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Home My WebLink About2013-05-20 Regular MinutesTukwila City Council City Hall Council Chambers MINUTES Regular Meeting May 20, 2013— 7:00 P.M. REGULAR MEETING CALL TO ORDER/PLEDGE OF ALLEGIANCE /ROLL CALL Mayor Haggerton called the Regular Meeting of the Tukwila City Council to order at 7:05 p.m. and led the audience in the Pledge of Allegiance. ROLL CALL Melissa Hart, Deputy City Clerk, called the roll of the Council. Present were Councilmembers Joe Duffie, Dennis Robertson, Allan Ekberg, Verna Seal, De'Sean Quinn, and Kate Kruller. MOVED BY DUFFIE, SECONDED BY ROBERTSON TO EXCUSE COUNCIL PRESIDENT HOUGARDY FROM THE COUNCIL MEETING. MOTION CARRIED 6 -0. CITY OFFICIALS Jim Haggerton, Mayor; David Cline, City Administrator; Bob Giberson, Public Works Director; Bruce Linton, Assistant Police Chief; Lavern Peterson, Fire Battalion Chief; Kimberly Matej, Government Relations Manager; Melissa Hart, Deputy City Clerk. Councilmember Quinn asked that the Council and audience observe a moment of silence to honor the victims of the May 20, 2013 Oklahoma City tornado. SPECIAL PRESENTATION a. Building High Performing Organizations. David Cline, City Administrator, introduced Tony Gardner, Professor from the University of Virginia. Professor Gardner is currently conducting a three -day training (May 20 -22, 2013) for 36 City employees relating to "Building Higher Performing Organizations." Prior to working with the University of Virginia, he was the County Manager of the County of Arlington, Virginia. Professor Gardner worked through some of the principles of a high performing organization. He utilized a PowerPoint presentation to provide the City Council an overview of the training information currently being provided to City employees on the above topic. EMPLOYEE ENGAGEMENT A significant influence on whether sustained high performance is achieved in today's dynamic, fast -paced environment is whether workers are: • Engaged • Not Engaged • Actively Disengaged A Gallop survey found that: • 26% of workers are engaged • 55% of workers are not engaged • 19% of workers are actively disengaged WHY SUCH DISENGAGEMENT? • Most private and public organizations use a hierarchical system developed for the industrial revolution, and was updated by some organizations for the mid twentieth century. • Evidence over the last 40+ years indicates disengagement results from operating in such a controlling, stifling environment. Tukwila City Council Regular Meeting Minutes May 20, 2013 Page 2 of 4 A TIME OF TRANSITION • Led by the most profitable and successful enterprises, many businesses and governments are transitioning to elicit and utilize the full range of talents, skills and abilities in their workforces. • Results included: • more engaged workers • more productive, effective workers • workers who enjoy their jobs more HOW DO WE ENGAGE ALL THE EMPLOYEE HAS TO OFFER? • Redefine what's expected of each employee Everyone responsible for: • Leadership • Management • Tasks The Federal Express approach to the issue was stated as "Our challenge is to manage a work force and create a workplace that empowers people and continually taps human potential, so here's the message we try to communicate to our people: The purpose of a business is to gain and keep customers. A courier's job...is to work directly for the customer. A front -line manager's job is to make the courier's job easier, and his /her manager's job is to make the front -line manager's job easier, and so on until you get to the executive suite, where the job is to do whatever it takes to help everybody do their best. If you look at your organization chart this way, everyone in the company is the CEO's customer." Jack Welch, former Chief Executive Officer of General Electric, attended an event for a long -time employee who was retiring. The employee stated "All these years you paid me for my hands — when you could have had my brains for free." That statement to Mr. Welch identified that companies need to find ways to engage everything that an employee has to offer. VISIONNALUES IMPLEMENTED THROUGH STRATEGY /STRUCTURE /SYSTEMS Management Skills, Abilities, and Behaviors: • Business Models / Value Propositions • Business Plan Creation, Implementation, Measurement, Monitoring, and Corrective Action • Financial Management Systems • Project / Change Management • Process Improvement Tools • People Systems • Information / Technology Management Systems • Open Communication Systems Leadership Skills, Abilities, and Behaviors: • Strategic Stakeholder Value Analysis • Vision / Values to Strategy / Structure / Systems • System Integration / Stewardship • Learning / Thinking / Changing / Renewing • Enabling / Empowering / Engaging / Energizing Professor Gardner explained the presentation is a high level overview of the training being provided to City employees. The information presented will provide staff with the new learning approach, how to encourage participation and how the City can become a high performing organization. Councilmembers exchanged comments and asked questions of Professor Gardner on the above presentation. Mayor Haggerton commented the Council will receive periodic reports on the progress, and the Council will see that City staff is committed to making Tukwila a higher performing organization. Tukwila City Council Regular Meeting Minutes May 20, 2013 Page 3 of 4 CITIZEN COMMENTS Dr. Nancy Coogan, 5317 Gran Paradiso Place NW, Issaquah, stated as of July 1, 2013 she will be the Superintendent of the Tukwila School District. She thanked the Council for the opportunity to introduce