in South Seattle were eligible to apply for the grant, Metropolitan Parks Districts did not fall within the eligibility guidelines. As the City is the contracted services provider for the pool, the City was eligible to apply. The CTG goal is to transform the health of South King County in an effort to reduce regional health inequities. The grant provides an opportunity and a commitment to work collaboratively on environment, program and infrastructure change for obesity prevention and tobacco control. This work is a part of the CDC's Community Transformation Grants (CTG) Small Communities program, which is funded by the Affordable Care Act's Prevention and Public Health Fund; the $3.6 million grant (received by Seattle Children's, Healthy King County and Seattle — King County Public Health) lasts from October 2012 — September 2014. Tukwila's application requested funding to support the development of policies that will support and aid in continuing to increase aquatics opportunities to children and families in Tukwila. Policies will address needs in the community for universal swimming opportunities and barriers to participation in aquatic safety and fitness activities. The term universal swimming opportunity is a reference to the ability for everyone in our community to learn to swim and safely enjoy aquatic recreation opportunities. Examples of barriers to participation include poverty, cultural barriers, language barriers, and culturally sensitive programing. This project will have two major components. The first component will be researching and creating policies that support universal swim opportunities, the second will be developing policies that support reaching populations that are traditionally underserved in regard to swimming education. To support universal swimming opportunities staff will work to develop policies that support the continuation of our pilot 3rd grade swimming lesson voucher program, and develop policy that supports the youth volunteer GuardStart /Lifeguard program. To support efforts to reach underserved populations staff will work to develop policies that will guide and 3 4 INFORMATIONAL MEMO Page 2 support the use of translated printed materials, and develop a policy for swim programming to meet cultural needs. DISCUSSION In March 2013 the City applied for the Community Transformation Grant from Seattle Children's Hospital, Healthy King County Coalition and Seattle & King County Public Health with funding from the Centers for Disease Control and Prevention. The City's application requested funding to be used to support development of polices that support universal swimming opportunities and overcoming barriers to participation in aquatic activities. The funding request is in line with the Metropolitan Park District's Vision and Goals for the Tukwila Pool. The City of Tukwila was awarded $48,000, the full amount requested. Attachment A is the Agreement which details the Scope of Work for this grant. Attachment B is the Workplan for transforming the health of South Seattle and South King County. RECOMMENDATION It is recommended that the Community Affairs and Parks Committee move this agenda item to the City Council Consent Agenda on May 20, 2013 to authorize the Mayor to enter into agreement with Seattle Children's Hospital to accept the $48,000 grant. ATTACHMENTS A. Seattle Children's Hospital Agreement B. Workplan W :12013 Info Memos - Council \Pool Community Transformation Grant MEMO (5 -3 -13) .doc Seattle Children's • Attachment A City of Tukwila SUBAWARD AGREEMENT SEATTLE CHILDREN'S HOSPITAL AND CITY OF TUKWILA This Subaward Agreement (Subcontract) is entered into this lst day of May 2013 by and between Seattle Children's Hospital, Seattle, Washington 98105, a Washington non- profit corporation (Seattle Children's) and City of Tukwila, a government entity (Subcontractor). BACKGROUND A. Seattle Children's has been awarded that certain DHHS /CDC (CFDA 93.737) Grant titled "Transforming the Health of South King County to Reduce Regional Health Inequities ", No. 1H75DP004595-01, dated September 30, 2012 (the Grant) whereby Seattle Children's has committed to work collaboratively on environment, program, and infrastructure change for obesity prevention and tobacco control. B. Subcontractor is a Government Entity that strives to create a balance in addressing the needs of its residential community and the environment with the challenges of maintaining and enhancing a vibrant development climate. C. Seattle Children's wants to engage Subcontractor to perform the work and provide the deliverables described more fully below, and Subcontractor is qualified to perform said work and provide said deliverables. D. In consideration of the mutual promises set forth below, the sufficiency of which is hereby agreed upon, Seattle Children's and Subcontractor agree to the following terms and conditions. AGREEMENT SCOPE OF WORK. Subcontractor will perform the work (Work) and provide the deliverables (Deliverables) described on the Scope of Work attached as Exhibit A (SOW) in accordance with the schedule, specifications and requirements set forth in the SOW. 2. PERSONNEL. Subcontractor will provide experienced and qualified personnel to perform the Work and provide the Deliverables. Subcontractor will be responsible for the performance of its personnel, including its employees, agents and subcontractors (collectively, "Personnel ") under this Subcontract. Subcontractor may not subcontract the provision of any Work or Deliverables without the prior written consent of Seattle Children's. 3. PERFORMANCE PERIOD. The performance period of the Subcontract will extend from May 1, 2013 (the Effective Date) through September 29, 2014, unless terminated earlier in accordance with Section 13 (the Termination Date). 4. COMPENSATION. Subcontractor agrees to accept as compensation in full for the Work and the Deliverables set forth in this Subcontract, the amounts described in the project budget set forth in Exhibit B (the Budget). Specifically, Seattle Children's will reimburse Subcontractor for properly submitted and undisputed Allowable Costs (as that term is defined in Section 4.1 below) set forth in the Budget, provided, however, that under no circumstances shall Seattle Children's reimburse Subcontractor in excess of Forty Eight Thousand Dollars ($48,000.00). No expenses, including without limitation otherwise Allowable Costs, incurred prior to the Effective Date or subsequent to the Termination Date will be reimbursed. Page 1 of 11 5 Bastes Children's City of Tukwila 4.1 Allowable Costs. Subject to the maximum amount payable, set forth in Section 4 above, Allowable Costs shall include only those direct and indirect costs identified in the Budget and shall be payable at the rate shown in the Budget; provided, however, that such direct and indirect costs are or were incurred in accordance with (a) Subcontractor's established policy and procedure; or (b) OMB Circular A -87, State and Local Governments, whichever is more restrictive. 5. PAYMENT TERMS. Subcontractor will submit invoices to Seattle Children's at least quarterly, but not more often than monthly. Each of Subcontractor's invoices shall be 1) in the format specified in the Budget and 2) shall be in sufficient detail to indicate clearly the amount and nature of Allowable Costs and 3) covered dates and must contain the 4) Subcontract number, and 5) certification as to truth and accuracy of invoice. All invoices must be submitted to Seattle Children's Financial Contact at the address set forth in Exhibit D. 5.1 Final Invoice. Subcontractor's final invoice shall be due no later than thirty (30) days following the Termination Date of this Subcontract and must be signed by the Subcontractor's Institutional Official and marked "Final" by the Subcontractor. 6. PRIOR APPROVAL. All requests, which require prior approval, must bear the signature of an authorized official of the business office of the grantee organization as well as the principal investigator or program or project director named on this notice of award. Any requests received that reflect only one signature will be returned to the grantee unprocessed. The request must be submitted by no later than 30 days prior to the effective date of the change. Additionally, any requests involving funding issues must include an itemized budget and a narrative justification of the request. Prior approval is required but is not limited to the following types of requests: 1) Lift funding restriction, withholding, or disallowance, 2) Redirection of funds, 3) Change in Key Personnel, 4) reduction in effort of key personnel by more than 25% of what was approved, 5) Liquidation Extensions (No Cost Extensions), or 6) Carryforward requests. 7. SEATTLE CHILDREN'S PRINCIPAL INVESTIGATOR. Seattle Children's Principal Investigator shall be Dr. Brian Saelens, PhD, who shall be Seattle Children's liaison with Subcontractor and who shall be responsible for monitoring and inspecting Subcontractor's performance under this Subcontract and approve the Work of the Subcontractor. 8. SUBCONTRACTOR'S PRINCIPAL INVESTIGATOR. The Subcontractor's Principal Investigator shall be Malcolm Neely, who shall be responsible for the Work and the Deliverables. No change of Subcontractor's Principal Investigator may be made without the prior written approval of Seattle Children's. 9. REPORTING. 9.1 Monthly Progress Phone Calls. For the duration of this Subcontract, Subcontractor will schedule monthly phone conference calls with the Seattle Children's Program Manager or the Public Health Content Expert, which shall be documented by a mutually agreed upon notes submitted to Seattle Children's Administrative Assistant within five (5) days following each conference. 9.2 Interim Progress Reports. Subcontractor shall produce reports on a quarterly basis with a reporting cycle of October 1- December 31; January 1 — March 31; April 1 — June; July 1 - September 30 in a format supplied by Seattle Children's. At minimum, each report shall (a) reference the Subcontract number and title of the grant and (b) include a summary of the activities undertaken. This will be due on the last day of each quarter. Page 2 of 11 6 e the Children's City of Tukwila 9. 3 Annual Progress Report; Final Progress Report & Final Financial Report. Subcontractor shall produce annual and final progress reports no later than thirty (30) days following the Budget period ending September 30, 2013 and September 30, 2014. At minimum, these reports shall include: (a) a comparison of actual accomplishments to the goal established for the period; (b) the reasons for failure, if established goals were not met; and (c) other pertinent information including, when appropriate, analysis and explanation of deviation from expense categories greater than 25 %. 