HomeMy WebLinkAboutCOW 2013-05-28 Item 4D - Resolution - Compensation PolicyCOUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared by
tylayr's review
/*Council review
05/28/13
SB
we
06/03/13
SB
E Bi d Award
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Public Hearing
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Other
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CATEGORY I Discussion
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SPONSOR E Council 1 Mayor Z HR E DCD E Finance _Fire E IT P&R Li Police 11 13 IF
SPONSOR'S It is the City Council's and City Administration's desire to repeal Resolution No 1387, and
SUMMARY to establish a new compensation policy to guide the development and application of the
City's overall compensation programs for employees of the City of Tukwila.
REVIEWED BY — COW Mtg. CA&P Cmte EZ F&S Cmte E Transportation Cmte
L Utilities Cmte Arts Comm. Parks Comm. _ Planning Comm.
DATE: 05/21/13 COMMITTEE CHAIR: ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Human Resources Department
ITEM INFORMATION
ITEM No.
4.D.
105
STAFF SPONSOR: STEPHANIE BROWN
ORIGINAL AGENDA DATE: 5/28/13
AGENDA ITEM TITLE
A resolution establishing a Compensation Policy
05/28/13
Motion
Mtg Date
Z Resolution
Mtg Date 06/03/13
Lil Ordinance
Mtg Date
E Bi d Award
Mtg Date
Public Hearing
Mtg Date
Other
Mtg Date
CATEGORY I Discussion
Mtg Date
SPONSOR E Council 1 Mayor Z HR E DCD E Finance _Fire E IT P&R Li Police 11 13 IF
SPONSOR'S It is the City Council's and City Administration's desire to repeal Resolution No 1387, and
SUMMARY to establish a new compensation policy to guide the development and application of the
City's overall compensation programs for employees of the City of Tukwila.
REVIEWED BY — COW Mtg. CA&P Cmte EZ F&S Cmte E Transportation Cmte
L Utilities Cmte Arts Comm. Parks Comm. _ Planning Comm.
DATE: 05/21/13 COMMITTEE CHAIR: ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Human Resources Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/28/13
MTG. DATE
ATTACHMENTS
05/28/13
Informational Memorandum dated 05/22/13 (changes made after FS Committee)
Draft Resolution
Resolution No. 1387
Minutes from the Finance and Safety Committee meeting of 05/21/13
06/03/13
105
106
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance & Safety Committee
FROM: Stephanie Brown, Human Resources Director
DATE: May 22, 2013
Revised after Finance & Safety Committee Meeting
SUBJECT: City Compensation Policy
ISSUE
To repeal Resolution No. 1387, the City's existing policy on compensation for represented and
non - represented employees.
BACKGROUND
It is the City Council and City Administrations' desire to repeal Resolution No. 1387, and to
establish a new compensation policy to guide the development and application of the City's
overall compensation programs for employees of the City of Tukwila.
DISCUSSION
Discussion of the attached Compensation Policy resolution.
Finance & Safety Committee Members requested the following revisions be made to the draft
resolution:
• Delete the word "salaries and" from Section 1, Goal #4 (last page of the draft
resolution).
• Add a goal addressing "salary compression issues"
Based on these changes, the resolution would then read like this:
4. The goal of the City is to establish parity between represented and non - represented
employees' benefits. The City desires to provide employee benefits that are competitive to the
comparable cities, described herein. The City will endeavor to keep increases to annual health
care costs under market averages. If costs exceed market averages, adjustments will be made
to reduce benefit costs.
5. The goal of the City is to mitigate or avoid salary compression issues where possible.
Salary compression may exist when a non - represented supervisor earns less, or is projected to
earn less than those that he /she supervises due to contracted wage increases.
RECOMMENDATION
The Council is being asked to consider this item at the May 28, Committee of the Whole
meeting and approve at the subsequent June 3, Regular Meeting.
ATTACHMENTS
Resolution No. 1387
Compensation Policy Resolution
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108
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ESTABLISHING A COMPENSATION
POLICY FOR CITY OF TUKWILA EMPLOYEES AND
REPEALING RESOLUTION NO. 1387.
WHEREAS, the City believes that the purpose of a compensation program is to
facilitate recruiting, retention, development and productivity of employees; and
WHEREAS, the City desires to utilize standardized policies, procedures and
processes, wherever possible, for compensating all employee groups, both represented
and non - represented; and
WHEREAS, the City recognizes that current economic conditions and forecasts,
long -range City budget forecasts, position rates for comparable jurisdictions, as well as
internal equity considerations should assist in guiding in the compensation of
employees; and
WHEREAS, the City has made a determination to, when economic conditions
allow, review and adjust non - represented employee salaries via a market analysis to
that of the average of comparable jurisdictions in even - numbered years, and to provide
a cost -of- living (COLA) allowance in odd - numbered years; and
WHEREAS, the City has made a determination to, when economic conditions and
negotiations allow, provide represented employees with salaries that reflect the average
of comparable jurisdictions; and
WHEREAS, the City has made a determination to, when economic conditions
allow, provide benefits to represented and non - represented employees that are slightly
above the average of comparable jurisdictions; and
WHEREAS, the City Council will participate in setting negotiation expectations and
reviewing and approving represented employee group contracts;
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Page 1 of 3
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The following statements and processes are adopted for the purpose of
guiding compensation programs for employees of the City of Tukwila.
