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HomeMy WebLinkAboutOrd 1421 - City Council Procedures (Repealed by Ord 2024) 1770 §5 2024 1796 7 12.4 it 1905 CITY OF TUMILA 0042.100.005 JEH /ko WASHINGTON 04/02/87 ORDINANCE NO. 14472 04/07/87 AN ORDINANCE OF THE CITY OF TUKWILA, WASHINGTON, AMENDING VARIOUS SECTIONS OF CHAPTER 2.04 OF THE TUKWILA MUNICIPAL CODE RELATING TO COUNCIL PROCEDURES. WHEREAS, the City Council has determined to alter the procedures under which it operates in order to provide for a more efficient and orderly governmental process, now, therefore. THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Election of Council President. Section 2.04.010(a) of the Tukwila Municipal Code is hereby amended to read as follows: (a) At the first regular meeting in January of each year, the members of the City Council shall elect, from their number, a Council President who shall hold office at the pleasure of the Council. Section 2. Council Committees and Representatives. Section 2.04.030 of the Tukwila Municipal Code is hereby amended to read as follows: 2.04.030 Council Committees and Representatives. (a) The Council shall sit as a Committee of the Whole on the second and fourth Mondays of each month at 7:00 p.m., except that if at any time any committee meeting falls on a holiday, the Council shall meet on the next business day at the same hour. Council committees shall meet at Tukwila City Hall, unless otherwise publicly announced. (b) Meetings of the Committee of the Whole shall be held primarily for the purpose of considering current problems of the City and coordinating the work of individual committees of the City Council. The Committee of the Whole shall have no power to take any official action other than to refer matters to committees or to a regular Council meeting. The Council President shall set the agenda for the Committee of the Whole meeting. (c) The Council shall meet as a Committee of the Whole in a planning retreat at the beginning of each year in order to plan their agenda and set their goals for that year. The time and place of the retreat will be set by the Council President and the retreat shall generally be held on the third weekend in January. (d) Results of the Committee of the Whole's planning retreat will be discussed in a joint session with the 1 Mayor and administration in order to establish mutual City goals. (e) There are established the following four standing committees of the Council that shall consist of three members each. The Council President shall appoint the membership of each committee and the committee chairmen by the second regular meeting of each year. The chairman of each committee shall set the schedule of meetings cause them to be published. The committee chairman shall set the agenda of the committee meetings. The standing committees shall consider and may make policy and legislative recommendations to the City Council on items referred to the committee by the Council President, the Council, administrative departments, boards or commissions. If budgeted in an amount less than or equal to $25,000, a committee can approve a bid or negotiation award by an affirmative vote of three committee members. If a unanimous committee vote is not obtained, the award will be referred to the City Council for action. The standing committees, their scope of authority and the supporting City departments are as follows: (1) Transportation Committee, which shall consider matters related to transportation, transportation plans, traffic, transit, streets, street lighting, signals, and street LID's, in coordination with the Public Works Department and Planning Department; (2) Utilities Committee, which shall consider matters related to water, sewer, electric power, natural gas, telephone, cable television, storm drainage, river basins and levies in coordination with the Public Works Department; (3) Finance and Safety Committee, which shall consider matters related to the general fiscal and financial operations of the City, budget and financial reports, policy matters related to personnel, including, but not limited to, the salary grade schedule, position classifications and salary changes in coordination with the Finance Department and City Administrator, and matters related to police and fire protection, the Municipal Court, emergency services and animal control in coordination with the Police Department, Fire Department, Civil Service Commission and City Clerk; and (4) Community Affairs and Parks Committee, which shall consider matters related to the planning of the physical, economic, aesthetic, cultural and social development of the City Zoning Code, Building Code, Sign Code, and annexation policies in coordination with the Planning Department, Planning Commission, Arts Commission, Board of Adjustment, and Sister Cities Committee, and shall consider matters relating to parks and parklands, golf course, planning and implementation of recreation facilities and activities in coordination with the Parks and Recreation Department and the Parks Commission. (f) The Council president may establish such ad hoc committees as may be appropriate to consider special matters that do not readily fit the standing committee structure or that