10. CONFIDENTIALITY. 10.1 Definitions. As used in this Subcontract, Confidential Information shall mean all non- public information of either party, whether of a technical, business, administrative or other nature (including without limitation information relating to the technology, customers, patients, employees, affiliates, business plans, promotional and marketing activities, finances, trade secrets, know -how and other business affairs of such party), that is disclosed or made available by one party (the Disclosing Party) to the other party (the Receiving Party) or that is otherwise learned by the Receiving Party in connection with the Work, Deliverables or other activities under this Subcontract, including the terms of this Subcontract. Without limiting the foregoing, Confidential Information includes all such information provided to each party by the other party both before and after the Effective Date of this Subcontract. 10.2 Use and Ownership of Confidential Information. The Receiving Party, except as expressly provided in this Subcontract, will not use or permit others to use the Confidential information, or disclose Confidential Information to anyone other than its directors, officers, employees, representatives, agents, and professional advisors /consultants who are subject to a separate obligation of confidentiality and who have a need to know the Confidential Information in connection with their responsibilities to the Receiving Party. The provisions of this Section 10.2 will not apply to any information that (a) is or becomes publicly available without breach of this Subcontract; (b) can be shown by documentation to have been known to the Receiving Party prior to its receipt from the Disclosing Party; (c) is rightfully received from a third party who did not acquire or disclose such information by a wrongful or tortious act; (d) can be shown by documentation to have been developed by the Receiving Party without the use or disclosure of any Confidential Information; or (e) that is disclosed pursuant to state or federal law, including but not limited to the Washington State Public Records Act or legal discovery. 10.3 Disclosure of Confidential Information. The Receiving Party will take all reasonable measures to avoid disclosure, dissemination or unauthorized use of Confidential Information, including, at a minimum, those measures it takes to protect its own Confidential Information of a similar nature. All Confidential Information will remain the exclusive property of the Disclosing Party, and the Receiving Party will have no rights, by license or otherwise, to use the Confidential Information except as expressly provided herein or as otherwise agreed to in writing by the parties. In the event of a breach of this Section or other compromise of the Disclosing Party's Confidential Information of which a party is or should be aware (whether or not resulting from a breach), the Receiving Party will promptly notify the Disclosing Party in a writing detailing all information known to such party about the breach or compromise, the Confidential Information affected, and the steps taken by such party to prevent the recurrence of such breach and to mitigate the risk to the other party. 10.4 Legally Obligated Disclosure. If the Receiving Party becomes legally obligated to disclose Confidential Information by any governmental entity with jurisdiction over it or pursuant to state or federal law, including the Washington State Public Records Act, or legal discovery, then when feasible the Receiving Party will provide the Disclosing Party with prompt written notice of such request or requirements so that the Disclosing Party may seek an appropriate protective order or other remedy, and /or choose (in the Disclosing Party's sole discretion) to waive the Receiving Party's compliance with the provisions of this Subcontract. Such notice must include, without limitation, identification of the information to be so disclosed and a copy of the order. In any event, Receiving Party will use best efforts to obtain assurances that confidential treatment will be accorded the Confidential Information disclosed. Page 3 of 11 7 Seattle Children's City of Tukwila 10.3 Return of Materials. On request and /or on termination of this Subcontract for any reason, the Receiving Party will return or destroy all Confidential Information of the Disclosing Party according to the Disclosing Party's instructions or relevant industry best practices if no instructions are provided. On the Disclosing Party's request, the Receiving Party will certify in writing that all such Confidential Information has been so returned or destroyed. 11. REPRESENTATIONS AND WARRANTIES. 11.1 Subcontractor's Representations and Warranties. Subcontractor represents and warrants to Seattle Children's that: (a) it will perform the Work and provide the Deliverables in a competent and professional manner in accordance with industry standards; (b) the Deliverables will conform to their specifications, documentation and as otherwise set forth in the applicable SOW. 11.2 Mutual Representations and Warranties. Each party represents and warrants that (a) it will comply with all applicable laws, rules, regulations and orders of any governmental authority in connection with its performance under this Subcontract, and (b) it has the necessary authority to enter into this Subcontract and carry out its obligations hereunder. 12. INDEMNIFICATION. Each party shall, at its own expense, indemnify, defend, and hold harmless the other, its directors officers, employees and agents from and against any losses, liability, damages, penalties, costs, fees, including without limitation reasonable attorney fees, or expenses from any claim or action, including without limitation for bodily injury or death, arising out of or in any way related to the negligent or intentional acts or omissions of itself, its trustees, officers, employees, or agents. 13. TERMINATION. 13.1 Without Cause. Either Party may terminate this Subcontract on thirty (30) days' prior written notice, and upon receipt of such notice, Subcontractor may make no further commitments under the Subcontract and must take all reasonable actions to cancel outstanding obligations. If Seattle Children's terminates the Subcontract pursuant to this Section 13.1, Seattle Children's will be responsible for any portion of the compensation owed to Subcontractor for any Work performed or Deliverables provided through the termination date so long as such Work and Deliverables conform to the terms of this Subcontract. 13.2 With Cause. Either party may terminate this Subcontract for material breach or default of the other party on fifteen (15) days prior written notice to the breaching party. If the breaching party does not cure the material breach or default within the fifteen (15) days, this Subcontract will automatically terminate at such time. 14, NONDISCRIMINATION. By acceptance of this Subcontract, Subcontractor agrees that it will comply with Title VI of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, as amended, Section 504 of the Rehabilitation Act of 1973, as amended, Age Discrimination Act of 1975, as amended, and the Americans with Disabilities Act of 1990. 15. RECORDS & RETENTION. All records pertaining to the activities performed under this Subcontract shall be retained by the recipient for a period of three (3) years in accordance with 45 CFR 74 or 92. 15.1 Financial records, supporting documents, statistical records, audit records and findings, and all other records pertinent to an award shall be retained for a period of three (3) years from the date of submission of the final expenditure report or, for awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report. The only exceptions are the following: Page 4 of 11 8 Seattle Child ,n's • City of Tukwila 15.1.1 If any litigation, claim, financial management review, or audit is started before the expiration of the 3 -year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved and final action taken. 15.2 The retention period starts from the date of the submission of the Subcontractor's final invoice. 15.3 Subcontractor shall make such records available to Seattle Children's, the Center for Disease Control, the Comptroller General of the US, or any of their duly authorized representatives, for the purpose of making audits, examinations, excerpts and transcriptions. 16. INDEPENDENT CONTRACTOR. Seattle Children's and Subcontractor are independent contractors with respect to the Work performed and the Deliverables provided and received under this Subcontract. The provisions of this Subcontract will not be construed to establish any form of partnership, agency or other joint venture of any kind between Seattle Children's and Subcontractor, nor to constitute either party as the agent, employee or legal representative of the other. All persons furnished by either party to accomplish the intent of this Subcontract will be considered solely as the furnishing party's employees or agents and the furnishing party will be solely responsible for compliance with all laws, rules and regulations involving, among other things, employment of labor, hours of labor, working conditions, workers' compensation, payment of wages, and withholding and payment of all applicable taxes of any nature. 17. NO PUBLICITY. Neither party may use the other party's name or mark in any advertising, written sales promotion, press releases and /or other publicity matters relating to this Subcontract without the other party's prior written consent. 18. GOVERNING LAW. This Subcontract is governed exclusively by the laws of the State of Washington, excluding its conflicts of law rules. Exclusive venue for any action hereunder will lie in the state and federal courts located in Seattle, King County, Washington and both parties hereby submit to the jurisdiction of such courts. 19. ASSIGNMENT. Subcontractor may not assign or transfer this Subcontract, in whole or in part, without Seattle Children's prior written consent. Any assignment in contravention of this provision will be null and void. This Subcontract will be binding on all permitted assignees and successors in interest. 20. ENTIRE AGREEMENT /AMENDMENTS. This Subcontract, including all exhibits that are incorporated herein by reference, contains the entire agreement of the parties regarding the subject matter described herein, and all other promises, representations, understandings, arrangements and prior agreements related thereto are merged herein and superseded hereby (including any provision contained in any Subcontractor invoice, shipping document or other Subcontractor documentation that is different from or in addition to this Subcontract). The provisions of this Subcontract may not be amended except by an agreement in writing signed by authorized representatives of both parties referencing this Subcontract and stating their intention to amend this Subcontract. 