HomeMy WebLinkAbout2002-05-13 Committee of the Whole Minutes6:05 p.m.
7:05 p.m.
OFFICIALS:
SPECIAL PRESENTATIONS:
Executive session commenced.
Executive session adjourned.
TUKWILA CITY COUNCIL
May 13, 2002
Tukwila City Hall Council Chambers
6:00 p.m. Executive Session 60 Minutes
Personnel Issues Pursuant to RCW 42.30.110(1)(g)
COMMITTEE OF WHOLE MEETING
7:00 p.m.
CALL TO ORDER /PLEDGE OF ALLEGIANCE:
Calling the meeting to order at 7:07 p.m., Council President Richard Simpson led the flag salute.
COUNCIL ATTENDANCE:
Present were Council President Richard Simpson; and Councilmembers Joe Duffie, Joan Hernandez, Pam
Carter, Jim Haggerton, Pamela Linder, and David Fenton.
Steven M. Mullet; Mayor; John McFarland, City Administrator; Lucy Lauterbach, Legislative Analyst; Bob
Baker Deputy City Clerk; Jim Morrow, Director, Public Works; Steve Lancaster, Director, Community
Development: Lynn Miranda, Associate Planner and Kathy Rohlena, Acting Director, Administrative Services.
Briefing on Phase I of Tukwila Urban Center Plan EcoNorthwest
Lynn Miranda, Associate Planner, DCD, addressed Council on Phase I of the Tukwila Urban Center plan.
Present with Ms. Miranda was Chris Mefford, Policy Analyst Planner for ECO Northwest.
Staff from Community Development and Public Works are preparing a subarea plan and supplemental
environmental impact statement for the Tukwila Urban Center(TUC). This plan sets forth a strategy to
maintain the economic viability and regional focus of the TUC, encourages relevant land use mixes and
densities to support improved transit and creates an attractive, multi- faceted center.
Aiming for completion within 3 project phases, Ms. Miranda noted contracts for services (for Phase I) were
signed in 2001 with ECO Northwest (ECO), Freedman, Tung and Bottomley and Mirai Associates. Phase I
work has been complete and staff is preparing scopes of work and contracts for services for Phase 11.
The first contractor (ECO) maintains expertise in the real estate market and fiscal analysis. ECO's phase II
work will build upon the market analysis developed during Phase I and will include preparing a
supplemental market analysis which addresses issues identified in Phase I, provide estimates of future
population, employment and development in the TUC and to the City's transportation consultants to assist
with traffic modeling efforts.
Chris Mefford. ECO. 605 1s Avenue. Suite 412. Seattle. reviewed and summarized the findings of Phase I.
Issues raised during Phase I market analysis include the industrial /warehousing feasibility in the southern
portion of the TUC; feasibility of owner occupied condominiums and townhouses in the TUC; and the
assessment of the market for entertainment themed retail.
ECO will work with City staff and Mirai Associates to provide a range of forecasts (ranging from high to low)
on traffic analysis, with an estimate of future population, employment and square footage. The estimate's
purpose is to provide transportation planners (Mirai's) with the basic demand information to be used to
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May 13, 2002
estimate trips as part of their sketch planning exercise to evaluate the extent and timing of level -of- service
constraints on streets or freeway ramps in the TUC area.
Phase II costs for ECO are estimated at $22,000.00 and are within the City's DCD budget. Ms. Miranda
noted reports will be received from Mirai and Associates as well as Freedman, Tung and Bottomley. And,
finally, she noted City staff is working to obtain grant monies anticipated for use in Phase III of the TUC
analysis.
CITIZEN COMMENT /CORRESPONDENCE:
loanne McManus. 5610 South 133' Street, Tukwila. offered thanks to the Council and City staff for
designating senior parking stalls at the Tukwila Community Center.
Susan White. Des Moines City Council, offered thanks and appreciation to Councilmember Pam Carter for
her assistance in coaching Ms. White as a new City Councilmember. Additionally, she praised the Council
for their ability to work together as adults towards a common goal for the community they serve.
SPECIAL ISSUES:
a. CONTRACT FOR SERVICES WITH ECONORTHWEST PHASE II OF TUKWILA URBAN
CENTER PLAN
Reporting an anticipated completion date of December 31, 2002 for Phase II of the TUC Plan, Lynn Mirana,
Associate Planner, spoke in favor of Council approving ECO's contract for Phase II contract work, in an
amount not to exceed $20,000.00. Additionally, Ms. Miranda noted City staff and Michael Freedman
(Freedman, Tung and Bottomley) will work to finalize the scope of work and cost estimates for Phase II land
use /urban design component of the TUC plan.