require special approach or emphasis. The Council President shall appoint council representatives to intergovernmental councils, boards and committees by the third regular meeting of each 2 year. These agencies may include the Puget Sound Council of Governments (two representatives), Puget Sound Energy Committee and Policy Advisory Committee for the Port of Seattle. (g) Council committees shall consider all matters referred. The committee chairman shall report to the Council the findings of the committee. Committees may refer items to the Council with no committee recommendation. (h) The legislative analyst shall be responsible for preparing and causing to be distributed all agendas and minutes of committee meetings. Section 3. Meetings Declared Open and Public. Section 2.04.040 of the Tukwila Municipal Code is hereby amended to read as follows: 2.04.040 Meetings Declared Open and Public. All meetings of the City Council shall be open to the public and all persons shall be permitted to attend any meeting of this body, except as otherwise provided in Section 2.04.090. Section 4. Meeting Agendas. Section 2.04.130 of the Tukwila Municipal Code is hereby amended to read as follows: 2.04.10 Agenda for Regular or Special Council Meetings. All items to be included on the agenda for Council consideration must be submitted to the City Clerk in full by 2:00 p.m. on the Thursday preceding each Council meeting. The Clerk shall then prepare a proposed agenda, with attachments, according to the order of business. After the proposed agenda has been approved by the Council President, or in his absence, by the senior member of the City Council, the City Clerk shall prepare the final agenda, which shall be distributed to the Mayor, Council members, City Attorney, and department heads no later than 12:00 p.m. on the Friday preceding the Council meeting. A copy of the agenda and subsequent documents shall be posted on the bulletin board at City Hall. Minutes of the previous Committee of the Whole meeting shall be available with the agenda package. 1.1 ID Section 5. Agenda Format. The format of the City Council agendas shall be as follows: (1) Call to Order. (2) Pledge of Allegiance. (3) Roll Call. (4) Special presentations on key agenda items. (5) Appointments and proclamations of the Mayor. (6) Citizen's Comments. To give audience a chance to comment on items not listed on the agenda. (7) Consent Agenda. (a) Contains all consent agenda items approved by the Council President or forwarded by unanimous 3 committee action, and routine items such as, but not limited to: (i) Approval of minutes, and (ii) Approval of vouchers (b) The following rules shall apply to the Consent Agenda: (i) Any member of the City Council may, by request, have any item removed from the Consent Agenda. That item will be forwarded under new business for further discussion. (ii) The remaining items shall be approved by motion. (8) Bid Awards. All competitive bid awards that require Council approval. (9) Public Hearings. (a) For public hearings required by City, state, or federal law or as the Council may direct, it shall include, but not be limited to: (i) LID, (ii) Zoning, (iii) Budget, (iv) Revenue sharing, (v) Annexation. (b) The following procedures shall apply to public hearings: (i) The presiding officer may exercise a change in the procedures, but said decision may be overruled by a majority vote of the City Council. (ii) The proponent spokesman shall speak first and be allowed 15 minutes. The Council may ask questions. (iii) The opponent spokesman shall be allowed 15 minutes for presentation and the Council may ask questions. (iv) Each side shall then be allowed 5 minutes for rebuttal. (v) After the proponents and opponents have used their speaking time, Council may ask further questions of the speakers, who may respond. (c) At public hearings where a general audience is in attendance to present arguments for or against a public issue: (i) A person may speak for 5 minutes. No one may speak for a second time until everyone wishing to speak has had an opportunity to speak. (ii) After the speaker has used the allotted time, Council may ask questions of the speaker and the speaker may respond, but may not engage in further debate. 4 (iii) The hearing will then be closed to public participation and open for Councilmanic discussion. (10) Old Business. This section of the agenda shall include items of a general nature, including resolutions and ordinances previously discussed at a Council meeting. The following procedures shall apply during this section of the agenda: (a) The sponsor or a designated spokesman of each item will give a presentation. (b) The Council may then question the sponsor or designated spokesman of the presented item. (c) A motion at this time will be in order: (i) I.f a resolution or ordinance, the City Attorney or chairman may read the item by title only, or if requested by any Council member, the document may be read in its entirety. A motion by Council shall rule. (ii) The Council, by motion, will dispense with the resolution or ordinance. (iii) All other items will be dispensed with by Council motion. (11) New Business. This section of the agenda shall include all items of a general nature, including