21. NOTICES. Except as may be otherwise set forth herein, all notices, requests, demands and other communications hereunder will be in writing and will be deemed to have been duly given: (i) on the next day if delivered personally to such party; (ii) on the date three (3) days after mailing if mailed by registered or certified mail; or (iii) on the next day if delivered by courier. All notices will be sent to the Subcontractor's fiscal agent and the Contracts /Fiscal Administrator address in Attachment C, with a copy for notice of breach and /or termination only to: Seattle Children's Hospital Attn: General Counsel 4800 Sand Point Way NE Seattle, WA 98105 Page 5of11 9 Seattle Children's City of Tukwila Such addresses may be changed by notice given by one party to the other pursuant to this Section 23. 22. SEVERABILITY. If any provision of this Subcontract is invalid or unenforceable in any jurisdiction, the other provisions herein will remain in full force and effect in such jurisdiction and will be liberally construed to effectuate the purpose and intent of this Subcontract, and the invalidity or unenforceability of any provision of this Subcontract in any jurisdiction will not affect the validity or enforceability of any such provision in any other jurisdiction. 23. WAIVER OF BREACH. The waiver of any breach of any provision of this Subcontract will be effective only if in writing. No such waiver will operate or be construed as a waiver of any subsequent breach. 24. ORDER OF PRECEDENCE. To the extent the terms and conditions of this Subcontract conflict with the terms and conditions of an applicable SOW, this Subcontract will control. 25. INSURANCE. Each party shall provide professional and general liability coverage by either a policy or verification of applicable self - insured retention for their directors, officers, employees and agents in the minimum amount of One Million Dollars ($1,000,00.00) per occurrence and Three Million Dollars ($3,000,00.00) in the aggregate, agreed to by both parties, and to deliver a certificate or other evidence of such insurance to Seattle Children's upon request. 26. FEDERAL, STATE AND LOCAL TAXES. Except as may be otherwise provided in this Subcontract, the Subcontract price includes all applicable Federal, State and local taxes and duties. 27. GENERAL PROVISIONS. 27.1 Section 253 - Needle Exchange. Notwithstanding any other provision of this Act, no funds appropriated in this Act shall be used to carry out any program of distributing sterile needles or syringes for the hypodermic injection of any illegal drug. 27.2 Section 218 - Gun Control Prohibition. None of the funds made available in this title may be used, in whole or in part, to advocate or promote gun control. 28. DATA RIGHTS. Subrecipient grants to Prime Recipient the right to use data created in the performance of this Subaward Agreement solely for the purpose of and only to the extent required to meet Prime Recipient's obligations to the Federal Government under its Prime Award. 28. SURVIVAL. The terms and conditions of this Subcontract that by their sense and context are intended to survive termination hereof will so survive, including the following Sections: Confidentiality (Section 10), Indemnification (Section 12), Records & Retention (Section 15), Insurance (Section 25). CERTIFICATIONS The Certifications, attached hereto as Exhibit C, applies to this Subcontract. Approved and Agreed: SEATTLE CHILDREN'S CONTRACTOR HOSPITAL AUTHORIZED OFFICIAL By: Date: By: Kelly Wallace Jim Haggerton Senior Vice President, Chief Financial Officer Mayor, City of Tukwila Date: Page 6of11 10 Set e Chi ens City of Tukwila EXHIBIT A — SCOPE OF WORK (See Article 1) City of Tukwila — Aquatic Program Policies Relevance of Service to the Project: City of Tukwila aims to create policies that support and address barriers to universal swimming opportunities for the community. Related Program Goal /Strategic Direction: Increase access to healthy and safe physical environments Method of Accountability: Designated City of Tukwila staff will meet with the Public Health — Seattle & King County project lead and Seattle Children's staff on a monthly basis, or more frequently as needed, to review project status. The first monthly meeting will include developing a mutually agreed upon work plan to set deadlines and deliverables. Additionally, the City of Tukwila will participate in the CTG program evaluation and adhere to the reporting schedule described in Article 9. Strategy: City of Tukwila aims to support universal swimming opportunities for the community by developing policies that aid in program sustainability, universal swim opportunities, and support sharing swimming opportunities with underserved populations. Outcome Objective 1: By September 29, 2014, increase the number of city planning departments that adopt healthy community planning strategies and actions from 0 to 5. Reportable Milestone Activities & Deliverables 1. Pilot Programming and Needs Assessment City will research existing related policies and programs from other agencies and the community demand through community contacts for the different programs to ensure the policies to be developed reflect the community needs and are based on best practices. Deliverable: Implementation of community need and policy development research 2. Partnership Building and Community Engagement City will develop a community and partner engagement plan to engage current and new partners in program and policy development, adoption and implementation. City will attend partner and community events (e.g. service organization and community groups meetings and community family nights) and make contact with community leaders to promote the programs and deliver translated information to communities that will be able to utilize the various programs. Deliverables: a) Partner and community engagement plan; b) Implementation of partner and community engagement activities; c) Translated materials 3. Policy Development City will draft program and related policies for increasing universal swim opportunities (3`d grade swimming vouchers, Guardstart /lifeguard volunteering) and increasing the city's reach to underserved populations (education and outreach material translation, single gender swims). Deliverables: a) Implementation of policy development activities; b) Draft policies 4. Policy Adoption City will work with the Board of the Metropolitan Parks District to adopt the developed policies with assistance from the community and other partners. Deliverables: Education and outreach material translation policy; Swimming voucher program policy; Youth volunteer Guardstart/lifeguard program policy; Single gender swim program policy. All deliverables described above will be completed by September 29, 2014 Page 7of11 11 Seattle Children's City of Tukwila EXHIBIT B - BUDGET (See Sections 4 and 5) Subcontractor may not deviate significantly (25 %) from the major line items of this budget unless specifically approved in advance by the Seattle Children's Financial Contact as set forth in Exhibit D. Salaries $ 28,329 Employee Benefits $ 11,553 Other Direct Costs $ 8,117 Translation $ 6,717 Community Engagement S1,400 Total Direct Costs $ 48,000 Indirect Cost Base $ 48,000 Indirect Cost (0% of MTDC *) $ 0 GRAND TOTAL $ 48,000 * Not to exceed approved Federal negotiated rate. Notes: Ms. Kindell will commit 25% effort for the period of May 1, 2013 — September 29, 2014. Page 8 of 11 12 Seattle Cl • dren's City of Tukwila EXHIBIT C - CERTIFICATIONS By signing the Subaward Agreement, the authorized official of Subcontractor certifies, to the best of his /her knowledge and belief that: 1. CERTIFICATION REGARDING LOBBYING 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the subcontractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or intending to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Subcontractor shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying ", to the Prime Recipient. 3) The Subcontractor shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subcontractor shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS. By execution of this Subcontract, Subcontractor certifies to Seattle Children's that it is not delinquent on any Federal debt pursuant to OMB Circular A -129, and that it or its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal agency pursuant to government -wide regulations (E.O.s 12549 and 12689). In addition, by execution of this Subcontract, Subcontractor agrees that it will comply with the Clean Air Act (42 USC 7401 et seq.) and the Federal Water Pollution Control Act (33 USC 1251 et seq.), as amended, when the estimated cost of the Subcontract exceeds $100,000. Violations will be reported to Seattle Children's, the Center for Disease Control, and the Regional Office of EPA. 3. OMB CIRCULAR A -133 ASSURANCE Subcontractor certifies Prime Recipient that it complies with A- 133 and that it will notify Prime Recipient of completion of required audits and of any adverse findings which impact this Subaward. 