Three public workshops will be presented before Phase II of the plan is complete. At the first workshop, Mr.
Mefford will present results of the Market Analysis and Supplemental Market Analysis and respond to
questions. At the second workshop, public input will be necessary for staff to prepare a recommended design
concept (type, location, density and design of future development. Finally, the third workshop will present
feasible design concepts for the TUC.
Council agreed to forward this item to the May 20, 2002, City Council Regular meeting.
b. A ESOLUTION ADDING THE POSITION OF BUILDING OFFICIAL TO THE NON
REPRESENTED SALARY SCHEDULE
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
AMENDING RESOLUTION NO. 1480, ADDING THE POSITION OF BUILDING OFFICIAL
TO THE NON REPRESENTED EMPLOYEES' COMPENSATION PLAN
Kathy Rohlena, Acting Director, Administrative Services, briefed Council on this history of this position. At
all times (til present) this position has been included within a Teamsters bargaining unit. After carefully
examining the position along with its "actual" current duties, it was decided by staff to remove the position
from the bargaining unit agreement. There was no contest by members of the union.
Position and salary surveys were completed by Ms. Rohlena and revealed most building officials to be in a
capacity of Department Director or Division Manager. To that end, it is proposed that position of building
official, for the City of Tukwila, be included in the non represented salary schedule. For consideration, a new
job description, reflecting the confidential and high -level duties of the position, along with a recommendation
for salary increase were presented.
The position of Building Official is currently vacant and no decision has been made with respect to whether it
will be posted internally or externally. The Senior Plans Examiner is currently handling the duties of Building
Official and is receiving out of class salary.
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City Council Committee of Whole Minutes
Council agreed to forward this item to the May 20, 2002, City Council Regular meeting.
c. LIFT STATION #5 BID AWARD DISCUSSION ONLY.
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May 13, 2002
Jim Morrow, Public Works Director, informed Council that Lift Station No. 5 was formerly known as Lift
Station No. 7 (CIP, 2002, Pg. 91) and was originally constructed in 1975. Located at the entrance to Fort
Dent Park, Lift Station No. 5 will be improved with the addition of new pumps, motors, electrical controls
and back -up power source for Lift Station No. 5.
After a tabulation and re- calculation of all bids received for this project, C. A. Goodman Construction
Company, Inc., provided the lowest, most responsive bid at $89,330.24. This City has a budgeted amount of
$100,000.00 for this project, including Washington State Sales Tax (WSST) and 10% City contingency fee.
Mr. Morrow spoke in favor of awarding the construction bid for Lift Station No. 5 (upgrade) to C. A.
Goodman Construction Company, Inc., in the amount of $89,330.24, including WSST.
Council agreed to forward this item to the May 20, 2002, City Council Regular meeting.
d. INTERLOCAL AGREEMENT FOR LONG -TERM JAIL SERVICES WITH YAKIMA COUNTY
John McFarland, City Administrator, advised Council of the need for this Interlocal agreement in order for
Yakima County to build a new detention facility. The agreement provides for many western Washington
cities to send prisoners to Yakima at a reduced rate. Further, the agreement outlines arrangements for Yakima
County policies on receiving and holding prisoners sent to their facility.
This proposed Interlocal is the product of City Managers, Administrators and City Attorneys to ensure all cities
viewpoints and concerns are considered, not to mention equitable equation for assigning adopted costs.
Nineteen cities from western Washington will sign this proposed Interlocal agreement.
Although a "fixed" number of required beds to be guaranteed by Tukwila has not been reached, there is a
guarantee of 440 beds at the new jail facility and Tukwila will have a proportionate share of that number.
Tukwila may send (on average) as many as 11 prisoners per day to fulfill their portion of the agreement.
For economic forecast reasons and a declining regional economy, calculating costs with King County is
difficult if not impossible. Conversely, however, the City realizes Yakima County's current charges for
housing prisoners will be lower in 7 years than currently paid to King County. The estimated daily fee for
City inmates in 2002 will be $56.00, with the fee increasing to $78.80 by 2009. This fee includes bed
maintenance and medical /dental coverage.
Noting the timeliness of this issue, Mr. McFarland spoke in favor of Council granting approval to sign this
proposed Interlocal by the end of May, 2002.