resolutions and ordinances previously discussed at a committee meeting and put forward to the regular meeting and items that have been removed from the Consent Agenda. The procedures that applied during this Section shall be the same as those under Old Business. (12) Reports. Reports on special interest items from Mayor, City Council, staff, City Attorney, and intergovernmental representatives. (13) Miscellaneous. (14) Adjournment. Council meetings shall adjourn no later than 11:00 p.m. If Council desires to extend the meeting, motion shall be required of a majority plus one vote of Council members present. Items not acted on by the 11:00 p.m. deadline shall be deferred to the next respective Council meeting as old business, unless Council, by a majority vote of members present, determines otherwise. Section 6. Agenda Procedures. Section 2.04.10(a) and (b) of the Tukwila Municipal Code are hereby amended to read as follows: (a) The City Council desires to provide adequate time for administration and staff analysis, fact finding and presentation. (1) Items to come before the City Council should first be placed on the agenda of the appropriate committee for discussion before they are placed on the agenda of a regular Council meeting. (2) All items that are not routine in nature and presented shall include a completed Council Agenda Synopsis (CAS). The City Clerk or a designated 5 person shall be responsible for attaching a CAS number, keeping the original CAS and an index for future reference. (b) The agenda and provision for the Committee of the Whole shall be committee reports, discussion of items referred from committees, items referred by three Council members, items set by the Council President. The agenda and any attachments will be approved by the Council President and shall be prepared by the City Clerk for distribution to the Council by noon on Friday. Section 7. Compensation. Section 2.04.230 of the Tukwila Municipal Code is hereby amended to read as follows: 2.04.230 Compensation. Pursuant to the provisions of RCW 35A.12.070, each member of the City Council of the City of Tukwila whose term of office commences on or after the effective date of the ordinance codified in this Section, shall be compensated at the rate of $400 per month. Section 8. Vacancies. A new Section 2.04.240 is hereby added to the Tukwila Municipal Code to read as follows: 2.04.240 Filling Council Vacancies. If a vacancy occurs in the office of Council member, the Council will follow the procedures outlined in RCW 35A.12.050. In order to fill the vacancy with the most qualified person available until an election is held, the Council will widely distribute and publish a notice of the vacancy, the procedure and any application form for applying. The Council will draw up an application form which contains relevant information to answer set questions posed by the Council. The application forms will be used in conjunction with an interview of each candidate to aid the Council's selection of the new Council member. Section 9. Severabilitv. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 10. Effective Date. This ordinance shall take effect and be in full force five (5) days after publication of the attached summary which is hereby approved. 6 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a regular meeting thereof this day of 1987. AP "0 E_!• MA 7r GARY L. VAN DUSEN` ATTEST /AUTHENTICATED: C'IT LERK, M'XINE ANDERSON APPROVED, AS TO FORM: OFFICE THE CITY RNEY FILED WITH THE IT/ CLE -9 g 7 PASSED BY THE CI Y CO CIL:- di-6-g7 PUBLISHED: V-10-F7 EFFECTIVE DATE: J' ORDINANCE NO. 141,2/ 7 0042.100.005 JEH /ko 04/02/87 SUMMARY OF ORDINANCE NO. f ila AN ORDINANCE OF THE CITY OF TUKWILA, WASHINGTON, AMENDING VARIOUS SECTIONS OF CHAPTER 2.04 OF THE TUKWILA MUNICIPAL CODE RELATING TO COUNCIL PROCEDURES. On 1987, the City Council of the City of Tukwil passed Ordinance No. __/44,1,/ which provides as follows: Section 1. Amends Section 2.04.010(a) to require the election of the Council President to take place at the first meeting in January of each year. Section 2. Amends Section 2.04.030 to provide for standing committees of the City Council and their functions. Section 3. Amends Section 2.04.040 with respect to open meetings. Section 4. Amends Section 2.04.130 to provide procedures for the preparation and distribution of agendas for regular and special Council meetings. Section 5. Amends Section 2.04.140 to set the format of the agenda for City Council meetings. Section 6. Amends Section 2.04.150(a) and (b) with respect to miscellaneous agenda procedures. Section 7. Amends Section 2.04.230 to increase the compensation of Council members taking office after the effective date of the ordinance. Section 8. Adds a new Section 2.04.240 to the Tukwila Municipal Code to set procedures for the filling of Council vacancies. Section 9. Provides for severability. Section 10. Establishes an effective date. The full text of this ordinance will be mailed without charge to anyone who submits a written request to the City Clerk of the City of Tukwila for a copy of the text. APPROVED by the City Council at their meeting of 1987. a r 10 "Q-'6"°'''L CITY LERK, MAXINE ANDERSON Publish Val 1ey Daily News, April 10, 1987 8