4. CONFLICT OF INTEREST. Subcontractor certifies that it has implemented and is enforcing a written policy for conflicts of interest consistent with the provision of 42 CFR Part 50, Subpart F & 45 CFR Subtitle A, Part 94 and that at this time there is no conflict of interest as defined by these regulation in connection with this award. If a conflict is identified by the Subcontractor during the period of the award under this Subcontract, the Subcontractor will report to the Seattle Children's Financial Contact at the address set forth in Exhibit D, the existence of the conflict, including the grant title, principal investigator name and the specific method the Subcontractor adopt for addressing the conflict (managing, reducing or eliminating it) within sixty (60) days of identification of the conflict of interest. The Subcontractor will rely on Seattle Children's to report the existence of the conflict to the Center for Disease Control. Page 9 of 11 13 Seattle Children's City of Tukwila EXHIBIT D - CONTACT INFORMATION Seattle Children's Hospital Contacts Principal Investigator Name: Brian Saelens Address: 2001 Eighth Avenue M /S: CW8 -6 City: Seattle State: WA Zip code: 98121 Telephone: (206) 884 -8247 Email: brian .saelens @seattlechildrens.org Program Manager Name: Lindsey Greto Address: 4800 Sand Point Way NE M /S: M 1 -9 City: Seattle State: WA Zip code: 98105 Phone: (206) 987 -4211 Email: 1indsey .greto @seattlechildrens.org Financial Contact Name: Roseanne Hampton Address: 2001 Eighth Avenue M /S: CW8 -6 City: Seattle State: WA Zip code: 98121 Telephone: (206) 884 -1441 Email: roseanne .hampton @seattlechildrens.org Administrative Contact Name: Yalonda Speaks Address: 4800 Sand Point Way NE MIS: M 1 -9 City: Seattle State: WA Zip code: 98105 Email: yalonda .speaks @seattlechildrens.org Authorized Official Name: Kelly Wallace Address: 4800 Sand Point Way NE M /S: T -0111 City: Seattle State: WA Zip code: 98105 Email: SCHgrants @seattlechildrens.org Page 10 of 11 14 Seattle Children's City of Tukwila City of Tukwila Contacts Principal Investigator Name: Malcolm Neely Address: 4414 South 144th St. City: Tukwila State: WA Zip code: 98168 Telephone: (206) 267 -2350 Email: Malcolm.Neely @TukwillaWA.gov Administrative Contact Name: Amy Kindell Address: 4414 South 144th St. City: Tukwila State: WA Zip code: 98168 Telephone: (206) 267 -2350 Email: Amy.Kindell @TukwillaWA.gov Financial Contact Name: Craig Zellerhoff Address: 6200 Southcenter Boulevard City: Tukwila State: WA Zip code: 98188 Telephone: (206) 433 -1836 Email: Craig.Zellerhoff @TukwillaWA.gov Authorized Official Name: Rick Still Address: 12424 42 "d Ave S. City: Tukwila State: WA Zip code: 98168 Telephone: (206)767 -2344 Email: Rick.Still @TukwilaWA.gov Page 11 of 11 15 16 Attachment B Transforming the Health of South Seattle and South King County is a collaborative effort to change environments so all residents can be physically active, have access to healthy foods and drinks and live in tobacco -free environments. This work is a part of the CDC's Community Transformation Grants (CTG) Small Communities program, which is funded by the Affordable Care Act's Prevention and Public Health Fund; the $3.6 million grant lasts from October 2012 — September 2014. Our Intervention Area includes the cities of Auburn, Burien, Des Moines, Kent, Normandy Park, Renton, SeaTac and Tukwila, and the neighborhoods of Southeast Seattle and North Highline. This area has a combined population of over 479,000. The project is a partnership between Seattle Children's, Public Health - Seattle & King County (PHSKC), the Healthy King County Coalition (HKCC) and a network of community organizations who will implement changes that support the health of children and families. Seattle Children's role is to provide leadership, grant oversight and funding for community organizations. As the local experts for chronic disease prevention, PHSKC provides co- leadership, sector coordination and on -the- ground subcontractor support. HKCC provides expertise in multi - sector community engagement and brings strong ties to community organizations and residents. rease the number of residents with access to tobacco -free or smoke -free environments. • Housing: Convert over 3,000 multi -unit residences to smoke -free (Renton Housing Authority, and other housing partners TBD) • Parks: Implement tobacco -free parks in two cities (parks partners TBD) 2. Increase the number of residents who are exposed to healthy eating opportunities. • Childcare: Provide technical assistance to 115 child care and afterschool programs to implement healthy eating best practice standards (STARS - approved trainer, Katy Levenhagen) • Schools: Convene learning network of seven other King County school districts for healthier food in schools (Seattle Public Schools). Improve school nutrition through behavioral economic strategies to increase consumption of healthy foods in six schools (University of Washington and Kent School District). Implement a farm to school program in three school districts (Washington State Department of Agriculture with Auburn, Kent and Renton School Districts). • Worksites: Increase the availability of healthy foods and beverages in four hospitals (Health Care Without Harm). Educate the community on health effects of sugary beverages and assistl5 community- based organizations in procuring healthy beverages (Childhood Obesity Prevention Coalition) 3. Increase the number of residents who are exposed to more physical activity opportunities. • Childcare: Provide technical assistance to 115 child care and afterschool programs to implement physical activity best practice standards (STARS- approved trainer, Katy Levenhagen). • Schools: Increase the number of students participating in new high quality, culturally appropriate Physical Education curriculum (Highline and Kent School Districts). 4. Increase the number of residents who have access to healthy and safe physical environments. Seattle Children's Healthy King County Coalition Public Health HOSPITAL • RESEARCH • FOUNDATION Seattle & King County Made possible with funding from the Centers for Disease Control and Prevention. 17 • Cities: Develop new local best practice healthy community toolkit resources to help cities improve planning (Puget Sound Regional Council). Increase opportunities for physical activity through promoting active transportation and recreation and increasing access to healthy food (city grantees TBD). Our evaluation team is led by Seattle Children's and PHSKC, with support from the University of Washington, Center for Public Health Nutrition. Evaluation team members will work on- the - ground with all subcontractors to monitor performance. We will be conducting a deep dive evaluation for a determined number of strategies, to be identified in early 2013. The Leadership Team will provide strategic advice, review progress, suggest mid- course corrections, explore further cross - sector collaboration, anticipate emerging opportunities and recommend ways to integrate health considerations into decision- making in "non- health" sectors. As highly respected and influential leaders within the focus communities, Leadership Team members have committed to championing CTG strategies to speed diffusion in their sectors and speaking to the media. Members will receive monthly project updates and meet twice per year. Please see our website at http:// www .kingcounty.gov/healthservices/ health /partnerships /CPPW /ctg.aspx or contact Lindsey Greto at Lindsey.Greto @ seattlechildrens.org, 206 - 987 -4211 Revised: 5/8/2013 18 City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes May 13, 2013 — 5:15 p.m. PRESENT Councilmembers: Allan Ekberg, Chair; De'Sean Quinn and Kate Kruller Staff: Bob Benedicto, Rick Still, Tracy Gallaway, Shannon Fisher, Amy Kindell, Jack Pace, Joyce Trantina Guests: Sharon Baker, Andrew Kindell, Vanessa Zaputil and Ellen Gengler CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:15 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Ordinance: 2012 State Building Codes Staff is seeking Council approval to adopt the 2012 State Building Code, 2012 Washington State Energy Code, and related permit fee schedules and fee adjustment. Codes change every three years, requiring adoption by City Council via ordinance. This ordinance adjusts the fees and ties them to the Consumer Price Index. This reflects the City's goal of providing a 50% recovery rate for the direct costs associated with permits and inspections in the Department of Community Development. On average, the adjustment outlined in the ordinance reflects an increase of about 2.7 %. UNANIMOUS APPROVAL. FORWARD TO MAY 28 COW FOR DISCUSSION. B. Sister Cities Committee Report and Recommendation Staff is seeking Committee approval to change status to emeritus. There has been a decline in the program for the past several years. The cost of trips to Japan are expensive, and it has become difficult to find students who can afford to participate and families to host visiting students. Putting our relationship with Miyoshi on an "emeritus" status would maintain the relationship, but it be would inactive. Regionally, many other cities are also reducing their activities in this area. The Sister Cities Committee will continue fundraising, participating in meetings, and working together to determine the next steps. Staff will work with City Administration on the best method of communication with officials in Miyoshi. The Council will be provided information once the appropriate course has been determined. UNANIMOUS APPROVAL TO ACCEPT THE STAFF RECOMMENDATION. C. Community Transformation Grant: Seattle Children's Hospital Staff is seeking Council approval to accept a $48,000 grant from Seattle Children's Hospital, Healthy King County Coalition, and Seattle and King County Public Health, with funding from the Centers for Disease Control and Prevention. The funding will be used to support policies that support universal swimming opportunities and overcoming barriers to participation in aquatic activities. Both the City and MPD will be kept updated regarding progress of the project. UNANIMOUS APPROVAL. FORWARD TO MAY 20 REGULAR MEETING CONSENT AGENDA. D. Update: Parks, Recreation and Open Space Plan (PROS) As information only, staff updated the Committee on the status of the PROS Plan. The online survey has been started, with hard copies provided to teens and seniors. Information is being shared and surveys conducted at community events, such as the recent Backyard Wildlife Fair. A community workshop is scheduled for May 22, 2013. On June 1 there will be a mobile listening event, for four different cultural groups at Cascade View Park. INFORMATION ONLY. 19 20 COUNCIL AGENDA SYNOPSIS lials Aleelid;Dale Prepared by _ ii BG ' M,4 or 's ev di 4,/ ,,rdil review 05/20/13 Z Motion ilitgDale 05/20/13 Resolution illigDate 1 1 Ordinance ilitgD ate 1 'Bid Award Mtg Date Public Hearing AlisD ate Other if/ D ate SPONSOR Council Mayor 1 1 IIR DCD 1 1 Finance 1 Fire 1 1 IT 1 1 P&R Police PIF SPONSOR'S In 2010, an Interlocal Agreement was executed between Tukwila and King County in order SUMMARY to utilize King County's Road Division to perform a variety of services. This supplement is for King County to repair the Fort Dent Bridge that will include repairing the roadway approach and sidewalk tripping hazards. Council is being asked to approve Supplement #11 (King County Discretionary Request #TK-009) in the amount of $40,355.00. RliNwF,I) BY 1 1 COW Mtg. 1 1 CA&P Cmte 1 1 F&S Cmte Z Transportation Cmte Utilities CI-11w Arts Comm. 1 1 Parks Comm. ____ Planning Comm. DATE: 05/14/13 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPoNsoR/ADNHN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda ITEM INFORMATION ITEM No. 4.D. 21 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 05/20/13 AGENDA ITEM TFIITI 2013 Annual Bridge Inspections & Repairs Fort Dent Bridge Repair with King County Road Division C.vi'ixoRy I Discussion AN Date Z