A. Information to be provided to the City Council.
1. For Represented Employees. A written presentation of current internal
and local external public agency salary and benefit trends, including a salary and
benefits market survey of comparable jurisdictions, as defined herein, will be provided
to the City Council. This presentation must be made to the Council prior to the
commencement of negotiations with the bargaining units regarding salary and benefits.
The City Council and Administration will discuss represented employee group
negotiation expectations, negotiating points, salary and benefit change floors and /or
ceilings prior to the beginning and at appropriate points during negotiation sessions.
2. For Non - Represented Employees. A written presentation of current
internal and local external public agency salary and benefit trends, including a salary
and benefits market survey of comparable jurisdictions, as defined herein, will be
provided to the City Council every year that a non - represented salary increase is due.
Relevant Association of Washington Cities (AWC) data from the previous year's
Washington City and County Employee Salary and Benefit Survey, for the comparable
jurisdictions, will be used in the salary market survey.
B. Compensation Policy.
1. All Puget Sound jurisdictions with +/ -50% of Tukwila's annual assessed
valuation, based upon the Department of Revenue data, will be used to create the list of
comparable jurisdictions for evaluation of salary information. It is desirable to use the
same comparable jurisdictions for both represented and non - represented employee
groups.
2. For non - represented employees, the City desires to pay the average salary
for the particular pay scale, as derived from the comparable jurisdiction data described
in Section B.1. If the City's pay scale for any classification does not represent the
average of comparable salary ranges ( +/ -5 %), written justification must be provided to
the City Council. For represented employees, the City desires to pay salaries that are
competitive to the City's comparable jurisdictions.
3. The cost -of- living adjustment (COLA) in odd - numbered years for non -
represented employees shall be based upon 90% of the Seattle- Tacoma - Bremerton
Consumer Price Index (CPI -W) Average (June to June). It is desirable to calculate
represented cost -of- living adjustments the same way, unless a different method is
authorized by the Council.
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Page 2 of 3
4. The goal of the City is to establish parity between represented and non -
represented employees' salaries and benefits. The City desires to provide employee
benefits that are competitive to the comparable cities described herein. The City will
endeavor to keep increases to annual health care costs under market averages. If
costs exceed market averages, adjustments will be made to reduce benefit costs.
5. The goal of the City is to mitigate or avoid salary compression issues
where possible. Salary compression may exist when a non - represented supervisor
earns Tess, or is projected to earn less than those that he /she supervises due to
contracted wage increases.
56. If the Administration determines that a deviation from the above process
(in its entirety or for individual positions) is necessary, it will provide justification to the
City Council for review and approval prior to the adoption of any process change.
Section 2. Resolution No. 1387 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2013.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
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City of Tukwila
Washington
Resolution No. /Jig 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, ESTABLISHING A
COMPENSATION POLICY FOR CITY OF TUKWILA
EMPLOYEES, AND REPEALING RESOLUTION NO.
1271.
WHEREAS, the Tukwila City Council finds it necessary and desirable to establish
a compensation policy to guide the development and application of the City's overall
compensation and benefit philosophy; and
WHEREAS, the City Council has reviewed its compensation philosophy and
reached a determination with regards to its application;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The following policy statements are adopted for the purpose of
establishing and administering compensation programs for employees of the City of
Tukwila:
A. Intent of the System. The classification and compensation system of the City
should encourage the selection and reasonable retention of qualified and productive
employees in order to best serve the City.
B. Competitive Position. The City should maintain a competitive position and
ability to select and retain a competent, qualified and productive work force. The City's
compensation system should reflect average compensation among the various
employment markets in which the City competes for qualified labor.
C. Employment. Salary ranges shall be periodically compared and established
based on the geographic area from which each position is recruited. Positions shall be
recruited from the local to the national base, depending on the level of position being
recruited and on the availability and caliber of potential recruits in the local, regional or
national area.
D. Classifications. Classifications shall be based on the Decision Band method
for the non - represented employees. Comparative analysis for all other positions shall
be as determined by the Administrative Services Director based on internal and
external factors inherent to the specific classifications.
E. Salary. Market wages will be determined in relationship to similarly valued
jobs in competitive employment markets.
F. Salary and Benefit Mix. A mix of wages and benefits shall be provided based
on a value equal to that of the average of the defined market.
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G. Optional Benefits. Where feasible, optional cafeteria -style benefit options,
above and beyond a base core of standard benefits, shall be developed which address
the unique needs of the various types of employee classifications. Total benefits shall
not exceed the average of the defined market.
Section 2. Resolution No. 1271 is hereby repealed.
PASSED BY THE CITY COUNCIL C F THE CI�Y OF TUKWILA, WASHINGTON,
at a regular meeting thereof this / day of 1997.