Council agreed to forward this item to the May 20, 2002, City Council Regular meeting.
e. INTERLOCAL AGREEMENT WITH PARTICIPATING KING COUNTY SUBURBAN CITIES
FOR COORDINATION OF THE OVERALL MASTER AGREEMENT FOR JAIL SERVICES
WITH YAKIMA COUNTY
Mr. McFarland noted this proposed Interlocal agreement provides the procedure to be used for one city to
use another city's unused prisoner beds; a process for prisoners who have multiple jurisdiction bench
warrants, terms of agreement for termination and the formulation of a Jail Administration Group to oversee
management of the Interlocal agreement.
Similar to the proposed Interlocal agreement (item d), this agreement is the result of months of working by
city officials from member cities. Nineteen cities will serve the proposed interlocals described in items d and
e within these minutes.
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Finally, time is of the essence on this agreement as well. Therefore, Mr. McFarland spoke in favor of Council
approving the signing of the proposed Interlocal agreement.
Council agreed to forward this item to the May 20, 2002, City Council Regular meeting
REPORTS:
a. Mayor
Mayor Mullet provided a preliminary report on budget issues and noted it will require a greater review.
Noting a worsening decline in sales tax revenues, Mayor Mullet noted City Department Directors have been
asked to prepare a review of department budgets with a 5% cut as a goal. At least one position has been
"shelved" at this point and a hiring freeze has been initiated for all positions except where deemed an
essential, dire need, functioning position. Concluding his brief remarks, the Mayor noted Alan Doerschel,
Finance Director, is preparing a new 6 -Year Planning Model. Said model will be provided to directors, staff
and Council upon completion.
Additionally Mayor Mullet noted the recent sale of Southcenter Mall. The new name shall be Westfields at
Southcenter.
Finally, Mayor Mullet noted attendance to the May 11 Tukwila Backyard Wildlife Habitat Fair.
b. Council
Councilmember Duffie reported attendance to the Tukwila Backyard Wildlife Fair and praised the efforts of
Councilmember Pamela Linder for her role to ensure Tukwila was the 4"' City and the 1 51 in Washington
State, to achieve city -wide participation and certification.
Next, Mr. Duffie noted attendance to the dedication ceremony at the May 8 Crestview Park and continued
efforts to educate and motivate Junior City Councilmembers.
Councilmember Hernandez reported attendance to the May 8 Crestview Park dedication; and the May 10
Chamber of Commerce Luncheon in SeaTac.
Council President Simpson attended a May 8 luncheon with Representatives Karen Kaiser and David
Uptegrove and the May 10 Chamber of Commerce Luncheon in SeaTac.
Councilmember Carter attended the May 8 luncheon with Representatives Kaiser and Uptegrove; a SCATBd
meeting and ICP meeting all on the same date. Ms. Carter attended the May 9 Transportation Policy Review
Board meeting; the May 10 reception for Bob Olander; and the May 11 Backyard Wildlife Fair.
Finally, Ms. Carter announced the May 29 date for the Foster Community Club picnic at Riverton Park. She
invited all reserve the date and attend.
Councilmember Haggerton also attended the May 8 Crestview Park dedication ceremony as well as a
Cascade Water Alliance Board of Directors and ICP Policy Board meeting on the same date.
Councilmember Linder attended the May 8 Crestview Park dedication ceremony; the May 9 South King
County Human Services Forum; and the May 11 Tukwila Wildlife Habitat Certification Fair. She also
announced the Poverty Hill play to be performed on May 23 and May 24.
Councilmember Fenton attended the May 11 Wildlife Habitat Certification Fair and a Governmental Affairs
meeting the same date. He attended a Utilities Committee meeting on May 7, met with Representatives
Kaiser and Uptegrove on May 8 and attended a connectivity meeting at City Hall on the same day.
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City Council Committee of Whole Minutes
John McFarland had no report.
d. Intergovernmental
Lucy Lauterbach, Legislative Analyst, had no report.
MISCELLANEOUS:
Councilmember Duffie spoke in favor of the work performed by Tukwila Police Officers as they take time to
"take lunch" with the students as Tukwila Elementary School.
EXECUTIVE SESSION: None.
RECESS TO SPECIAL MEETING:
9:06 p.m.
c. City Staff
HERNANDEZ MOVED; DUFFIE SECONDED; TO RECESS THE COMMITTEE OF WHOLE
MEETING TO CONSIDER THE SPECIAL MEETING AGENDA.
The motion carried 7 -0.
Richard Simpson, Council.es,ident
ROt r
Robert H. Baker, CMC, Deputy City Clerk
Date minutes signed: May 20, 2002
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