Motion ilitgDale 05/20/13 Resolution illigDate 1 1 Ordinance ilitgD ate 1 'Bid Award Mtg Date Public Hearing AlisD ate Other if/ D ate SPONSOR Council Mayor 1 1 IIR DCD 1 1 Finance 1 Fire 1 1 IT 1 1 P&R Police PIF SPONSOR'S In 2010, an Interlocal Agreement was executed between Tukwila and King County in order SUMMARY to utilize King County's Road Division to perform a variety of services. This supplement is for King County to repair the Fort Dent Bridge that will include repairing the roadway approach and sidewalk tripping hazards. Council is being asked to approve Supplement #11 (King County Discretionary Request #TK-009) in the amount of $40,355.00. RliNwF,I) BY 1 1 COW Mtg. 1 1 CA&P Cmte 1 1 F&S Cmte Z Transportation Cmte Utilities CI-11w Arts Comm. 1 1 Parks Comm. ____ Planning Comm. DATE: 05/14/13 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPoNsoR/ADNHN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $40,355.00 $200,000.00 $ Fund Source: 104 ARTERIAL STREETS (PG 10, 2013 CIP) C0111177071S: MTG. DATE RECORD OF COUNCIL ACTION 05/20/13 MTG. DATE ATTACHMENTS 05/20/13 Informational Memorandum dated 05/10/13 Photos of Fort Dent Bridge King County Work Request #TK-009 (Contract 10-022 Supplement No. 11) Minutes from the Transportation Committee meeting of 05/14/13 21 22 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director By: Grant Griffin, Senior Program Manager DATE: May 10, 2013 SUBJECT: 2013 Bridge Program — Fort Dent Bridge Project No. 91310402, Contract 10- 022.13, Supplement No. 11 King County Discretionary Work Request # TK -009 ISSUE Approve Supplement No. 11 (TK -009) with King County for the 2013 Bridge Program. BACKGROUND The City executed an Interlocal Agreement with King County in 2010, Contract No. 10 -022, under which, upon request by the City, King County could perform certain services within the abilities of the King County Road Services Division. This agreement renews automatically from year to year unless written termination is agreed to by both parties. For Supplement No. 11 to the contract, Tukwila has requested that King County provide bridge repair services for Fort Dent Park Bridge over the Green River as part of the 2013 Bridge Repair Program. The south approach on the Fort Dent Bridge has settled, causing increased traffic impact to the bridge, as well as tripping hazards on the sidewalks. The proposed bridge repair will correct the tripping hazards, as well as smooth the roadway approach, eliminating traffic impact issues. DISCUSSION King County has provided an estimated cost of $40,355.00 to perform the work as part of the 2013 Annual Bridge Program. The estimated project costs are within the total $275,000 budget. For 2013, we have obligated $34,800 for 2013 Bridge inspections, $23,000 for the Klickitat Bridge and, with the Fort Dent Bridge at $45,355, the remaining balance is $171,845.00. Estimate Budget Work Request #TK -009 $40,355.00 $ 200,000.00 Construction Management 5,000.00 75,000.00 Total $45,355.00 $275 000.00 RECOMMENDATION Approve Supplement No. 11 (Discretionary Work Request #TK -009) to Contract 10 -022 with King County for the Fort Dent Bridge as part of the 2013 Bridge Repair Program in the amount of $40,355.00 and consider this item on the Consent Agenda at the May 20, 2013 Regular Council Meeting. Attachment: Discretionary Work Request # TK -009 W:'PW EngSPROJECTS\A- RW & RS Projects \Bridge Inspections 2013 (91310402) \Fort Dent Bridge \Info Memo #TK -009 Fort Dent Br Sup #11.docx 23 24 INFORMATIONAL MEMO Page 2 Fort Dent Bridge • W:IPW Eng1PROJECTSIA- RW & RS Projects\Bridge Inspections 2013 (91310402)1Fort Dent Bridgelinfo Memo #TK -009 Fort Dent Br Sup #11.docx 25 26 Discretionary Work Request for King County Road Services (o-c;)--2, )3(k4; FORMA Sucy c ,, ;( ow ^� 73 rti Problem Description: Settlement has occurred on the sidewalk approaches and the asphalt approaches to the bridge causing vertical differential. Nature of Request: Grind and overlay asphalt approaches to match the bridge deck elevation, repair the north concrete bridge abutment (cracked /broken), remove and replace sidewalk panels, and place a grout overlay on sidewalk panels to eliminate vertical differential. Location: Bridge crossing the Green River at the entrance to Fort Dent Park. Attachments: City Priority: Medium Special scheduling requirements: Repairs must be scheduled to avoid conflict with soccer events at Starfire Sports Complex. City Project Manager - Telephone Number: Robin Tischmak - 206 - 431 -2455 Authorized By: Robin Tischmak Date: 03/12/2013 City of: Tukwila Request Number: TK -009 Date: 03/12/2013 FORM B ARMS Project #: EBS Project #: Work Order #: Form B Sent to City Date: 05/03/2013 Recommended Action: Saw cut existing sidewalk and remove with jackhammers (machine may not reach area). Prepare base, set forms and pour new concrete. Cover as needed with plywood for foot traffic. Remove forms, debris and reseed disturbed area. Grind or needle gun existing joint to expose acceptable material. Epoxy coat area to be patched; patch with high strength material. Grind bridge approaches and repave fora smoother transition. Proposed Schedule: May 2013 County Project Manager: Ross Pettit/Ken Thurman Cost Estimate: $40,355.00 Authorized By (City if > $500): Mayor Comments: Plans were previously provided to King County staff for review. Date: 27 28 TRANSPORTATION COMMITTEE - Meeting Minutes May 14, 2013 — 5:15 p.m. — Conference Room #1 City of Tukwila Transportation Committee PRESENT Councilmembers: Kate Kruller, Chair; Joe Duffie and Dennis Robertson Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Grant Griffin, and Gail Labanara Guest: Chuck Parrish CALL TO ORDER: The meeting was called to order at 5:10 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Interlocal Agreement with King County — Transfer of Ownership of Parcel with Drainage Facility Staff is seeking Council approval for an Interlocal Agreement with King County for the transfer and ownership of Parcel #0222049061 that contains a storm drainage facility. This item was approved by Council on 11/21/11, but when submitted to King County for signature they had additional changes. The main updates were in Section 3 and 8 of the Interlocal Agreement and our City Attorney worked closely with King County to update the document. The storm drainage facility will ultimately disappear with the Tukwila South development and be incorporated with the future levee work. FORWARD TO 5/20/13 REGULAR CONSENT AGENDA. B. 2013 Bridge Program — Fort Dent Bridge Repair Staff is seeking Council approvel for Supplement No. 11 for the repair of the Fort Dent Bridge by the King County Road Division. Staff introduced Grant Griffin, the City's 3 year contract employee who will be Program Manager for the City's Bridge Program and the Boeing Access Rd Bridge Rehabilitation Project. Grant worked for WSDOT for 13 years and is very familiar with grant opportunities that may include painting and seismic evaluations at a 100% funding level. The Fort Dent Bridge will have the bridge approach paved and some tripping hazards repaired as there have been pedestrian accidents on the bridge. Any work scheduled will allow for possible impact to the Starfire complex. FORWARD TO 5/20/13 REGULAR CONSENT AGENDA. C. 2013 Transportation Work Plan An information only item discussed the Transportation Work Plan for the remaining year. A new information memo was distributed that also included the Transportation Committee Goals (attached with goals indicated with an asterisk). The CIP Project Review was discussed and a workshop with the entire Council would be preferred for a more detailed analysis of the CIP projects. The proposed workshop may be scheduled in August and include the Enterprise Fund Attachments and Finance's review of the Financial Planning Model. Dennis questioned the schedule for the 42nd Ave S street improvements and it was confirmed that construction is still set for 2015. The TUC Pedestrian /Bicycle bridge is dependent on the WA State legislature as are other projects with the Public Works Trust Fund loans. BNSF issues will be handled by the Committee of the Whole. INFORMATION ONLY. Meeting adjourned at 5:37 p.m. Next meeting: Wednesday, May 29, 2013 (due to holiday) 1 ?1/'i.. Committee Chair Approval Minutes by GL, Reviewed by BG. 29 30 COUNCIL AG I;NDA SYNOPSIS Inetiais Meeting Date 05/20/13 Prepared by M yor s review c B ITEM INFORMATION ITEM No. 4.E. 31 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 05/20/13 AG km);\ imm TITLE Inter local Agreement with King County allowing for Transfer of Ownership of Tukwila South area Parcel #0222049061 with a Drainage Facility CATIG()-tzy I !Discussion A 'kg Date Z Motion Mtg Dale 05/20/13 1 1 Resolution Mtg Date Ordinance Mtg Date 1 1Bi d Award 11121g Date Public Hearing Mg Date 1 1 Other 'Wig Date SPONSOR 1 1 Council — Mayor 1 1 HR 1 1 DCD 1 1 Finance 1 1 Fire IT P&R 1 1 Pokce Plr SPONSOR'S When the Tukwila South annexation occurred, King County owned rights-of-way were SLAINIARY automatically transferred to Tukwila. Real property was not automatically transferred and King County owned a parcel on which a storm drainage detention pond was built. This Interlocal Agreement will transfer the ownership to Tukwila for the Sensitive Areas Master Plan (SAMP) improvements. Council is being asked to approve the updated Interlocal Agreement with King County to transfer parcel number 0222049061. RIWIi\xliM BY 1 1 COW Mtg. 1 1 CA&P Cmte F&S Cmte Z Transportation Cmte 1 Utilities Cmte Arts Comm. Parks Comm. 1 1 Planning Comm. DATE: 05/20/13 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE Fxpi NDITURF RI ),UIR I D AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: C0117111enis: MTG. DATE RECORD OF COUNCIL ACTION 05/20/13 MTG. DATE ATTACHMENTS 05/20/13 Informational Memorandum dated 05/10/13 King County Ordinance #17490 and Interlocal Agreement Minutes from the Transportation Committee meeting of 05/14/13 31 32 TO: City of Tukwila FROM: By: DATE: SUBJECT: Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee Bob Giberson, Public Works Director 0 Robin Tischmak, City Engineer May 10, 2013 Interlocal Agreement with King County Transfer of Drainage Facility ISSUE Authorize the Mayor to enter into the revised Interlocal Agreement with King County allowing Tukwila to accept transfer and ownership of a King County owned parcel used as a storm drainage facility. BACKGROUND With the Tukwila South annexation, King County owned rights -of -way were automatically transferred to the ownership of the City of Tukwila. Real property owned by the county is not automatically transferred with an annexation. King County currently owns a parcel of land on which