herself. Dr. Coogan currently has oversight of 25 schools within the Seattle School District. She commented that the Tukwila School District is in the process of engaging in a strategic plan. She feels it is critical that the School District and the City align each agency's strategic plans to work toward the same goal. The School District will use a project monitoring system to act as a "check in," as she is accountable for student outcomes. The research for her doctorate centered around high reliability organizations. The concept of employee engagement, and how those that are less engaged are likely to miss more work, is the same for students. Having quality instructional leaders for the students is critical for their educational success. Being a teacher in the Tukwila School District is very challenging work and her job is to aid the teachers so they can do what they do and teach. This will require the district to build a culture around trust and transparency. Additionally, a partnership with the Tukwila City Council is critical to the School District, and she will be attending Council meetings and hopes to grow the relationship, including more joint City Council / School Board Meetings. There will also be several more community meetings and she invited the Council to the next meeting on May 28, 2013 beginning at 6:30 p.m. at the Foster Performing Arts Center. The Councilmembers exchanged comments and thanked Dr. Coogan for her attendance at the meeting. Bill Toon, 13360 56th Avenue South, stated the City planted two maple trees approximately five feet from his water meter as part of the bridge project leading to Foster Point in 1985. Over the past few years the roots of the trees have caused several water line breaks. He explained he does not know about the water line breaks until he receives a large water bill from the City. At his request, City staff has surveyed the area and damage and he has been forced to make the repairs on his own. He has submitted a claim to the City for compensation of expenses incurred due to the water line breaks. He recently received a large water bill, and City staff located another water line break, where the water seeped into the ground rather than bubble to the surface. He feels these issues are due to the large tree roots on City property, and he asked that the City provide financial compensation to him for costs incurred with the large water bill costs. Mayor Haggerton stated he will have the City Administrator and Public Works Director work with Mr. Toon on this issue. Councilmember Robertson requested that the Council be briefed on the resolution of the issue. CONSENT AGENDA a. Approval of Minutes: 4/22/13 (Special Mtg.), 5/6/13 (Regular Mtg.) b. Approval of Vouchers: #130502 and 130503, #363357- 363361, #363362- 363456 in the amount of $1,626,806.42 c. Authorize the Mayor to sign the sub -award agreement with Seattle Children's Hospital for the Community Transformation grant, in the amount of $48,000.00. [Reviewed and forwarded to Consent by Community Affairs & Parks Committee on 5/13/13.] d. Authorize the Mayor to sign Supplement #11 to Contract #10 -022 with King County for the Fort Dent Bridge, as part of the 2013 Bridge Repair Program, in the amount of $40,355.00. [Reviewed and forwarded to Consent by Transportation Committee on 5/14/13.] e. Authorize the Mayor to sign an Interlocal Agreement with King County for the transfer of the drainage facility at South 200th Street and Frager Road in the Tukwila South area. [Reviewed and forwarded to Consent by Transportation Committee on 5/14/13.] MOVED BY DUFFIE, SECONDED. BY QUINN THAT THE CONSENT AGENDA BE APPROVED AS SUBMITTED. MOTION CARRIED 6 -0. REPORTS Tukwila City Council Regular Meeting Minutes May 20, 2013 Page 4 of 4 a. Mayor Mayor Haggerton participated in the recent Association of Washington Cities Mayors' Exchange where Lynn Peterson, Director of the Washington Department of Transportation, and Maia Belton, Director of the Washington State Department of Ecology, were the event speakers. On May 17, 2013 he attended the Tukwila, Auburn, Renton and Kent Chamber of Commerce meeting. During the meeting he discussed the issue associated with the Public Works Trust Fund loans with Governor Inslee, specifically the City's Boeing Access Road Bridge Project and the recent Public Works Trust Fund request. Additionally, he reminded the Council of the Memorial Day Event on May 27, 2013 at the Museum of Flight. b. City Council Councilmember Kruller reported the recent "Pacific Northwest" magazine (included in the May 19, 2013 Seattle Times) featured an article about the City of Tukwila. Additionally, she referenced a recent article about poverty within the suburbs. Ms. Kruller also participated in the most recent Fire Ops training. c. Staff There was no report. d. City Attorney The City Attorney was not present. e. Intergovernmental There was no report. MISCELLANEOUS Councilmember Robertson announced that there is a stakeholder meeting on watershed funding on May 30, 2013. The meeting is about funding for the local WRIAs (Water Resource Inventory Areas), and Tukwila is supported by WRIA 9. He provided a brief history on how the WRIAs were established. He asked for the Council's support for his attendance at the meeting. The Councilmembers voiced their support of Councilmember Robertson attending the May 30, 2013 meeting. ADJOURNMENT 8:12 p.m. MOVED BY DUFFIE, SECONDED BY KRULLER THAT THE TUKWILA CITY COUNCIL MEETING BE ADJOURNED. MOTION CARRIED 6 -0. Melissa Hart, Deputy City Clerk APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR ON 06/03/2013 AVAILABLE ON THE CITY'S WEBSITE 06/05/2013