ATTEST /AUTHENTICATED:
ne E. Cantu, City Clerk
APPROVED AS TO FORM:
• ''CE • F TH . ITY ATTORNEY
Filed with the City Clerk:
Passed by the City Council:
Resolution Number: /3S7
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Hagge/9 Council President
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
May 21, 2013 — 5:30p.m.; Conference Room #3
PRESENT
Councilmembers:
Staff:
Guests:
City of Tukwila
Finance and Safety Committee
Dennis Robertson, Chair, Chair; Verna Seal and De'Sean Quinn
Bob Giberson, Mike Villa, Kim Gilman, Jon Harrison, David Cline, Laurel Humphrey and
Kimberly Matej
Chuck Parrish, resident; and Jerry Thornton, COPCAB
CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:26 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. City Facilities Needs Assessment & Feasibility Study Agreement
Staff is seeking Council approval of a consultant agreement with Rice Fergus Miller for architectural
services relating to the City's Facilities Needs Assessment and Feasibility Study in the amount of
$349,135.
Request for Proposals for the study were advertised in February, and Rice Fergus Miller was chosen by a
selection committee after evaluations, interviews and references checks. Subconsultants for the project
include: BERK, Inc.; Reid Middleton; Matson/Carlson; and Long Bay Enterprises. Rice Fergus Miller
will complete the following four (4) phases as the scope of work for this agreement:
• Phase 1— Visioning and Information Gathering
• Phase 2 — Development of Need and Prioritization of Findings
• Phase 3 — Feasibility Study
• Phase 4 — Risk Assessment
Each phase includes and builds in outreach and stakeholder engagement. Consultant work is to be
completed no later than January 27, 2014, but the aggressive timeline could require a contract extension.
The funding for this agreement is budgeted in the 2013 -2018 CIP Page 73, as $500,000. The proposed
contract is currently under budget. Committee Members discussed the possible membership of the Steering
Committee, and agreed that due to the number of times each phase builds in a Council Work Session
and /or involvement that a Council representative does not necessarily need to serve on the Steering
Committee. Committee Members suggested that consideration be given to board and commission members
inside the City such as the Planning Commission, Parks Commission, COPCAB, etc. UNANIMOUS
APPROVAL. FORWARD TO MAY 28 COW FOR DISCUSSION.
B. Resolution: Compensation Policies
As per ongoing conversations over the past several months, as well as the 2013 Finance & Safety
Committee work plan, representatives of the Committee have met with Human Resources and the Mayor's
Office to develop a strategy that sets a new compensation policy for represented and non- represented
which will replace and repeal Resolution No. 1387. In summary, the new policy:
• Formalizes the process of providing information to the City Council relating to salary and benefits
• Defines comparable jurisdictions based on annual assessed valuation
• Outlines average comparable salary ranges
• Provides for cost -of- living adjustment calculation
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Finance & Safety Committee Minutes May 21, 2013 — Page 2
After discussion, Committee Members requested that two changes be made to the draft resolution:
1. Remove the words "salaries and" from the first sentence on page 41 of the Committee agenda
packet under B. Compensation Policy No. 4
2. Add another item under B. Compensation Policy (after No. 4) that addresses the mitigation or
avoidance of salary compression issues whenever possible
Staff will make the requested changes in the draft resolution that comes before Council at the next
Committee of the Whole. UNANIMOUS APPROVAL. FORWARD TO MAY 28 COW FOR
DISCUSSION.
C. Ordinance: Leash Law
Staff is seeking Council approval of an amendment to Tukwila Municipal Code (TMC) Section 7.20.020
regarding leash requirements for dogs away from a premise where it is owned and /or controlled and kept.
As currently written, the TMC does not provide authority for a police officer to enforce the Code through a
civil infraction. This amendment will update the Code, and allow for enforcement.
Committee Members expressed concerns regarding the generality of Chapter 7.20, and believe that it is
important to define the actual intent of the Code. The Committee requested that this section of the TMC be
re- drafted to specifically address citizen concerns of unwanted /nuisance dogs as well as threatening and
dangerous dogs. Commander Harrison suggested the Committee consider recommending immediate
passage of the current proposed amendment so that the police department is able to levy a penalty as a
deterrent in circumstances when animal control representatives are not immediately available. In the
meantime, staff will begin a re -write of this section of the Code and return to the Finance & Safety
Committee when it is ready for review (anticipated time frame to return to Committee is September).
UNANIMOUS APPROVAL. FORWARD TO MAY 28 COW FOR DISCUSSION.
D. Police Department Update: 2013 ls` Quarter Report
As information only, staff utilized a PowerPoint presentation to update the Committee on items of
significance that occurred in the Police Department during the first quarter. The information included
highlights, crime statistics and crime reduction strategies.
Chief Villa mentioned that the Police Department is going to begin a department -wide strategic planning
process, and will utilize BERK for the plan strategy and formulation. INFORMATION ONLY.
III. MISCELLANEOUS
Meeting adjourned at 6:50 p.m.
Next meeting: Tuesday, June 4, 2013 — 5:15 p.m. — Conference Room #3
Committee Chair Approval
Minutes by ,,KAM.
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