a storm drainage detention pond was built as part of the S 200th St improvements. Future use of the detention pond will not be necessary as the drainage from S 200th St will be re- routed to a large regional detention pond as part of the Southcenter Parkway Extension and Tukwila South projects. Furthermore, the parcel currently occupied by the King County detention pond is proposed to be redeveloped as part of the Sensitive Areas Master Plan (SAMP) approved for Tukwila South. Tukwila must own the storm drainage parcel in order for the SAMP improvements to be constructed. Authorization for the Mayor to execute an Interlocal Agreement was previously approved at the November 21, 2011 Council meeting. The version approved by Tukwila was then updated and modified by King County. ANALYSIS King County has forwarded the attached Ordinance #17490 and the Interlocal Agreement, which transfers ownership of the storm drainage parcel to Tukwila. The parcel number is 0222049061 and is located at S 200th St and Frager Road in the Tukwila South area. RECOMMENDATION Council is being asked to approve this Interlocal Agreement with King County regarding the transfer of ownership of one parcel and consider this item on the Consent Agenda at the May 20, 2013 Regular Meeting. Attachment: King County Ordinance #17490 and Interlocal Agreement W: \PW Eng \ PROJECTS \A- RW & RS Projects \Tukwila South Project Coordination (11000300) \Info Memo (Revised) ILA for Drainage Facility.docx 33 34 KING COUNTY Signature Report December 11, 2012 Ordinance 17490 1200 King County Courthouse 516 Third Avenue Seattle, WA 98104 Proposed No. 2012-0230.2 Sponsors Phillips 1 AN ORDINANCE authorizing the King County executive 2 to execute an interlocal agreement with the city of Tukwila 3 for the transfer of a drainage parcel located adjacent to 4 Frager Road South. 5 STATEMENT OF FACTS: 6 1. King County owns tax parcel 022204-9061, which is a storm drainage 7 facility located adjacent to Frager Road South, which is located in the city 8 of Tukwila. 9 2. King County wishes to transfer the parcel to the city of Tukwila so that 10 the city of Tukwila can ensure that road-related stormwater drainage shall 11 be adequately detained. The city of Tukwila wishes to accept the parcel 12 on which the storm drainage facility is located. 13 3. King County is willing to comply with the city of Tukwila's request for 14 the transfer of the parcel for the purpose of using the parcel in the city's 15 sensitive area master plan which includes the construction of a regional 16 storm drainage facility and a river habitat enhancement. 17 4. Chapter 39.33 RCW permits the transfer of property from King County 18 to the city of Tukwila. 1 35 Ordinance 17490 19 5. Chapter 39.34 RCW authorizes the county and the city to enter into an 20 interlocal cooperation agreement such as Attachment A to this ordinance. 21 BE IT ORDAINED BY THE COUNCIL OF KING COUNTY: 22 SECTION 1. The King County executive is hereby authorized to execute an 23 interlocal agreement, substantially in the form of Attachment A to this ordinance, with 2 36 Ordinance 17490 24 the city of Tukwila for the transfer of a drainage parcel located adjacent to Frager Road 25 South. 26 Ordinance 17490 was introduced on 8/27/2012 and passed by the Metropolitan King County Council on 12/10/2012, by the following vote: Yes: 8 - Mr. Phillips, Mr. von Reichbauer, Mr. Gossett, Ms. Hague, Ms. Patterson, Ms. Lambert, Mr. Dunn and Mr. McDermott No: 0 Excused: 1 - Mr. Ferguson KING COUNTY COUNCIL KING COUNTY, WASHINGTON arry Gossett, Chair ATTEST: Anne Noris, Clerk of the Council APPROVED this .p day of Dow Constantine, County Executive Attachments: A. Interlocal Agreement -City of Tukwila Re Transfer of a Drainage Facility, dated November 28, 2012 3 37 38 Attachment A, November 28, 2012 17490 AN INTERLOCAL AGREEMENT BETWEEN KING COUNTY AND THE CITY OF TUKWILA RELATING TO THE TRANSFER OF A DRAINAGE .FACILITY 1TI-IIS IS AN INTERLOCAL AGREEMENT between King County, a home rule charter county, a political subdivision of the State of Washington, hereinafter referred to as the "County," and the City of Tukwila, a municipal corporation of the State of Washington, hereinafter referred to as the "City." A. The County owns a storm drainage facility within the City adjacent to South 200th Street. B. The storm drainage facility is located on parcel 022204 -9061 as shown in Exhibit 1, (the "Parcel "). C. The storm drainage facility supports the section of South 200`1' Street that is within the City as a result of the approved Tukwila South Annexation. D. As part of the Tukwila South Project, the stormwater drainage from South 200th Street will be piped to a new regional stormwater drainage facility ( "Regional Facility ") that will be built and maintained by the proponent of the Tukwila South Project, Segale Properties LLC. The Regional Facility will be built on parcel 0222049015. As a result of the construction of the new regional stormwater drainage facility by Segale Properties LLC, it is not necessary for the Parcel to continue to be used as a stormwater drainage facility. The City requests that the County transfer the Parcel to th.e City so that the City may transfer the Parcel to Segale Properties LLC. Segale Properties LLC will construct the "Green River Off-Channel Habitat Area" on the Parcel, a use previously approved in the City's Sensitive Areas Master Plan (SAMP) approved for the Tukwila South Project. E. The County wishes to transfer the Parcel to the City. The Parcel is legally described in Exhibit 1. F. The City desires to accept the Parcel. G. RCW Chapter 39.33 permits the transfer of property from the County to the City. H. The County and the City are authorized, pursuant to RCW Chapter 39.34, to enter into an Interlocal Cooperative agreement of this nature. NOW THEREFORE, in consideration of the terms and conditions contained herein, it is mutually agreed by the County and the City as follows: 1. COUN'T'Y RESPONSIBILITIES 39 2, 1.1 Within thirty (30) days of the execution of this Agreement by the parties, the County shall transfer to the City, ownership of the Parcel by quit claim deed. 1.2 The City agrees to accept the Parcel "as is" and assumes full and complete responsibility for operation, maintenance, and repairs to the Parcel upon transfer of the :Parcel to the City. CITY RESPONSIBILITIES 2.1 The City agrees to accept the Parcel "as is ". 2.2 Prior to transfer of th.e Parcel to Segale Properties LLC, the City will require Segale Properties LLC to execute a permanent easement granting the City the right to discharge the stormwater drainage from South 200th Street that previously flowed to the storm drainage facility on the Parcel, into the Regional Facility. If in the future, the stormwater drainage from South 200th Street is no longer accepted into the Regional Facility, the City agrees (a) to notify the County within 30 days from the date that the drainage is no longer accepted into the Regional Facility and (b) pay the County the fair market value of the Parcel at the time of its transfer from the County to the City or otherwise ensure that the stormwater drainage from South 200`h Street is adequately accepted into another stormwater facility. 2.2 The deed to the property shall contain all reservations of record known to the County, and the following specific covenant pertaining to use: The Grantee shall maintain, or cause the property to be maintained in perpetuity in an improved condition as part of the Tukwila South SAMP. 3. INDEMNIFICATION 3.1 King County shall indemnify and hold harmless the City and its elected officials, officers, agents or employees, or any of them, from and against any and all claims, actions, suits, liability, loss, costs, expenses and damages of •any nature whatsoever, (i) which are caused by or result from a negligent action or omission of the County, its officers, agents and employees in performing its obligations pursuant to this Agreement, and /or (ii) arising from those occurrences related to the Parcel that occurred prior to the effective date of conveyance of the Property to the City. In the event that any suit based upon such a claim, action, loss or damage is brought against the City, the County shall defend the same at its sole cost and expense and, if final judgment be rendered the City and its elected officials, officers, agents and employees, the County shall satisfy the same. Where such claims, demands, suits, and judgments result from the concurrent 2 40 negligence of the Parties, the indemnity provisions provided herein shall be valid and enforceable only to the extent of each Party's negligence. 3.2 The City shall indemnify and hold harmless the County and its elected • officials, officers, agents and employees, or any of them, from and against any and all claims, actions, suits, liability, loss, costs, expenses and damages of any nature whatsoever, (i) which are caused by or result from a negligent act or omission of the City, its officers, agents and employees in performing obligations pursuant to this Agreement, and /or (ii) arising from those occurrences related to the Parcel that occurred on or after the effective date of conveyance of the Properties to the City. In the event that any suit based upon such a claim, action, loss or damage is brought against the County, the City shall defend the same at its sole cost and expense and, if final judgment be rendered against the County and its officers, agents and employees, the City shall satisfy the same. Where such claims, demands, suits, and judgments result from the concurrent negligence of the Parties, the indemnity provisions provided herein shall be valid and enforceable only to the extent of each Party's negligence. 3.4 Each party to this Agreement shall immediately notify the other of any and all claims, actions, losses or damages that arise or are brought against that party relating to or pertaining to the Parcel. 3.5 Each party agrees that its obligations under this Section 3 extend to any claim, demand, and /or cause of action brought by or on behalf of any employees, or agents. For this purpose, each party, by mutual negotiation, hereby waives, with respect to the other party only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW, but only to the extent necessary to indemnify the other party. 4. At.1DITS AND INSPECTIONS The records and documents with respect to all matters covered by this contract shall be subjected to inspection, review or audit by the City or the County at the requesting party's sole expense during the term of this Agreement and three (3) years after expiration or termination. Such records shall be made available for inspection during regular business hours within a reasonable time of the request. 