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Home My WebLink About2013-06-18 Finance and Safety MinutesCity of Tukwila FINANCE AND SAFETY COMMITTEE Meeting Minutes June 18, 2013 — 5:30 p.m.; Conference Room #3 Finance and Safety Committee PRESENT Councilmembers: Dennis Robertson, Chair; Verna Seal and De' Sean Quinn Staff: Vicky Carlsen, Peggy McCarthy and Laurel Humphrey Guests: Joan Hernandez, resident, and Chuck Parrish, resident CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:31 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2013 1St Quarter Sales Tax and Miscellaneous Revenue Report As information only, staff presented the 2013 1st Quarter Sales Tax and Miscellaneous Revenue Report. Information detailed in the staff report includes retail sales tax, gambling tax, and admissions tax revenues, with sales tax broken out by industry classifications. Because $144,238 of the total year to date revenue is from businesses currently being reported as "nonclassifiable," Councilmembers would like to know more details about those companies. Staff will research and report specifics in a future revenue report. Total sales tax collections were $245,000 above those for the same period last year, with new construction sales tax revenues up 22 %. Gambling tax revenue is up by approximately 20 %, and Admissions Tax is down by about 9% compared with the same period last year. Committee Chair Robertson raised the issue of settling upon a consistent reporting format, and committee members and staff discussed several options for displaying financial data in an effective way. This conversation was continued during item D below. INFORMATION ONLY. B. Options for Enhancing Revenue In accordance with the committee's goal of examining opportunities for revenue enhancement, staff detailed plans for exploring the following three areas: • Increasing false alarm fees • Transportation Benefit District • Charging for clean -up following motor vehicle accidents More information and dollar estimates will be provided to the committee for each of these potential sources of revenue, and additional sources may be explored later in the year as time allows. Staff distributed a comprehensive "Summary of Municipal Revenue Sources" that was created during the 2012 Budget process. Councilmember Quinn indicated that he would like a detailed review of this list to take place during the 2014 Council retreat. INFORMATION ONLY. C. Golf Course Fund Analysis In response to a request made at the April 2, 2013 Finance and Safety Committee meeting, staff provided detailed information on the operations and maintenance and indirect costs of Foster Golf Links, including updates on the following areas: Information about Indirect Cost Allocation Components, Facilities Costs Allocable to the Golf Course, Allocation Factor Updates, Resource Savings and Redirection, Tracking Costs, and Operating and Maintenance Expenditures. Finance & Safety Committee Minutes June 18, 2013 — Pape 2 Councilmembers and staff discussed the financial state of the golf course overall and focused on the following potential areas for further exploration: 1) Maintain operations as is; think of as a park 2) Look at different operating models (such as golf pro) 3) Consider MPD involvement 4) Explore levy lid lift with a strong focus on youth participation 5) Local business sponsorships for improvements 6) Increased promotion and advertising in the short term, starting with Seattle Southside INFORMATION ONLY. D. Review of Finance and Safety Committee Work Plan Committee members and staff reviewed the status of the Committee Work Plan, adding specific committee dates and noting complete status as appropriate. An updated copy of the Work Plan is attached to these minutes. Committee Chair Robertson returned to the topic of standardized financial reporting, noting that he was impressed by the format and quality of the 2012 4th Quarter Financial Report that was presented to the Council in May. A discussion of reporting formats will be brought to a future Finance and Safety Committee agenda. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 7:16 p.m. Next meeting: Tuesday, July 2, 2013 — 5:30 p.m. — Conference Room #3 { E Committee Chair Approval Minutes by LH; Reviewed by KAM Attachment: Updated 2013 Finance and Safety Committee Work Plan Item Plan Description Plan Detail Timing Dept BUDGETED PLANS: Action and Discussion Items 1 Local Improvement District & Bond Issuance 1. Legislation of an administrative type (completed) 2. Ordinance approving assessment role (completed) 3. Ordinance approving issuance of bonds (TBD) 01, 2 & 3 Finance 2 Financial and other policies 1. Electronic device usage policy (7 -2 -13) 2. Reserve Policy (deferred) 3. Debt Policy (9 -4 -13) 4. Capital funding policy (9 -4 -13) 5. Equipment replacement funding (deferred) 6. Attachment A and CIP (7- 16 -13) 7. Ethics Policy, Q3 (8- 20 -13) 8. LEOFF & PERS rates, trends (9 -4 -13) Q2 & 3 Finance / IT /Legal 3 Revenue enhancement 1. Insurance company charge for police /fire accident support on 15 & 1405 (7- 16 -13) 2. Transportation Benefit District (8 -6 -13) 3. False alarm fee review, increase (8- 20 -13) 4. Review other resources, comprehensive revenue schedule (2014 Council Q3 Finance / Fire 5 Budget amendments 1. Capital projects, CIP (9- 17 -13, 10 -8 -13) 2. Revenue adjustments (9- 17 -13, 10 -8 -13) 3. New or unbudgeted initiatives (9- 17 -13, 10 -8 -13) Q3 & 4 Finance 6 Golf Course financial review 1. Cost reduction (completed) 2. Working capital sufficiency (completed) 3. Indirect cost allocation (ICA) affordability (completed) 4. Subsidy by General Fund - net amount with and without ICA (completed) 5. Marketing and management strategies (8- 20 -13) Q2 Finance / Park & Rec 7 Sewer Fund financial review 1. Sufficient working capital (completed) 2. Interfund utility tax (9 -4 -13) Q3 Finance / Public Works 8 Mandatory legislation not covered elsewhere in Plan 1. Property tax levy ordinance (11 -5 -13) 2. Cap on property tax levy (11 -5 -13) Q4 Finance 9 Compensation 1. Compensation study (completed) 2. Compensation goals and purpose statement at a 'high level' (completed) 3. Council roles and responsibility statement regarding employee compensation (completed) 4. Annual & union contract driven compensation processes and procedures (completed) 5. Temporary Judicial Support Associate (not needed) Q2, Q3, Q4 HR / Court / Other 10 City facilities 1. Scoping, research and recommendations (consultant selection completed) Q2 & 3 Public Works 11 Tourism Promotion Area, Additional Committee work TBD. 01 & Q2 EconDev 12 Tukwila Village progress Information updates will be presented to Council instead of Committee. Q2 EconDev 13 Urban renewal holdings and Crime Reduction Initiatives 1. F &S provides oversight to the Administration's plans for TIB crime reduction (10 -8 -13) - - Police staffing long range plan, -- Property usage, -- Rental housing licensing results, - - Nuisance ordinance effectiveness /outcomes. EconDev / Police Reports /Briefings Frequency 14 Investment report Quarterly Finance (8 -6 -13) Finance Finance 15 Sales Tax & Misc Revenue report Quarterly Finance (9- 17 -13) Finance Finance 16 Financial Report Quarterly Finance (8 -6 -13) Finance Finance 17 Police Activity Report Quarterly Police Police Police 18 Fire Activity Report Quarterly Fire Fire Fire NEW INITIATIVES / OTHER: 19 Expenditure reductions 'Finance -Item provided by Committee Chair. Meeting Dates: 7 -2, 7 -16, 8 -6, 8 -20, 9 -4, 9 -17, 10 -8, 10 -22, 11 -5, 11 -19, 12 -3