5. WAIVER OR AMENDMENTS Waiver of any breach of any term or condition of this Agreement shall not be deemed a waiver of any prior or subsequent breach. This Agreement shall not be modified or amended except by an instrument, in writing, signed by the parties hereto. 3 41 6. ENTIRE AGRI?IMI NI' This Agreement is the complete expression of the terms hereof and any representations or understandings, whether oral or written, not incorporated herein are excluded 7. INVALID PROVISION If any provision of this contract shall be held invalid, the remainder of the agreement shall not be affected thereby if such remainder would then continue to serve the purposes and objectives of the parties. 8. Interlocal Cooperation Act 8.1 The County and the City enter into this Agreement pursuant to the Washington State Interlocal Cooperation Act, RCW 39.34. As a home rule charter county and political subdivision of the State - of Washington, the County has the inherent authority to acquire, hold and dispose areal property, all of which it does pursuant to King County Code Chapter 4.56, RCW 36.34 and 39.33. As a non - charter code city, the City has the inherent authority to enter into this Agreement. 8.2 The purpose of this Agreement is to transfer the Parcel from the County to the City while retaining certain rights in the County. 8.3 This Agreement does not create a separate joint board or other legal or administrative entity. 8.4 The parties shall hold and dispose of property as set forth in this Agreement. 8.5. The parties are each responsible for their own 'finances in connection with this Agreement, and nothing in this Agreement shall be deemed or construed otherwise. 8.6 The duration of this Agreement shall be perpetual, unless terminated by the Parties through an amendment to this Agreement or a separate agreement, either of which must be: (a) approved by the Tukwila City Council or its successor in interest and approved by ordinance by the King County Council or its successor in interest; and (b) executed with equal formality as this Agreement. 8.7 This Agreement will be recorded by the County or otherwise be made public by it in conformance with the Interlocal Cooperation Act. 4 42 IN WITNESS WFIEREOF, the parties have executed this Agreement on the date last written below, KING COUNTY KING COUNTY EXECUTIVE DATE Approved as to Form: CITY OF TUK WILA CITY MAYOR DATE Approved as to Form: King County Deputy Prosecuting Attorney City Attorney DATE DATE 5 43 2012 -0230 7V :3800200 eir'ftlks�.,7°t't7�;3ji.e •� i;`etr E (12220,1901/ 02:2200013 J (C)2b1O King County Q! 11178 i i fo natiNottOo!, ,c? 41,114 map :ha, 4 @htlb9(#?190 !V King Cosray sia(t tr hi u yaaavy of •sourcesland Is sub19ct 19 uhtia9e ynuwut rdtc;o Km2 .Cali c oclzn nt1i:0611041454 io ` so as o a*,/,ay aila K# pilCo0o y a t2of b k bb 10 rsny. irtynaiaituxpvci t 1i6U4ot, InGdenfai sorrcooso oodittat.'..i s ;�.Wn "rrt/''� ;.,.r; }t. =�r: 7a Imo . of to �� l� L0 • ilr damapm Ihdudttrg M41k>�mttedyty Ic iC rovenues of Wit profits (osuhl»g fibtn via Usu or n +j�stesa c+t uai tMn(maYan e9n�+nrJ oa lhts rpaP MY�sa.e of ;) Ihtvmaporjp�toroI tltorr�rrt Ss rnapls ob bPe5uk opthy prnton pa -.• fdpot tGnO County t I t '�+� t f ::} i � a r `a, Irtdiipa! tear "(htty:)14Nnv.irteir�kc.�aylc� t5th 44 TRANSPORTATION COMMITTEE - Meeting Minutes May 14, 2013 — 5:15 p.m. — Conference Room #1 City of Tukwila Transportation Committee PRESENT Councilmembers: Kate Kruller, Chair; Joe Duffie and Dennis Robertson Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Grant Griffin, and Gail Labanara Guest: Chuck Parrish CALL TO ORDER: The meeting was called to order at 5:10 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Interlocal Agreement with King County — Transfer of Ownership of Parcel with Drainage Facility Staff is seeking Council approval for an Interlocal Agreement with King County for the transfer and ownership of Parcel #0222049061 that contains a storm drainage facility. This item was approved by Council on 11/21/11, but when submitted to King County for signature they had additional changes. The main updates were in Section 3 and 8 of the Interlocal Agreement and our City Attorney worked closely with King County to update the document. The storm drainage facility will ultimately disappear with the Tukwila South development and be incorporated with the future levee work. FORWARD TO 5/20/13 REGULAR CONSENT AGENDA. B. 2013 Bridge Program — Fort Dent Bridge Repair Staff is seeking Council approvel for Supplement No. 11 for the repair of the Fort Dent Bridge by the King County Road Division. Staff introduced Grant Griffin, the City's 3 year contract employee who will be Program Manager for the City's Bridge Program and the Boeing Access Rd Bridge Rehabilitation Project. Grant worked for WSDOT for 13 years and is very familiar with grant opportunities that may include painting and seismic evaluations at a 100% funding level. The Fort Dent Bridge will have the bridge approach paved and some tripping hazards repaired as there have been pedestrian accidents on the bridge. Any work scheduled will allow for possible impact to the Starfire complex. FORWARD TO 5/20/13 REGULAR CONSENT AGENDA. C. 2013 Transportation Work Plan An information only item discussed the Transportation Work Plan for the remaining year. A new information memo was distributed that also included the Transportation Committee Goals (attached with goals indicated with an asterisk). The CIP Project Review was discussed and a workshop with the entire Council would be preferred for a more detailed analysis of the CIP projects. The proposed workshop may be scheduled in August and include the Enterprise Fund Attachments and Finance's review of the Financial Planning Model. Dennis questioned the schedule for the 42nd Ave S street improvements and it was confirmed that construction is still set for 2015. The TUC Pedestrian /Bicycle bridge is dependent on the WA State legislature as are other projects with the Public Works Trust Fund loans. BNSF issues will be handled by the Committee of the Whole. INFORMATION ONLY. Meeting adjourned at 5:37 p.m. Next meeting: Wednesday, May 29, 2013 (due to holiday) 1 ?1/'i.. Committee Chair Approval Minutes by GL, Reviewed by BG. 45 46 mon City of Tukwila CITY ADMINISTRATOR REPORT The City of opportunity, the community of choice TO: Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: May 15, 2013 SUBJECT: Report for May 20, 2013 Regular Council Meeting Jim Haggerton, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental • Federal Deleqation Washinqton, D.C.: Mayor Haggerton, Councilmembers Robertson and Seal, and Kimberly Matej traveled to Washington, D.C. to meet with members from the City's Federal delegation. Meetings included legislators, staff and /or representatives from the following offices: Senator Murray, Senator Cantwell, Congressman Smith, Department of Justice, and the Economic Development Administration. More detailed information on meetings will be forthcoming to Council. • Highline Community Colleqe's Annual Networkinq Breakfast: Human Services staff participated in Highline Community College's annual networking breakfast. New connections were made with several college staff with discussion including greater use of the college for sub - regional human service gatherings. • FEMA Reqion X and the Corps of Enqineers: Public Works staff met with representatives from FEMA Region X and the Corps of Engineers about future certification of the Tukwila 205 Levee. Prior to FEMA reissuing flood maps, the City needs to document that the Tukwila 205 Levee meets FEMA accreditation standards. If undocumented, the area protected by the levee will be mapped as if the levee did not exist. FEMA's remapping effort is currently on hold for a policy decision from Congress concerning mapping non - certified levees and approval of the necessary funds to complete the flood study & digital rate maps. No timelines are known on either of these issues, but could take years. • Southwest Kinq County Economic Development Initiative (SKCEDI): Staff attended a steering committee meeting working on a new name for the organization. • Southwest Kinq County Chamber Monthly Meetinq: City staff attended the Chamber's monthly lunch meeting on 5/10. The topic was tourism in celebration of national tourism week. Katherine Kertzman presented Seattle Southside's annual tourism and economic impact report. • Tukwila International Boulevard Action Committee: City staff attended the TIBAC monthly meeting on 5/14. Representatives from the Genesis Project presented about The Freedom Walk they are trying to put together for July 20th for International Boulevard in Tukwila and neighboring cities. The Genesis Project is a 47 City Administrator Report Page 2 non - profit dedicated to offer hope for a new life to young women and girls involved in Domestic Minor Sex - Trafficking (DMST) in the South King County area. More info at www,gpseattle, net/ 11. Community Events • International Potluck Events: Tukwila elementary schools are hosting several international potluck evening events on 5/15 and 5/30 at Thorndyke and Cascade View Elementary. • 111 Annual Seattle Southside Tourism Networkinq Meetinq: Seattle Southside held the 11th Annual Seattle Southside Tourism Networking Meeting at the Museum of Flight Space Gallery on May 1St. Over 225 people attended. Staff gathered more than $8,000 in partner sponsorships to help cover the direct expenses for this successful event. Attendees heard from travel and tourism industry experts in space travel and international, national, state and county tourism. Seattle Southside staff presented their annual economic impact report. A copy of the Seattle Southside annual report will be placed in the Councils' mailbox. • Backyard Wildlife Festival: Weather was perfect for the annual Backyard Wildlife Festival, a steady stream of people attended throughout the day. There were several hands on activities for families and children. Speakers Cisco Morris and Marianne Benetti presented excellent education seminars. • Special Trail Openinq: Parks and Recreation staff had planned to kick off National Trails Day by hosting a re- opening celebration of the Green River Trail. Restoration efforts will not be complete by June 1st therefore Parks and Recreation Staff along with Public Works staff will celebrate the re- opening once restoration is complete. 111. Staff Updates Public Safety • Traininq for Hoteliers and Law Enforcement Reqardinq Best Practices for Reportinq and Combattinq Sex Traffickinq: The training for hoteliers and law enforcement regarding best practices for reporting and combatting sex trafficking is scheduled for May 15, 2013 in Seattle. The participants will also be trained on how to navigate the "Safe Lodging North West" website. The site is a restricted reporting website for reputable hoteliers and law enforcement to collaborate and share information related to sex trafficking and other associated crimes which are occurring in our hotels. Tukwila Police will administer the site. The website pilot began this week with several Tukwila and Sea -Tac hotels participating in a test run. • Fire Investiqation Traininq: Three members of the Tukwila Fire Marshal's Office attended fire investigation training at a conference in Leavenworth. Courses offered in the conference allow our investigators to meet annual training requirements for the purpose of maintaining their investigative certification. • International Traininq Exercise in Thailand: Captain Mark Morales just returned from Thailand where he assisted in the planning and coordination of an international training exercise related to structural collapse. Captain Morales entered into this assignment voluntarily and on his own time. The training program was sponsored by the US Department of State and Washington National Guard and is part of efforts to provide assistance to friendly foreign governments. Captain Morales was honored by a visit and personal conversation with the Commander of the Thai Armed Forces. 48 City Administrator Report Page 3 Project Updates • Duwamish Gardens: WRIA 9 and City staff presented the project at the May 9 WRIA 9 Forum seeking approval for construction grant funding through the Salmon Recovery Funding Board for $1,114,843, King County Flood District for $765,000, and Puget Sound Acquisition & Restoration for $327,353. • Staff provided a Surface Water Management Program booth at the Backyard Wildlife Festival to meet the Public Education and Outreach element in the City's Phase II Municipal Stormwater Permit. The Program emphasized Stormwater quality, the Green River and Puget Sound. • Stormwater Presentation to Third Graders at Tukwila Elementary: As part of the Public Education and Outreach element in the City's NPDES Phase II Municipal Permit, staff provided a stormwater quality presentation to the third grade gifted child's class at Tukwila Elementary. • South 1780 Realiqnment Update: Clearing activities have started in the future South 178th realignment vicinity under an existing approved clearing and grading permit. The roadway realignment permit is several weeks away from approval. Negotiations with PSE regarding gas line relocation are ongoing. • Planninq Commission: The Planning Commission began review of this year's Comprehensive Plan Updates with a work session and a public hearing on the Utilities and Capital Facilities Elements of the Plan. They added three utility policies, one about giving priority to residential neighborhoods for utility extensions, one about protecting trees during utility work and one about the benefit of trees in controlling surface water runoff. The revised elements will be brought to the Council as a group this fall. • Sounder Station Siqn: The Board of Architectural Review approved a master sign program for the Sounder Station which will allow them to have a grand monument sign at the entrance to the site on Longacres Way. • Presentation to Tukwila ESL Class: Officer Stetson gave a presentation to the Tukwila English as a Second Language class at Riverton Park Methodist Church. The class consists of about 10 students who had many questions regarding problems in their rental units and how to resolve them. Officer Stetson provided them with information explaining the landlord- tenant laws in Washington State and answered specific questions. • Kent Briscoe /Desimone Levee Repair: DCD and PW staff attended a meeting in Kent on May 1 regarding Kent's preliminary planting plans for the four reaches of river on which the levee repairs will be constructed. Staff from the Washington State Department of Fish and Wildlife also attended and indicated that the Joint Aquatic Resources Permit Application (JARPA) is incomplete and Kent needs to revise the application to increase the density of the proposed plantings before the application can move forward. King County is scheduled to approve the interlocal agreement with Kent by June 2013. Kent will be submitting the draft interlocal agreement with Tukwila subsequent to the King County approval. The Shoreline permit application will be submitted by Kent to Tukwila in late summer 2013. Anticipated construction date for the Tukwila segments are summer 2014. • Public Outreach and Enqaqement Liaison Pilot Proqram: Advisory and implementation teams are meeting on a regular basis to lay the groundwork for recruitment /selection /training for 2 liaisons. These individuals will help the City reach further into our community to improve communication, broaden understanding, share information and solicit feedback on a wide range of issues. • Strategic Plan Implementation: The first quarter progress report was shared with City Council on May 6 and can be viewed on the City's website. 49 City Administrator Report Page 4 • Parks Recreation and Open Space Plan (PROS): A Community Workshop is scheduled for May 22nd from 6:00 — 8:00 p.m. at the Tukwila Community Center in the Banquet Hall. The workshop is open to the public and will help set Tukwila's priorities for Parks, Recreation facilities, Programs, and Open Space. • Tukwila Metropolitan Park District: Roof Complete: Bates Roofing completed the new roofing system, flashing and additional downspouts on time and on budget. The building department's roof permit inspection and the manufacture's warrantee inspection will be completed prior to the project closeout process being initiated. • Tukwila Metropolitan Park District: Energy Efficiency Capital Project: Project closeout was scheduled for May, however, supporting documents are not ready as McKinstry is still gathering additional information. Closeout will most likely occur in June. Community Services • Spray Park: The Waterspray Park at the Tukwila Community Center has been re- stained. The park will be re- opening over Memorial Day Weekend. IV. Responses to Council /Citizen Inquiries • Chronic Nuisance Property: After careful review of history of police activity, the Police Department has declared the Grande Terrace apartment complex in Tukwila to be a Chronic Nuisance Property per Tukwila Municipal Code (TMC) 8.27. A violation notice outlining measures to correct the issues mentioned in the notice has been served. The owner and the manager of the apartments were provided an opportunity to meet to discuss the actions they will be required to take as corrective action. • Abatement Update The City has completed abatement on one vacant structure and is actively continuing the process for two other properties. 50 Upcoming Meetings & Events May /June 2013 20th (Monday) 21st (Tuesday) 22nd (Wednesday) 23rd (Thursday) 24th (Friday) 25th (Saturday) ➢ Utilities Cmte, 5:00 PM (CR #1) ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) ➢ Tukwila Metropolitan Park District Board of Commissioners Meeting, 8:00 PM (Council Chambers) D Finance & Safety Cmte, 5:30 PM (CR #3) ➢ Planning Commission Work Session 6:30 PM (Council Chambers Tukwila Parks & Recreation Community Workshop 6:00 — 8:00 PM (Tukwila Community Center Banquet Hall) Help set priorities for Tukwila's Parks, k Recreation facilities, Programs and Open en g p Space. You can complete a Community questionnaire at: www.Iukwilawa.gov ..... .... o Click on "Tukwila News & Notes ". DSHS Mobile Office This is an opportunity for families to access needed services. You can apply for cash assistance. food assistance, medical assistance, child care service and drug/alcohol treatment services . 12:00 — 5:00 PM (15245 International Boulevard S.) ➢ COPCAB, 6:30 PM (CR #5) ➢ Planning Commission, 6:30 PM (Council Chambers) Tukwila Int'l. Blvd. Action Cmte 's Trash Pickup Day 9:00 — 10:00 AM For location or information contact Sharon Mann 206- 200 -3616 Spray Park Open. 10:00 8:00 PM (weather Tukwila Center ,,,y Now � AM to dail Y permitting). Community l"';" 0 27th (Monday) 28th (Tuesday) 29th (Wednesday) 30th (Thursday) 31st (Friday) 1st (Saturday) Memorial City offices iou 6W 1 11 I // Day closed 1 ( D Community Affairs & Parks Cmte, 5:15 PM (CR #3) ➢City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) ➢ Transportation Cmte, 5:15 PM (CR #1) Tukwila Tree and Environment Advisory Committee Meeting, 5:30 — 7:00 PM (CR #2 — 6300 Southcenter Blvd) Pitch Department monthly Cascade (14211 Is` in for Parks! Join the Parks for a cleanup at View Park 37th Avenue S) 9:00 AM Saturday of each month /[I j l' > Chamber of Commerce's Tukwila Gove •nment and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. > City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall. > City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall. ➢ Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room #3. Contact Kim Gilman at 206 - 431 -2187. > Community Affairs & Parks Committee: 2nd & 4th Mon., 5:15 PM, Conf. Room #3 ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Thurs., 6:30 PM, Conf Rm #5. Chris Partman (206 -431- 2197). > Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Conf Room #3 (A) City Facilities Needs Assessment & Feasibility Study agreement. (B) A resolution regarding compensation policies. (C) An ordinance regarding Tukwila's leash law. (D) Police Department 2013 Is` Quarter Report. > Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206 -767 -2342. > Parks Commission: 3rd Wed., 5:30 PM, Meeting Room B at Community Center. Contact Dave Johnson at 206 - 767 -2308. > Planning Commission /Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. & Dec., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206 - 431 -3670. > Transportation Committee: 2nd & 4th Tues., 5:15 PM, Conf. Room #1 > Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center. Contact Pat Brodin at 206 -433 -1861 >Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815. > Utilities Committee: 1st & 3rd Mon., 5:00 PM, Conf. Room #1 (A) EMYVS Emergency Storm Pipe Repair 11 -19 -12 Status Update. (B) 2013 Annual Small Drainage Program Consultant Selection and Agreement. 51 Tentative Agenda Schedule MONTH MEETING 1- REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. May 6 13 May 13, 2013 Committee of the Whole Meeting Cancelled. 20 Special Presentation: 28 (Tuesday) High Performance Organizations. June 3 New Business: 10 Special Presentations: 17 24 An ordinance confirming and levying the assessments for LID #33. Community Oriented Citizens Advisory Board (COPCAB) Annual Report. Police Annual Report to the Council. 52